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. Administrative Plan 7/1/2025 <br /> <br />Page 7-12 <br />Written Third-Party Verification Form <br />When upfront verification is not available and the family is unable to provide written third-party <br />documents, the PHA must request a written third-party verification form. HUD’s position is that <br />this traditional third-party verification method presents administrative burdens and risks which <br />may be reduced through the use of family-provided third-party documents. <br />PHAs may mail or email third-party written verification form requests to third-party sources. <br />SAHA Policy <br />SAHA may mail, fax, e-mail third-party written verification requests and will accept <br />third-party responses using any of these methods. SAHA will send a written request for <br />verification as needed to each required source within 7 days of securing a family’s <br />authorization for the release of the information. If a response has not been received by <br />the 15th day, SAHA will request third-party oral verification. <br />Oral Third-Party Verification [Notice PIH 2018-18] <br />For third-party oral verification, PHAs contact sources, identified by UIV techniques or by the <br />family, by telephone or in person. <br />Oral third-party verification is mandatory if neither form of written third-party verification is <br />available. <br />Third-party oral verification may be used when requests for written third-party verification forms <br />have not been returned within a reasonable time—e.g., 10 business days. <br />PHAs should document in the file the date and time of the telephone call or visit, the name of the <br />person contacted, the telephone number, as well as the information confirmed. <br />SAHA Policy <br />In collecting third-party oral verification, SAHA staff will record in the family’s file the <br />name and title of the person contacted, the date and time of the conversation (or attempt), <br />the telephone number used, and the facts provided. <br />When any source responds verbally to the initial written request for verification SAHA <br />will accept the verbal response as oral verification but will also request that the source <br />complete and return any verification forms that were provided. <br />EXHIBIT 1