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_____________________________________________________________________________________________________________________ <br />CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA) MOU: JULY 1, 2025 THROUGH JUNE 30, 2028 <br />Page 33 <br />13139922.1 SA370-001 <br />F. Vacation Buy-Back. <br />1. If an employee wants to cash-out unused vacation leave that they will <br />accrue during the following calendar year, they must make an irrevocable <br />election by December 15th of the prior calendar year (i.e. by December 15, <br />2023 for a cash-out in calendar year 2024). <br />2. The irrevocable election must indicate the amount of vacation hours the <br />employee intends to cash-out during the next calendar year. <br />The number of hours to be cashed-out cannot exceed the total number of <br />hours the employee will accrue during that same calendar year, or a <br />maximum of eighty (80) hours, whichever is the lesser amount. <br />3. Once the election form is submitted to Payroll, the amount of hours to be <br />cashed-out cannot be changed for that calendar year. <br />4. Employees may submit a request for vacation cash-out up to two (2) times <br />per year. The total hours may not exceed the lesser of the hours accrued <br />during that calendar year through the date of the request, or the number of <br />vacation hours elected for cash-out for that calendar year <br />5. In the event an employee’s vacation leave balance (on either pay period <br />when they can elect to cash-out) is less than the amount of hours the <br />employee had previously elected to cash-out (in the prior calendar year), the <br />employee will only receive payment for the amount of accumulated <br />vacation leave remaining at the time of the cash-out. All cash-out elections <br />not processed by the last pay check in November will be processed in the <br />first pay check in December. <br />6. If an employee makes an irrevocable election to cash-out vacation in the <br />following calendar year and uses vacation leave during that subsequent <br />calendar year, the vacation leave used will first come from vacation leave <br />the employee had earned (if any) prior to January 1st of the calendar year <br />the employee had elected to cash-out. The use of such earned, but unused, <br />vacation leave accumulated from previous calendar years shall not result in <br />a reduction in the amount of vacation hours the employee is eligible to cash- <br />out. <br /> <br /> Limitation on Vacation. <br />A. With the exception of a retiring employee, no employee is granted, and no <br />employee shall be allowed to take any vacation leave with pay in excess of fifty <br />(50) working days (four hundred (400) hours) in any one (1) year. <br />10.3