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Page 15 of 25 Quality Assurance Plan 2019 <br />RECORDS <br />All material records of samples and tests, material releases and certificates of compliance for the <br />construction project shall be incorporated into the Resident Engineer’s project file. <br />For federal grant funded projects, project files shall be organized in accordance with the “Contracts <br />File Organization System” as shown in Appendix VI of this QAP. <br />The complete project file shall be available at a single location for inspection by Caltrans and Federal <br />Highway Administration (FHWA) personnel. <br />Project files shall be available for at least three (3) years following the date of final project voucher. <br />The use of a “Log Summary,” as shown in Appendix III of this QAP, facilitates reviews of material <br />sampling and testing by Caltrans and FHWA, and assists the Resident Engineer in tracking the <br />frequency of testing. <br />When two or more projects are being furnished identical materials simultaneously from the same <br />plant, it is not necessary for the LAB to take separate samples or perform separate tests for each <br />project. However, copies of the test reports of the projects shall be provided to the Resident <br />Engineer for each project file. <br />  <br />  <br />City Council 21 – 75 9/16/2025