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Client's Rights <br /> The client has a right to receive a copy of this Agency Agreement at the time of request. <br /> Each client has the right to receive the following, no later than ten (10) business days of a written request: <br /> • A correction of inaccurate or incomplete PPI <br /> • A copy of their consent form <br /> • A copy of their HMIS records <br /> • A current list of participating agencies that have access to HMIS data <br /> Data Use <br /> This Agency must protect HMIS data by ensuring that: <br /> • A link to the Privacy Notice is accessed from the Organization's website. <br /> • OC HMIS is not accessible to unauthorized users <br /> • OC HMIS is only accessed by computers approved by the Organization <br /> • HMIS Users are trained regarding user responsibilities and conduct <br /> • HMIS Users sign and comply with the OC HMIS User Agreement <br /> • HMIS Users forward a copy of a client's Revocation of Consent to the HMIS System Administrator, <br /> Orange County United Way (OCUW)'s 2-1-1 Orange County (2110C), within three (3) business days of <br /> receipt <br /> Responsibilities <br /> As outlined in the 2004 HUD Data and Technical Standards, this Agency is responsible to ensure that: <br /> • The Notice Regarding Collection of Personal Information is posted at each intake desk or comparable <br /> location <br /> • HMIS Users do not misuse the system <br /> • Any breach of the client's PPI that the agency discovers or is made aware of is reported to the client. <br /> • Any HMIS User who finds a possible security lapse on the system is obligated to immediately report it <br /> to 2110C <br /> • A signed copy of the Consent to Share Protected Personal Information is retained for a period of seven <br /> (7) years after the PPI was created or last changed. <br /> Rights and Privileges <br /> OC HMIS data is stored in one central database and is managed by 2110C. While each agency owns their own <br /> data within the database, the Orange County Continuum of Care (CoC) may release aggregate data about its <br /> own continuum at the program, sub-regional, and regional level. Aggregate data may be released without <br /> organization permission at the discretion of the Continuum. Use of the OC HMIS is a privilege and is assigned <br /> and managed by 211OC. <br /> 2 <br /> Updated 7/2024 <br />