Item 06 - Minutes from Various Boards and Commission Meetings

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Commissioner Castillo Laughton requested to have information regarding terms in the bylaws for Chair and Vice Chair positions in Article 2, Section 1. In Article 3, Section 1B requested special meetings to be called by only majority of Commission members, suggested there be a time limit listed when it comes to follow-up comments in Section 6, recommended clarifying Commissioners be removed from office if they miss half of their regular meetings instead of only 2 regular meetings and cancelled meetings do not count reflected in Section 7, requested the bylaw clarify that proposed items be added to the next agenda meeting and the City Manager or their designee shall add proposed item to agenda in Section 10. Per Article 7, he spoke in support to both Vice Chair Carpenter and Commissioner Said and suggested there be a vote by the Commission to allow longer than 3 minutes when needed and suggested when amending bylaws — the vote should be a super majority or unanimous by the Commission rather than the City Council. Chair Vega echoed Vice Chair Carpenter comments regarding Article 3, Section 1 B, spoke in support of keeping public hearings to the allotted 3 minutes per Article 7, Section 2, requested adding items to future agendas through closing comments instead of written communication. Commissioner Mejia requested clarification on Article 3, Section 10 regarding voting by the majority, when the item would be placed on the agenda, and whether a memorandum needs to be submitted. Deputy City Manager Vazquez confirmed that an item will not be put on the agenda when not voted by the majority and that it is at the discretion of the City Manager to be added on the agenda. She explained these bylaws and process are current for City Council and fellow commissions. Discussion in ensued regarding the process of completing memorandums for future agenda meetings. Commissioner Mejia asked whether the memorandum would be made public and part of the agenda packet. Deputy City Manager Vazquez stated that it would be an item in the agenda and made public available. Vice Chair Carpenter questioned what the process is for control over agenda items between the Commission and City Manager, and requested having an agenda items list. City Manager Alvaro Nunez explained the reason for memorandums and the need for majority vote, and stated that it is in the integrity of both the commission and City Manager to continue to have discussions and work together. Chair Vega spoke in support of leaving Article 3, Section 10 as is. Commissioner Gawronski asked when the proposed bylaws would be brought back for review. Deputy City Manager Vazquez stated bylaws can be presented at the next meeting. ***END OF BUSINESS CALENDAR** POLICE OVERSIGHT COMMISSION 7 MAY 08, 2025