Item 12 - Agreements for On-Call Real Estate Title and Escrow Services

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(9) EXHIBIT I SCOPE OF SERVICES CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ON -CALL REAL ESTATE TITLE AND ESCROW SERVICES RFP NO. 25-145 INTRODUCTION/BACKGROUND: EXHIBIT 3 The City of Santa Ana is inviting proposals from experienced and responsive consultants (Consultant) to provide real estate title, escrow and related services for various Capital Improvement Projects and other facilities that will be used for public use under the direction of City staff. The Consultant will be expected to provide experienced and knowledgeable professional staff. The Consultant and its staff or representatives shall be responsive and maintain excellent working relationships with City staff and City Right -of -Way Consultants. The Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to established schedules. SCOPE OF WORK: The proposal should include the following tasks and fees and any additional tasks and fees deemed necessary by the Consultant shall be clearly identified in the proposal. Additionally, the City reserves the right to provide Notice To Proceed (NTP) for any, all or none of the following optional tasks: On an as -needed basis, Proposer is responsible for providing real estate title and escrow services on a timely manner, including but not limited to: 1) Title Research and Reporting a) Prepare preliminary title reports i) Update to an existing title report (either ordered by the City or others) ii) Issue new reports and provide copies of all underlying exception and exclusion documents. b) Issue chain of title reports on an exception basis (seldom required). c) Provide other related information and documents of record concerning title to property such as copies of vesting deeds, parcel maps/tract maps, FEMA flood zone designations. d) Litigation guarantees — Issue condemnation litigation or continuation guarantees. e) Prior to closing escrow, Consultant shall order and provide the City with an updated Preliminary Title report to ensure that no new liens and/or encumbrances are recorded on the property/property interests to be acquired by the City. 2) Title Resolution and Support a) Assist with the development of legal descriptions for: i) public and private properties; and/or ii) unrecorded easements, right-of-way or other apparent encumbrances or rights granted by other agencies.