Item 14 - Agreement for the Santa Ana Zoo Video Surveillance Project

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Santa Ana Zoo Surveillance Project March 17, 2026 Page 2 Proposals were solicited, opened on July 16, 2025, and evaluated. Two proposals were submitted by the RFP deadline and were determined to be responsive to the specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Staff recommends awarding an agreement to the highest -ranked firm, Am-Tec Total Security, Inc. (Exhibit 1). In reviewing the proposals for Zoo and ECO Center security camera installation and maintenance, several items stood out in Am-Tec's proposal and interview as significant strengths. Am-Tec presented a clear and concise proposal that highlighted their experience and reputation as ongoing partners with many municipalities. Their duration of experience as a firm is over 40 years. Their interview exhibited what they stated in their proposal about teamwork. Their proposal illustrated a cohesive team committed to supporting one another, meeting deadlines consistently, and working collaboratively to achieve shared objectives. This unity and dedication reflect the commitment to the overall success of the project. Their cohesiveness and spirit of supported partnership was evidenced in the quality and style of their interview. They worked together as a team to explain what they would offer the zoo, and answered questions in a way that proved their ability to understand each other and work together and to respect the department's time and guidelines. Their ability to present information in a way that was simple, clear, and consistent, showed an ability to work with staff at the zoo and ECO Center to accomplish system goals. Am-Tec's demonstration of their in-house monitoring system and data analytics answered the department's questions thoroughly about how the system would work, and their emphasis in the proposal on adherence to the approved budget and timeline was mirrored in their interview approach. In addition, the low monthly camera monitoring rates will save the City money over the life of the contract. In summary, Am-Tec was able to validate through their interview what they stated in their proposal and their fee rates will make them a more cost-effective vendor both at point of installation and overtime. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and available in the following account for the following fiscal year: