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Agreement for City Yard Fueling Station Improvement Services <br />July 1, 2025 <br />Page 2 <br />While the primary fueling station is inoperable, the City has implemented an interim <br />fueling strategy to maintain operational continuity. As part of this strategy, a fueling <br />contractor delivers fuel directly to the City Yard several times per week using a mobile <br />fueling trailer. To accommodate after-hours and emergency fueling needs, City staff <br />have been instructed to use the SAPD fueling station as an alternative fueling location. <br />This temporary solution is resulting in estimated monthly expenses of $4,080. <br />Santa Ana Municipal Code (SAMC) Section 2-807(d) for Non -Bid Purchases allows <br />contracts to be exempted from competitive bidding through an open market purchase <br />when vendors have been awarded a similar type of purchase contract by another public <br />agency after going through a competitive process. Sourcewell awarded a contract to <br />E.J. Ward Inc. for Aboveground Fuel and Fluid Storage with Related Hardware, <br />Software and Services (Contract No. 081524-EJW). Contract was awarded as a result <br />of open, competitive bidding, and meets the City's requirement. Staff researched <br />available procurement options and product offerings in the market and determined that <br />E.J. Ward Inc. meets the City's specifications, offers prompt delivery, and provides <br />competitive pricing (Exhibit 1). <br />Staff recommends awarding a contract to E.J. Ward, Inc. for infrastructure <br />improvements to the unleaded and diesel fueling station located at the City Yard. This <br />contract will address critical system upgrades necessary to restore full functionality and <br />ensure the fueling station meets the City's operational, safety, and compliance <br />standards. Scope of work includes the replacement and relocation of existing damaged <br />equipment, replacement of fuel dispensers, installation of fuel management terminal, <br />and securing required permits from Orange County Environmental Health. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />A proposed carryover of FY 2024-25 unspent funds in Project No. 25-6038 will be <br />presented to City Council for approval. The funds were budgeted and available in the <br />following account for Fiscal Year 2024-25 and, upon approval, will be carried forward for <br />this expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the <br />end of the fiscal year will be presented to City Council for approval of carryovers to <br />Fiscal Year 2026-27. <br />Fiscal Year <br />Accounting <br />Fund <br />Accounting Unit, <br />Amount <br />Unit -Account <br />Description <br />Account Description <br />2024-25 <br />01117017- <br />General <br />PWA-Service <br />$ 9,500 <br />66510 (25- <br />Fund <br />Enhancement, <br />6038) <br />Computer Software <br />