Item 14 - Award of a Construction Contract for Bristol St and Memory Lane Intersection

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Bristol Street and Memory Lane Intersection Improvements February 17, 2026 Page 5 Project Phasing The contractor will be constructing this project in a singular phase, fulfilling the scope of work as outlined in the contract documents. The contractor is responsible for determining the scheduling and sequencing of activities based on their proposed means and methods. Public Outreach The project scope will impact nearby businesses and residents. To ensure timely and effective communication, the following notification measures will be implemented prior to the start of construction: • Electronic message signs will be installed two weeks in advance of construction activities to provide early notice of the project's start date, • A project information sign will be posted at the construction site, including contact information for public inquiries, • Residents and businesses within 1,000 feet of the project limits will receive door hangers or mailed notifications at least two weeks before construction begins, • A second round of notification will be issued 48 hours prior to the start of construction to residents and businesses adjacent to the limits of work, and • The City will also disseminate information through its official website and social media platforms to keep the public informed of construction activities, including any lane closures. ENVIRONMENTAL IMPACT In 1990, the City Council approved the Bristol Street Final Environmental Impact Statement/Environmental Impact Report (FEIS/EIR No. 89-01). Due to minor design modifications, an Addendum to the FEIS/EIR was prepared and adopted by City Council on December 5, 2017, pursuant to the California Environmental Act (Exhibit 4). The proposed project complies with the adopted Environmental Impact Report. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,362,228. All funds are available for expenditure in Fiscal Year 2025-26. Any remaining balances not expended at the end of the fiscal year will be carried forward into Fiscal Year 2026-2027. The proposed contract authorizes staff a maximum of 10% for construction contract change orders for unanticipated or unforeseen work. Staff will return to the City Council for authorization and appropriation of additional contingency if necessary. Approval of the requested appropriation adjustment will recognize $200,000 from the spendable fund balance in the Public Works Water Revenue and Water Utility Capital, Transfer from Fund 060 revenue account, and appropriate the same amount to the