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Agenda Packet_2026-06-16
City Council and Special Housing Authority Meeting Packet June 16, 2026 CLOSED SESSION MEETING - 4:30 PM REGULAR OPEN MEETING - 5:30 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 +R!>w s Valerie Amezcua Mayor Thai Viet Phan Benjamin Vazquez Councilmember—Ward 1 Councilmember- Ward 2 Jessie Lopez Phil Bacerra Councilmember-Ward 3 Councilmember- Ward 4 Johnathan Ryan Hernandez David Penaloza Councilmember-Ward 5 Mayor Pro Tem-Ward 6 Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Alvaro Nunez Jennifer L. Hall City Attorney City Manager City Clerk In compliance with the Americans with Disabilities Act(ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz,City ADA Program Coordinator,at(714)647-5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.The City Council agenda and supporting documentation can be found on the City's website—www.santa-ana.org/agendas-and-minutes. City Council 1 6/16/2026 CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision -The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct- At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity• Honesty• Responsibility • Fairness • Accountability• Respect • Efficiency City Council 2 6/16/2026 Members of the public may attend the City Council meeting in-person or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube LiveStream at https://www.youtube.com/cityofsantaanavideos/ or on CTV3, available on Spectrum channel 3. PUBLIC COMMENTS — Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction of the City Council, may do so by one of the following ways: • MAILING OPTION written communications — Public comments may be mailed to: Office of the City Clerk, 20 Civic Center Plaza M-30, Santa Ana, CA 92701. All written communications received via mail two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • SENDING E-MAIL OPTION — Public comments may be sent via email to the City Clerk's office at eComment(a-)santa-ana.orq. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City's document archive system which is available for public review. • LIVE VIRTUAL OPTION —As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/m/315965149. To join the Conference Call: Dial (669) 900- 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) agenda/general comments, iii) public hearing item, iv) special agenda item, or v)for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller's phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. • IN-PERSON OPTION - Members of the public can provide in-person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in-person. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a "Request to Speak" card by 4:30 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair. City Council 3 6/16/2026 The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS —You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:30 p.m. Speakers who are not in the speaker queue with their hand raised by 4:30 p.m. will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON-AGENDA ITEMS (GENERAL PUBLIC COMMENT)—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:00 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak. 3. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS—You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN-PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak. TRANSLATION SERVICES - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretaci6n al espanol en las juntas del Consejo. La interpretaci6n simultanea al espanol se ofrece por medio del use de audifonos y la interpretaci6n consecutiva (espanol a ingles) tambien esta disponible para cualquiera que desee dirigirse al consejo municipal en el podio. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball+) or download a pdf(the cloud symbol with the down arrow , ). City Council 4 6/16/2026 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL ADDITIONS\DELETIONS TO CLOSED SESSION PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. CLOSED SESSION ITEMS— The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION pursuant to Paragraph (1) of the subdivision (d) of section 54956.9 of the Government Code: A. Michael Gonzalez v. City of Santa Ana, WCAB Case No.: ADJ 15896066 2. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION pursuant to Paragraph (1) of the subdivision (d) of section 54956.9 of the Government Code: A. Corey Slayton v. City of Santa Ana and David Valentin, Orange County Superior Court, Case No. 30-2021-01204216 3. CONFERENCE WITH LEGAL COUNSEL— POTENTIAL INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Government Code Section 54956.9: One (1) case —201 West Third Street, Santa Ana, CA 92701 RECONVENE — City Council will reconvene to continue regular City business. City Council 5 6/16/2026 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall ROLL CALL PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION Pastor Jeff Schlieder, Cross of Grace Santa Ana ADDITIONS\DELETIONS TO THE AGENDA CEREMONIAL PRESENTATIONS 1. Certificates of Recognition presented by Mayor Amezcua to Girls Fastpitch Santa Ana for Outstanding Athletic Achievements 2. Certificates of Recognition presented by Councilmember Bacerra to Santa Ana College Baseball for Outstanding Athletic Achievements and State Championship Title 3. Certificates of Recognition presented by Councilmember Hernandez to the Santa Ana Community Artist(a) Coalition's Youth Restoration Team for Outstanding Contributions to the Community Through the Preservation of Viva Santa Ana and La Virgencita Community Murals 4. Certificate of Recognition presented by Councilmember Lopez to Emad Dalati for Outstanding Contributions to the Community CLOSED SESSION REPORT— The City Attorney will report on any action(s)from Closed Session. PUBLIC COMMENTS — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. City Council 6 6/16/2026 I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 19 and waive reading of all resolutions and ordinances. 5. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 6. Minutes from the Regular Meeting of June 2, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 7. Conflict of Interest Code Biennial Review Department(s): City Clerk's Office Recommended Action: Direct the City Manager and the City Clerk to have the City's Conflict of Interest Code reviewed, file a statement of review with the City Council no later than October 1, 2026, and revise the Conflict of Interest Code based upon such review. 8. Reappoint Members to the Workforce Development Board for Four-Year Terms Department(s): Community Development Agency Recommended Action: Reappoint Mat Garcia, Jack Haley, and Rhonda Miller as private sector representatives; Brent Beasely as organized labor representative, and Dr. Lorraine Perez as the K-12 education representative to the Santa Ana Workforce Development Board for four-year terms expiring May 31, 2030. 9. Appropriation Adjustment for Lease Payments for the Santa Ana WORK Center (Non- General Fund) Department(s): Community Development Agency Recommended Action: Approve an appropriation adjustment in the amount of $272,580 for the Santa Ana WORK Center into the Rent Payment expenditure account (No. 1231875X-62500). (Requires five affirmative votes) 10. Purchase Order to CB Pacific, Inc. for Jail Security Control System Equipment (Specification No. 26-077) (General Fund) Department(s): Police Department City Council 7 6/16/2026 Recommended Action: Authorize a Purchase Order to CB Pacific, Inc. for jail security control system equipment in an amount not to exceed $89,629. 11. Agreement with the County of Orange for Law Enforcement Helicopter Services Department(s): Police Department Recommended Action: Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff-Coroner Department, to provide helicopter services in an amount not to exceed $731,775 for the period of July 1, 2026 through June 30, 2029 and delegate authority to the City Manager to execute subsequent amendments in year two (July 1, 2027 - June 30, 2028) and year three (July 1, 2028 - June 30, 2029)for the contract amount of the first year of this agreement, $221,080, plus up to 10% (Agreement No. A-2026-XXX). 12. Purchase Order Contract to Avolve Software Corporation for Land Management Electronic Plan Review System (Specification No. 26-060) (General Fund) Department(s): Planning and Building Agency Recommended Action: Award Purchase Order Contract to Avolve Software Corporation for ProjectDox, a Land Management Electronic Plan Review System, in a total amount not to exceed $85,680, for a one-year term beginning July 3, 2026 and expiring July 2, 2027. 13. Approve Legal Services Agreements with (1)Atkinson, Andelson, Loya, Ruud & Romo, APLC; (2) Carpenter, Rothans & Dumont, LLP; (3) Everett Dorey, LLP; (4) Hanson Bridgett, LLP; and (5) O'Hagan Meyer LLP (General Fund) Department(s): Human Resources; City Attorney's Office Recommended Action: Authorize the City Manager to execute legal service agreements for a maximum amount not to exceed $4,050,000 with the following (Core Agreement No. A-2026-XXX): 1. Atkinson, Andelson, Loya, Ruud, & Romo, APLC, for the period of July 1, 2026 through June 30, 2029, in the amount of$500,000; 2. Carpenter, Rothans & Dumont, LLP for the period of July 1, 2026 through June 30, 2029 in the amount of$1,500,000; 3. Everett Dorey, LLP for the period of July 1, 2026 through June 30, 2029 in the amount of$1,000,000; 4. Hanson Bridgett, LLP for the period of July 1, 2026 through June 30, 2028 in the amount of$300,000; and 5. O'Hagan Meyer LLP for the period of June 16, 2026 through June 30, 2029, 2029 in the amount of$750,000. City Council 8 6/16/2026 14. Facility Use Agreements with Golf Instructors for Golf Lessons and Programming at River View Golf Course Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute five (5) separate non-exclusive facility use agreements with Bongwon Kim, Kyoung Im Kwon Victoria, Putting for Eagle, LLC, Robert W. Stevens, and Jamie Estrada to provide golf lessons at River Golf Course in an amount of$500 each per month paid to the City for a term beginning July 1, 2026, and expiring June 30, 2027 (Core Agreement No. A-2026- XXX). 15. Award $600,000 of Workforce Innovation and Opportunity Act Formula Youth Funds for Program Year 2026-2027 (Non-General Fund) Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute agreements to award $600,000 in Workforce Innovation and Opportunity Act (WIOA) youth program funds for a one-year period beginning July 1, 2026, through June 30, 2027, contingent on the availability of WIOA funds for the 2026-2027 program year, with the following organizations (Core Agreement No. A-2026-XXX): 1. Orange County Children's Therapeutic Arts Center, in the amount of$200,000, to provide paid work experience, career counseling, job readiness and life skills training, mentoring, academic support, and industry-recognized certifications. 2. Working Wardrobes for a New Start, in the amount of$200,000, to provide career coaching, workforce readiness workshops, paid work experience, training in high- demand industries, and supportive services. 3. Taller San Jose Hope Builders, in the amount of$200,000, to provide career pathway training, industry-recognized certifications in healthcare, construction, and child development, employment readiness,job placement, and support services. 16. Resolution and Appropriation Adjustment to Accept the State of California Volunteers Youth Service Corps Award Agreement JP2017-Y2526 (Non-General Fund) Department(s): Community Development Agency Recommended Action: 1. Adopt a resolution to accept the State of California Volunteers grant award, and authorize the City Manager to enter into State of California— Department of General Services, Standard Agreement No. JP2017- Y2526 (Grant Agreement)for$1,500,000 for the Santa Ana Youth Employment Program. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2025-2026 YOUTH SERVICE CORPS City Council 9 6/16/2026 COMPETITIVE PROGRAM THROUGH THE STATE OF CALIFORNIA FOR THE CITY OF SANTA ANA YOUTH EMPLOYMENT PROGRAM 2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including, but not limited to, agreements with contractors, consultants, and vendors detailed in Exhibit B, Budget Detail of the Grant Agreement. 3. Approve an appropriation adjustment to recognize $1,500,000 in funds from California Volunteers State General Funds-State Grant-Direct account (no. 18318002-52025) and appropriating the same amount to expenditure account (no. 18318763-various). (Requires five affirmative votes) 17. Resolution Approving the City's Annual Statement of Investment Policy 2026-2027; Annual Statement of Investment Policy 2026-2027 Department(s): Finance and Management Services Recommended Action: 1. Adopt a Resolution approving the City's 2026-2027 Investment Policy. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY'S STATEMENT OF INVESTMENT POLICY 2026-2027 2. Receive and file the Annual Statement of Investment Policy 2026-2027. 18. Resolution Establishing the Appropriations Limit for FY2026-27 Department(s): Finance and Management Services Recommended Action: Adopt a resolution establishing the City of Santa Ana's appropriations limit for FY2026-27, as required by state law. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2026-2027 19. Second Reading and Adoption of City Council Ordinance NS-3096 Appropriating Monies to the Several Offices, Agencies, and Departments of the City of Santa Ana for the Fiscal Year Budget Period Commencing July 1, 2026 First reading at the June 2, 2026, City Council Meeting and approved by a vote of 7- 0. Published in the OC Reporter on June 8, 2026. Department(s): Finance and Management Services Recommended Action: Approve the second reading and adopt Ordinance NS- 3096 to appropriate monies to the several offices, agencies, and departments of the City for Fiscal Year 2026-27 (FY26-27), which begins on July 1, 2026, and ends on June 30, 2027. (Requires five affirmative votes) City Council 10 6/16/2026 UNCODIFIED ORDINANCE NO. NS-3096 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 **END OF CONSENT CALENDAR** I BUSINESS CALENDAR 20. Dissolve the Arts and Culture Commission; Environmental and Transportation Advisory Commission; Historic Resources Commission; Parks, Recreation, and Community Services Commission; and Youth Commission as Part of the Fiscal Year 2026/227 Budget Adoption Department(s): City Clerk's Office Recommended Action: 1. Introduce for first reading an Ordinance amending various sections of the Santa Ana Municipal Code to dissolve five commissions, to remove references to the dissolved commissions, and to reallocate certain powers and duties. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE IV (OFFICERS, DEPARTMENTS, BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE TO DISSOLVE THE ARTS AND CULTURE COMMISSION, THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMISSION, THE HISTORIC RESOURCES COMMISSION, THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION, AND THE YOUTH COMMISSION; AND RELATED AMENDMENTS TO CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS), AND CHAPTER 41 (ZONING) TO REALLOCATE COMMISSION POWERS AND DUTIES AND TO REMOVE REFERENCES TO THE DISSOLVED COMMISSIONS 2. Adopt a Resolution Pertaining to Compensation for Existing City Boards and Commissions RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION NO. 2023-093 AND SETTING COMPENSATION FOR CITY BOARDS AND COMMISSIONS **END OF BUSINESS CALENDAR** City Council 11 6/16/2026 I COUNCILMEMBER REQUESTED ITEMS 21. Discuss and Consider Directing the City Manager to Direct City Staff to: (1) Draft a Letter from the City of Santa Ana Expressing Opposition to the U.S. Environmental Protection Agency's (EPA) Proposals to Rescind Federal Drinking Water Regulations for Certain Contaminants in Drinking Water; and (2) Draft a City Ordinance to Require City Council Approval of any Change to the City's Drinking Water Standards and Regulations— Councilmember Phil Bacerra CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1. June 4-7, 2026 Mayor Amezcua— 94th Annual Meeting of the United States Conference of Mayors, Long Beach, CA ADJOURNMENT—Adjourn the City Council meeting and convene to the Special Housing Authority meeting. Future Items 1. Lease Agreements for Office Space at SARTC 2. Design Services Agreement for Santiago Creek Pedestrian Bridge POSTING STATEMENT: On June 9, 2026, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes. City Council 12 6/16/2026 SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Vice Chair David Penaloza Chair Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL ADDITIONSIDELETIONS TO THE HOUSING AUTHORITY AGENDA PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Housing Authority agenda. I CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3 and waive reading of all resolutions and ordinances. 1. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 2. Minutes from the Special Meeting of May 19, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 3. Subordination Agreement and Lease Rider with the State of California Department of Housing and Community Development for FX Residences Department(s): Community Development Agency Recommended Action: 1. Authorize the Executive Director of the Housing Authority to execute a Subordination Agreement with the State of California Department of City Council 13 6/16/2026 Housing and Community Development ("HCD") and Shelter Providers of Southern California, Inc. DBA HomeAid Orange County I Los Angeles ("HomeAid") to subordinate the Housing Authority's $1,656,947 loan to a $3,006,567 senior permanent loan from HCD for FX Residences (Agreement No. A-2026-XXX). 2. Authorize the Executive Director of the Housing Authority to execute a Lease Rider with HCD and HomeAid to induce/ allow HCD to make a $3,006,567 senior permanent loan for FX Residences (Agreement No. A-2026-XXX). **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS ADJOURNMENT—Adjourn the Special Housing Authority meeting. POSTING STATEMENT: On June 9, 2026, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santa-ana.org/agendas-and-minutes. City Council 14 6/16/2026 DRAFT Minutes of the Regular Meeting of the City Council City of Santa Ana, California I,�.Y 'v 0 June 2, 2026 REGULAR OPEN MEETING - 5:30 P.M. CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 CALL TO ORDER MINUTES: MayorAmezcua called the City Council meeting to order at 5.40 P.M. ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Mayor Pro Tern David Penaloza Mayor Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho City Clerk Jennifer L. Hall CITY COUNCIL 1 JUNE 2, 9096 City Council 6 - 1 6/16/2026 ROLL CALL MINUTES: City Clerk Jennifer L. Hall conducted roll call. Councilmembers Bacerra, Hernandez (arrived at 5:42 P.M.) Lopez, Phan, and Vazquez, Mayor Pro Tem Penaloza (arrived at 5:50 P.M.) and Mayor Amezcua were present. PLEDGE OF ALLEGIANCE Mayor Amezcua WORDS OF INSPIRATION City Clerk Jennifer L. Hall ADDITIONS\DELETIONS TO THE AGENDA MINUTES: None. CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Councilmember Lopez to the Orange County Iranian American Chamber of Commerce for Outstanding Contributions to the Iranian American Professionals and Businesses Community MINUTES: Councilmember Lopez presented a certificate of recognition to the Orange County Iranian American Chamber of Commerce for Outstanding Contributions to the Iranian American Professionals and Businesses Community. 2. Certificates of Recognition presented by Councilmember Vazquez to Carr Intermediate School Track Team for Outstanding Athletic Achievements and Championship Titles MINUTES: Councilmember Vazquez presented a certificate of recognition to Carr Intermediate School Track Team for Outstanding Athletic Achievements and Championship Titles. STAFF PRESENTATION 3. Garden Grove Unified School District Update on the Rosita Elementary Renaming to Palomino Elementary and the Opportunity for the City of Santa Ana to Align and Rename Rosita Park MINUTES: Walter Muneton, Garden Grove Unified School District Trustee, provided an update on the Rosita Elementary renaming to Palomino Elementary and the opportunity for the City of Santa Ana to align and rename Rosita Park in honor of the Palomino Family and their historical contributions. CITY COUNCIL 2 JUNF 2, 2026 City Council 6 - 2 6/16/2026 Andrew Palomino spoke in support of renaming Rosita Elementary to Palomino Elementary and thanked the Garden Grove Unified School District and the City of Santa Ana for their consideration. City Manager Alvaro Nunez spoke in support of renaming Rosita Elementary to Palomino Elementary. Councilmember Phan spoke in support of renaming Rosita Elementary to Palomino Elementary. Councilmember Vazquez spoke in support of renaming Rosita Elementary to Palomino Elementary. Councilmember Hernandez spoke in support of renaming Rosita Elementary to Palomino Elementary and thanked the Palomino family, Trustee Muneton, and Councilmember Phan for their efforts. Councilmember Lopez thanked the Palomino family and partners for their efforts. Councilmember Bacerra spoke in support of renaming Rosita Elementary to Palomino Elementary and thanked the Palomino family and Trustee Muneton for their efforts. Mayor Pro Tem Penaloza thanked the Palomino family and Trustee Muneton for their efforts and spoke in support of renaming Rosita Elementary to Palomino Elementary. Mayor Amezcua thanked the Palomino family, Trustee Muneton, and Councilmember Phan for their efforts and spoke in support of renaming Rosita Elementary to Palomino Elementary. PUBLIC COMMENTS--Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items. MINUTES: City Clerk Jennifer L. Hall reported out the summary of email comments received: one (1) Agenda Item No. 3, one (1) Agenda Item No. 7, one (1) Agenda Item No. 16, and (3) non-agenda comments. The following speakers addressed City Council in-person: 1. Lance Corporal Thomas and Private First Class Key spoke regarding the MCAS Tustin Young Marines program collaborating with the City. 2. Victor Mendez spoke in support of an Apprentice Engineering Program for graduating high school seniors and discussed concerns regarding the cannabis industry and the Fiscal Year 2026-27 budget. CITY COUNCIL 3 JUNE 2, 9096 City Council 6 - 3 6/16/2026 3. Anthony Polizzi spoke in support of an Apprentice Engineering Program for graduating high school seniors. 4. Dylan Almendral spoke regarding concerns with Resolution No. 2022-039 and the City's Chinatown. The following speakers addressed City Council via teleconference: 5. Dr. Matt Malkan spoke in support of an Apprentice Engineering Program for graduating high school seniors. 6. Ramiro Tavares spoke regarding the benefits of the Santa Ana Police Athletic and Activity League (PAAL) program. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 20 and waive reading of all resolutions and ordinances. MINUTES:At 6:28 P.M., the Consent Calendar was considered. MOTION: Councilmember Hernandez moved to approve Consent Calendar Item Nos. 4 through 20, seconded by Mayor Pro Tern Penaloza. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass 4. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 5. Minutes from the Regular Meetings of May 5, 2026 and May 19, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. CITY COUNCIL 4 JUNE 2, 9096 City Council 6 - 4 6/16/2026 6. Appoint Kimberly Sanchez Flores Nominated by Councilmember Bacerra as the Ward 4 Representative to the Measure X Oversight Committee for a Partial Term Expiring December 8, 2026 Department(s): City Clerk's Office Recommended Action: Appoint Kimberly Sanchez Flores to the Measure X Oversight Committee as the Ward 4 representative and administer the Oath of Office. (Pursuant to SAMC Sec. 2-326(a), requires five affirmative votes) MINUTES: City Clerk Jennifer L. Hall announced the appointee, Kimberly Sanchez Flores, will be sworn in before the next Measure X Oversight Committee meeting. 7. Fiscal Year 2025-26 Third Quarter Budget Report and Proposed Appropriation Adjustments Department(s): Finance and Management Services Recommended Action: 1. Receive and file the Fiscal Year 2025-26 Third Quarter Budget Update. 2. Approve the recommended appropriation adjustments. (Requires five affirmative votes) 8. Recognition of $47,374.75 of Revenue for Certain Unclaimed Monies from Various City Funds (General Fund) Department(s): Finance and Management Services Recommended Action: Approve the recognition of $47,374.75 of revenue in the General Fund for certain unclaimed deposits, as allowed by state law. 9. Citywide Purchase Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies (Specification No. 20-001) (Specification No. 25-048) (General Fund and Non-General Fund) Department(s): Finance and Management Services Recommended Action: Amend the Citywide purchase order contract with Grainger, Inc. for maintenance, repair, and operational supplied by increasing the contract amount by $475,000, for a revised estimated annual amount of $500,000 for the remaining contract term expiring March 31, 2029, for a revised total amount not to exceed $2,075,000. CITY COUNCIL 5 JUNF 2, 9096 City Council 6 - 5 6/16/2026 10.Purchase Order Contract with Veritiv Operating Company for Reprographic Paper and Envelopes (Specification No. 26-062) (General Fund and Non- General Fund) Department(s): Finance and Management Services Recommended Action: Award purchase order contract to Veritiv Operating Company for reprographic paper and envelopes for a one (1)-year term in an amount of $107,000 beginning June 2, 2026 and expiring June 1, 2027, with provisions for three (3), one (1)-year renewal options, in a total amount not to exceed $428,000. 11.Purchase Order to Hewlett Packard Enterprise Company for an HPE Server and Controllers (Specification No. 26-071) (Non-General Fund) Department(s): Information Technology Recommended Action: Authorize a Purchase Order to Hewlett Packard Enterprise Company for an HPE Server and Controllers in an amount not to exceed $139,585. 12.Purchase Order Contract to CDW Government LLC for VMware Subscription (Specification No. 26-070) (Non-General Fund) Department(s): Information Technology Recommended Action: Award purchase order contract to CDW Government LLC for VMware Subscription for a three-year term in an annual amount of $51,952, for a term beginning April 20, 2026 and expiring April 19, 2029, in a total amount not to exceed $155,856. 13.Agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program (Specification No. 26-072) (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Community SeniorServ, Inc. dba Meals on Wheels Orange County for the Senior Meals Program in an amount of$90,300 for base services (Home Delivered Meals and Lunch Cafe Programs) and $9,700 for additional as needed services, in an amount not to exceed $100,000, for a term beginning July 1, 2026 and expiring June 30, 2027 (Agreement No. A-2026-076). CITY COUNCIL 6 JUNE 2, 9096 City Council 6 - 6 6/16/2026 14.Agreement with Pyro Spectaculars, Inc. for a Pyrotechnics and Fireworks Show for the 4th of July Celebration Event (Specification No. 26-069) (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Pyro Spectaculars, Inc. to provide a pyrotechnics and fireworks show for the 4th of July Celebration Event, in an amount not to exceed $34,815 for a term beginning June 2, 2026 and expiring July 30, 2026 (Agreement No. 2026-077). 15.Agreement with County of Orange for Animal Care Services Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with the County of Orange for animal care services for a five-year term beginning May 31, 2026 through May 30, 2031 in an estimated total amount not to exceed $21,193,695 (Agreement No. A-2026-078). 16.Agreement with LAZ Parking California, LLC for Parking Enforcement Services (Specification No. 26-022) (General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to execute an agreement with LAZ Parking California, LLC to provide parking enforcement services in an amount not to exceed $980,000 for a term beginning July 1, 2026 and expiring June 30, 2027, with provisions for four, one-year extensions (Agreement No. A-2026-079). 17.Award of a One-Year Service Agreement to Ocean Blue Environmental Services, Inc. and to United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an Annual Amount Not to Exceed $550,000 per Agreement with Provisions for Four (4) One-Year Extensions of each Agreement for a total amount of $5,500,000 (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve and authorize the City Manager to execute an agreement with Ocean Blue Environmental Services, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of$2,750,000 (Agreement No. A-2026-080). CITY COUNCIL 7 JUNF 2, 9096 City Council 6 - 7 6/16/2026 2. Approve and authorize the City Manager to execute an agreement with United Storm Water, Inc. to provide Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services for an annual amount not to exceed $550,000 for a one-year term beginning June 2, 2026, and expiring on June 1, 2027, with provisions for four (4) one-year extensions for a total amount of $2,750,000 (Agreement No. A-2026-081). 18.Resolutions to Maintain Measure M2 Funding for the FY 2026-27 Eligibility Cycle Per the Orange County Transportation Authority Measure M2 Eligibility Guidelines (Non-General Fund) Department(s): Public Works Agency Recommended Action: 1. Adopt a Resolution confirming the status and update of the Pavement Management Plan per Orange County Transportation Authority 2026-27 Measure M2 eligibility requirements. RESOLUTION NO. 2026-018 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM 2. Adopt a Resolution confirming the status and update of the City's 2026 Local Signal Synchronization Plan to maintain eligibility for Measure M2 Program funding. RESOLUTION NO. 2026-019 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM 19.Resolution to Maintain Eligibility for the Fiscal Year 2026-27 Senate Bill 1 Local Streets and Roads, Road Repair and Accountability Act Funding Program (Non-General Fund) Department(s): Public Works Agency Recommended Action: Adopt a Resolution affirming the Fiscal Year 2026-27 Senate Bill 1 projects list and anticipated Road Maintenance and Rehabilitation Account funding in the amount of $8,847,550, to be submitted to the California Transportation Commission for budgeting the Fiscal Year 2026-27 Capital Improvement Program and maintaining eligibility for Road Repair and Accountability Act funding. CITY COUNCIL 8 JUNF 2, 9096 City Council 6 - 8 6/16/2026 RESOLUTION NO. 2026-020 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 20.November 3, 2026 General Municipal Election Department(s): City Clerk's Office Recommended Action: 1. Approve resolution calling and giving notice of the November 3, 2026 General Municipal Election to be held in the City of Santa Ana for the election of certain officers; RESOLUTION NO. 2026-021 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN OFFICERS AS PROVIDED BY THE PROVISIONS OF ARTICLE XII OF THE CHARTER OF THE CITY OF SANTA ANA 2. Approve resolution requesting the Orange County Board of Supervisors to consolidate the November 3, 2026 General Municipal Election with the Statewide General Election; and RESOLUTION NO. 2026-022 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 AND 10418 OF THE ELECTIONS CODE 3. Approve a resolution adopting regulations for candidate statements. RESOLUTION NO. 2026-023 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 **END OF CONSENT CALENDAR** CITY COUNCIL 9 JUNF 2, 9096 City Council 6 - 9 6/16/2026 BUSINESS CALENDAR MINUTES:At 6:30 P.M., the Business Calendar was considered. 21.Implementation of Brown Act Changes Pursuant to SB 707 Including Adoption of a Disruption Policy for Telephonic or Internet Service, Proposed Changes to the City Council's Rules and Procedures Resolution and Teleconferencing Policy, and Outreach Efforts to Encourage Participation in City Council Meetings Department(s): City Clerk's Office Recommended Action: 1. Receive and file information on Senate Bill (SB) 707 regarding changes to the Ralph M. Brown Act (Brown Act); and 2. Adopt a resolution amending the Council Rules and Procedures to add provisions addressing disruptions to telephonic or internet service and use of signs at City Council meetings, as well as clarifying public comment, presentation, and translation procedures; and RESOLUTION NO. 2026-024 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE COUNCIL RULES AND PROCEDURES TO ADD PROVISIONS ADDRESSING DISRUPTIONS TO TELEPHONIC OR INTERNET SERVICE CONSISTENT WITH SENATE BILL 707 ("SB 707") AND RULES FOR SIGNS AT COUNCIL MEETINGS, CLARIFY PUBLIC COMMENT, PRESENTATION, AND TRANSLATION PROCEDURES, AND REPEALING RESOLUTION NO. 2025-004 3. Adopt a resolution approving a revised Teleconferencing Policy; and RESOLUTION NO. 2026-025 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A REVISED TELECONFERENCING POLICY 4. Approve outreach efforts to encourage participation in City Council meetings pursuant to Government Code §54953.4. CITY COUNCIL 10 JUNE 2, 9096 City Council 6 — 10 6/16/2026 MOTION: Mayor Amezcua moved to approve the recommended action for Business Calendar Item No. 21, seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass **END OF BUSINESS CALENDAR** PUBLIC HEARINGS MINUTES:At 6:31 P.M., the Public Hearing was considered. 22.Public Hearing — Tax Equity Fiscal Responsibility Act Hearing for Orange County School of the Arts and The Legacy Fund Legal Notice published in the OC Register on May 22, 2026. Department(s): Community Development Agency Recommended Action: 1. Conduct a Tax Equity and Financial Responsibility Act Resolution Hearing in consideration of the issuance of tax-exempt bond financing ("Bonds") by the California Enterprise Development Authority ("CEDA") for Orange County School of the Arts ("OCSA") and The Legacy Fund (together the "Borrower"), both California nonprofit public benefit corporation and organizations described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, to loan the proceeds of the Bonds to Legacy and OCSA pursuant to one or more loan agreements to: (a) refinance the outstanding amount of the CEDA 2016 Tax- Exempt Loan in an amount not expected to exceed $31,000,000 (as defined below); (b) refinance a taxable loan in an amount not expected to exceed $9,000,000, the proceeds of which were utilized to finance a working capital deficit of OCSA (occurring at the OCSA Locations as detailed below); and (c) finance capital educational facilities including equipment to be located at the OCSA Locations in an amount not expected to exceed $6,000,000. 2. Adopt a resolution approving the issuance of revenue bonds by the CEDA in an amount not to exceed $46,000,000. CITY COUNCIL 11 JUNE 2, 2026 City Council 6 — 11 6/16/2026 RESOLUTION NO. 2026-026 entitled RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ISSUANCE BY THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF TAX EXEMPT OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $46,000,000 FOR THE PURPOSE OF FINANCING AND REFINANCING THE ACQUISITION OF LAND AND IMPROVEMENTS, CONSTRUCTION, AND ACQUISITION OF EQUIPMENT FOR ORANGE COUNTY SCHOOL OF ARTS AND THE LEGACY FUND MINUTES: Mayor Amezcua opened the Public Hearing at 6:32 P.M. City Clerk Jennifer L. Hall announced there were no email comments received and no speakers. Mayor Amezcua closed the Public Hearing at 6:32 P.M. MOTION: Councilmember Hernandez moved to approve the recommended action for Public Hearing Item No. 22, seconded by Mayor Amezcua. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass MINUTES:At 6:33 P.M., the next Public Hearing was considered. 23.Public Hearing - Ordinance to Adopt the Fiscal Year 2026-27 Budget, Resolution for Changes to the City's Basic Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, Seven-Year Capital Improvement Program, and the City's Annual Update to Comply with AB2561 Legal notice published in the OC Reporter on May 20 and May 27, 2026. Department(s): Finance and Management Services Recommended Action: 1. Approve the introduction and first reading of an Ordinance to adopt the budget for Fiscal Year 2026-27, which begins on July 1, 2026, and ends on June 30, 2027. (Requires five affirmative votes) CITY COUNCIL 12 JUNF 2, 2026 City Council 6 — 12 6/16/2026 UNCODIFIED ORDINANCE NO. NS-3096 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 2. Adopt a Resolution to effect certain changes to the City's basic classification and compensation plan. RESOLUTION NO. 2026-027 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY'S CLASSIFICATION AND COMPENSATION PLAN 3. Adopt a resolution establishing a Uniform Schedule of Miscellaneous Fees for Fiscal Year 2026-27. RESOLUTION NO. 2026-028 entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2026-2027 4. Adopt the Seven-Year Capital Improvement Program (CIP) beginning FY2026- 27 through FY2032-33, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. 5. Deposit$1,500,000 into the Section 115 Pension Trust Fund as part of the City's Pension Debt Strategy. MINUTES:Finance Director Alex Trinidad gave a presentation regarding the ordinance to adopt the Fiscal Year 2026-27 budget, resolution for changes to the City's Basic Classification and Compensation Plan, Uniform Schedule of Miscellaneous Fees, Seven-Year Capital Improvement Program, and the City's Annual Update to Comply with AB2561. Mayor Amezcua thanked staff for their work on upcoming and completed projects throughout the City and spoke in opposition to cutting the Santa Ana Police Athletic and Activity League (PAAL) program. Councilmember Hernandez thanked staff for their work on capital improvement projects, expressed support for upcoming projects and Washington Square Park negotiations, and requested a 90-day update on the park negotiations and related developments. Councilmember Bacerra thanked staff for their work on the budget, expressed support for the Washington Square Park negotiations, and requested a 90-day update on the park progress. Councilmember Vazquez thanked staff for their work on the budget and spoke in support of the budget. CITY COUNCIL 13 JUNF 2, 2026 City Council 6 — 13 6/16/2026 Councilmember Phan thanked staff for their work on the budget, spoke in opposition to moving forward with the Washington Square Park development, spoke in support of removing the PAAL program, and suggested looking into resources to allocate the $1.5 million if not used for Washington Square Park development. City Manager Alvaro Nunez stated staff will provide a 90-day update regarding Washington Square Park negotiations. Mayor Amezcua spoke regarding the PAAL program, expressed support for Washington Square Park, and suggested exploring alternative funding sources for park development and programming. Councilmember Lopez requested clarification regarding park security resources and emphasized the importance of maintaining park security funding to support public safety. City Manager Nunez stated park security is being maintained at contract levels. MayorAmezcua opened the Public Hearing at 7:10 P.M. City Clerk Jennifer L. Hall announced there were (8) eight email comments received. The following individuals addressed the City Council in person. 1. Nina Jirik thanked City Council for their support on the Washington Square Park development. 2. Ginelle Hardy spoke regarding the proposed elimination of the Historic Resources Commission. 3. Victor Bermejo spoke in opposition to eliminating the PAAL Program, Youth Commission, and Arts and Culture Commission, and thanked Councilmember Hernandez for appointing a new commissioner. MayorAmezcua closed the Public Hearing at 7:17 P.M. Councilmember Lopez noted that eliminated programs could return in the future. Councilmember Bacerra spoke in opposition to eliminating programs and commissions and appreciated the balanced budget. City Manager Nunez explained the PAAL Program is not being eliminated, but its funding is being adjusted, and noted budget reductions are being implemented across all departments to address fiscal constraints. Mayor Amezcua echoed Councilmember Lopez's comments regarding park security. CITY COUNCIL 14 JUNE 2, 9096 City Council 6 — 14 6/16/2026 Councilmember Hernandez inquired about the proposed consolidation of commissions into a single commission and whether their duties, responsibilities, and decision- making authority would remain unchanged, and spoke in support of Washington Square Park development and increasing youth services such as the PAAL program. City Manager Nunez stated duties, responsibilities, and decision-making functions would be realigned under the consolidated commission structure. Mayor Amezuca requested quarterly reports regarding youth programs and suggested partnering with nonprofit organizations for possible playground sets for Washington Square Park. MOTION: Councilmember Bacerra moved to approve the recommended action for Public Hearing Item No. 23, seconded by Councilmember Hernandez. The motion carried, 7-0, by the following roll call vote AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER HERNANDEZ, COUNCILMEMBER LOPEZ, COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM PENALOZA, MAYOR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7—0 — Pass **END OF PUBLIC HEARINGS** CITY MANAGER COMMENTS MINUTES: None. COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Vazquez encouraged the community to vote during the Primary Election, emphasized safety with students off for the summer, and looked forward to the upcoming events taking place during the summer. Councilmember Lopez wished everyone a Happy Pride Month, thanked staff for raising the Pride Flag, and congratulated the Class of 2026 graduates. Councilmember Phan encouraged the community to vote during the Primary Election. CITY COUNCIL 15 JUNE 2, 9096 City Council 6 — 15 6/16/2026 Councilmember Bacerra announced his office hours at Bomo Koral Park on June 6, 2026, congratulated the Santa Ana College Baseball team on their state championship, and encouraged the community to vote during the Primary Election. Councilmember Hernandez reported construction has begun for the Santa Ana Sewer Trunk Rehabilitation Project and encouraged the community to vote during the Primary Election. Mayor Pro Tem Penaloza thanked staff for their efforts in organizing and hosting the Memorial Day event and encouraged the community to vote during the Primary Election. Mayor Amezcua congratulated the Class of 2026 graduates, announced her attendance at the upcoming U.S. Conference of Mayors, encouraged the community to visit the butterflies at the Santa Ana Zoo, thanked the MCAS Tustin Young Marines for their participation, encouraged the community to vote during the Primary Election, and adjourned the meeting in honor of Armando Nunez. ADJOURNMENT—Adjourn the City Council meeting. MINUTES: MayorAmezcua adjourned the City Council Meeting at 7:38 P.M. Respectfully submitted: Jennifer L. Hall, CMC City Clerk CITY COUNCIL 16 JUNE 2, 9096 City Council 6 — 16 6/16/2026 City Clerk's Office 71 www.santa-ana.org/cityclerk Item # 7 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Conflict of Interest Code AGENDA TITLE Conflict of Interest Code Biennial Review RECOMMENDED ACTION Direct the City Manager and City Clerk to have the City's Conflict of Interest Code reviewed, file a statement of review with the City Council no later than October 1, 2026, and revise the Conflict of Interest Code based upon such review. GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Political Reform Act, specifically Government Code §§87300-87314, requires local agencies to review their Conflict of Interest Code (COI) biennially to determine whether the Code remains accurate or requires amendment. A written biennial notice of that determination must be submitted to the code-reviewing body no later than October 1 of even-numbered years. The City Council serves as the code-reviewing body for the City of Santa Ana's Conflict of Interest Code. Pursuant to state law, the biennial review process is initiated by the code-reviewing body directing the agency to conduct a review of its COI no later than July 1, 2026. Subsequently, staff conducts a review of the COI and submits the biennial notice no later than October 1, 2026. Proposed amendments to the COI, if needed, are presented to the City Council for review and approval within 90 days thereafter, and no later than December 31, 2026. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nunez, City Manager City Council 7 - 1 6/16/2026 Community Development Agency www.santa-ana.org/cd Item # 8 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Reappoint Members to the Workforce Development Board AGENDA TITLE Reappoint Members to the Workforce Development Board for Four-Year Terms RECOMMENDED ACTION Reappoint Mat Garcia, Jack Haley, and Rhonda Miller as private sector representatives; Brent Beasley as organized labor representative; and Dr. Lorraine Perez as the K-12 education representative to the Santa Ana Workforce Development Board for four-year terms expiring May 31, 2030. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION On May 17, 2016, the Santa Ana City Council adopted Resolution No. 2016-031 establishing the Santa Ana Workforce Development Board (WDB) and appointed 25 members. In accordance with the federal Workforce Innovation and Opportunity Act Section 107(b)(2)(A-D), a local WDB board must include representatives from designated stakeholder categories, with membership proportions allocated according to specific requirements, while ensuring that business sector representatives comprise more than 50% of the total board membership. City Council appoints WDB Board members under the categories of membership, prescribed by law, as follows: • Representatives from local businesses 13 members • Representatives from labor, labor registered 5 members apprenticeships, and/or community-based organizations • Representatives from local education institutions 3 members • Representatives from government entities 4 members (Dept. of Rehabilitation, Social Services Agency, EDD, and Economic Development) There are five members whose terms have expired and are recommended to be re- appointed. Representing the private sector are Mat Garcia, Jack Haley, and Rhonda Miller. Representing organized labor is Brent Beasley. Representing K-12 Education is Dr. Lorraine Perez (Exhibit 1). The nominees have been active and committed to the purpose of the WDB. City Council 8 - 1 6/16/2026 Reappoint Members to the Workforce Development Board June 16, 2026 Page 2 FISCAL IMPACT There is no fiscal impact associated with this item. EXHIBIT(S) 1. Resumes Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 8 - 2 6/16/2026 EXHIBIT 1 Brent Beasley 811 International Vice President United Union of Roofers, Waterproofers and Allied Workers Local 220 Brent is a 39 year member of Roofers and Waterproofers Local 220. He got his start roofing at Owen Pacific, he attended the Tri-Counties Roofers Apprenticeship until he became a Journeyman. He was a foreman for 10 years at Owen Pacific Roofing before moving on to run work at San Marino Roof Co Inc. He was previously on the Executive Board and served as Sergeant at Arms and Business Agent before being elected to the position of Business Manager/Financial Secretary of the United Union of Roofers, Waterproofers, and Allied Workers Local 220. Brent has also served as President and Secretary of The Western Regional District Council of Roofers and Waterproofers. Aside from his professional life, he has experience working on different boards and i committees relating to labor and the construction trades. At this time Brent is the chairman of several boards, including the Pacific Coast Roofers Pension Trust, Union Roofers Health and Welfare Trust, Union Roofers Annuity Trust, and the Southern California Roofers and Waterproofers Joint Apprenticeship and Training Committee. i Brent is also a past president of the United Labor Agency of Orange County, currently a Vice President of the Orange County Labor Federation, has sat on the Santa Ana Workforce Development Board since 2004, is on the Executive Board of the California { State Building and Construction Trades Council as well as the LA/OC Building and Construction Trades Council, and is the Vice President of the Rampart Business Community Association. City Council 8 - 3 6/16/2026 EXHIBIT 1 Mat Garcia Head of Business Operations at Overair, Inc. Professional Bio: With over 15 years of diverse experience spanning engineering, manufacturing, and business disciplines, Mat Garcia is a seasoned professional with a genuine passion for making a meaningful impact. Holding a strong dedication to family and community engagement, he strives to give back and leave a lasting positive mark. Currently serving as the Head of Business Operations at Overair, Inc. in Santa Ana, CA since January 2020, he leads a dynamic team of 16 individuals responsible for various critical functions, including administration, information technology, human resources, quality assurance, security, and facilities maintenance. Overair, Inc. is a pioneering startup at the forefront of urban aerial mobility, developing an innovative all-electric vertical takeoff and landing 5-passenger aircraft. As a member of the company since day one,he has played a pivotal role in its remarkable growth, helping grow it from just 5 to an impressive 180 employees. To date, the company has secured$170 million in venture-backed funding through Series-B. j i Prior to Overair, Mat spent a decade at Karem Aircraft, Inc. in Lake Forest, CA,where he held various influential roles in engineering, manufacturing, quality assurance,IT, and administration, He held key positions such as Head of Administration, QA,and Infrastructure, Quality Assurance Manager,Mechanical Engineering Manager, and Integration Engineer. He was part of a passionate and ambitious team committed to advancing next-generation tilt-rotor aircraft and related technologies for the US Department of Defense. Mat began his career at The Boeing Company as a flight test engineer, focusing on the A-160 Hummingbird, a groundbreaking autonomous helicopter where he focused on developing autonomous aerial cargo resupply for the Marine Corps. Educationally, Mat holds a master's degree in mechanical and aerospace engineering with a specialization in flight control systems, earned in 2009. He also has a bachelor's degree in aerospace engineering obtained in 2007. Beyond his professional endeavors,Mat is an active community member,serving as the President of the Harbor Soaring Society, a 501(c)(3)nonprofit organization focused on model aviation and youth exploration in aviation related careers. He actively engages in park restoration events, volunteers with the Victoria Elementary PTA, coaches youth sports teams, and passionately supports STEAM outreach activities for the youth in the community. His love for the outdoors,nature, and family camping adds to his well-rounded and community-focused life. Connect with Mat Garcia to learn more about his extensive experience, innovative mindset, and commitment to building a better future for both the aerospace industry and the community. a City Council 8 - 4 6/16/2026 • • 1 1 OFFICE � LEY, Cam Princi al ' BROKERAGE PROFILE As a Principal of the Lee&Associates Orange office,Jack Haley specializes in leasing and sales of user and investment properties.Over the past 28 years Jack has successfully completed over 1,700 Southern California transactions and represented both national and locally based companies in acquiring industrial and office facilities.Jack is consistently a Lee&Associates' Top Producer. O 714.647.9100 CAREER SUMMARY D 714.564.7172 • Over 2 Million square feet and One Hundred Million($100,000,000.00)in transaction volume over the last 3 years. F 714.543.5285 • Completed over 10 nationwide(outside of California)investment sales. jhaley@lee-associates.com • Extensive knowledge of the Orange County and Inland Empire Industrial Markets. Leeorange.com • Competitive research and marketing for users,investors,and developers of commercial 1004 W.Taft Avenue,Suite 150 properties. Orange,California 92865 DRE ID:01064859 E D U CAT I O N • California State Polytechnic University, Pomona Bachelor of Arts(Concentration in Finance,Real Estate&Law,Emphasis in Real Estate Finance&Development) PARTIAL CLIENT LIST ► RREEF ► Calwest RECOGNITIONS/AFFILIATIONS ► Advanced Image • Top 5 Producing Broker,Lee&Associates(2007,2013,2015,2018) ► Tires Warehouse • Top Producing Broker,Lee&Associates(2003,2005) ► BTL Machine ► Goodwill OC • Member,Board of Directors-Lee&Associates ► Omohundro • Certified Commercial Investment Member(CCIM) ► Poach Secured Storage► Tempo Industries ■ CCIMs are considered the elite of commercial real estate,sharing a set of skills that puts ► Moore Packaging them far ahead of the competition.The CCIM designation is granted by the Commercial ► Cheung Rattan Investment Real Estate Institute(CIREI).CCIMs course topics include financial analysis for commercial real estate,commercial brokerage,advanced techniques in sales and marketing,market analysis,tax planning,decision analysis,negotiation,presentation skills,managing and marketing troubled assets,among others. • Member,National Association Industrial Office Parks(NAIOP) LEE & ASSOCIATES COMMGRCIAI REAL ESTATE SERVICES LOCAL EXPERTISE. INTERNATIONAL REACH. WORLD CLASS. City Council EXHIBIT 1 Rhonda Miller •714-462-9564—Office • rhonda.miller@bbbcommunity.org Profile A proven business leader with over 15 years of professional experience offering expertise in workforce development, community relations, economic development, sales and sales management, and business development in commercial and government markets. Experience includes non-profit, advertising, professional services, information technology solutions, and publishing. I am creative, innovative, strategic, and highly communicative. Additional strengths and competencies include: • Business Relations • Program Management . Process Improvement • Team Leadership • Results Driven . Program Recruitment • Budgeting and Forecasts • Strategic Thinking • Speaking/Presentations Key Attributes • Expertise with business outreach, conducted daily to educate and provide service offerings to businesses of any size located in 32 cities within Orange County. • Apply proven sales processes to identify, educate and retain new employer program members while retaining existing participants to meet and achieve program, grant, and organizational growth goals. Collaborate with businesses to create custom programs and hiring initiatives driven by business needs to assist with employer stability and solvency • Highly active with the Orange County Chambers of Commerce community as an invited speaker and trusted resource presenting business services offerings, programs and reimbursement opportunities, events, and providing economic market data to members and constituents • Strong relationships with regional partners including OC Small Business Development Center (OCSBDC), business leaders, sector partnership organizations and associations, and educational institutions • Conduct company needs analysis to determine appropriate business service offering including hiring assistance, training programs, identifying and screening candidates, tax credit opportunities, career fairs, and customized hiring events • Experience working with the goals and needs of a Board of Directors. Report quarterly to Board Directors and Committees with updates and status of outreach activity, program participation, survey results, strategic outreach and business recruitment plan, event attendance and outcomes, and grant budget, metrics, and goal achievement • Significant speaking and presentation experience. Guest speaker at OCSBDC events, forums, business clinics, and monthly webinars. Invited speaker at the Minority Business Summit in March 2022, and HB Chamber of Commerce State of the County webinar In April 2022. Guest speaker at the National Association of Workforce Development Professionals annual conference in May 2017. Weekly on-air personality with KRDO-Radio Business Hour and Cumulus Media radio guest • Utilize social media for outreach, marketing, announcements, and prospecting. Write press releases and create promotional collateral City Council 8 - 6 6/16/2026 EXHIBIT 1 • Extensive business recruitment experience to increase regional company participation in new and existing programs and events. Developed policies, program initiatives, and procedures to increase job development with regional businesses in accordance with federal guidelines • Responsible for writing monthly and quarterly program reports for key stakeholders at the state and regional level to remain compliant with state and 501 c3 organizational mandates, grant writing, and crafting local policy guidelines in conjunction with state and local policy guidelines • Expertise in developing processes to create, articulate, and execute the company mission and vision as well as direct sales experience prospecting, building customer relationships and closing business to consistently achieve corporate revenue goals, program metrics, and corporate growth goals Professional Experience Better Business Bureau Serving the Pacific Southwest October 22- Present Director of Business Engagement, Orange County Workforce and Economic Development Division, County of Orange May 2021 — October 2022 Business Solutions Manager { HR Consulting Help Sept. 2017 —May 2021 j Director of Business Development, Recruitment Pikes Peak Workforce Center/ Ell Paso County (non-profit) May 2016— Sept. 2017 Team Lead-Business Services Group The Gazette I Clarity Media Group March 2014—July 2015 Sales Director RKM Consulting Services, Contractor Jan. 2013— March 2014 Sales Consultant/East, CBS Interactive BH Media (formerly Media General) Jan 2012 —Dec. 2012 Sales Director Kforce Government Solutions, Inc. (KGS) Aug. 2009— Dec .2011 Business Development, Commercial Services Education Graduate of the Leadership Pikes Peak Signature program, class of 2014-2015 Orange Coast College - Marketing Communications Major Technical Skills Office systems: Microsoft Office suite: Word, Excel, PowerPoint; Salesforce.com; Prezi, CalJOBS, Connect!ngcolorado.com Volunteer Activities Board of Directors, Vista Pointe Ridge HOA-- 7 years, 4 as Board President Care & Share Food Bank, Colorado Springs Junior Achievement of Southern Colorado City Council 8 - 7 6/16/2026 EXHIBIT 1 Lorraine M. Perez, M.D. Bio Lorraine M.Perez, Ed.D. is a seasoned educator and advocate for students and families, currently serving as Superintendent of Schools for the Santa Ana Unified School District (SAUSD). Superintendent Perez's priority academic focus areas include Early Literacy and Reading by Grade 3; English Learner progress and Designated ELD; and College and Career Readiness. Dr. Perez also currently serves as a Director for the Santa Ana Chamber of Commerce. Previously, Dr. Perez served as Deputy Superintendent of SAUSD, where her work focused on building comprehensive and aligned systems to support implementation of the District's Graduate Profile. This work embedded student achievement, social-emotional wellness, and family and community engagement into the DNA of the District. Prior to joining SAUSD, Dr. Perez served the San Bernardino City Unified School District in J g Y multiple leadership roles, including Assistant Superintendent of Educational Services, Assistant Superintendent of Student Services, Director of Elementary Instruction, and Coordinator of j Elementary Instruction.In these roles, she led efforts to develop systems supporting student health ' and mental wellness, academic achievement, before- and after-school programs, family engagement, early childhood and adult education,and specialized programs serving homeless and foster youth. i Dr. Perez began her career in education as a teacher in the Baldwin Park Unified School District. She later served as a principal at one of the District's dual language schools, an experience she credits as foundational to her instructional leadership and her commitment to engaging parents as partners in their children's education. Dr.Perez earned her Doctor of Education from the University of Southern California and both her bachelor's and master's degrees from California State University,Fullerton,where she later served on the Board of Directors for the Alumni Association. Her professional experience also includes work with The Walt Disney Company and ownership of a small business. In addition, she has served her community for more than 15 years as a City Commissioner, including service on the Economic Development Commission and the Parks and Recreation Commission. City Council 8 - 8 6/16/2026 Community Development Agency www.santa-ana.org/cd Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Lease Payments for the Santa Ana WORK Center AGENDA TITLE Appropriation Adjustment for Lease Payments for the Santa Ana WORK Center (Non- General Fund) RECOMMENDED ACTION Approve an appropriation adjustment in the amount of $272,580 for the Santa Ana WORK Center into the Rent Payment expenditure account (No. 1231875X-62500). (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The Santa Ana WORK Center (WORK Center), located at 801 W. Civic Center Dr. Suite 200, provides employment and training services to low income, unemployed, or underemployed residents, as well as supports local businesses with recruiting and retaining skilled employees. These services are in collaboration with partner organizations such as Employment Development Department, Orange County Social Services, Department of Rehabilitation, and SER Jobs for Progress. On June 6, 2023, the City of Santa Ana (City) entered into a First Amendment to Office Lease agreement with Santa Ana CA I SGF, LLC (Santa Ana, LLC). Under the agreement, the City is responsible for the payment of the monthly rent. Portions of the space are subleased to partner agency organizations and the City's Rent Stabilization Division and Santa Ana Housing Authority, which reimburse the City for their proportional share of the lease payment. The appropriation adjustment will align the WORK Center's Rent Payment budget with the current rental revenues and the City's anticipated share of lease expenses. This adjustment will allow the City to continue to be current on rental payments to Santa Ana, LLC. FISCAL IMPACT Approval of the appropriation adjustment will appropriate $272,580 to the expenditure accounts below. Any remaining balances not expended at the end of the fiscal year will be presented for City Council consideration of carryover to FY 2026-27. City Council 9 - 1 6/16/2026 Lease Payments for the Santa Ana WORK Center June 16, 2026 Page 2 Accounting Fiscal Year Unit- Fund Accounting Unit, Amount Account Description Account Description Project No. 12318751- Workforce FY 2025-26 62500 Innovation and One Stop Program, $268,730 (267003) Opportunity Act Rent Payments 12318753- Workforce One Stop Adult, Rent FY 2025-26 62500 Innovation and $1,500 (267016) Opportunity Act Payments 12318754- Workforce One Stop Dislocated FY 2025-26 62500 Innovation and Worker, Rent $1,000 (267017) Opportunity Act Payments 12318757- Workforce Workforce FY 2025-26 62500 Innovation and Development Board, $1,350 (267000) Opportunity Act Rent Payments Total $272,580 EXHIBIT(S) 1. First Amendment to Office Lease Agreement Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 9 - 2 6/16/2026 INSURANCE NOT REQUIRED EXHIBIT 1 WORK MAY PROCEED CITY CI_EI%K A-2017-264-02A DATE: FIRST AMENDMENT TO OFFICE LEASE BETWEEN 0A(2)(NO SANTA ANA CA I SGF, LLC AND THE CITY OF SANTA ANA mekb m�()s) THIS FIRST AMENDMENT TO OFFICE LEASE (this"First Amendment-) is entered into as of 7vr,c to 3_, 2023 (the "Effective Date") by and between SANTA ANA CA I SGF, LLC, a Delaware limited liability company ('Landlord"), and THE CITY OF SANTA ANA, a charter city and nlwlicipal corporation "Tenant" . C`J WITNESSETH: c.. WHEREAS. Landlord, as successor-in-interest to CF SANTANA, LLC, a Delaware limited liability company, and Tenant entered into that certain Office Lease No. A-2017-264 dated October 7, 2017, Tenant Estoppel Certificate No. A-2017-264-01 dated February 8, 2018, and Exhibit B_Notice of Lease Term Dates No. A-2017-264-02 dated February 16. 2018 (hereinafter collectively referred to as the "Lease"), pursuant to which Landlord leased to Tenant and Tenant leased from Landlord that certain premises identified as Suite 200 containing approximately 19,321 rentable square feet of office space (the "Premises") in the building located at 801 Civic Center Drive, Santa Ana, CA 92701 (the `'Building"l: WHEREAS, Landlord and Tenant desire to amend the Lease to set a new Term of the Lease. subject to the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the aforesaid premises and the other agreements and covenants hereafter set tball and for other good and valuable consideration, the receipt of which is hereby acknowledged, the parties do hereby agree as follows: I . Incorporation of Recitals. The above recitals are hereby incorporated into this First Amendment as if fully set forth herein. As used herein the term "Lease" shall mean the Lease as amended by this First Amendment. 2. Definitions. All capitalized terns used in this First Amendment shall have the meanings assigned to them in the Lease unless otherwise Specified herein. 3. Term. The Initial Term as defined by Section 3, Basic Lease Provisions, of the Lease is hereby for a period of One Hundred Twenty (120) full calendar months,commencing on Rily I, 2023 and expiring on Jlllle 30, 2033 (the Tenant shall have the right to extend the Term For two (2) sixty (60) month periods, in accordance with Section 3.2.2, Standard Lease Provisions, of the Lease. 4. Base Rent. Commencing on .Iuly I, 2023, Tenant shall pay Base Rent in the following a111oln1tS: klonthly Installment Annual Rental Rate Dates Annual Base Rent of Base Rent per RSF 7/1/2023 —6/30/2024 $544,852.20 $45,404.35 $2.35 5910216.11 City Council 9 - 3 6/16/2026 EXHIBIT 1 7/1/2024—6/30/2025 $561,197.77 $46,766.48 $2.42 7/l/2025 —6/30/2026 $578,033.70 $48 169.47 $2.49 7/I/2026—6/30/2027 $595 374.71 $49 614.56 $2.57 7/1/2027—6/30/2028 $6 1 3,235.95 $51,103.00 $2.64 7/1/2028—6/30/2029 $631,633.03 $52,636.09 $2.72 7/l/2029— 6/30/2030 $650,582.02 $54,215.17 $2.81 7/1/2030—6/30/2031 $670 099.48 $55 841.62 $2.89 7/1/2031 —6/30/2032 $690,202.47 $57 516.87 $2.98 7/l/2032—6/30/2033 $710 908.54 1 $59 242.38 $3.07 5. Base Year. The"Base Year" is hereby amended to reflect calendar year 2023. 6. Subsection 1.4.1, Waiver of Liability and Indemnification, of the Standard Lease Provisions, is hereby amended as follows: Except to the extent caused by the gross negligence of Landlord or its agents, contractors or employees, Tenant hereby waives all claims and causes of action against Landlord and all of the other Landlord Parties for any damage to persons or property(including,without limitation, loss of profits and intangible, property) in any way relating to Tenant's use and occupancy of the Premises from any cause whatsoever, including, without limitation fire, explosion, falling plaster, steam, gas, air contaminants or emissions, electricity, electrical or electronic emanations or disturbance, water, rain or snow or leaks from any part the Building or from the pipes, appliances, equipment or plumbing works or from the roof, street or sub-surface or from any other place or caused by dampness,vandalism,malicious mischief.Tenant shall indemnify, defend, protect and hold harmless Landlord and each of the Landlord Parties from and against any and all Claims that arise out of, are occasioned by or are in any way attributable to: (a)the use or occupancy of the Premises or any portion of the Proi ect by Tenant, (b) the acts or omissions of Tenant or any Tenant Party, (c) any default of this Lease by Tenant, or (d) any litigation or other proceedings between Tenant and any third party; provided that Tenant shall not be required to so indemnify, defend or hold Landlord or any of the other Landlord Parties harmless to the extent that any such Claims arise out of the gross negligence or willful misconduct of Landlord, its agents or employees. 7. Tenant Improvements. Landlord consents to (but does not require) Tenant's completion of certain improvements to the Premises (collectively, the "Tenant Improvements"), subject to the terms and conditions of Exhibit A attached hereto and made a part hereof. 8. As-Is Condition. Tenant accepts the Premises in its "AS-IS, WHERE-IS" condition as of the Effective Date, and Landlord makes no representation or warranty concerning the condition of the Leased Premises and has no obligation to construct, remodel, improve, repair, decorate or paint the Premises or any improvement on or a part of the Premises, except as may be otherwise set forth in the Lease. Tenant represents that(a)it has been in possession ofthe Premises pursuant to the Lease, (b) it has inspected the Premises prior to execution of this First Amendment, (c) it is not relying on any statement, representation or warranty of Landlord, its employees or agents, and (d) is fully satisfied with the condition of the Premises. 2 59102t6.1 City Council 9 - 4 6/16/2026 EXHIBIT 1 9. Parking.Section 2.3.2(c)(ii) is hereby deleted in its entirety and replaced with the following: "Notwithstanding the foregoing, each calendar month during the Term, Landlord shall provide to Tenant, without charge: (A) a number of Short Term Project Parking Validations (defined below) equal to the product of thirty(30) and the number of days in such calendar month (during the Term) and (B) a number of Long Term Project Parking Validations (defined below) equal to the product of one hundred eighty (180) and the number of days in such calendar month (during the Term), in each case to be used only by Tenant's Business Customers for parking in the Parking Facilities without charge;provided that (x) Landlord shall not, at any time during the 'Perm, be required under this Section 2.3.2(c)(.ii) to provide a number of Project Parking Validations in any calendar month in excess of a number equal to the product of two hundred ten (2(0) and the number of days in such calendar month (during the Term) and (y)any Project Parking Validations provided by Landlord with respect to any particular calendar month that are not used during such calendar month shall, at the election ofLandlord, either: (1)become null and void (and be returned to Landlord) or (2) be credited against Landlord's obligations to provide Project Parking Validations under this Section 2.3.2(c)(ii) for subsequent calendar months. No Project Parking Validations provided by Landlord to Tenant under this Section 2.3.2(c)(E) shall be used to accommodate parking,without charge,by any particular Tenant's Business Customer(s), for a period in excess of three (3) hours on any day without Landlord's prior approval (and Tenant shall not provide any particular Tenant's Business Customer more than one Project Parking Validation on any particular day). "Short Term Project Parking Validations" means Project Parking Validations permitting .Persons using such Project Parking Validations to park in the Parking Facilities for up to twenty (20)minutes without charge. "Long Term Project Parking Validations" means Project Parking Validations permitting Persons using such Project Parking Validations to park in the Parking Facilities for up to one(1) hour without charge," 10. No Default. Each of Landlord and Tenant hereby affirm to each other that as of the Elfective Date no breach,default,event of default, or other act, error, or omission which,with the giving of notice or passage of time or both would constitute a breach, default, or event of default by such party has occurred and is continuing under the Lease beyond any applicable notice or cure period. 11. Affirmation of Lease Terms. Except as modified by this First Amendment, Landlord and Tenant hereby ratify the Lease and agree that the Lease shall remain unchanged and shall continue in full force and effect. In the event there is any conflict between the terms of the Lease and the terms set forth in this first Amendment, the terms specifically set out in this First Amendment shall control. From and after the Effective Date, any and all references to"the Lease" or"this Lease" in the Lease shall mean the Lease as modified by this First Amendment. t2. ._Mutual Authorization Representation. Each of Landlord and Tenant hereby represent and warrant to each other that: (a) this First Amendment (and each term and provision hereof) has been duly and appropriately authorized and executed by such party through proper written corporate or limited liability company action and approval; and (b) no additional consent, agreement, or approval is required with respect hereto. 3 5910216,11 City Council 9 - 5 6/16/2026 EXHIBIT 1 13. Brokerage. Landlord and Tenant each represent that they had no dealings with any real estate broker, finder, or other person with respect to this First Amendment in any manner, other than Lee & Associates Newport Beach, Inc. representing Tenant ("Tenant's Broker") and Newmark representing Landlord ("Landlord's Broker" and collectively with Tenant's Broker, the "Brokers"). Landlord shall pay Brokers a leasing commission in connection with this First Amendment pursuant to separate agreement. Tenant shall indemnify and hold Landlord harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees) for any compensation, commission or fees claimed by any other real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Tenant. Landlord shall indemnify Tenant and hold Tenant harmless from any cost, expense or liability (including costs of suit and reasonable attorney's fees)for any compensation, commission or fees claimed by any real estate broker or agent in connection with this First Amendment or its negotiation by reason of the act of Landlord. 