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8.3 Reimbursement. <br /> A. Reimbursement shall be based on the cost of tuition, required <br /> enrollment/registration fees, miscellaneous fees (health, parking, student union <br /> fees, etc.), and all required texts, eBooks, and related material for each course. <br /> Additional expenses such as meals are not reimbursable. <br /> B. Costs for required texts are eligible for one hundred percent(100%)reimbursement <br /> subject to the following conditions: <br /> 1. A duplicate of the required text(s) and eBooks was unavailable for loan <br /> from the departmental libraries prior to the commencement of course work; <br /> or <br /> 2. Any textbook(s)purchased by the City shall be submitted to the employee's <br /> respective departmental library in order that such text(s) may be made <br /> available to all employees. <br /> C. Maximum tuition reimbursement is three thousand five hundred dollars ($3,500) <br /> per fiscal year, which the employee may claim either as costs are incurred during <br /> the year or as one (1) lump sure. <br /> 8.4 Procedures. <br /> A. An employee who desires to seek tuition reimbursement under the provisions of <br /> this Article must complete,an Application for Training and Educational Assistance <br /> form and submit it to their Department Head prior to the commencement of <br /> class(es) or the payment of fees for registration/tuition. <br /> B. The Department Head shall recommend approval or denial based on established <br /> criteria and budgetary constraints, and then shall forward the application to the <br /> Executive Director of Human Resources <br /> C. The Executive Director of Human Resources or their designee shall approve or <br /> deny the application for the City Manager. One (1) copy shall be returned to the <br /> employee and one (1)copy shall be retained by the Human Resources Department. <br /> It is advisable that the applicant accomplish the procedure so far described in order <br /> to ascertain the eligibility of the intended course of instruction for reimbursement <br /> under the provisions of this policy prior to the inception of the course or <br /> disbursement of personal funds. <br /> D. The employee shall submit their copy of the approved application to the Human <br /> Resources Department within three(3)months after they have completed the course <br /> and received their final grade. Such employee must include official verification of <br /> their final grade with appropriate receipts for tuition and textbook costs. These <br /> shall be returned to the employee upon request. Applications not submitted to the <br /> CONFIDENTIAL ASSOCIATION OF SANTA ANA (CASAI MOU: JULY 1,2025 THROUGH JUNE 30,2028 <br /> Page 25 <br /> 13139922.1 SA370-001 <br />