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(9) SCOPE OF WORK <br /> 3. Ceiling tiles shall be returned to the normal position and all damaged ceiling tiles <br /> shall be replaced at the conclusion of each workday. <br /> 4. At the completion of work each day, remove all surplus materials, tools, etc. and <br /> leave the premises clean to Owner's standard of cleanliness. <br /> Reiaortina/Recordkeeping <br /> 1. Location Record Book: Within three (3) months after commencement of the contract, <br /> the Contractor shall prepare a book of all the locations being serviced. Two digital <br /> copies of the book shall be prepared with separate sections for each location/facility <br /> and include by account identification. One (1) copy shall be provided to the Facilities <br /> Section and one (1) copy will be maintained at the vendor's office or appropriate <br /> location chosen by the approved Vendor. <br /> 2. At a minimum, the following information is to be included in the Record Book: <br /> • The location, contact person(s) name, and telephone and/or cell phone <br /> numbers; <br /> A list and location of all equipment (panels, pads, alarms), including <br /> manufacturer, make, and model number; <br /> Central Station profile information; <br /> • Central Station notification list; <br /> • A detailed zone description list; <br /> • Training instructions and explanation of any non-standard system operations; <br /> and <br /> Free estimates for repairs and upgrades or replacements <br /> 3. Additionally, the Contractor shall update the Record Books annually or as serviced <br /> and allow the City to add/delete/update contact information. <br /> 4. Records and a complete database must be maintained by Contractor on testing and <br /> inspection schedules, maintenance, inspection reports, findings, and action taken, <br /> and supporting documents for each fire alarm system.These records and information <br /> must be available for further review upon City of Santa Ana's request. <br /> 5. An electronic copy of the report must be received within 24 hours of the testing <br /> completion date. <br /> 6. Contractor shall also maintain electronic inspection reports, and the entire portfolio <br /> inventory of fire &fire safety equipment. <br /> 7. Submit a copy of the PASS/FAIL test results to the Facilities Maintenance Manager, <br /> Phil Neff, within 72 hours after each test is conducted. The PASS/FAIL test results are <br /> a summary of the overall results of each test. Submit the final test report <br /> demonstrating compliance within 14 calendar days of the date when all tests were <br /> City of Santa Ana IFB No. 25-047 Page 20 of 34 <br />