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Litter, Debris, and Encampment Removal Services on Caltrans Right -of -Way <br />November 4, 2025 <br />Page 2 <br />Proposals were opened on September 18, 2025 and evaluated. Four proposals were <br />submitted by the RFP deadline and were determined to be responsive to the <br />specifications and met the City's requirements. An evaluation committee reviewed and <br />rated the proposals according to the criteria listed in the RFP. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified two Santa Ana vendors. No Santa Ana vendors <br />downloaded the RFP or submitted a bid for consideration. <br />Firm <br />City <br />Rank <br />Landscape West Management Services, Inc. <br />Anaheim, CA <br />1 <br />Parkwood Landscape Maintenance, Inc. <br />Van Nuys, CA <br />2 <br />United Storm Water, Inc. <br />City of Industry, CA <br />3 <br />South County Landscapes Inc. <br />San Juan Capistrano, CA <br />4 <br />Staff recommends awarding an agreement to the highest -ranked firm, Landscape West <br />Management Services, Inc. (Exhibit 3). The proposal submitted by Landscape West <br />Management Services, Inc. demonstrates they possess experienced and trained <br />personnel to perform all duties required in the scope of work. Their cost proposal is the <br />most competitive which provides the City with the best value and use of available budget. <br />Additionally, Landscape West Management Services, Inc. has made large investments in <br />the City of Santa Ana by leasing several properties to perform median landscaping and <br />QOLT services for the City. Having access to local resources and staging points within <br />City limits ensures sites are cleaned rapidly and efficiently and allows deployment of staff <br />within five days of executing the contract. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds are budgeted and available for this item in the following account for Fiscal Year <br />2025-26. As indicated in the discussion, expenditures will be reimbursed by Caltrans per <br />the Encampment Delegated Maintenance Agreement (Project No. 26-6423), therefore <br />there will be no net impact to the City's budget. Remaining project balances not expended <br />by the end of the fiscal year will be presented to City Council for approval of carryovers <br />to Fiscal Year 2026-27. <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Unit- Account # <br />Description <br />Account Description <br />05317021-62300 <br />Public Works Agency <br />2025-26 <br />(26-6423) <br />City Services <br />Services, Contract <br />$200,000 <br />Services Professional <br />