14. Miscellaneous. The submission of an unsigned copy of this First Amendment to Tenant shall not constitute an offer. This First Amendment (a) shall be binding upon an inure to the benefit of the parties hereto and their respective successors, heirs, legal representatives and assigns,(b)may be executed in two or more counterparts, all of which together shall constitute but one and the same agreement, (c) shall be governed by and construed in accordance with the laws of the State of California and both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement, (d) shall constitute the entire agreement between the parties relating to the subject matter hereof, all prior negotiations, agreements, and understandings(not including the Lease, as amended), whether oral or written, being hereby superseded and terminated,and(e) shall become effective and binding only upon execution and delivery by both Landlord and Tenant. The execution of facsimiles, including the use of electronic signatures, of this First Amendment shall be binding on the parties hereto. 17. E-SIGN and Counterparts. Landlord and Tenant agree: (a) that a party's electronic signature with respect to this Lease has been executed or adopted by the signatory with the intent to sign,and be bound by,this Lease;(b)delivery ofthis Lease via electronic transmission or other electronic means shall be valid delivery for all purposes; (e) this Lease and any additional information incidental hereto may be maintained as electronic records; (d) photocopies, facsimile transmissions, electronic images and other copies of this Lease and/or its signature pages, shall be valid, binding, effective and enforceable the same as originals for all purposes, and may be so admitted in any judicial proceeding, regulatory proceeding or arbitration, and in malting proof of this Lease it shall be unnecessary to produce the original hereof or any or all original signature pages; and (e)each party agrees to take any and all reasonable actions, if any, as may be necessary or as may be reasonably requested by any other party to this Lease to further evidence such party's intent to be bound by the provisions ofthis Lease and to ensure compliance with the provisions of the Electronic Signatures in Global and National Commerce Act, 15 U.S.C. §§ 7001, et seq., the Uniform Electronic Transactions Act as incorporated into applicable law,and any other applicable law pertaining to electronic signatures. Remainder ofPaye Intentionally Blank; Signature Page Follows] 4 5910216.11 City Council 9 - 6 6/16/2026 EXHIBIT 1 IN WITNESS WHEREOF, Landlord and Tenant have executed this First Amendment to be effective as ofthe date first set forth above. ATTEST: CITY OF SANTA ANA (TENANT): Jen - a `; Kristine Ridge ` .:.r j. City Clerk \� -=� City Manager APPROVED AS TO FORM: LANDLORD: SONIA R. CARVAL.HO SANTA ANA CA I SGF. LLC, a Delaware limited liability company City Attorney Nam : By: Jose Montoya, As ►stant City Attorney RECOMMENDED FOR APPROVAL: wrew " "/ Mike Garcia Executive Director Community Development Agency Mile Garcia - Executive Director Community Development Agency [SIGNATURE PAGE TO FIRSTAMENDMENT TO OFFICE LEASE] i9t0216.11 City Council 9 - 7 6/16/2026 EXHIBIT 1 EXHIBIT A WORK LETTER THIS WORK LETTER(this"Work Letter") is attached to and incorporated into the First Amendment, Supplementing the provisions of the Lease (as amended by the First Amendment), but without limiting those provisions, Landlord and Tenant agree as follows with respect to the Tenant Improvements to be installed in the Premises. I. Purpose. This Work Letter establishes responsibilities for the design and construction of the Tenant Improvements as well as the allocation of the costs of the Tenant Improvements. The terms, conditions, and requirements of the Lease, except where clearly inconsistent or inapplicable to this Work Letter, are incorporated into this Work Letter. 2. Definitions. The fallowing defined terms used in this Work Letter shall have the meanings set forth below. Unless provided to the contrary herein, any other capitalized term that is not defined in this Work Letter shall have the meaning given to that term in the Lease. (a) "Approved Working Drawings" is defined in Section 3(c) hereof. (b) 'Building Systems" means the structural portions of the Building, the common area restrooms, elevators, the Building's HVAC, mechanical, electrical, plumbing,and fire and life safety systems and equipment(including,but not limited to,the fire alarm and fire sprinklers). (c) "Contractor" means the general contractor engaged by Landlord for performance of the Landlord Work pursuant to Section 4 hereof. (d) "Cost Proposal" is defined in Section 5(a) hereof. (e) "Days" means, unless otherwise indicated,calendar days. (t) "Landlord Coordination Fee" means a fee equal to five percent (5%) of the hard and soft costs of the Landlord Work charged by Landlord for its services in managing the design and construction of the Tenant Improvements, and such tee will be included in the cost of the Landlord Work and deducted from the Tenant Allowance. (g) "Landlord's Representative" means Dana Duarte as the only person authorized to act f'or Landlord pursuant to this Work Letter. Tenant shall not be obligated to respond to or act upon any request, approval, inquiry or other communication from or on behalf of Landlord in connection with this Work. Letter unless such communication is in writing froin Landlord's Representative. Landlord may change the Landlord's Representative at any time upon not less than five (5) days' advance written notice to Tenant. (h) "Landlord Worlc" means all work necessary and appropriate to complete the Tenant Improvements in accordance with this Work Letter and the Lease. 6 5910216.11 City Council 9 - 8 6/16/2026 EXHIBIT 1 (i) "Over-Allowance Amount" is defined in Section 10(dl hereof. 0) "Permits" is defined in Section 6(a) hereof: (k) "Punch List Work" means those minor corrections of construction or decoration details, and minor mechanical adjustments, that are required to cause any applicable portion of the Tenant Improvements as constructed to conform to the Approved Plans in all material respects and that do not materially interfere with Tenant's use or occupancy of the Building and the Premises. (1) "Space Plan" is defined in Section 3(a) hereof. (m) "Space Plan Allowance" shall be Zero and 151100 Dollars ($0.15) per rentable square foot of the Premises (i.e., up to$2,898.15),based on 19,321 rentable square feet of the Premises, and shall be included in the Tenant Allowance and deducted therefrom. (n) "Substantial Completion"of the Tenant Improvements shall be deemed to have occurred on the date that: (i) all Landlord Work has been performed in accordance with the terms of this Work Letter, other than any Punch List Work; and (ii) if required, Landlord has obtained and delivered to Tenant a permanent or temporary certificate of occupancy ("COO") with respect to the Premises, except to the extent the same cannot be obtained by reason of the incompletion of installations or other work that is the responsibility of Tenant(such as,but not limited to,the installation and making operational of Tenant's systems and telecommunications equipment), in which case Landlord shall obtain the same within a reasonable time after the same can be obtained. (o) "Tenant Allowance" shall be Twenty-Eight and 00/100 Dollars ($28.00) per rentable square foot of the Premises (i.e., up to S540,988.00), based on 19,321 rentable square feet of the Premises. (p) "Tenant Contractor" or "Tenant Contractors" means any employees, agents, contractors, consultants, subcontractors, mechanics, suppliers and invitees of Tenant, whether or not directly employed by 'Tenant, each of whom shall be reasonably approved by Landlord before they may work in the Building. (q) "Tenant Delay"means a delay caused by any of the following: (i) Tenant's failure to timely approve the Working Drawings or any other matter requiring Tenant's approval; (ii) a breach by Tenant of the terms of this Work Letter or the Lease; (iii) Tenant's request for changes in any of the Working Drawings, but only if such a request actually causes a delay to Substantial Completion of the Premises; 7 5910216.11 City Council 9 - 9 6/16/2026 EXHIBIT 1 (iv) Tenant's requirement for: (A) materials, components, finishes, or improvements which are different from, or not included in, Landlord's standard tenant improvement items for the Building (which have been provided to Tenant and of which Tenant acknowledges receipt); or (B) materials that are not available in a commercially reasonable time given the estimated date of Substantial Completion of the Premises, but only to the extent that such a requirement actually causes a delay to Substantial Completion of the Premises; or (v) any other acts or omissions of Tenant, or of any of the Tenant Contractors, their agents, or employees that continue more than one (1) day after written notice thereof by Landlord. (r) "Tenant FF&F Allowance: means a portion of the Tenant Allowance in the amount of up to Ten and 00/100 Dollars ($10.00) per rentable square foot of the Premises (i.e., up to $193,210.00), which Tenant may use for Tenant's furniture, fixtures and equipment to be purchased and installed in the Premises and any costs of data cabling and IT infrastructure in connection with Tenant's furniture, fixtures and equipment. (s) "Tenant's Representative" means the Executive Director, Community Development, or the Economic Development ]Manager or their designee (either such individual acting alone) as the only person[s] authorized to act for Tenant pursuant to this Work Letter. Landlord shall not be obligated to respond to or act upon any request, approval, inquiry, or other communication from or on behalf of Tenant in connection with this Work Letter unless such communication is in writing from Tenant's Representative. Tenant may change the Tenant's Representative[s] at any time upon not less than five (5) days' advance written notice to Landlord. (t) "Working Drawings" is defined in Section 3(b) hereof. 3. Plan Approval. (a) Prior to commencement of the Landlord Work, Landlord and Tenant shall approve detailed space plans (collectively, the "Space Plan") for the construction of the Tenant Improvements, which space plans shall be prepared by Landlord's architect and subject to Tenant's reasonable approval within ten(10)days after receipt thereof. (b) Promptly following Tenant's approval of the Space Plan, Landlord shall cause its architect and engineers to prepare and deliver to Tenant detailed specifications and engineered working drawings for the`Tenant Improvements shown on the Space Plan, with such modifications to the Space Plan as shall be necessary to comply with the requirements of the Building Systems of the Building(the"Working Drawings"), (c) Tenant shall approve or disapprove the Working Drawings in writing within fourteen (14) business days after receipt. Tenant may only disapprove the Working Drawings to the extent such Working Drawings are inconsistent with the Space Plan and only ifTenant delivers to Landlord,within such fourteen(14) business day period, specific changes proposed by Tenant which are consistent with the Space Plan. If any such revisions are timely and properly proposed by Tenant, Landlord shall cause its architect and 8 5910216.11 City Council 9 — 10 6/16/2026 EXHIBIT 1 engineers to revise the Working Drawings to incorporate such revisions and submit the same for Tenant's approval in accordance with the foregoing provisions, and the parties shall follow the foregoing procedures for approving the Working Drawings until the same are finally approved by Landlord and Tenant. Upon Landlord's and Tenant's written approval of the Working Drawings, including any agreed changes pursuant to Sections 5 and 6, the same shal I be known as the"Approved Working Drawings", 4. Construction Contracts. Landlord shall enter into a construction contract for the performance of the Landlord Work with the Contractor. Landlord shall use commercially reasonable efforts to obtain at least three(3)bids from each trade(other than mechanical,electrical, Plumbing, and fire/life safety, for each of which Landlord shall require all work to be performed by Landlord's approved subcontractor for such trade) and shall select the lowest qualified bidder unless otherwise approved by Tenant in writing. Landlord shall require its Contractor to exercise reasonable efforts to avoid disruption of Tenant's business and to protect the health & safety of Tenant, its employees and its guests.This shall include, at a minimum, using all feasible methods to minimize danger, noise, vibration, fumes, dust and other pollution,and to the extent practicable, perform work outside of normal business hours. 5. Cost Estimate. (a) Landlord shall provide Tenant with a cost proposal in accordance with the Approved Working Drawings,which,cost proposal shall include, as nearly as possible,the cost of the Tenant Improvements (the "Cost Proposal"). The Cost Proposal shall be provided to Tenant on an open book basis (i.e., Landlord shall make available to Tenant the economic terms of the construction agreement with the Contractor (including, without limitation, the cost of labor and materials, contractor fees and permit fees), as well as all bids received by Landlord for the Landlord Work, and reasonable documentation supporting Landlord's estimate of plan preparation costs and all other costs of the Landlord Work). (b) Within ten (10) days of the receipt of the same, Tenant shall either: (i) approve the Cost Proposal; or (ii) have a one-time right to propose modifications to the Working Drawings so that the Cost Proposal does not exceed the amount of the Tenant Allowance. With the exception of the City's one-time right to modify as provided in this section,any proposed changes to the Working Drawings(other than changes that make the Working Drawings conform to the Space Plan) shall be subject to Landlord's approval, which approval shall not be unreasonably withheld, conditioned, or delayed. if Landlord approves the proposed revisions: (A) Landlord shall have the Working Drawings revised in accordance with the approved revisions; and (B) Landlord shall submit a revised Cost Proposal to Tenant.Tenant shall notify Landlord in writing within ten (10) days whether it desires to proceed with such revisions.If Tenant fails to approve such revisions and revised Cost Proposal within such ten (10) day period;such failure shall be deemed to be a Tenant Delay. Any delays arising from further changes to the Working Drawings requested by Tenant shall be deemed to be Tenant Delays. (c) Tenant's final written approval of the Cost Proposal and the Approved Working Drawings shall be authorization by Tenant for Landlord to purchase all materials 9 5910216.1 City Council 9 — 11 6/16/2026 EXHIBIT 1 set forth in the Cost Proposal and to promptly commence the construction of the Tenant Improvements in accordance with the Approved Working Drawings, 6. Performance of the Landlord Work. (a) Landlord shall cause the Contractor to obtain all applicable building permits for construction of the Landlord Work (collectively, the ":Permits"), and to perform the Landlord Work in a good and workmanlike manner and in compliance with the Permits and all applicable Laws in effect at the time of construction. All costs associated with obtaining Permits will be deducted from the Tenant Allowance. (b) If any local governmental agency requires revisions to the Approved Working Drawings, Tenant shall be deemed to have approved any adjustments to the Approved Working Drawings and the Cost Proposal resulting therefrom. If any Authority issuing Permits for the construction of the Tenant Improvements shall impose terms or conditions upon the construction thereof that: (i) are inconsistent with Landlord's obligations hereunder; (ii) increase the cost of constructing the Tenant Improvements; or (iii) will materially delay the construction of the Tenant Improvements, Landlord and Tenant shall reasonably and in good faith seek means by which to mitigate or eliminate any such adverse terms and conditions. 7. Change Requests.No changes to the Approved Working Drawings or the agreed Cost Proposal may be made without the prior written consent of Landlord,which consent may be withheld in Landlord's sole discretion.If Tenant requests a change that would directly or indirectly delay the Substantial Completion of the Tenant Improvements, Landlord shall not be obligated to make such change unless Tenant agrees in writing that such delay (in the amount reasonably determined by Landlord) is a Tenant Delay. ]-[Tenant requests a change to the Approved Working Drawings that increases the agreed Cost Proposal, Landlord shall not be obligated to make such change;unless Tenant agrees in writing to pay any such increase in costs in accordance with Section O. 8. Substantial Completion. When Landlord's architect certifies that the Landlord Work is Substantially Complete, Landlord shall notify Tenant thereof in writing. Tenant's Representative and Landlord's Representative shall at a mutually convenient date and time [but in no event later than ten (10) days after such notice] conduct a joint walk-through of the Premises in order to review the Tenant Improvements. Based upon said walk-through, Landlord's Representative and Tenant's Representative shall prepare a list of Punch List Work and, subject to Force Majeure, Tenant Delays and other causes beyond Landlord's reasonable control, Landlord shall complete the Punch List Work items within thirty(30) days after such joint walla-through. in the event of any dispute as to whether Landlord has Substantially Completed the Tenant Improvements, the City will be afrorded an opportunity to provide input before the Landlord's architect renders a final decision on the dispute. The decision of.Landlord's architect shall be final and binding on the parties. Tenant agrees that, at the request of Landlord from time to time after the initial inspection,Tenant shall initial such punch list or execute revised Iists of Punch List Work to reflect completion or partial completion of prior Punch List Work. 10 5910216.11 City Council 9 — 12 6/16/2026 EXHIBIT 1 9. Access by Tenant. Subject to the terms hereof and provided that Tenant and its agents do not interfere with the Contractor's work in the Building and the Premises, Landlord shall allow Tenant and any of the Tenant Contractors access to the applicable portions of the Premises at least ten (10) days prior to the Substantial Completion of the Landlord Work for the purpose of installing equipment and/or fixtures (including Tenant's data and telephone equipment) and Tenant's furniture in the Premises. Prior to Tenant's entry into the Premises, Tenant shall submit a schedule to Landlord and the Contractor,for their approval,which schedule shall detail the Tenant Contractors accessing the Premises and the timing and purpose of such entry. In connection with any such entry, Tenant acknowledges and agrees that all Tenant Contractors shall fully cooperate, work in harmony with and not, in any manner, materially interfere with Landlord or Landlord's contractors (including the Contractor), agents, or representatives in performing work in the Building and the Premises,or in performing any inspections, or interfere with the general operation of the Building. If at any time any of the Tenant Contractors shall not be cooperative or shall otherwise cause or threaten to cause any such disharmony or interference, including, without limitation, labor disharmony, and Tenant fails to immediately institute and maintain corrective actions as directed by Landlord, then Landlord may revoke Tenant's entry rights (as to an individual Tenant Contractor,or as to all Tenant Contractors,as Landlord shall deem appropriate). Tenant acknowledges and agrees that any such entry into and occupancy of the Premises or any portion thereof by Tenant or any Tenant Contractor shall be deemed to be subject to all the terms, covenants, conditions, and provisions of the Lease, excluding only the covenantto pay Rent (until the occurrence of the Lease Commencement Date). 10. Cost Allocation. (a) Provided this Lease is in full force and effect, and Tenant is not in default thereunder beyond any applicable notice and cure period, Landlord shall pay (i) the costs of Space Plan in an amount up to, but not exceeding, the Space Plan Allowance, and (ii) the costs of the Tenant Work in an amount up to, but not exceeding,the Tenant Allowance. Landlord shall deduct the Landlord Coordination Fee of the Tenant Improvements from the"Tenant Allowance. (b) In no event shall Landlord be obligated to pay for the costs of any of Tenant's furniture, computer systems, telephone systems, equipment, or other personal property (whether or not such items may be depicted on the Approved Working Drawings) that exceed the Tenant FF&E Allowance. Eligible costs that exceed the Tenant FF&E Allowance shall be borne by Tenant. (c) In the event that all costs associated with the Space Plan and design, permitting, and construction of the Tenant Improvements, including the Landlord Coordination Fee, exceeds the Space Plan Allowance and/or the Tenant Allowance, as applicable, the amount of such excess (the "Over-Allowance Amount") shall be paid by Tenant to Landlord within thirty (30) days following delivery of an invoice by Landlord. Tenant shall not be responsible for the Over-Allowance Amount if caused by Landlord or Landlord Contractor's own negligence, willful misconduct, or delay. 11 5910216-11 City Council 9 — 13 6/16/2026 EXHIBIT 1 (d) Tenant shall not be entitled to receive (in cash or as a credit against any rental or otherwise) any portion of the Tenant Allowance not used to pay for the costs of the design, permitting, and construction of the Tenant Improvements. 11. Miscellaneous. (a) All Tenant Improvements to be performed by Landlord (and any installations in the Premises as set forth in the Approved Working Drawings, or otherwise) shall use Building-standard specifications, materials, finishes, and supplies, unless otherwise specified in the Approved Working Drawings. Landlord, in its sole discretion, may substitute items, materials, or finishes with other items, materials, or finishes of comparable kind and quality. Landlord, at its sole option, may also change mechanical plans and specifications where necessary for the installation or modification of the Building Systems to accommodate the Tenant Improvements, provided that any such changes shall not materially and adversely affect Tenant's use and occupancy of the Demised Premises for the Permitted Use. (b) Tenant acknowledges that the timely completion of the Tenant Improvements is of the utmost importance to Landlord and Tenant. Accordingly, Tenant hereby agrees to fully and diligently cooperate with all reasonable requests by Landlord in connection with or related to the design and construction of the Tenant Improvements and the completion of the permitting process and,in connection therewith,Tenant shall respond to Landlord's requests for information and/or approvals, except as specifically set forth herein to the contrary, within two (2) days following request by Landlord. Landlord and Tenant, and such other parties as may be useful or appropriate, shall meet on a scheduled basis to be determined by Landlord's Representative and Tenant's Representative, to discuss progress in connection with the same. (c) If at any time on or before the Substantial Completion of the Landlord Work, Tenant is in default under this Work Letter or under the Lease, which default remains uncured after the expiration of applicable notice and cure periods, then: (i) in addition to all other rights and remedies granted to Landlord pursuant to the Lease, Landlord shall have the right to instruct the Contractor to cease the construction of the Landlord Work(in which case,Tenant shall be responsible for the Tenant Delay caused by such work stoppage);and(ii) all other obligations of Landlord under the terms of this Wort', Letter shall be suspended until such time as such default is fully and finally cured. (d) Landlord hereby assigns to Tenant all warranties by Contractor relating to the Tenant Improvements, which assignment shall be on a non-exclusive basis such that the warranties may be enforced by Landlord and/or Tenant; such warranties shall be for a twelve (12) month period. (e) Any portion of the Tenant Allowance not used within thirty-six (36) months of the Effective Date of this First Amendment shall be forfeited with no further obligation by Landlord with respect thereto. In no event shall Tenant be entitled to apply any unused portion of the Tenant Allowance towards future payments of Base Rent and/or, except as expressly set forth herein, purchase ofTeiiant's furniture, fixtures and equipment. l� 5910216.11 City Council 9 — 14 6/16/2026 Police Department www.santa-ana.org/pd Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Jail Security Control System Equipment AGENDA TITLE Purchase Order to CB Pacific, Inc. for Jail Security Control System Equipment (Specification No. 26-077) (General Fund) RECOMMENDED ACTION Authorize a Purchase Order to CB Pacific, Inc. for jail security control system equipment in an amount not to exceed $89,629. GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION The Santa Ana Jail security controls system currently in place is original to the facility and requires certain hardware upgrades to remain viable through the interim period until a complete system refresh can be completed. These upgrades will ensure ongoing system stability and are necessary for the safe and reliable operation of facility access controls. Due to the jail security control system's age, components are not readily available. Emerson is the only manufacturer of components compatible with the existing system. CB Pacific, Inc. is the only authorized distributor for Emerson Machine Automation Solutions products in the State of California. Santa Ana Municipal Code, Section 2-807(a, e), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and it was determined that Emerson Machine Automation Solutions equipment meets the City's specifications. