Item 17 - Cooperative Cost Reimbursement Agreement for the Fairview Street Rehabilitation

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COOPERATIVE COST REIMBURSEMENT AGREEMENT FOR FAIRVIEW STREET REHABIL.IATION FROM SOUTH CITY LIMIT (SUNFLOWER AVENUE) TO ALTON AVENUE COOPERATIVE COST REIMBURSEMENT AGREEMENT ("Agreement"), is made and entered into this day of — 2025, by and between the CITY OF SANTA ANA, a California charter city ("Santa Ana"), and the CITY OF COSTA MESA, a California municipal corporation ("Costa Mesa"). Related work on the project will include pavement grind and overlay, reconstruction of curb median with irrigation and landscaping, curb and gutter, driveways, bus pads, sidewalk repair, replacement of curb ramps to be in compliance with federal Americans with Disabilities Act requirements, signing and striping, and adjustment of manholes and water valves to grade. In this Agreement, Santa Ana and Costa Mesa may each be individually referred to as a "Party" and collectively referred to as the "Parties." RECITALS: WHEREAS, Santa Ana has initiated a street rehabilitation project (the "Project') to improve the pavement condition of Fairview Street from South City Limits (Sunflower Avenue) to Alton Avenue. WHEREAS, Fairview Street within the Project limits contain a portion of property within Santa Ana and a portion of the street within the boundary of Costa Mesa; and WHEREAS, In an effort to efficiently utilize Costa Mesa resources, Costa Mesa wishes to improve a portion of Fairview Road within its boundary at the same time the Santa Ana Fairview Street Rehabilitation Project are conducted; and WHEREAS, the Parties desire to repave Fairview Street (Fairview Road in the City of Costa Mesa), within their respective boundaries as part of the "Project'. NOW, THEREFORE, based upon the foregoing Recitals, and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by all Parties, the Parties agree as follows: 1. Santa Ana will advertise for bids, hire a contractor, approve the work and administer the contract for street rehabilitation. 2. Costa Mesa is responsible for funding that portion of the Project within the Costa Mesa city limits, as set forth in Exhibit A & B, attached hereto and incorporated by this reference. Costa Mesa will remit payment to Santa Ana within ninety (90) days of receipt of invoice evidencing Project work performed within Costa Mesa city boundary. The total project cost for the City of Costa Mesa under this agreement shall not exceed $96,000.00. 3. Santa Ana shall coordinate the relocation of all affected utility company facilities within the city limits of Costa Mesa in a timely manner. 4. Santa Ana and Costa Mesa shall extend cooperation to each other and proceed under this Agreement in good faith to facilitate timely completion of the "Project'. The Parties agree that PAGE 1 OF 11