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3. MONITORING AND EVALUATION <br /> a. Consultant shall furnish,except where limited by attorney-client confidentiality,all <br /> data, statements, records, information, and reports necessary for the City to <br /> monitor, review and evaluate the performance of the Scope of Services and its <br /> components. Consultant shall cooperate with the City in the conduct of any <br /> evaluation of Consultant's Services. Consultant shall further cooperate to <br /> incorporate minor modifications that may be discovered as necessary and <br /> appropriate as a result from the monitoring and evaluation process. <br /> 4. PROGRAM COORDINATION <br /> a. The City Manager or his or her designee shall monitor Consultant's progress and <br /> performance of this Agreement. <br /> b. Consultant shall assign a Program coordinator ("Consultant Coordinator") who <br /> shall have overall responsibility for the performance of this Agreement by <br /> Consultant. Should circumstances or conditions subsequent to the execution of this <br /> Agreement require a substitute Consultant Coordinator,Consultant shall notify City <br /> immediately of such occurrence. Consultant's staff shall cooperate fully with the <br /> City with respect to all matters related to this Agreement. <br /> c. Consultant's staff shall attend meetings as required or requested by City. <br /> 5. CONSULTANT'S FISCAL RESPONSIBILITIES; RETENTION OF MATERIALS <br /> a. General Fiscal Responsibilities of Consultant. Consultant shall: <br /> i. If applicable, appoint and submit to the City, the name of a fiscal <br /> agent, who shall be responsible for the financial and accounting <br /> activities of Consultant, including the receipt and disbursement of <br /> the Funding installments. <br /> ii, Establish and maintain a system of accounts for the Funding that <br /> shall be in conformance with generally accepted accounting <br /> principles. Such system of accounts shall be subject to review and <br /> approval of the City. <br /> iE Document all costs by maintaining complete and accurate records <br /> of all financial transactions, including but not limited to contracts, <br /> invoices, time cards, cash receipts, vouchers, canceled checks,bank <br /> statements and/or other official documentation evidencing in-.proper <br /> detail the nature and propriety of all charges. <br /> iv. Submit to the City at such times and in such forms as the City may <br /> require, such statements, records, reports, data, and information <br /> #2166415v1 Page 2 of 10 <br />