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 10 — 1 6/16/2026 Jail Security Control System Equipment June 16, 2026 Page 2 FISCAL IMPACT Funding is available in the current FY 2025-26 budget. Fiscal Accounting Unit Fund Accounting Unit, Amount Year —Account No. Description Account Description FY 25-26 01114403-66400 General Building & Facility, egg 629 Fund Machinery & Equipment Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 10 — 2 6/16/2026 Police Department www.santa-ana.org/pd Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Law Enforcement Helicopter Services AGENDA TITLE Agreement with the County of Orange for Law Enforcement Helicopter Services RECOMMENDED ACTION Authorize the City Manager to execute a three-year agreement with the County of Orange, Sheriff-Coroner Department, to provide helicopter services in an amount not to exceed $731,775 for the period of July 1, 2026 through June 30, 2029 and delegate authority to the City Manager to execute subsequent amendments in year two (July 1, 2027 - June 30, 2028) and year three (July 1, 2028 - June 30, 2029) for the contract amount of the first year of this agreement, $221,080, plus up to 10% (Agreement No. A- 2026-XXX). GOVERNMENT CODE §84308 APPLIES: No DISCUSSION In October 1994, the City of Santa Ana began participating in the Airborne Law Enforcement Services (ABLE) program. ABLE was a regional helicopter program that combined resources from the cities of Costa Mesa, Newport Beach, and Santa Ana. In 2011, ABLE was discontinued, and the City transitioned to a similar program administered by the County of Orange for this service. Airborne Law Enforcement Services allow the Santa Ana Police Department to provide a rapid enhanced response to incidents posing the greatest risk to the public, including robberies, burglaries, assaults, and fleeing felons. Additionally, the helicopter is utilized to assist in locating missing persons, coordinating fire department response, and locating individuals in need of rescue. This contract with the Orange County Sheriff's Department will provide helicopter services for the City of Santa Ana from July 1, 2026 through June 30, 2029. The County will provide 100 hours of helicopter service per year under this agreement. The Santa Ana Police Department will also provide one full-time sworn pilot/observer to the Orange County Sheriff's Department for this program. City Council 11 — 1 6/16/2026 Law Enforcement Helicopter Services June 16, 2026 Page 2 Flight hours deemed countywide service will not count toward the contracted flight hours per year. The following types of calls are deemed countywide service: vehicle pursuits; bank robberies involving tracking systems; stolen vehicles equipped with tracking systems; riots; felonious suspects within a perimeter; assaults involving a weapon; or an officer in need of assistance. The County will provide the City with a monthly flying-hour report detailing assigned call time, patrol time, and countywide service time spent within the City's jurisdiction, as reported by Sheriff aircrews. The first-year agreement cost is $221,080. Due to the inherent unknown nature of providing airborne law enforcement services, the County will reevaluate the cost of this service annually and provide the City with an annual cost estimate. If this item is approved as presented, the City Council will authorize the City Manager to execute subsequent amendments for years two and three, provided any annual increase does not exceed 10%. Increases exceeding 10% will require City Council approval. With the pending implementation of Unmanned Aerial Systems in the City of Santa Ana, the annual flight hours of this agreement were reduced by 73% compared to the previous helicopter services contract (100 vs 365 hours), resulting in savings to the City of approximately $1 million over the three-year contract period. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The amount of the three-year agreement shall not exceed $731,775. Funding will be available in the FY 26-27 budget, and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration as follows: Fiscal Accounting Unit Fund Accounting Unit, Account Amount Year —Account No. Description Description FY 26-27 01114420-62300 General Field Operations, Contract $221,080 Fund Services-Professional FY 27-28 01114420-62300 General Field Operations, Contract $243,188 Fund Services-Professional FY 28-29 01114420-62300 General Field Operations, Contract $267,507 Fund Services-Professional Total $731,775 The annual amounts for Years 2 and 3 represent the maximum increase of 10% that the City Manager is authorized to approve. However, actual annual increases may be less than shown. City Council 11 — 2 6/16/2026 Law Enforcement Helicopter Services June 16, 2026 Page 3 EXHIBIT(S) 1. Agreement with County of Orange Submitted By: Robert Rodriguez, Police Chief Approved By: Alvaro Nunez, City Manager City Council 11 — 3 6/16/2026 EXHIBIT 1 CONTRACT With City of Santa Ana For Helicopter Services This Contract for Helicopter Services, (hereinafter referred to as "Contract") is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California (hereinafter referred to as "County,") on behalf of Orange County Sheriff's Department, ("Sheriff'), and the City of Santa Ana, (hereinafter referred to as "City,")with County and City sometimes individually referred to as "Party", or collectively referred to as"Parties." ATTACHMENTS This Contract is comprised of this document and the following Exhibits, which is attached hereto and incorporated by reference into this Contract: Exhibit A—Scope of Work Exhibit B—Payment Provisions RECITALS WHEREAS, County, through its Sheriff, employs, maintains, trains, and equips personnel capable of responding to requests for law enforcement helicopter services from ground-based law enforcement personnel; and WHEREAS, City is responsible for providing law enforcement services within its jurisdiction, which, include law enforcement helicopter services; and WHEREAS, County represents that it is qualified and willing to operated said services, NOW, THEREFORE, the Parties mutually agree as follows: ARTICLES General Terms and Conditions: A. Term of Contract: This Contract shall commence July 1, 2026 and terminate June 30, 2029 unless earlier terminated by either Party or extended in the manner set forth herein. B. Termination: County and City may terminate this Contract, without cause, upon thirty (30) days written notice to the other Party. C. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions,promises,warranties or undertakings other than those set forth herein or referred to herein. D. Amendments: Unless expressly provided for in this Contract, no alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or Contract not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on either Party unless authorized in writing. E. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. F. Headings: Headings used throughout this Contract are for convenience only and shall not affect the meaning or interpretation of any provisions of this Contract. County of Orange c t e.,. raor,"Ufor Pagel of4 SheriZmUtment 11 — 4 6/16/2026 G. Independent Contractor: County is and at all times shall be deemed to be, an independent contractor. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between City and County or any of County's agents or employees. County and its Sheriff shall retain all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of services by County pursuant to this Contract. County, its agents and employees, shall not be entitled to any rights or privileges of City employees and shall not be considered in any manner to be City employees. H. Indemnification: City agrees to indemnify, defend with counsel approved in writing by County, and hold County, its elected and appointed officials, officers, employees, agents and agencies with County's Board of Supervisors acts as the governing Board ("County Indemnitees") harmless from any claims, demands or liability of any bind or nature, including but not limited to injury to or death of persons, or property damage, arising from or related to allegations based on acts or omissions of City related to this Contract. County agrees to indemnify, defend with counsel approved in writing by City, and hold City and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors harmless from any claims, demands or liability of any kind or nature, including but not limited to injury to or death of persons, or property damage, arising from or related to allegations based on acts or omissions of County related to this Contract. County Indemnitees shall not be deemed to have assumed any liability for any dangerous or defective condition on any public street, work, or property of the City and for any illegality of City's municipal ordinances. If judgement is entered against City and County by a court of competent jurisdiction because of the concurrent active negligence of County or County Indemnitees, City and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment. 1. State Audit: Pursuant to Government Code Section 8546.7, City and County shall be subject to examination and audit by the State Auditor for a period of three years after final payment by City to County under this Contract. City and County shall retain all records relating to the performance of this Contract for said three-year period, except that those records pertaining to any audit then in progress, or to any claims or litigation, shall be retained beyond said three-year period until final resolution of said audit, claim or litigation. J. Miscellaneous Provisions: 1. Each Party to this Contract shall immediately notify the other of any litigation or claim that is asserted by or against either party regarding this Contract. 2. The laws of the State of California shall govern this Contract and all matters relating to it and any action brought relating to this Contract shall be adjudicated in a court of competent jurisdiction in the County of Orange. 3. The terms of this Contract shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Contract, or any other rule of construction which might otherwise apply. 4. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein,whether of the same or a different character. 5. Except as specifically authorized under this Contract, the services to be provided under this Contract shall not be assigned, transferred, contracted or subcontracted out without the prior written approval of County and City. 6. Notices: Termination notices shall be effective when written and deposited in the United States mail, certified, return receipt requested and addressed as below. All other notices authorized or required by this Contract shall be effective when written and deposited in the United States mail, first class postage prepaid County ofOrange ct J.,. raorQfor 1oY,i Paget of'4 ShertftY(m6 flffffment 11 — 5 6/16/2026 and addressed as follows: CITY: CITY OF SANTA ANA—CLERK OF THE COUNCIL 20 CIVIC CENTER PLAZA(M-30) SANTA ANA, CA 92702 CITY ATTORNEY'S OFFICE ATTN: TAMARA BOGOSIAN, ASSISTANT CITY ATT'Y 20 CIVIC CENTER PLAZA(M-29) SANTA ANA, CA 92702 With Courtesy Copy: ATTN: CHIEF OF POLICE—City of Santa Ana 60 CIVIC CENTER PLAZA SANTA ANA, CA 92702 COUNTY: ATTN: LAW ENFORCEMENT CONTRACT MANAGER SHERIFF-CORONER DEPARTMENT 320 N. FLOWER STREET, SUITE 108 SANTA ANA, CA 92703 County of Orange ct e.n Page 3 of 4 SheriNY Muff tment 11 - 6 6/16/2026 IN WITNESS WHEREOF,the parties hereto have executed this Contract in the County of Orange, State of California. City: Santa Ana By: Title: City Manager Print Name: Date: Attest: City Clerk Approved as to Form Sonia R. Carvalho,City Attorney y: Tamara Bogosian Senior Assistant City Attorney Recommended for Approval: Chief of Police 9A 4�4 Robert Rodriguez County: By: Title: Chair of the Board of Supervisors Print Name: Date: Signed and certified that a copy of this Contract has been delivered to the Chair of the Board Per Government Code section 25103, Resolution 79-1535. Attest: Robin Stieler Clerk of the Board County of Orange, California Approved as to Form Office of the County Counsel Orange County,California 0000Signed by: By: Q-nA.it, 40- Deput g7726751D1E947E... Recommended for Approval: Sheriff-Coroner Don Barnes 1',tge4of4 Saida.(ria 11e1k'upier•Se1TiLVY )l:e•;ili.t J; ir•ri.h; u-r;u:'n; City Council 11 — 7 6/16/2026 Exhibit A SCOPE OF WORK A. Purpose: The purpose of this Contract is to provide law enforcement helicopter services to City's land and residents and for City to pay for the cost of the services provided by County. Nothing in this Contract shall be interpreted to give City a right to services from County. County expressly retains all rights and powers to direct, manage, maintain, train, employ, equip, operate and control all equipment, facilities, properties and personnel in providing law enforcement helicopter services to City pursuant to this Contract. City acknowledges and agrees that the efficient use of public safety helicopter services requires a timely and prioritized response of a helicopter. City agrees that County will have the sole discretion to determine the priority of calls for service and when an assignment of an air crew to a call will be terminated. Notwithstanding anything in the Contract to the contrary, the City expressly retains all rights and powers to direct, manage, maintain, train, employ, equip, operate and control all equipment, facilities, properties and personnel in providing ground based public safety services to its land and residents. B. County Provided Services: County will furnish the City with public safety helicopter services as more particularly set forth in Exhibit B. County and helicopter aircrews retain the sole and exclusive discretion as to the specific type,nature, timing and duration of the services performed pursuant to this Contract. In no event shall Sheriff or the aircrew be responsible for the direction and control of ground-based law enforcement personnel and equipment of City during the course and scope of the services performed pursuant to this Contract. C. City Duties: City shall pay County as determined by County pursuant to Exhibit B. The services performed by the Sheriff helicopter shall commence as of the date and time the helicopter is dispatched to, or arrives over,the airspace of the City,whichever occurs first. These services shall continue until the aircrew notifies the City that the assignment is complete or that the assignment must be terminated due to a higher priority assignment. Services performed by Sheriff helicopter for the City shall be defined as: 1. A direct request for air support services by the City where a Sheriff helicopter arrives over the incident as logged by the aircrew (operationally identified as Helicopter Assigned) or; 2. Any public safety call generated by the City and monitored by a Sheriff aircrew in which they arrive over the incident as logged by the aircrew(operationally identified as Call Monitored and Responded) or; 3. Routine patrol over City's jurisdictional areas and observe an incident (operationally identified as Observation Response); or 4. Dispatched to a special assignment(operationally identified as Detailed Assignment). The City may authorize its ground based public safety supervision to cancel any response by Sheriff helicopter. City agrees to comply with the Federal Aviation Regulations (FAR) Part 91 and SHERIFF'S Operations Manual Section V 1.18.0 in making calls for services,which establishes priority for calls to Sheriff. City agrees to install within its communications/dispatch center any radio equipment necessary to communicate directly with Sheriff on the designated"SHERIFF CALL" frequency (800 MHz Talk Group). All costs associated with said installation shall be paid by City. CGAY AQourkol 11 - 8 6/16/2 K of' Sheriff Coroner Department Exhibit B Payment Provisions A. Annual Flight Hours, Cost, and Payment: 1. Pursuant to Government Code Section 51350, City agrees to pay to County the full costs of performing the services mutually agreed upon in this Contract. The level of service and costs are set forth in Section B, which shall be amended in subsequent years as the Parties deem appropriate. 2. The Santa Ana City Council delegates authority to the City Manager to execute the subsequent amendments in year two (July 1, 2027-June 30, 2028) and year three (July 1, 2028-June 30, 2029) for the contract amount of the first year of this agreement, plus up to ten percent and any future salary and benefit increases. Any increase beyond ten percent for any amendment of this Agreement will require City Council approval. 3. Flight hours that are deemed countywide service will not be counted towards the contracted flight hours per year. The following type calls are deemed countywide service: Vehicle pursuits, bank robberies involving tracking systems, stolen vehicles equipped with tracking systems, riots, felonious suspects within a perimeter, assaults involving a weapon or an officer in need of assistance. 4. City shall not receive a refund if the total flight hours,on an annual basis, are less than the contracted flight hours per year. Upon 30 days written notice to City, County may adjust the hourly rate based on County's annual operating cost and the average time per call. Any services in excess of the contract flight hours per year, on annual basis, shall be billed to City. 5. County will provide the City with a monthly flying hour report detailing assigned call time, patrol time and countywide service time spent over the City's jurisdiction as provided by Sheriff aircrews. The City shall notify the Sheriffs Special Operations Division Commander within ten days of receipt of the monthly flying hour report of any disputed call times. The Special Operations Division Commander and the City Supervisor will review the service provided by Sheriff on a monthly basis to ensure that it coincides with the agreed upon service level. The Special Operations Division Commander will be responsible for resolving disputes and adjusting service levels. 6. County shall invoice City monthly and will require payment by City of one-twelfth (1/12) of the Maximum Obligation of City. If a determination is made that increases due to Employee Bargaining must be paid, County thereafter shall include the pro-rata charges for such increases in its monthly invoices to City for the balance. 7. At the time this Contract is executed, there may be unresolved issues pertaining to potential changes in salaries and benefits for County employees. If changes result in the County incurring or becoming obligated to pay for increased costs for or on account of personnel whose costs are included in the calculations of costs charged to City hereunder, City shall pay County,the full costs of said increases to the extent such increases are attributable to work performed by such personnel after the starting date of this Contract. City shall pay County in full for such increases on a pro-rata basis over the portion of the Contract term remaining after County notifies City that increases are payable. If City is required to pay for such increases, County, at the request of City, will thereafter reduce the level of service provided to City to a level that will make the Maximum Obligation of City an amount specified by City. The purpose of such adjustment of service levels will be to give City the option of keeping its Maximum Obligation hereunder at the pre-increase level or at any other higher or lower level specified by City. In the event of such reduction in level of service and ccity AQourko l 11 - 9 6/16/2 K of' Sheriff Coroner Department adjustment of costs, the parties shall execute an amendment to this Contract. Decisions about how to reduce the level of service provided to City shall be made by Sheriff with the approval of City. 8. City shall pay County in accordance with County Board of Supervisors' approved County Billing Policy dated October 27, 1992. The provisions of the policy, including a discount for early payment, shall apply to this Contract. Payments made electronically via a credit card or through a banking system that charges Merchant Fees, Service Fees, or any other Fees shall be the responsibility of the City. If the County is charged any of the before mentioned fees, the City shall be responsible for payment of these fees to the County. 9. County shall charge City late payment penalties in accordance with County Billing Policy. B. Annual Operating Cost The fees set forth represent the total cost of service provided by the County, through its Sheriff-Coroner (Sheriff), to City for fiscal year 2026-27. JULY 1, 2026, THROUGH JUNE 30, 2027 $221,080 HOURLY RATE FOR HOURS IN EXCESS OF ONE HUNDRED (100.00) FLIGHT HOURS FROM JULY 11 2026 THROUGH JUNE 30, 2027 $29210.80 The annual operating cost shall be divided into twelve equal monthly payments of $18,423.33 ($221,080 divided by 12 months). PERIOD COVERED - July 1, 2026 to June 30, 2027 (twelve-month term). Total Contract Amount For Services $221,080.00 Contracted Hourly Rate for Hours In Excess of One Hundred(100.00) Hours Annually $ 2,210.80 Annual Flight Hours 100.00 Flight Time Per Da in minutes 00:16 Management of flight time provided to the City shall be the responsibility of the Sheriff's Air Support Bureau Commander. Flight time over the City will be recorded and monitored daily for the purpose of providing service in accordance with the above table. Due to the inherent unknown nature in the need for airborne law enforcement service, Sheriff will adjust daily service levels to coincide with the above table. In recognition that it will not always be possible to meet this goal (by either exceeding or falling short), Sheriff will compensate for variations to arrive at an appropriate"daily average," on a monthly basis. a a Ufa CQAY�Qodnil 11 - 10 6/16/2 Y Sheriff Coroner Department Planning and Building Agency 71 www.santa-ana.org/pb Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Land Management Electronic Plan Review System AGENDA TITLE Purchase Order Contract to Avolve Software Corporation for Land Management Electronic Plan Review System (Specification No. 26-060) (General Fund) RECOMMENDED ACTION Award Purchase Order Contract to Avolve Software Corporation for ProjectDox, a Land Management Electronic Plan Review System, in a total amount not to exceed $85,680, for a one-year term beginning July 3, 2026 and expiring July 2, 2027. