Agenda Packet_2026-02-17 - Laserfiche WebLink

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Construction Contract to Construct the Fire Station 71 Fuel Station Replacement Project February 17, 2026 Page 3 5 5 7 0 awarding the construction contract to GEMS Environmental Management Services, Inc. (Exhibit 3). GEMS Environmental Management Services, Inc. has previously performed work as a prime contractor in the City of Santa Ana and successfully completed a project with a similar scope of work at Fire Station No. 74. In addition, GEMS Environmental Management Services, Inc. has completed similar projects for other public agencies, including a diesel tank installation for the East Bay Municipal Utility District and an above-ground storage tank replacement for the City of Pittsburg. Although the firm is based in Northern California, the contractor has confirmed its ability to mobilize resources locally and deploy personnel to Santa Ana for the duration of the project. Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. As indicated in the Cost Analysis and as summarized in the table below, the estimated total construction delivery cost of the project is $935,150. Project Item Total Construction Contract Bid Amount $748,120 Construction Administration $59,850 Inspection $37,406 Testing $14,962 Unanticipated or Unforeseen Work $74,812 TOTAL ESTIMATED CONSTRUCTION DELIVERY COST $935,150 Project Schedule and Contract Time The project is estimated to be completed in August 2026, barring unforeseeable conditions such as rain, natural disasters, or other delays beyond the control of the City and of the Contractor. The contract time for this project is 80 working days, as specified in the bid documents. Working days are counted in accordance with the City’s Standard Specifications, which exclude weekends, City-observed holidays, and inclement weather days that prevent work. The contractor was required to submit a construction schedule as part of their bid to expedite delivery of the project. The projected completion dates based on the submitted City Council 15 – 3 2/17/2026