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Paper and Janitorial Products <br /> October 7, 2025 <br /> Page 2 <br /> 257 Vendors notified <br /> 13 Santa Ana vendors notified <br /> 40 Vendors downloaded the bid packet <br /> 15 Responsive Bids received <br /> 0 Responsive Bids received from Santa Ana vendors <br /> Bids were solicited, opened on September 5, 2025, and evaluated (Exhibit 1). Fifteen bids <br /> were submitted by the IFB deadline and were determined to be responsive to the <br /> specifications and met City's requirements. <br /> Recommended award is based on lead times, pricing, and availability of products. Some <br /> vendors submitted a base bid but left most line items unpriced (`no bid'), so their totals <br /> look lower than complete bids. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with the action. <br /> FISCAL IMPACT <br /> Funding is available in the current FY 2025-26 budget. The purchase order contracts <br /> cover one year and include up to four one-year renewal options. Year 1 costs span two <br /> fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal <br /> years will be included in proposed budgets for City Council consideration. The table below <br /> shows the first-year allocation; subsequent years are anticipated to follow a similar <br /> breakdown. <br /> Fiscal Accounting Accounting Unit, Account <br /> Year Unit-Account# Fund Description Description Amount <br /> FY 25-26 Economic Development <br /> (Oct. 7, Service Enhancement, <br /> 2025— 01118810-63001 CDA General Funds Miscellaneous Operating $150 <br /> June 30, <br /> 2026) Expenses <br /> CDA Enterprise Parking Facilities, <br /> 02718132-63001 Funds Miscellaneous Operating $7,500 <br /> Ex enses <br /> CDA Special Rent Stabilization, <br /> 18518700-63001 Revenue Funds Miscellaneous Operating $375 <br /> Expenses <br /> 01 1 1 1 1 1 0-63001 LIB General Funds Administration, Miscellaneous <br /> O eratin Expenses <br /> $1,125 <br /> 01116500-63001 PBA General Funds Administration, Miscellaneous <br /> O eratin Expenses <br /> $2,610 <br /> 01116510-63001 PBA General Funds Planning, Miscellaneous <br /> O eratin Expenses <br /> $878 <br /> Permit& Inspection Services, <br /> 01116520-63001 PBA General Funds Miscellaneous Operating $1,748 <br /> Expenses <br />