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City of Santa Ana California Governor's Office of Emergency Services <br /> Training and Exercise Santa Ana <br /> A251016440 R <br /> EXHIBIT B <br /> BUDGET DETAIL AND PAYMENT PROVISIONS <br /> 1. Costs for training to be provided by Cal OES shall be fully reimbursed by the Agency at a <br /> per training basis. <br /> 2. Invoices shall be submitted after services are rendered and shall include the following <br /> information: <br /> A. Agreement No. <br /> B. Course Code <br /> C. Course Title <br /> D. Course Dates <br /> E. Contractor <br /> F. Service <br /> G. Itemized Cost <br /> H. Invoice Date <br /> Invoices shall be due and payable, and payment shall be made, only after Cal OES' <br /> Contract Manager's acceptance of services. <br /> 3. Submit invoices to: <br /> City of Santa Ana - Santa Ana Police Department Homeland Security Division/UASI <br /> PO Box 1981 Santa Ana, CA 92701 <br /> ATTN: Jeff Hiltbrand <br /> Jhiltbrand@santa-ana.orq <br /> 4. Cal OES will invoice the Agency on a per course basis in arrears for actual work performed. <br /> The Agency is required to schedule invoices for payment to Cal OES no later than 30 days <br /> after receipt of invoice. If errors are found in the invoice or the Agency disputes invoice <br /> charges or services rendered, Cal OES is to be notified immediately. Partial payment of <br /> an invoice without Cal OES' approval is not allowed. Failure to comply with the Cal OES' <br /> payment policy as outlined above may result in cancellation of this agreement. <br /> 5. Cal OES reserves the right to invoice administration fees associated with the course(s), if <br /> the Agency does not provide a minimum of 30 days' notice of cancellation to the <br /> Contract Manager prior to the course start date. These fees will range from 5%- 15% of the <br /> course(s) total. The Agency will be invoiced for these fees accordingly and at the <br /> discretion of the Contract Manager or designated representative. <br />