Item 15 - Public Works Building and Facilities Electrical Contractors

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Public Works Building and Facilities Electrical Contractors October 7, 2025 Page 2 expected to significantly impact service needs. Based on these factors, staff projects annual expenditures may rise to approximately $605,000. Invitation for Bids (IFB) No. 25-069A was issued on June 10, 2025 on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results are as follows: 41 Vendors notified 4 Santa Ana vendors notified 39 Vendors downloaded the bid packet 12 Responsive proposals received 2 Proposals received from Santa Ana vendors Bids were opened on July 1, 2025, and evaluated (Exhibit 1). Twelve proposals were submitted by the IFB deadline and all were determined to be responsive to the specifications and met the City's requirements. Local Outreach Efforts The Purchasing Division advertised this IFB on PlanetBids, which directly notified four Santa Ana vendors. Three Santa Ana vendors downloaded the IFB and two submitted a bid for consideration. The bids submitted by Fineline Electric, Inter-Pacific, Inc., Radiant Electric LLC, and Williams & Maher, Inc. were determined to be the lowest, responsible, and responsive to the City's specifications for this IFB. Fineline Electric, Inter-Pacific, Inc., and Williams & Maher have each demonstrated proven expertise in providing electrical contractor services for the City. Their performance has consistently met or exceeded expectations, reinforcing their reliability and capability in supporting the City's electrical needs. Radiant Electric LLC has not worked for the City in the past but their proposal, references, and over 30 years of industry experience demonstrates their ability to provide the same quality service. Staff recommends the approval of the recommended action for all four vendors to be on the City's list of qualified vendors of a shared aggregate not-to-exceed total of$3,150,000 for all four agreements (Exhibits 2-5) to ensure faster response times, competitive pricing, and flexibility in addressing specialized needs. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action.