Item 14 - Pyrotechnics and Fireworks Show for the 4th of July Celebration Event

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Pyrotechnics and Fireworks Show for the 4th of July Celebration Event June 2, 2026 Page 2 Proposals were solicited, opened on April 7, 2026, and evaluated. Two proposals were submitted by the RFP deadline. However, after completing the review process, none of the submitted proposals were able to fully meet the operational and production needs required for the event, specifically the specialized fireworks component necessary to deliver the level of programming and show experience expected for the City's event. As a result, all vendors that participated in the RFP process were ultimately rejected. Due to the time-sensitive nature of event planning and the necessity of securing a qualified provider capable of meeting all event requirements, the Department reached out to Pyro Spectaculars for vendor services. Pyro Spectaculars has successfully provided fireworks services for the City over the past five years with consistent professionalism, reliability, and strong safety performance. Their demonstrated experience with City events, familiarity with operational logistics, ability to meet the required fireworks specifications, and proven track record of successful event execution make them the most qualified vendor to fulfill the City's needs at this time. Retaining an experienced and dependable vendor is critical to ensuring public safety, maintaining event quality standards, and delivering a successful community event. Santa Ana Municipal Code, Section 2-807(c) authorizes the City to make non-bid purchases in situations where no bids are received or all bids are rejected. Staff requests to enter into an agreement with Pyro Spectaculars, Inc. Although the agreement amount would fall within the City Manager's authority of $50,000, the City had previous contracts with the vendor that total $52,335, including this agreement, during the 2025-26 Fiscal Year. As a result, this new agreement would exceed the City Manager's authority and thus requires City Council approval. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The full amount to be paid will be made in FY 25-26. Funds are budgeted and available in the following account for the specified year, subject to City Council approval: Fiscal Accounting Fund Accounting Unit, Amount Year Unit-Account # Description Account Description FY 25-26 01113017-62300 General Fund PRCSA-Service $34,815 Enhancement, Contractual Services-Professional