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The City of Santa Ana has been in continuous operation with the ProjectDox Land Management Electronic Plan Review system since 2020. It continues to serve as the primary platform for electronic submissions and review of all planning, permitting, and construction documents for the Planning and Building and Public Works agencies. ProjectDox allows all plan submittals to the City to be electronically reviewed, approved, and stored while eliminating the need for paper plans or document. Applicants are able to submit plans, retrieve corrections, and verify project status online at any time, reducing or eliminating travel time for applicants during business hours and when City Hall is closed after hours or on weekends. ProjectDox is a proprietary solution and the only system that supports continuity with the City's current electronic plan review environment. Since the City began using the software, staff has made improvements to the user interface and internal processes to streamline the submission process for applicants and the review process for staff. The City's departments are fully trained on this platform. Santa Ana Municipal Code, Section 2-807(a), authorizes the City to make non-bid purchases of services, supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market, including a request-for-proposal (RFP) for a City Council 12 — 1 6/16/2026 Land Management Electronic Plan Review System June 16, 2026 Page 2 new competitive Land Management System and utilizing a cooperative purchasing contract. However, both alternatives were dismissed due to the inherent operational risks and cost disadvantages. Furthermore, this purchase order contract is strategically timed to support the City's current transition to the Accela Electronic Permit Portal. The Land Management Electronic Plan Review system offered by Avolve Software Corporation meets City specifications. Staff recommends awarding an agreement with Avolve Software Corporation. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT This annual expenditure is between the Planning and Building Agency and Public Works agencies. The accounting units may change, pending specialty items that may be paid from other programs. However, the maximum aggregate amount of the expenditure will not exceed $85,680. For FY 2026-27, the annual expenditure will be included in the proposed budget for City Council consideration as follows: Fiscal Accounting Unit— Fund Accounting Unit— Amount Year Account No. Description Account No. Description 2026-27 01116510-66511 Planning and Planning, Contract $19,136 Building Agency Services-Professional 2026-27 01116520-66511 Planning and Permit & Inspection $19,135 Building Agency Services, Contract Services-Professional 2026-27 01116530-66511 Planning and Permit & Plan Check, $19,135 Building Agency Contract Services- Professional 2026-27 10117605-66511 Public Works Development $14,137 Engineering, Contract Services-Professional 2026-27 06017645-66511 Public Works WaterAdmin/ $14,137 Engineering, Contract Services-Professional Total $85,680 Submitted By: Ali Pezeshkpour, AICP, Executive Director of Planning and Building Agency Approved By: Alvaro Nunez, City Manager City Council 12 — 2 6/16/2026 Human Resources www.santa-ana.org/HR Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Risk Management Legal Services Agreements AGENDA TITLE Approve Legal Services Agreements with (1) Atkinson, Andelson, Loya, Ruud & Romo, APLC; (2) Carpenter, Rothans & Dumont, LLP; (3) Everett Dorey, LLP; (4) Hanson Bridgett, LLP; and (5) O'Hagan Meyer LLP (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute legal service agreements for a maximum amount not to exceed $4,050,000 with the following (Core Agreement No. A-2026-XXX): 1. Atkinson, Andelson, Loya, Ruud, & Romo, APLC, for the period of July 1, 2026 through June 30, 2029, in the amount of$500,000; 2. Carpenter, Rothans & Dumont, LLP for the period of July 1, 2026 through June 30, 2029 in the amount of $1,500,000; 3. Everett Dorey, LLP for the period of July 1, 2026 through June 30, 2029 in the amount of$1,000,000; 4. Hanson Bridgett, LLP for the period of July 1, 2026 through June 30, 2028 in the amount of$300,000; and 5. O'Hagan Meyer LLP for the period of June 16, 2026 through June 30, 2029, 2029 in the amount of $750,000. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION In an effort to increase efficiency and streamline approvals for contract services related to ongoing legal services, Risk Management is submitting this omnibus staff report for approval of five (5) legal services agreements. Each agreement supports ongoing operations for various issues including labor and employment law, police litigation defense, and general liability. The agreements are for services with the following law firms and in the amounts noted below: City Council 13 — 1 6/16/2026 Risk Management Legal Services Agreements June 16, 2026 Page 2 (1) Atkinson, Andelson, Loya, Ruud & Romo, APLC ("AALRR"). The legal services agreement with AALRR is set at a not-to-exceed amount of$500,000 for the term of July 1, 2026 through June 30, 2029, with an option to extend the agreement for up to an additional one-year, for legal services in the area of employment law. In 2018, the City Attorney's Office selected AALRR to represent the City due to its decades of experience in representing public entity clients in all aspects of labor and employment matters. The new agreement will allow AALRR to continue to provide ongoing services to the City Attorney's Office, as necessary. (2) Carpenter, Rothans & Dumont, LLP ("CRD"). The legal services agreement with CRD is set at a not-to-exceed amount of$1,500,000 for the term of July 1, 2026 through June 30, 2029, with an option to extend the agreement for up to an additional one-year, for legal services in the area of police litigation defense and general liability. Since 2006, CRD has provided legal services to the City, specializing primarily in police litigation defense services in both federal and state court with an emphasis on civil rights matters involving public safety employees. CRD has also represented the City in complex dangerous condition of public property cases. The new agreement will allow CRD to continue to provide ongoing services to the City Attorney's Office, as necessary. (3) Everett Dorey, LLP. The legal services agreement with Everett Dorey, LLP is set at a not-to-exceed amount of $1,000,000 for the term of July 1, 2026 through June 30, 2029, with an option to extend the agreement for up to an additional one-year, for legal services related to labor and employment. Everett Dorey is a full service civil litigation firm that has provided legal services to the City since 2022. Everett Dorey is a California based-law firm that has over 50 attorneys who have successfully defended the City and other public entities, including the City of Costa Mesa, City of Orange, City of Los Angeles, and the City of Buena Park, among others. The firm's expertise includes cases ranging from sober living issues, labor and employment, personal injury and wrongful death, environmental issues, mass tort, and discrimination cases. The new agreement will allow Everett Dorey LLP to continue to provide ongoing services to the City Attorney's Office, as necessary. (4) Hanson Bridgett, LLP. The legal services agreement with Hanson Bridgett, LLP is set at a not-to-exceed amount of $300,000 for the term of July 1, 2026 through June 30, 2028, with an option to extend the agreement for up to an additional one-year, for labor and employment legal services. Hanson Bridgett, LLP has vast expertise, resources, and a staff of over 200 attorneys across the State and legal network/alliance memberships, both national and international, to meet the City's goals. In addition to being well-versed in all stages of the litigation process, Hanson Bridgett's expertise includes municipal law, labor and employment, as well as conducting internal investigations. The firm has extensive experience representing public agencies, including the City of Beverly Hills Police and Fire Departments, City of Anaheim, and City of Alhambra Police Department, City Council 13 — 2 6/16/2026 Risk Management Legal Services Agreements June 16, 2026 Page 3 among others. The new agreement will allow Hanson Bridgett LLP to continue to provide ongoing services to the City Attorney's Office, as necessary. (5) O'Hagan Meyer LLP. The legal services agreement with O'Hagan Meyer LLP is set at a not-to-exceed amount of $750,000 for the term of June 16, 2026 through June 30, 2029, with an option to extend the agreement for up to an additional one-year, for legal services related to specialized labor and employment cases. O'Hagan Meyer LLP is a national law firm based in Chicago but with offices throughout the United States including locations in Newport Beach, Hermosa Beach, downtown Los Angeles, and Woodland Hills. O'Hagan Meyer specializes in all types of litigation. The firm's labor and employment attorneys routinely defend employers against claims, including matters in both federal and state courts throughout the nation. O'Hagan Meyer has been representing the City since 2023 in ongoing employment litigation cases in Orange County Superior Court. The new agreement will allow O'Hagan Meyer to continue to provide ongoing services to the City Attorney's Office, as necessary. The City Attorney's Office has reviewed each of the agreements and concurs with the staff recommendation. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds, as detailed below, are available in the budgeted amounts for FY 2025-2026 and 2026-27, and will be budgeted in future fiscal years as follows, subject to City Council approval: Atkinson, Andelson, Loya, Ruud & Romo, APLC Fiscal Year Accounting Unit- Account Amount Account # Description FY 2026-27 08009051-64050 Liability & Property $200,000 Ins. Fund, Losses Paid FY 2027-28 08009051-64050 Liability & Property $200,000 Ins. Fund, Losses Paid FY 2028-29 08009051-64050 Liability & Property $100,000 Ins. Fund, Losses Paid Total: $500,000 City Council 13 — 3 6/16/2026 Risk Management Legal Services Agreements June 16, 2026 Page 4 Carpenter, Rothans & Dumont, LLP Fiscal Year Accounting Unit- Account Amount Account # Description FY 2026-27 08009051-64050 Liability & Property $500,000 Ins. Fund, Losses Paid FY 2027-28 08009051-64050 Liability & Property $500,000 Ins. Fund, Losses Paid FY 2028-29 08009051-64050 Liability & Property $500,000 Ins. Fund, Losses Paid Total: $1,500,000 Everett Dorey, LLP Fiscal Year Accounting Unit- Account Amount Account # Description FY 2026-27 08009051-64050 Liability & Property $700,000 Ins. Fund, Losses Paid FY 2027-28 08009051-64050 Liability & Property $250,000 Ins. Fund, Losses Paid FY 2028-29 08009051-64050 Liability & Property $50,000 Ins. Fund, Losses Paid Total: $1,000,000 Hanson Bridgett, LLP Fiscal Year Accounting Unit- Account Amount Account # Description FY 2026-27 08009051-64050 Liability & Property $200,000 Ins. Fund, Losses Paid FY 2027-28 08009051-64050 Liability & Property $100,000 Ins. Fund, Losses Paid Total: $300,000 City Council 13 — 4 6/16/2026 Risk Management Legal Services Agreements June 16, 2026 Page 5 O'Hagan Meyer Fiscal Year Accounting Unit- Account Amount Account # Description FY 2025-26 08009051-64050 Liability & Property $80,000 Ins. Fund, Losses Paid FY 2026-27 08009051-64050 Liability & Property $550,000 Ins. Fund, Losses Paid FY 2027-28 08009051-64050 Liability & Property $75,000 Ins. Fund, Losses Paid FY 2028-29 08009051-64050 Liability & Property $45,000 Ins. Fund, Losses Paid Total: $750,000 EXHIBIT(S) 1. Legal Services Agreement with Atkinson, Andelson, Loya, Ruud & Romo, APLC 2. Legal Services Agreement with Carpenter, Rothans & Dumont, LLP 3. Legal Services Agreement with Everett Dorey, LLP 4. Legal Services Agreement with Hanson Bridgett, LLP 5. Legal Services Agreement with O'Hagan Meyer LLP Submitted By: Lori Schnaider, Executive Director of Human Resources Sonia R. Carvalho, City Attorney Approved By: Alvaro Nunez, City Manager City Council 13 — 5 6/16/2026 LEGAL SERVICES AGREEMENT WITH ATKINSON, ANDELSON, LOYA, RUUD & ROMO, APLC This AGREEMENT, made and entered into this 16TH day of June, 2026, by and Atkinson, Andelson, Loya, Ruud & Romo, APLC., a Professional Law Corporation ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California ("City"). RECITALS A. City and the City Attorney's Office desire to employ Attorneys to assist the in-house attorneys for the City ("City Attorney") in the provision of legal services to the City, for administrative and litigation related matters by a firm with specialized expertise. B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge related to administrative and litigation matters concerning general liability, personnel and police matters, and desire to undertake said services. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: I. RETENTION OF ATTORNEYS On an as-needed basis, and at the sole discretion of the City, City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with litigation filed against the City, for general advice and legal review on a case-by-case basis when urgent matters arise in relation to personnel, police or general liability to defend the City, its employees and its officials. Attorneys accept said retention and agree to perform,in a timely and efficient manner,all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, as payment in full for all services according to the following: Partners/Of Counsel will be billed at the rate of$400 to $495 an hour(depending on years of experience); Associates will be billed at the rate of$300 to $380 an hour(depending on years of experience); and Paralegals will be billed at the rate of$225 an hour. Time will be billed in 1/10th of an hour increments. If the City requests that Attorney staff transcribe interviews,this service will be billed at$80 per hour. b. Upon written confirmation from the City Attorney,Attorneys and the City may amend hourly rates at amounts which will not cause an increase to the overall compensation detailed in Section 2.c, below. Any increase to the total not-to-exceed amount in Section 2.c is subject to approval by the City Council for the City of Santa Ana. C. The total sum to be expended under this Agreement, shall not exceed $500,000 including any extension periods 57195316.1/006085.00810 1 City Council 13 — 6 6/16/2026 d. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, copying costs, service of process, and mail services authorized by the City Attorney in connection with the performance of duties under this Agreement. i. In-house printing,copying,and reproduction charges will be reimbursed at the rate of 20 cents per page. ii. The City will not reimburse Attorneys for Lexis, Westlaw or other paid legal research subscription services for ordinary legal research. However, the City will reimburse Attorneys for extraordinary legal research costs related to a complex legal matter or assignment and if pre-approved in writing by the City Attorney. iii. The City will not reimburse Attorneys for ordinary document management systems used for discovery purposes unless such technology is deemed necessary by the City Attorney and if pre-approved in writing by City Attorney. iv. Attorneys agree to directly pay for vendors,consultants,or experts,and then seek reimbursement from the City. V. Attorneys agree to seek written authorization from City Attorney before retaining experts and consultants. vi. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. vii. Any costs in excess of$5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed,dates and number of hours, and an itemization of expenses related thereto with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements. 4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. REPORTING REQUIREMENTS Attorneys agree to keep the City Attorney, and any other person(s) designated by the City Attorney, informed of significant events in the Actions, including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for 2 City Council 13 — 7 6/16/2026 summary judgment, settlement conference date, and mediation date. Attorneys also agree to provide the following reports: a. 45 day initial evaluation of case and budget; and b. Pre-trial report 90 days before trial; 6. TERM The term of this Agreement shall commence on the July 1, 2026 and terminate on June 30, 2029, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney. 7. INDEPENDENT CONTRACTORS It is mutually agreed by and between the parties that, in the performance of their covenants hereunder, Attorneys are and shall be independent contractors, and not officers or employees of City. 8. INSURANCE Attorneys shall provide to the City Attorney's Office proof of insurance prior to undertaking performance of work under this Agreement, Attorneys shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location(ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if consultant does not use an automobile to perform services) C. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. d. Professional Liability (Errors and Omissions): Insurance appropriates to the Consultant's profession,with limit no less than$2,000,000 per occurrence or claim, $2,000,000 aggregate. If Attorneys maintain broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Attorneys. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. 3 City Council 13 — 8 6/16/2026 e. Other Insurance Provisions - The insurance policies are to contain, or be endorsed to contain, the following provisions: i. Additional Insured Status- The City of Santa Ana, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Attorneys including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Attorneys' insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available,through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. Primary Coverage- For any claims related to this contract, Attorneys' insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Santa Ana, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Santa Ana, its officers, officials, employees, or volunteers shall be excess of Attorneys' insurance and shall not contribute with it. iii. Notice of Cancellation- Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City, consistent with the terms of Attorneys' insurance policy. f. Waiver of Subrogation- Attorneys hereby grant to City a waiver of any right to subrogation, which any insurer of said Attorneys may acquire against the City by virtue of the payment of any loss under such insurance. Attorneys agree to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. g. Self-Insured Retentions - Self-insured retentions must be declared to and approved by the City. The City may require the Attorneys to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. h. Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than AN11, unless otherwise acceptable to the City. i. Claims Made Policies-If any of the required policies provide coverage on a claims- made basis: i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 4 City Council 13 — 9 6/16/2026 ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Attorneys must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. j. Verification of Coverage — Attorneys shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Attomey's obligation to provide them.The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. k. Subcontractors - Attorneys shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Attorneys shall ensure that City is an additional insured on insurance required from subcontractors. 1. Special Risks or Circumstances — City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances 9. INDEMNIFICATION Attorneys agree to and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability for personal injury, damages, restitution, judicial or equitable relief to the extent caused by Attorneys' negligent or wrongful performance or conduct related to this Agreement. 10. CONFIDENTIALITY All information and documents shared with Attorneys as well as all work performed by Attorneys in connection with this Agreement should be treated as strictly confidential. Moreover, all communications between Attorneys and City shall be treated as protected by the attorney-client privilege and the attorney work product doctrine. Accordingly, information received by Attorneys from City should be kept in a secure place, and no information about this work may be disclosed to any third party without City's prior written approval. Attorneys shall provide materials directly to the City Attorney, Sonia Carvalho, or selected members of her office, as directed by the City Attorney. All such information and any written product in connection with Attorneys' retention under this Agreement, shall be marked as "PRIVILEGED AND CONFIDENTIAL / ATTORNEY-WORK PRODUCT" and shall be the property of the City Attorney's Office, and shall be returned/provided to the Office of the City Attorney with all copies upon the request of the City Attorney. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a) has been disclosed in publicly available sources; (b) is, through no fault of the Attorneys, disclosed in a publicly available source; (c) is in rightful possession of the Attorneys without an obligation of 5 City Council 13 — 10 6/16/2026 confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Attorneys without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Attorneys covenant that it presently has no interests and shall not have interests, direct or indirect,that would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid,or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 Courtesy Copy: City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Attorneys: Irma Rodriguez Moisa, Esq. Atkinson, Andelson, Loya, Ruud & Romo, APLC 12800 Center Court, Ste. 300 Cerritos, CA 90703 Facsimile: (562) 653-3333 A party may change its address by giving notice in writing to the other party. Thereafter, any notice,tender,demand,delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail,communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine,addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Attorneys, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative 6 City Council 13 — 11 6/16/2026 of Attorneys. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Attorneys or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any parties, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Attorneys, Attorneys may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject of this Agreement performed by City personnel or by other Attorneys retained by City. 15. TERMINATION This Agreement may be terminated by City at any time. In such event, Attorneys shall be entitled to receive and the City shall pay Attorneys compensation for all services performed by Attorneys prior to receipt of such notice of termination. As a condition of such payment, Attorneys shall deliver to the City all files and records generated under this Agreement as of such date. Attorneys may terminate this agreement, subject to their obligation to provide written reasonable notice of at least thirty (30) days to arrange alternative representation. In such case, City agrees to secure new counsel as quickly as possible and to cooperate fully in the substitution of the new counsel as counsel of record in the Actions. 16. NON-DISCRIMINATION Attorneys shall not discriminate because of race, color, creed, religion, sex,marital status,sexual orientation,gender identity,gender expression,gender,medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,promotion,termination or other employment related activities or any services provided under this Agreement.Attorneys affirm that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City frilly, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 19. COUNTERPARTS; SIGNATURES This Agreement may be executed in counterparts, secured via facsimile transmission or otherwise, each of which shall be deemed to be an original. 7 City Council 13 — 12 6/16/2026 Photocopies of any executed counterpart shall have the same force and effect as an original. City further acknowledges that it has read and received a copy the full text Section 6148 of the California Business and Professions Code prior to signing this Agreement. 20. NO GUARANTEES City understands and acknowledges that there are certain risks and uncertainties in the pursuit of any matter for which Attorneys have been retained, that law is not an exact science, that Attorneys have made no representations or guarantees of success regarding the conclusion of any particular matter, and that all expressions relative thereto are matters of Attorneys' opinion only. In other words, Attorneys make no representations or guarantees of success regarding any matter. