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Administrative Plan 7/1/2025 Page 7-48 <br />7-IV.C. DISABILITY ASSISTANCE EXPENSES <br />Policies related to disability assistance expenses are found in 6-II.E. The amount of the deduction <br />will be verified following the standard verification procedures described in Part I. <br />The PHA must comply with the Health Insurance Portability and Accountability Act (HIPAA) <br />(Pub. L. 104-191, 110 Stat. 1936) and the Privacy Act of 1974 (Pub. L. 93-579, 88 Stat. 1896) <br />when requesting documentation to determine unreimbursed auxiliary apparatus or attendance <br />care costs. The PHA may not request documentation beyond what is sufficient to determine <br />anticipated reasonable attendant care and auxiliary apparatus costs. Before placing bills and <br />documentation in the tenant file, the PHA must redact all personally identifiable information [FR <br />Notice 2/14/23]. <br />Amount of Expense <br />Attendant Care <br />SAHA Policy <br />Expenses for attendant care will be verified through: <br />Written third-party documents provided by the family, such as receipts or <br />cancelled checks. <br />Third-party verification form signed by the provider, if family-provided <br />documents are not available. <br />When income is projected at new admission or interim, if third-party verification <br />is not possible, written family certification as to costs anticipated to be incurred <br />for the upcoming 12 months. <br />Before placing bills and documentation in the tenant file, SAHA will redact all personally <br />identifiable information. <br />If SAHA receives documentation from a verification source that contains the individual’s <br />specific diagnosis, information regarding the individual’s treatment, and/or information <br />regarding the nature or severity of the person’s disability, SAHA will immediately <br />dispose of this confidential information; this information will never be maintained in the <br />individual’s file. If the information needs to disposed of, SAHA will note in the <br />individual’s file that verification was received, the date received, and the name, email, <br />and address of the person/organization that provided the verification. Under no <br />circumstances will PHA include an applicant’s or resident’s medical records in the file <br />[Notice PIH 2010-26]. <br />EXHIBIT 1