Item 15 - Computer Tablets for Police Motorcycles

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Police Department www.santa-ana.org/pd Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 19, 2026 TOPIC: Computer Tablets for Police Motorcycles AGENDA TITLE Purchase Order Contract to CDCE, Inc. for Computer Tablets for Police Motorcycles (Specification No. 26-006) (General Fund) RECOMMENDED ACTION Authorize a Purchase Order to CDCE, Inc. for a Mobile Data Computer refresh for police motorcycles in an amount not to exceed $208,390. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On March 17, 2026, City Council authorized the purchase of tablet computers for use on police motorcycles. The purchase was authorized from Southern Computer Warehouse, Inc. in an amount not to exceed $175,091. However, when the order was placed with the vendor, they refused to honor the bid price citing cost increases in the computer equipment industry. This vendor was selected through Invitation for Bids (IFB) no. 26-006. The Police Department seeks to move to the next lowest submitted bid. CDCE, Inc. provided a bid for the specified computers and accessories for $176,525. CDCE is a local, Orange County firm that has provided the Police Department with goods and services in the past. They have consistently met or exceeded expectations and have proven themselves a reliable vendor. The total not-to-exceed amount includes $16,329 in sales tax and $100 in recycling fees, which were not included in the comparative bid amounts. In addition, the Police Department may need to purchase two additional computers at a cost of$7,718 each, including sales tax and recycling fee. Therefore, the total requested amount of the purchase order is $208,390. This will include up to 27 new tablet computers for police motorcycles.