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Administrative Plan 7/1/2025 <br /> <br />Page 5-1 <br />Chapter 5 <br />BRIEFINGS AND VOUCHER ISSUANCE <br />INTRODUCTION <br />This chapter explains the briefing and voucher issuance process. When a family is determined to <br />be eligible for the Housing Choice Voucher (HCV) program, the PHA must ensure that the <br />family fully understands the way the program operates and the family’s obligations under the <br />program. This is accomplished through both an oral briefing and provision of a briefing packet <br />containing the HUD-required documents and other information the family needs to know in <br />order to lease a unit under the program. Once the family is fully informed of the program’s <br />requirements, the PHA issues the family a voucher. The voucher includes the unit size for which <br />the family qualifies based on the PHA’s subsidy standards, as well as the issue and expiration <br />date of the voucher. The voucher is the document that authorizes the family to begin its search <br />for a unit and limits the amount of time the family has to successfully locate an acceptable unit. <br />This chapter describes HUD regulations and PHA policies related to these topics in two parts: <br />Part I: Briefings and Family Obligations. This part details the program’s requirements <br />for briefing families orally, and for providing written materials describing the program <br />and its requirements. It includes a particular focus on the family’s obligations under the <br />program. <br />Part II: Subsidy Standards and Voucher Issuance. This part discusses the PHA’s <br />standards for determining how many bedrooms a family of a given composition qualifies <br />for, which in turn affects the amount of subsidy the family can receive. It also discusses <br />the policies that dictate how vouchers are issued, and how long families have to locate a <br />unit. <br />PART I: BRIEFINGS AND FAMILY OBLIGATIONS <br />5-I.A. OVERVIEW <br />HUD regulations require the PHA to conduct mandatory briefings for applicant families who <br />qualify for a voucher. The briefing provides a broad description of owner and family <br />responsibilities, explains the PHA’s procedures, and includes instructions on how to lease a unit. <br />This part describes how oral briefings will be conducted, specifies what written information will <br />be provided to families, and lists the family’s obligations under the program. The PHA must take <br />reasonable steps to ensure meaningful access by persons with Limited English proficiency. <br />EXHIBIT 1