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Public Works Agency <br /> www.santa-ana.org/pw <br /> I Item # 18 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> August 5, 2025 <br /> TOPIC: Master Reimbursement Agreement with Orange County Sanitation District <br /> AGENDA TITLE <br /> Master Reimbursement Agreement with Orange County Sanitation District (Non-General <br /> Fund) <br /> RECOMMENDED ACTION <br /> Approve a Master Reimbursement Agreement with Orange County Sanitation District <br /> and authorize the City Manager to enter into subsequent Project Specific Supplemental <br /> Agreements as needed for the adjustment of OC Sanitation's manhole frame and <br /> covers as part of City's Capital Improvement Projects (Agreement No. A-2025-XXX). <br /> GOVERNMENT CODE 484308 APPLIES: No <br /> DISCUSSION <br /> The Public Works Agency Engineering Services Division (PWA) is responsible for the <br /> administration and oversight of all Capital Improvement Projects in the City. Projects <br /> involving pavement rehabilitation require adjusting water valve and manhole covers to <br /> be flush with the new pavement. While most projects only involve City-owned water <br /> valve and manhole covers, some projects require coordinating with outside public <br /> jurisdictions such as our neighboring cities and/or public utilities such as the Orange <br /> County Sanitation District (OC San) for the adjustment of these facilities. <br /> Street rehabilitation projects routinely involve the adjustment of OC San's manhole <br /> frames and covers. The current protocol requires staff to enter into project specific <br /> agreements with OC San to be reimbursed for these improvements. A typical project <br /> may include several of these facilities at an estimated cost of $2,000 each. This requires <br /> additional staff time to prepare the agreements and staff reports as well as additional <br /> Council and OC San Board actions for each project for relatively low-cost <br /> reimbursements. <br /> Approval of this Master Reimbursement Agreement will streamline the process and <br /> allow the City and OC San to timely address manhole adjustments in future projects. <br /> The Master Reimbursement Agreement will be for a 10-year term and establish the <br /> general terms for OC San to consistently reimburse the City for the manhole adjustment <br />