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C. The Executive Director of Human Resources or their designee shall approve or <br /> disapprove the application for the City Manager. One copy shall be returned to the <br /> employee and the duplicate shall be retained by the Human Resources Department. <br /> It is advisable that the applicant accomplish the procedure so far described in order <br /> to ascertain the eligibility of the intended course of instruction for reimbursement <br /> under the provisions of this policy prior to the inception of the course or <br /> disbursement of personal funds. <br /> D. The employee shall submit their copy of the approved application to the Human <br /> Resources Department within three(3)months after they have completed the course <br /> and received their final grade. Such employee must include official verification of <br /> their final grade with appropriate receipts for tuition and textbook costs. <br /> Applications not submitted to the Human Resources Department within three (3) <br /> months following completion of the course become void. <br /> E. Upon receipt of the application and required documentation,the Human Resources <br /> Department shall determine whether the completed course of instruction is <br /> compatible with the provisions of this Article and shall compute the amount of <br /> reimbursement, authenticate the application and forward it to the employee's <br /> Department Head. <br /> F. The Department Head shall then authorize the Finance & Management Services <br /> Department to reimburse the employee the approved amount out of the budget of <br /> the department concerned. <br />