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CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Contractor shall perform services as set forth below. Provide a public sector budgeting solution that supports the various needs of the budget office and City departments in development and publication of the City's annual budget and related documents. The software should enable an integrated budget system with the following functions: Mandatory Requirements 1. Integrated Budget System a. Software that easily integrates with other Financial and HR systems. b. Ability to integrate operating and capital budget system with over 100 funds and Citywide appropriations of about$740 million. c. Ability to provide access to unlimited users. d. Ability to track revenues, expenditures and positions by budget version. e. Integrated workforce planning directly in the budgeting system. f. Position control g. Salary calculations with position allocations and budget adjustments based on workforce changes that occur throughout a fiscal year. 2. Technical Requirements; Compliance, Compatibility and Security a. Compatible with Microsoft Windows operating platform. b. Compliance with Government Standards for government budgeting, accounting standards, regulatory compliance, and financial reporting (e.g., GAAP, GASB) c. Ability to establish role-based and access type (e.g. read vs write) user permissions. d. User logins shall integrate with Microsoft's Active Directory/multi-factor authentication (i.e., Single Sign-On). e. System administrator ability to restrict user access at various stages of the budget and/or different budget versions. f. System administrator maintenance and update of user, groups, and role accounts. g. Ease of access to audit history and reports that clearly reflect changes in data. h. System administrator has the capability to see all activity by user, including last log in, reports opened and other non-data submission activities. i. Scalability with the growth of the organization or future changes in budget needs (e.g., increasing volume of transactions) 3. Labor Costing and Multi-Year Forecasting a. Upload position cost information (i,e. salary, premiums, pension, health costs, FTE and FTE program allocation. b. Calculate labor costs by position, department, program, and fund for multiple bargaining units with various benefit levels. c. Model total compensation (i.e. salary, premiums, health plan costs, pension rates) changes by position and bargaining unit. d. Allocate positions based on percentage to multiple funding sources. e. Customizable forecasting models including salary and benefits for multiple fiscal years, including the present. f. Add, delete, or change positions created during the budget process including salary, premiums, health plan costs, pension rates and other associated costs (i.e. vehicle, computer, furniture, supplies, etc.) g. Track vacant and frozen positions. City of Santa Ana RFP No.25-020 Page 16 of 32