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_____________________________________________________________________________________________________________________ <br />CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASA) MOU: JULY 1, 2025 THROUGH JUNE 30, 2028 <br />Page 37 <br />13139922.1 SA370-001 <br />appointments as specified herein. The City may authorize use of such leave <br />for City approved medical appointments whenever such appointments <br />cannot be secured outside the employee’s regular workday, and salary <br />continuation or workers’ compensation benefits are not available. <br />D. Limit. <br />1. For all employees in the association or employed by the City in a full-time <br />position as of July 19, 2023, the maximum total accumulation of sick leave <br />with pay shall be two hundred (200), eight (8) hour working days equal to <br />sixteen hundred (1,600) hours. <br />2. For employees hired as new employees from outside the City into this <br />association on or after July 19, 2023, the maximum amount of sick leave <br />they may carry over into a calendar year is three hundred and fifty-two (352) <br />hours. <br />Any sick leave accrual above three hundred and fifty-two (352) hours (up <br />to ninety-six (96) hours) will be converted into an employee’s Retirement <br />Health Savings (“RHS”) Plan account during the first full pay period in <br />January of each year. <br />3. Sick leave usage of less than a full day shall be charged in minimum <br />increments of one-half (1/2) hour, with fractional usage rounded upward to <br />the next higher multiple of one-half (1/2). <br />E. Extended. The City Manager may grant leave up to six (6) months without pay to <br />an employee who has exhausted all of their accrued sick leave if a licensed <br />physician designated by the City Manager indicates that the employee shall be <br />sufficiently recovered to return to their employment within a six (6) month period. <br />Prior to the expiration of the additional time, the employee may return to their <br />position provided that the employee has a certificate from a licensed physician <br />stating that the employee is able to perform the essential functions of their <br />classification with or without reasonable accommodation. In addition to the above, <br />the City Manager may grant a further extension not to exceed a total of one (1) year <br />without pay. <br />F. Extension by Use of Accrued Compensatory Time Off and/or Vacation. After an <br />employee’s sick leave has been exhausted, they may be granted permission to use, <br />first, any unused compensatory time off benefits, then, any unused vacation leave <br />benefits they may have accrued. <br />G. Notice. The employee taking sick leave shall notify their immediate supervisor <br />either prior to or within four (4) hours after the time they are scheduled to report <br />for duty, or as otherwise established by departmental regulations. Sick leave shall <br />only be used for the purposes outlined under California Labor Code § 246.5, <br />Article 11.1 (J), or as otherwise permitted by law. If an employee uses sick leave