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CITY OF SANTA ANA <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />VIII. MAINTENANCE FUNCTION CHECKLIST AND REPORTS <br />1. Weekly Report: <br /> <br />1. Due Monday of every week, including a Daily Attendance Sign-In Sheet with <br />signatures of each laborer with the hours worked and start and end times and <br />specifies the work performed; date performed; and labor, materials and supplies <br />used, and amount of trash and debris collected (measurement method to be <br />agreed upon). <br />2. Contents: Ensure that the report contains all the required and approved content, <br />which may include, but not limited to: <br /> <br />a) Description of work completed <br /> <br />b) Materials and Equipment used, such as Loader or Back Hoe <br /> <br />3. Ensure that all reports are submitted prior to submission of the monthly invoice, <br />otherwise payment will be withheld, unless a change is agreed upon by the City. <br /> <br />4. Monthly payment will not be made until reports are received by City. <br /> <br />2. Production Reports <br /> <br />1. Shall be emailed to City each month by the seventh day. <br />2. These reports will include the amount of trash and debris removed and <br />disposed and disposal sites utilized. <br /> <br />3. Documentation – As Requested by the City <br /> <br />1. Digital Photo Sampler Report <br /> <br />a) Take before-and-after photos of items, areas, or incidents that Contractor <br />responds to as specified by City. <br />b) Maintain these photos electronically and make them available for <br />inspection by City at any time. <br /> <br />c) Identify photos by location, description, etc. before or after, date and time of <br />photo taken with timestamp. <br /> <br />IX. CONTRACTOR EMPLOYEES AND UNIFORMS <br />1. Contractor Laborer Employees <br /> <br />City of Santa Ana RFP 25-116 Page 25 of 60 <br />  <br />  <br />City Council 17 – 59 11/4/2025