Item 23 - Agreement for Water System Mapping and Software Services

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CITY OF SANTA ANA I.BACKGROUND The City of Santa Ana, California, is rich in culture and pride, the county seat of Orange County, and encompasses an area of approximately 27 square miles. For more information, please visit https://www.santa-ana.org/ II.OVERVIEW OF PROJECT The City of Santa Ana (City) is seeking proposals from qualified firms and organizations (Proposers) to provide water system mapping and application services of the entire water distribution system and sources of supply. The City desires to achieve a unified, digital mapping process that meets the enterprise’s mapping needs and allows the deployment of this information to all the end users. The City currently uses the infraMAP Software asset maintenance software to schedule work, emergencies, in multiple departments such as Engineering, Water Production, Water Quality, and others as needed. See EXHIBIT I for complete Scope of Services. The term “Vendor”, “Proposer”, “Firm”, “Consultants”, and “Contractor” shall refer to any legal entity or entities submitting a proposal in response to this Request for Proposals (RFP). III.TERM OF AGREEMENT The anticipated term of the agreement is for an initial period of three (3) years. The City may, at its discretion, extend the agreement with the same or more limited scope of required services for two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council approval, or City Manager or City Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed five (5) years. Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) and/or individual(s) does not guarantee work throughout the duration of the contract period. Numerous factors will be evaluated by the City in its delivery of project and assignments, including technical expertise required. IV.MINIMUM QUALIFICATIONS 1) Consultant must have been in business continuously for the most recent five (5) years prior to the date of this RFP. 2) Minimum three (3) most recent years of experience performing similar services as those detailed in the Scope of Services section of this RFP. 3) Consultant must have a minimum of five years supporting both infraMAP and Esri software. 4) Consultant shall be an official InfraMap Software Reseller. 5) Consultant field staff must currently hold a CA State Water Resources Control Board Division of Drinking Water – D3 for the lead staff and D2 for team lead staff