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Information Technology www.santa-ana.org/IT Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 2, 2026 TOPIC: VMware Subscription AGENDA TITLE Purchase Order Contract to CDW Government LLC for VMware Subscription (Specification No. 26-070) (Non-General Fund) RECOMMENDED ACTION Award purchase order contract to CDW Government LLC for VMware Subscription for a three-year term in an annual amount of$51,952, for a term beginning April 20, 2026 and expiring April 19, 2029, in a total amount not to exceed $155,856. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION VMware is the City's core virtualization platform that supports the operation of approximately 300 critical business, public safety, and enterprise systems within the City's data centers. VMware enables the City to efficiently run and manage multiple virtual servers and applications on shared physical hardware, significantly improving system reliability, scalability, recovery capabilities, and overall operational efficiency while reducing hardware, power, and maintenance costs. A VMware subscription is necessary to maintain vendor support, security patches and updates, licensing compliance, and continued access to critical platform functionality. Failure to renew would increase cybersecurity and operational risks, limit supportability, and potentially impact the reliability and continuity of essential City operations and services. Santa Ana Municipal Code, Section 2-807(d), authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Sourcewell Agreement No. 121923-CDW with CDW Government LLC (Exhibit 1) for technology products and services was awarded as a result of open, competitive bidding, and meets the City's requirement. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.