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: ATKINSON, ANDELSON, LOYA, RUUD SONIA R. CARVALHO & ROMO, ALPC City Attorney By: ---- By: � Tamara Bogosian Irma Rodriguez Moisa, Esq. Senior Assistant City Attorney Partner s City Council 13 — 13 6/16/2026 LEGAL SERVICES AGREEMENT WITH CARPENTER, ROTHANS & DUMONT, LLP This AGREEMENT,made and entered into this 16TH day of June,2026,by and Carpenter,Rothans & Dumont,LLP., a limited liability partnership ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California("City"). RECITALS A. City desires to employ Attorneys to assist the in-house attorneys for the City("City Attorney") in the provision of legal services to the City, and B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge related to administrative and litigation matters concerning general liability,personnel and police matters,and desire to undertake said services. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS On an as-needed basis, and at the sole discretion of the City, City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with litigation filed against the City,for general advice and legal review on a case-by-case basis when urgent matters arise in relation to personnel, police or general liability to defend the City, its employees and its officials. Attorneys accept said retention and agree to perform,in a timely and efficient manner,all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, as payment in full for the foregoing services at the rate of$325 an hour for partners/associates and$100 an hour for Paralegals. Time will be billed in 1/10th of an hour increments. b. Upon written confirmation from the City Attorney,Attorneys and the City may amend hourly rates at amounts which will not cause an increase to the overall compensation detailed in Section 2.c, below. Any increase to the total not-to-exceed amount in Section 2.c is subject to approval by the City Council for the City of Santa Ana. C. The total sum to be expended under this Agreement, shall not exceed S1,500,000 including any extension periods d. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, copying costs, service of process, and mail services authorized by the City Attorney in connection with the performance of duties under this Agreement. City Council 13 — 14 6/16/2026 i. In-house printing,copying,and reproduction charges will be reimbursed at the rate of 20 cents per page. ii. The City will not reimburse Attorneys for Lexis,Westlaw or other paid legal research subscription services for ordinary legal research. However, the City will reimburse Attorneys for extraordinary legal research costs related to a complex legal matter or assignment and if pre-approved in writing by the City Attorney. iii. The City will not reimburse Attorneys for ordinary document management systems used for discovery purposes unless such technology is deemed necessary by the City Attorney and if pre-approved in writing by City Attorney. iv. Attorneys agree to directly pay for vendors, consultants,or experts,and then seek reimbursement from the City. V. Attorneys agree to seek written authorization from City Attorney before retaining experts and consultants. vi. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. vii. Any costs in excess of$5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed,dates and number of hours, and an itemization of expenses related thereto with supporting documentation(i.e. receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements. 4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. REPORTING REQUIREMENTS Attorneys agree to keep the City Attorney, and any other person(s) designated by the City Attorney, informed of significant events in the Actions, including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for summary judgment, settlement conference date, and mediation date. Attorneys also agree to provide the following reports: a. 45 day initial evaluation of case and budget; and b. Pre-trial report 90 days before trial; City Council 13 — 15 6/16/2026 6. TERM The term of this Agreement shall commence on the July 1, 2026 and terminate on June 30, 2029, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney. 7. INDEPENDENT CONTRACTORS It is mutually agreed by and between the parties that, in the performance of their covenants hereunder, Attorneys are and shall be independent contractors, and not officers or employees of City. 8. INSURANCE Attorneys shall provide to the City Attorney's Office proof of insurance prior to undertaking performance of work under this Agreement, Attorneys shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location(ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if consultant does not use an automobile to perform services) C. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. d. Professional Liability (Errors and Omissions): Insurance appropriates to the Consultant's profession,with limit no less than$2,000,000 per occurrence or claim, $2,000,000 aggregate. If Attorneys maintain broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Attorneys. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. e. Other Insurance Provisions - The insurance policies are to contain, or be endorsed to contain, the following provisions: i. Additional Insured Status- The City of Santa Ana, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations City Council 13 — 16 6/16/2026 performed by or on behalf of Attorneys including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Attorneys' insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. Primary Coverage- For any claims related to this contract, Attorneys' insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Santa Ana, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Santa Ana, its officers, officials, employees, or volunteers shall be excess of Attorneys' insurance and shall not contribute with it. iii. Notice of Cancellation- Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City, consistent with the terms of Attorneys' insurance policy. f. Waiver of Subrogation- Attorneys hereby grant to City a waiver of any right to subrogation, which any insurer of said Attorneys may acquire against the City by virtue of the payment of any loss under such insurance. Attorneys agree to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. g. Self-Insured Retentions - Self-insured retentions must be declared to and approved by the City. The City may require the Attorneys to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. h. Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.Best's rating of no less than A:VII, unless otherwise acceptable to the City. i. Claims Made Policies-If any of the required policies provide coverage on a claims- made basis: i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract City Council 13 — 17 6/16/2026 effective date, the Attorneys must purchase "extended reporting" coverage for a minimum of five (5)years after completion of contract work. j. Verification of Coverage — Attorneys shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Attorney's obligation to provide them.The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. k. Subcontractors- Attorneys shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Attorneys shall ensure that City is an additional insured on insurance required from subcontractors. 1. Special Risks or Circumstances — City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances 9. INDEMNIFICATION Attorneys agree to and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability for personal injury, damages, restitution, judicial or equitable relief to the extent caused by Attorneys' negligent or wrongful performance or conduct related to this Agreement. 10. CONFIDENTIALITY All information and documents shared with Attorneys as well as all work performed by Attorneys in connection with this Agreement should be treated as strictly confidential. Moreover, all communications between Attorneys and City shall be treated as protected by the attorney-client privilege and the attorney work product doctrine. Accordingly, information received by Attorneys from City should be kept in a secure place, and no information about this work may be disclosed to any third party without City's prior written approval. Attorneys shall provide materials directly to the City Attorney, Sonia Carvalho, or selected members of her office, as directed by the City Attorney. All such information and any written product in connection with Attorneys` retention under this Agreement, shall be marked as "PRIVILEGED AND CONFIDENTIAL / ATTORNEY-WORK PRODUCT" and shall be the property of the City Attorney's Office, and shall be returned/provided to the Office of the City Attorney with all copies upon the request of the City Attorney. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Attorneys, disclosed in a publicly available source; (c) is in rightful possession of the Attorneys without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Attorneys without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Attorneys covenant that it presently has no interests and shall not have interests, direct or indirect,that would conflict in any manner with performance of services specified under this Agreement. City Council 13 — 18 6/16/2026 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid,or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 Courtesy Copy: City Attorney City of Santa Ana 20 Civic Center Plaza(M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Attorneys: Steven J. Rothans, Esq. Carpenter, Rothans &Dumont, LLP 500 S. Grand Avenue, 19th Floor Los Angeles, CA 90071 Facsimile: (213) 228-0401 A party may change its address by giving notice in writing to the other party. Thereafter, any notice,tender,demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail,communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Attorneys, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Attorneys. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Attorneys or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any parties, which are not embodied herein. City Council 13 — 19 6/16/2026 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Attorneys, Attorneys may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject of this Agreement performed by City personnel or by other Attorneys retained by City. 15. TERMINATION This Agreement may be terminated by City at any time. In such event, Attorneys shall be entitled to receive and the City shall pay Attorneys compensation for all services performed by Attorneys prior to receipt of such notice of termination. As a condition of such payment, Attorneys shall deliver to the City all files and records generated under this Agreement as of such date. Attorneys may terminate this agreement, subject to their obligation to provide written reasonable notice of at least thirty (30) days to arrange alternative representation. In such case, City agrees to secure new counsel as quickly as possible and to cooperate fully in the substitution of the new counsel as counsel of record in the Actions. 16. NON-DISCRIMINATION Attorneys shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation,gender identity,gender expression,gender,medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,promotion, termination or other employment related activities or any services provided under this Agreement. Attorneys affirm that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City fully,including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. 19. COUNTERPARTS; SIGNATURES This Agreement may be executed in counterparts, secured via facsimile transmission or otherwise, each of which shall be deemed to be an original. Photocopies of any executed counterpart shall have the same force and effect as an original. City further acknowledges that it has read and received a copy the full text Section 6148 of the California Business and Professions Code prior to signing this Agreement. 20. NO GUARANTEES City understands and acknowledges that there are certain risks and uncertainties in the pursuit of any matter for which Attorneys have been retained, that law is not City Council 13 — 20 6/16/2026 an exact science, that Attorneys have made no representations or guarantees of success regarding the conclusion of any particular matter, and that all expressions relative thereto are matters of Attorneys' opinion only. In other words, Attorneys make no representations or guarantees of success regarding any matter. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: CARPENTER, ROTHANS &DUMONT, LLP SONIA R. CARVALHO City Attorney ByAraFlores By. Sa Steven J. Rothans Chief Assistant City Attorney Partner City Council 13 — 21 6/16/2026 LEGAL SERVICES AGREEMENT WITH EVERETT DOREY LLP This AGREEMENT, made and entered into this 16TH day of June, 2026, by and between Everett Dorey, LLP., a limited liability partnership ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California("City"). RECITALS A. The City of Santa Ana and the City Attorney's Office City desires to employ Attorneys to assist the in-house attorneys for the City("City Attorney") in defending City employee(s) in litigation matters. B. City desires to employ Attorneys to assist the in-house attorneys for the City("City Attorney Office")in the provision of legal services to the City. C. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge related to defending public entities and/or their employees or public officials in various litigation matters in both federal and state court including but not limited to labor and employment matters and desire to undertake said services. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS On an as-needed basis, and at the sole discretion of the City, City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with litigation filed against the City, for general advice and legal review on a case-by-case basis when urgent matters arise in relation to personnel employment issues, police or general liability to defend the City,its employees and its officials. Attorneys accept said retention and agree to perform, in a timely and efficient manner, all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e- mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, as payment in full for the foregoing services at the following rates: Partners will be billed at the rate of $350 an hour for Partners/Of Counsel, $305 an hour for all Senior Associates, $290 an hour for Associates and$130 an hour for all paralegals. Time will be billed in 1/10th of an hour increments. b. The City will honor the rates identified in subsection(a)effective May 1, 2026,to pay for services provided under Agreement N-2022-013 as amended. C. Upon written confirmation from the City Attorney,Attorneys and the City may amend hourly rates at amounts which will not cause an increase to the overall compensation detailed in City Council 13 — 22 6/16/2026 Section 2.d, below. Any increase to the total not-to-exceed amount in Section 2.d is subject to approval by the City Council for the City of Santa Ana. d. The total sum to be expended under this Agreement, shall not exceed $1,000,000 including any extension periods e. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, copying costs, service of process, and mail services authorized by the City Attorney in connection with the performance of duties under this Agreement. i. In-house printing,copying,and reproduction charges will be reimbursed at the rate of 20 cents per page. ii. The City will not reimburse Attorneys for Lexis,Westlaw or other paid legal research subscription services for ordinary legal research. However, the City will reimburse Attorneys for extraordinary legal research costs related to a complex legal matter or assignment and if pre-approved in writing by the City Attorney. iii. The City will not reimburse Attorneys for ordinary document management systems used for discovery purposes unless such technology is deemed necessary by the City Attorney and if pre-approved in writing by City Attorney. iv. Attorneys agree to directly pay for vendors, consultants,or experts, and then seek reimbursement from the City. V. Attorneys agree to seek written authorization from City Attorney before retaining experts and consultants. vi. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. vii. Any costs in excess of$5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed, dates and number of hours, and an itemization of expenses related thereto with supporting documentation(i.e. receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements. 4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession City Council 13 — 23 6/16/2026 concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. REPORTING REQUIREMENTS Attorneys agree to keep the City Attorney, and any other person(s) designated by the City Attorney, informed of significant events in the Actions, including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for summary judgment, settlement conference date, and mediation date. Attorneys also agree to provide the following reports: a. 45 day initial evaluation of case and budget; and b. Pre-trial report 90 days before trial; 6. TERM The term of this Agreement shall commence on the July 1, 2026 and terminate on June 30, 2029, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney. 7. INDEPENDENT CONTRACTORS It is mutually agreed by and between the parties that, in the performance of their covenants hereunder,Attorneys are and shall be independent contractors, and not officers or employees of City. 8. INSURANCE Attorneys shall provide to the City Attorney's Office proof of insurance prior to undertaking performance of work under this Agreement, Attorneys shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location(ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if consultant does not use an automobile to perform services) C. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. d. Professional Liability Errors and Omissions): Insurance appropriates to the Consultant's profession,with limit no less than$2,000,000 per occurrence or claim, $2,000,000 aggregate. City Council 13 — 24 6/16/2026 If Attorneys maintain broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Attorneys. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. e. Other Insurance Provisions - The insurance policies are to contain, or be endorsed to contain, the following provisions: i. Additional Insured Status- The City of Santa Ana, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Attorneys including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Attorneys' insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. Primary Coverage- For any claims related to this contract, Attorneys' insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Santa Ana, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Santa Ana, its officers, officials, employees, or volunteers shall be excess of Attorneys' insurance and shall not contribute with it. iii. Notice of Cancellation- Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City, consistent with the terms of Attorneys' insurance policy. f. Waiver of Subrogation- Attorneys hereby grant to City a waiver of any right to subrogation, which any insurer of said Attorneys may acquire against the City by virtue of the payment of any loss under such insurance. Attorneys agree to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. g. Self-Insured Retentions - Self-insured retentions must be declared to and approved by the City. The City may require the Attorneys to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. h. Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. City Council 13 — 25 6/16/2026 i. Claims Made Policies-If any of the required policies provide coverage on a claims- made basis: i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5)years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Attorneys must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. j. Verification of Coverage — Attorneys shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Attomy's obligation to provide them.The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. k. Subcontractors - Attorneys shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Attorneys shall ensure that City is an additional insured on insurance required from subcontractors. 1. Special Risks or Circumstances — City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances 9. INDEMNIFICATION Attorneys agree to and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability for personal injury, damages, restitution, judicial or equitable relief to the extent caused by Attorneys' negligent or wrongful performance or conduct related to this Agreement. 10. CONFIDENTIALITY All information and documents shared with Attorneys as well as all work performed by Attorneys in connection with this Agreement should be treated as strictly confidential. Moreover, all communications between Attorneys and City shall be treated as protected by the attorney-client privilege and the attorney work product doctrine. Accordingly, information received by Attorneys from City should be kept in a secure place, and no information about this work may be disclosed to any third party without City's prior written approval. Attorneys shall provide materials directly to the City Attorney, Sonia Carvalho, or selected members of her office, as directed by the City Attorney. All such information and any written product in connection with Attorneys` retention under this Agreement, shall be marked as "PRIVILEGED AND CONFIDENTIAL / ATTORNEY-WORK PRODUCT" and shall be the property of the City Attorney's Office, and shall be retumed/provided to the Office of the City City Council 13 — 26 6/16/2026 Attorney with all copies upon the request of the City Attorney. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Attorneys, disclosed in a publicly available source; (c) is in rightful possession of the Attorneys without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Attorneys without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Attorneys covenant that it presently has no interests and shall not have interests, direct or indirect, that would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 Courtesy Copy: City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Attorneys: Attention— Seymour Everett, Partner Everett Dorey LLP 18300 Von Karmen Avenue, Suite 900 Irvine, CA 92612 A party may change its address by giving notice in writing to the other party. Thereafter, any notice,tender, demand,delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. City Council 13 — 27 6/16/2026 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Attorneys, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Attorneys. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Attorneys or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any parties, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Attorneys, Attorneys may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject of this Agreement performed by City personnel or by other Attorneys retained by City. 15. TERMINATION This Agreement may be terminated by City at any time. In such event, Attorneys shall be entitled to receive and the City shall pay Attorneys compensation for all services performed by Attorneys prior to receipt of such notice of termination. As a condition of such payment, Attorneys shall deliver to the City all files and records generated under this Agreement as of such date. Attorneys may terminate this agreement, subject to their obligation to provide written reasonable notice of at least thirty (30) days to arrange alternative representation. In such case, City agrees to secure new counsel as quickly as possible and to cooperate fully in the substitution of the new counsel as counsel of record in the Actions. 16. NON-DISCRIMINATION Attorneys shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation,gender identity,gender expression,gender,medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,promotion, termination or other employment related activities or any services provided under this Agreement. Attorneys affirm that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City fully,including reasonable costs and attorney's City Council 13 — 28 6/16/2026 fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 19. COUNTERPARTS; SIGNATURES This Agreement may be executed in counterparts, secured via facsimile transmission or otherwise, each of which shall be deemed to be an original. Photocopies of any executed counterpart shall have the same force and effect as an original. City further acknowledges that it has read and received a copy the full text Section 6148 of the California Business and Professions Code prior to signing this Agreement. 