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. Administrative Plan 7/1/2025 <br /> <br />Page 7-8 <br />File Documentation <br />The PHA must document in the file how the figures used in income and rent calculations were <br />determined. All verification attempts, information obtained, and decisions reached during the <br />verification process will be recorded in the family’s file in sufficient detail to demonstrate that <br />the PHA has followed all of the verification policies set forth in this plan. The record should be <br />sufficient to enable a staff member or HUD reviewer to understand the process followed and <br />conclusions reached. <br />SAHA Policy <br />SAHA will document, in the family file, the following: <br />Reported family annual income <br />Value of assets <br />Expenses related to deductions from annual income <br />Other factors influencing adjusted income <br />When the PHA is unable to obtain third-party verification, the PHA will document in the family <br />file the reason that third-party verification was not available [24 CFR 982.516(a)(2); Notice <br />PIH 2018-18]. <br />7-I.C. UP-FRONT INCOME VERIFICATION (UIV) <br />Up-front income verification (UIV) refers to the PHA’s use of the verification tools available <br />from independent sources that maintain computerized information about earnings and benefits. <br />UIV will be used to the extent that these systems are available to the PHA. <br />There may be legitimate differences between the information provided by the family and UIV- <br />generated information. If the family disputes the accuracy of UIV data, no adverse action can be <br />taken until the PHA has independently verified the UIV information and the family has been <br />granted an opportunity to contest any adverse findings through the informal review/hearing <br />process of the PHA. <br />See Chapter 6 for the PHA’s policy on the use of UIV/EIV to project annual income. <br />EXHIBIT 1