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Item HA-3 - Amendment to the Agreement for Document Imaging Services
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Item HA-3 - Amendment to the Agreement for Document Imaging Services
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10/29/2025 1:44:32 PM
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10/29/2025 1:29:15 PM
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City Clerk
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Agenda Packet
Agency
Community Development
Item #
HA-3
Date
11/4/2025
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Use or disclosure of data contained in this page is subject to the restriction on the title page of this proposal. <br />ironmountain.com | 1.800.899.IRON (4766) Page 3 of 18 <br />Public Sector Master SOW Form Rev. 5/21/2024 <br /> <br />Section 1 <br />Introduction and Technical Statement of Work/ Performance Schedule <br /> <br />Digital Conversion <br />Iron Mountain provides customers full digital transformation services including document preparation, <br />scanning of textual and graphical documents into digital data, quality assurance, indexing, document <br />reassembly, and digital delivery of data to a new media. <br /> <br />Controlled Material <br />Customer will not provide Iron Mountain with any Deposits (including goods, software, services, and/or technical data) that <br />contain technical information regarding defense articles or defense services within the meaning of the U.S. International <br />Traffic in Arms Regulations (“ITAR”), or technical data within the meaning of the U.S. Export Administration Regulations <br />(“EAR”), or are otherwise subject to export restrictions under applicable export control regulations, including ITAR and the <br />EAR. If during the term of the Agreement Customer determines that it can no longer comply with this Section, Customer <br />must immediately notify Iron Mountain in writing. Customer shall take no action that causes Iron Mountain to be non- <br />compliant with applicable export control laws and regulations as it relates to the Deposits. <br />Digitization Description <br />Customer seeks a cost-effective, outsourced solution to manage the digitization to digital images. <br /> <br />Business Hours <br />The digitization part of this project will be completed by Iron Mountain during normal business hours: Monday through <br />Friday 8:00 AM to 5:00 PM local time excluding weekends and holidays. <br /> <br />Project Details <br /> <br />Digitization Type <br />The following are the types of documents/originals to be digitized: <br /> <br />Estimated <br />Percentage of <br />Volume <br />Media Type <br />90% Paper: 8.5x11 <br />10% Paper: 8.5x14 <br />5% of pages have receipt attached <br /> <br />Project Type <br />This digitization project consists of the following: <br /> <br /> <br />● Backfile <br />EXHIBIT 2
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