Item 14 - Public Works Building and Facilities Plumbing Contractors

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Public Works Building and Facilities Plumbing Contractors October 7, 2025 Page 2 public facilities and park restrooms, and the aging conditions of existing facilities, staff projects expenditures may increase to approximately $402,500 annually. Additionally, this contract will be utilized to replace old drinking fountains with new water bottle filling stations in public spaces to promote the City's award-winning water, conservation (Plastic Waste Reduction), and substitution of bottled water for public drinking water which is an implementation action of the City's general plan, mobility element. Invitation for Bids (IFB) No. 25-070A was issued on June 10, 2025 on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results are as follows: 115 Vendors notified 12 Santa Ana vendors notified 23 Vendors downloaded the bid packet 4 Responsive proposals received 1 Proposal received from Santa Ana vendors Bids were opened on July 1, 2025, and evaluated (Exhibit 1). Four proposals were submitted by the IFB deadline and were all deemed to be responsive to the specifications and met the City's requirements. Local Outreach Efforts The Purchasing Division advertised this IFB on PlanetBids, which directly notified 12 Santa Ana vendors. Three Santa Ana vendors downloaded the IFB and one submitted a bid for consideration. The bids submitted by Elegant Construction, Inc., Pacific Plumbing Company of Santa Ana, Pro-Craft Construction, Inc., and Verne's Plumbing, Inc. were determined to all be responsible and responsive to the City's specifications for this IFB. Each of these vendors has demonstrated proven expertise in providing plumbing repair services for the City, consistently meeting or exceeding performance expectations. Their reliability and capability have been key in supporting the City's infrastructure and parks. Staff recommends the approval of the recommended action for all four vendors to be on the City's list of qualified vendors of a shared aggregate not-to-exceed total amount of $2,012,500 for all four agreements (Exhibits 2-5) to ensure faster response times and flexibility in addressing specialized needs or emergencies. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action.