Item 12 - Agreements for On-Call Real Estate Title and Escrow Services

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Public Works Agency www.santa-ana.org/pw Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 17, 2026 TOPIC: Award Agreements for On -Call Real Estate Title and Escrow Services AGENDA TITLE Agreements with Commonwealth Land Title Company and Chicago Title Company for On -Call Real Estate Title and Escrow Services (Non -General Fund) RECOMMENDED ACTION Award and authorize the City Manager to execute agreements with Chicago Title Company and Commonwealth Land Title Company to provide on -call real estate title and escrow services for the term beginning March 17, 2026 and expiring March 16, 2027 for a total amount of $60,000, with provisions for four, one-year renewals, in a total aggregate amount not -to -exceed $300,000 (Core Agreement No. A-2026-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency (PWA) is responsible for delivering all capital improvement projects in the City including roadway corridor widening and construction of new parks. Many of these public improvements require real estate, title, and escrow services to conduct title searches and property acquisitions. The current agreements for on -call real estate and title services expired on March 1, 2026. Staff recommends entering into new agreements for on -call real estate and title services and released an RFP for said services with a scope of work that includes providing the City with real estate title, escrow, preliminary title reports, litigation guarantees, title insurance coverage assistance, and purchase agreement review services. Request for Proposals (RFP) No. 25-145 (Exhibit 1) was advertised on December 10, 2025 on the City's online bid management and publication system, PlanetBids. A summary of vendor participation and results is as follows: 2,595 Vendors notified 134 Santa Ana vendors notified 12 Vendors downloaded the bid packet 2 Bids received