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City of Santa Ana Quality Assurance Program 2020 <br />Page 6 <br />2. DLAE notifies the City of the status of the above mentioned request and gives the City <br />the EA (Expenditure Authorization) number and the estimated costs, if the City's request <br />is accepted. <br />3. The City sends in the "Request for Authorization to Proceed with Construction," "Local <br />Program Agreement Checklist" and "Finance Letter" to DLAE. <br />4. The City shall pay advance deposit to cover the estimated costs of the <br />source inspection. <br />5. EA number will be shown on the bill. <br />6. Upon receiving them, the City shall execute the Program Supplement (PS) agreement and <br />(LPA). <br />7. After award of the construction contract, the Resident Engineer is to complete the top <br />portion of Form CEM-3101, Notice of Materials to be Used, and have the contractor <br />complete the bottom portion of the form. The Resident Engineer shall send a cover memo <br />(Exhibit 16-W), the Form CEM-3101, and one set of PS&E to Caltrans' District Materials <br />Engineer. <br />VIII. REPORTING TEST RESULTS TO RESIDENT ENGINEER <br /> When aggregate is sampled in the material source, results of sand equivalent, cleanness value <br />and sieve analysis should be submitted within 24 hours. When soils and aggregate are <br />sampled at the job site, results of these tests should be submitted within 72 hours. <br /> Compaction and density tests taken at the job site should be submitted within 24 hours. <br /> When soils and asphalt concrete are sampled at the job site, R value and asphalt extraction <br />should be submitted in 96 hours. <br />IX. INDEPENDENT ASSURANCE PROGRAM <br /> The Independent Assurance Program (IAP) includes, but is not limited to: <br />a. Verifying the equipment used for acceptance testing is properly calibrated and in <br />good working condition. Records of equipment calibrations should be kept with the <br />equipment. <br />b. Witnessing sampling and testing by the acceptance tester. <br />c. Performing corroboration testing by the acceptance tester and impendent assurance <br />personnel. <br />d. A written procedure for dispute resolution. <br /> IAP services shall be provided by Caltrans. <br />  <br />  <br />City Council 21 – 31 9/16/2025