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Incarcerated Persons Supplies <br /> October 7, 2025 <br /> Page 2 <br /> and federal contractual obligations. Without reliable access to these supplies, the City <br /> would face compliance risks, increased costs, and potential impacts on safety for both <br /> incarcerated persons and staff. <br /> Invitation for Bids (IFB) No. 25-084 was issued on May 29, 2025, on the City's online bid <br /> management and publication system. A summary of vendor participation and results is <br /> as follows: <br /> 172 Vendors notified <br /> 4 Santa Ana vendors notified <br /> 20 Vendors downloaded the bid packet <br /> 5 Bids received <br /> 0 Bids received from Santa Ana vendors <br /> Bids were solicited, opened on June 12, 2025, and evaluated (Exhibit 1). Five (5) bids <br /> were submitted by the IFB deadline and four (4) were determined to be responsive to <br /> the specifications and met the City's requirements. <br /> The bids submitted by Acme Supply Co., Ltd, Bob Barker Company, Inc., and Victory <br /> Supply, LLC. were determined to be the lowest, responsible, and responsive to the <br /> City's specifications. To ensure that the Santa Ana Jail has access to large inventory <br /> quantities and specialty correctional supplies, staff recommends awarding aggregate <br /> purchase order contracts to Acme Supply Co., Ltd, Bob Barker Company, Inc., and <br /> Victory Supply, LLC. Doing so ensures Title 15 compliance, operational continuity, and <br /> access to correctional-grade products designed to meet state and federal legal <br /> requirements. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with this action. <br /> FISCAL IMPACT <br /> Funding is available in the current FY 2025-26 budget, and future fiscal year funding for <br /> a total aggregate amount not to exceed $365,000, if all renewal options are exercised, <br /> will be included in the proposed budgets for City Council consideration as follows: <br /> Fiscal Accounting Unit— Fund Accounting Unit, <br /> Year Account No. Description Account No. Amount <br /> Description <br /> FY 25-26 01114475-63001 General Fund Jail Operations, Misc. $ 54,750 <br /> O e ating Expenses <br /> FY 26-27 01114475-63001 General Fund Jail Operations, Misc. $ 73,000 <br /> Operating Ex enses <br /> FY 27-28 01114475-63001 General Fund Jail Operations, Misc. $ 73,000 <br /> Operating Ex enses <br />