20. NO GUARANTEES City understands and acknowledges that there are certain risks and uncertainties in the pursuit of any matter for which Attorneys have been retained, that law is not an exact science, that Attorneys have made no representations or guarantees of success regarding the conclusion of any particular matter, and that all expressions relative thereto are matters of Attorneys' opinion only. In other words, Attorneys make no representations or guarantees of success regarding any matter. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: EVERETT DOREY LLP SONIA R. CARVALHO City Attorney el� /' - . By: By: Sandra Flores Seymour Everett Chief Assistant City Attorney Partner City Council 13 — 29 6/16/2026 LEGAL SERVICES AGREEMENT WITH HANSON BRIDGETT LLP This AGREEMENT, made and entered into this 16TH day of June, 2026, by and between Hanson Bridgett, LLP., a limited liability partnership ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California ("City"). RECITALS A. The City of Santa Ana and the City Attorney's Office desire to employ Attorneys to assist the in-house attorneys for the City ("City Attorney") in the provision of legal and investigative services to the City. B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge related to administrative and litigation matters concerning general liability,personnel, and police matters, and desire to undertake said services. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS On an as-needed basis, and at the sole discretion of the City, City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with legal and investigative matters. Attorneys accept said retention and agree to perform, in a timely and efficient manner, all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, as and for payment in full for all services compensation at the following rates:Partner rates are$560 an hour and Associate range from$400-475 an hour. Time will be billed in 1/10" of an hour increments. b. Upon written confirmation from the City Attorney,Attorneys and the City may amend hourly rates at amounts which will not cause an increase to the overall compensation detailed in Section 2.c, below. Any increase to the total not-to-exceed amount in Section 2.c is subject to approval by the City Council for the City of Santa Ana. C. The total sum to be expended under this Agreement, shall not exceed $300,000 including any extension periods d. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, copying costs, service of process, and mail services authorized by the City Attorney in connection with the performance of duties under this Agreement. City Council 13 — 30 6/16/2026 i. In-house printing,copying,and reproduction charges will be reimbursed at the rate of 20 cents per page. ii. The City will not reimburse Attorneys for Lexis,Westlaw or other paid legal research subscription services for ordinary legal research. However, the City will reimburse Attorneys for extraordinary legal research costs related to a complex legal matter or assignment and if pre-approved in writing by the City Attorney. iii. The City will not reimburse Attorneys for ordinary document management systems used for discovery purposes unless such technology is deemed necessary by the City Attorney and if pre-approved in writing by City Attorney. iv. Attorneys agree to directly pay for vendors, consultants,or experts,and then seek reimbursement from the City. V. Attorneys agree to seek written authorization from City Attorney before retaining experts and consultants. vi. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. vii. Any costs in excess of$5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed,dates and number of hours, and an itemization of expenses related thereto with supporting documentation(i.e.receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements. 4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. REPORTING REQUIREMENTS Attorneys agree to keep the City Attorney, and any other person(s) designated by the City Attorney, informed of significant events in the Actions, including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for summary judgment, settlement conference date, and mediation date. Attorneys also agree to provide the following reports: a. 45 day initial evaluation of case and budget; and b. Pre-trial report 90 days before trial; City Council 13 — 31 6/16/2026 6. TERM The term of this Agreement shall commence on the July 1, 2026 and terminate on June 30, 2028, unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one (1) year upon a writing executed by both parties, including the City Manager and the City Attorney. 7. INDEPENDENT CONTRACTORS It is mutually agreed by and between the parties that, in the performance of their covenants hereunder, Attorneys are and shall be independent contractors, and not officers or employees of City. 8. INSURANCE Attorneys shall provide to the City Attorney's Office proof of insurance prior to undertaking performance of work under this Agreement, Attorneys shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location(ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if consultant does not use an automobile to perform services) C. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. d. Professional Liability (Errors and Omissions): Insurance appropriates to the Consultant's profession,with limit no less than$2,000,000 per occurrence or claim, $2,000,000 aggregate. If Attorneys maintain broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Attorneys. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. e. Other Insurance Provisions - The insurance policies are to contain, or be endorsed to contain, the following provisions: i. Additional Insured Status- The City of Santa Ana, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations City Council 13 — 32 6/16/2026 performed by or on behalf of Attorneys including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Attorneys' insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. Primary Coverage- For any claims related to this contract, Attorneys' insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Santa Ana, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Santa Ana, its officers, officials, employees, or volunteers shall be excess of Attorneys' insurance and shall not contribute with it. iii. Notice of Cancellation- Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City, consistent with the terms of Attorneys' insurance policy. £ Waiver of Subrogation- Attorneys hereby grant to City a waiver of any right to subrogation, which any insurer of said Attorneys may acquire against the City by virtue of the payment of any loss under such insurance. Attorneys agree to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. g. Self-Insured Retentions - Self-insured retentions must be declared to and approved by the City. The City may require the Attorneys to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. h. Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.Best's rating of no less than A:VII, unless otherwise acceptable to the City. i. Claims Made Policies-If any of the required policies provide coverage on a claims- made basis: i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5)years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract City Council 13 — 33 6/16/2026 effective date, the Attorneys must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. j. Verification of Coverage — Attorneys shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Attomy's obligation to provide them.The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. k. Subcontractors -Attorneys shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Attorneys shall ensure that City is an additional insured on insurance required from subcontractors. 1. Special Risks or Circumstances — City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances 9. INDEMNIFICATION Attorneys agree to and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability for personal injury, damages, restitution, judicial or equitable relief to the extent caused by Attorneys' negligent or wrongful performance or conduct related to this Agreement. Since the purpose of the Attorneys'engagement is to assist the City in determining the facts related to internal personnel complaints,the City agrees to the following limited indemnity language. The City agrees to indemnify, defend and hold Attorneys, its successors and assigns, and each of its officers and employees, harmless from any and all claims, suits, demands, losses and expenses, including reasonable attorneys' fees, accruing or resulting to any and all persons, firms, or other entity arising out of Attorneys' performance or non-performance of its obligations under this Agreement, unless an error or erroneous omission by Attorneys cause such damage or loss. The City shall not indemnify Attorneys for any matter involving a claim by the City of professional negligence, or any matter for which Attorneys shall have been adjudicated to have acted in bad faith or engaged in willful misconduct or any conduct outside the scope of its retention under this Agreement. This Agreement in no way limits the Attorneys' liability for professional malpractice under California Rule of Professional Conduct 1.8.8. 10. CONFIDENTIALITY All information and documents shared with Attorneys as well as all work performed by Attorneys in connection with this Agreement should be treated as strictly confidential. Moreover, all communications between Attorneys and City shall be treated as protected by the attorney-client privilege and the attorney work product doctrine. Accordingly, information received by Attorneys from City should be kept in a secure place, and no information about this work may be disclosed to any third party without City's prior written approval. Attorneys shall provide materials directly to the City Attorney, Sonia Carvalho, or selected members of her office, as directed by the City Attorney. All such information and any written product in connection with Attorneys' retention under this Agreement, shall be marked as City Council 13 — 34 6/16/2026 "PRIVILEGED AND CONFIDENTIAL / ATTORNEY-WORK PRODUCT" and shall be the property of the City Attorney's Office, and shall be returned/provided to the Office of the City Attorney with all copies upon the request of the City Attorney. Confidential information disclosed to either parry by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Attorneys, disclosed in a publicly available source; (c) is in rightful possession of the Attorneys without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Attorneys without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Attorneys covenant that it presently has no interests and shall not have interests, direct or indirect, that would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 Courtesy Copy: City Attorney City of Santa Ana 20 Civic Center Plaza(M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Attorneys: Alfonso Estrada, Esq., Partner Hanson Bridgett, LLP 601 W. 5th Street, Suite 300 Los Angeles, CA 90071 Facsimile (213) 395-7618 A party may change its address by giving notice in writing to the other party. Thereafter, any notice,tender, demand, delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For City Council 13 — 35 6/16/2026 purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Attorneys, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Attorneys. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Attorneys or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any parties, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Attorneys, Attorneys may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject of this Agreement performed by City personnel or by other Attorneys retained by City. 15. TERMINATION This Agreement may be terminated by City at any time. In such event, Attorneys shall be entitled to receive and the City shall pay Attorneys compensation for all services performed by Attorneys prior to receipt of such notice of termination. As a condition of such payment, Attorneys shall deliver to the City all files and records generated under this Agreement as of such date. Attorneys may terminate this agreement, subject to their obligation to provide written reasonable notice of at least thirty (30) days to arrange alternative representation. In such case, City agrees to secure new counsel as quickly as possible and to cooperate fully in the substitution of the new counsel as counsel of record in the Actions. 16. NON-DISCRIMINATION Attorneys shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation,gender identity,gender expression,gender,medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training,utilization,promotion,termination or other employment related activities or any services provided under this Agreement. Attorneys affirm that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. City Council 13 — 36 6/16/2026 18. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City fully,including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 19. COUNTERPARTS; SIGNATURES This Agreement may be executed in counterparts, secured via facsimile transmission or otherwise, each of which shall be deemed to be an original. Photocopies of any executed counterpart shall have the same force and effect as an original. City further acknowledges that it has read and received a copy the full text Section 6148 of the California Business and Professions Code prior to signing this Agreement. 20. NO GUARANTEES City understands and acknowledges that there are certain risks and uncertainties in the pursuit of any matter for which Attorneys have been retained, that law is not an exact science, that Attorneys have made no representations or guarantees of success regarding the conclusion of any particular matter, and that all expressions relative thereto are matters of Attorneys' opinion only. In other words, Attorneys make no representations or guarantees of success regarding any matter. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: HANSON BRIDGETT LLP SONIA R. CARVALHO City Attorney By: By: Tamara Bogosian Name: Aonso Estrada Senior Assistant City Attorney Title: Partner City Council 13 — 37 6/16/2026 LEGAL SERVICES AGREEMENT WITH O'HAGAN MEYER LLP This AGREEMENT,made and entered into this 16th day of June, 2026,by and between O'Hagan Meyer LLP. ("Attorneys"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the constitution and laws of the State of California ("City"). RECITALS A. The City of Santa Ana and the City Attorney's Office City desires to employ Attorneys to assist the in-house attorneys for the City("City Attorney") in the provision of legal services to the City, for general advice and legal review on a case-by-case basis when urgent matters arise in relation to labor and employment matters ("Matters") and to defend the City and/or its employees and/or officials by a firm with specialized expertise. B. Attorneys represent that they are licensed to practice law in the State of California, have special experience and knowledge related to administrative and litigation matters concerning employment,personnel and police matters, and desire to undertake said Matters.. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. RETENTION OF ATTORNEYS On an as-needed basis, and at the sole discretion of the City, City hereby agrees to and does retain Attorneys, for the compensation hereinafter specified, to assist the City Attorney with litigation filed against the City, for general advice and legal review on a case-by-case basis when Matters arise in relation to labor and employment matters and to defend the City, its employees and its officials. Attorneys accept said retention and agree to perform, in a timely and efficient manner, all such services as may be requested by the City Attorney. Attorneys shall confirm their acceptance of work requested by City in writing by e-mail or letter. 2. COMPENSATION FOR SERVICES RENDERED a. City agrees to compensate Attorneys, and Attorneys agree to accept from City, as and for payment in full for all services for the Matters, Partners/Of Counsel will be billed at the rate of $350 an hour, $295 for all Associates, and$150 an hour for Paralegals. Time will be billed in 1/10th of an hour increments. b. The total sum to be expended under this Agreement, shall not exceed seven hundred and fifty thousand dollars ($750,000.00) including any extension periods C. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not limited to, mileage, copying costs, service of process, and mail services authorized by the City Attorney in connection with the performance of duties under this Agreement. i. In-house printing,copying,and reproduction charges will be reimbursed at the rate of 20 cents per page. 1 i y66un'c 13 — 38 6/16/2026 ii. The City will not reimburse Attorneys for Lexis,Westlaw or other paid legal research subscription services for ordinary legal research. However, the City will reimburse Attorneys for extraordinary legal research costs related to a complex legal matter or assignment and if pre-approved in writing by the City Attorney. iii. The City will not reimburse Attorneys for ordinary document management systems used for discovery purposes unless such technology is deemed necessary by the City Attorney and if pre-approved in writing by City Attorney. iv. Attorneys agree to directly pay for vendors, consultants,or experts, and then seek reimbursement from the City. V. Attorneys agree to seek authorization from City Attorney before retaining experts and consultants. vi. Automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service. vii. Any costs in excess of$5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed, dates and number of hours,and an itemization of expenses related thereto with supporting documentation(i.e. receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements. 4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain under, and subject to the control and direction of said City Attorney at all stages, and that they shall at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys informed of all significant developments in matters relating to any representation undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then in their possession concerning each and every matter or proceeding in which they represented the City pursuant to this Agreement. 5. REPORTING REQUIREMENTS a. Attorneys agree to keep the City Attorney, and any other person(s)designated by the City Attorney, informed of significant events in the Actions, including but not limited to trial date, filing of motions for summary judgment, hearing date for motion for summary judgment, settlement conference date, and mediation date. Attorneys also agree to provide the following reports: 1) 45 day initial evaluation of case and budget; and 2) Pre-trial report 90 days before trial. 2 , y66un'c 13 — 39 6/16/2026 b. If Attorneys are handling a litigation matter reported to the City's liability pool,ICRMA, Attorneys agree to comply with the applicable ICRMA Litigation Management Policies and Procedures ("LMPP") including all reporting requirements contained therein. 6. TERM The term of this Agreement shall commence on the date first written above and terminate on June 30, 2029,unless terminated earlier pursuant to Section 15 below. The term of this Agreement may be extended for up to one(1)year upon a writing executed by both parties,including the City Manager and the City Attorney. 7. INDEPENDENT CONTRACTORS It is mutually agreed by and between the parties that, in the performance of their covenants hereunder,Attorneys are and shall be independent contractors, and not officers or employees of City. 8. INSURANCE Attorneys shall provide to the City Attorney's Office proof of insurance prior to undertaking performance of work under this Agreement, Attorneys shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location(ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if consultant does not use an automobile to perform services) C. Workers' Compensation: Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. d. Professional Liability (Errors and Omissionsh Insurance appropriates to the Consultant's profession,with limit no less than$2,000,000 per occurrence or claim, $2,000,000 aggregate. If Attorneys maintain broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Attorneys. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. 3 , y66un'c 13 — 40 6/16/2026 e. Other Insurance Provisions - The insurance policies are to contain, or be endorsed to contain, the following provisions: i. Additional Insured Status- The City of Santa Ana, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of Attorneys including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to Attorneys' insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. Primary Coverage- For any claims related to this contract, Attorneys' insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Santa Ana, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Santa Ana, its officers, officials, employees, or volunteers shall be excess of Attorneys' insurance and shall not contribute with it. iii. Notice of Cancellation- Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City, consistent with the terms of Attorneys' insurance policy. £ Waiver of Subrogation- Attorneys hereby grant to City a waiver of any right to subrogation, which any insurer of said Attorneys may acquire against the City by virtue of the payment of any loss under such insurance. Attorneys agree to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. g. Self-Insured Retentions - Self-insured retentions must be declared to and approved by the City. The City may require the Attorneys to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. h. Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than ANII, unless otherwise acceptable to the City. i. Claims Made Policies-If any of the required policies provide coverage on a claims- made basis: i. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 4 i y66un'c 13 — 41 6/16/2026 ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5)years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Attorneys must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. j. Verification of Coverage — Attorneys shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Attomey's obligation to provide them.The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. k. Subcontractors - Attorneys shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Attorneys shall ensure that City is an additional insured on insurance required from subcontractors. 1. Special Risks or Circumstances — City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances 9. INDEMNIFICATION Attorneys agree to and shall indemnify and hold harmless the City, its officers, agents, employees, and representatives from liability for personal injury, damages, restitution, judicial or equitable relief to the extent caused by Attorneys' negligent or wrongful performance or conduct related to this Agreement. 10. CONFIDENTIALITY All information and documents shared with Attorneys as well as all work performed by Attorneys in connection with this Agreement should be treated as strictly confidential. Moreover, all communications between Attorneys and City shall be treated as protected by the attorney-client privilege and the attorney work product doctrine. Accordingly, information received by Attorneys from City should be kept in a secure place, and no information about this work may be disclosed to any third party without City's prior written approval. Attorneys shall provide materials directly to the City Attorney, Sonia Carvalho, or selected members of her office, as directed by the City Attorney. All such information and any written product in connection with Attorneys' retention under this Agreement, shall be marked as "PRIVILEGED AND CONFIDENTIAL / ATTORNEY-WORK PRODUCT" and shall be the property of the City Attorney's Office, and shall be returned/provided to the Office of the City Attorney with all copies upon the request of the City Attorney. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that(a)has been disclosed in publicly available sources; (b) is, through no fault of the Attorneys, disclosed in a publicly available source; (c) is in rightful possession of the Attorneys without an obligation of 5 i y66un'c 13 — 42 6/16/2026 confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Attorneys without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Attorneys covenant that it presently has no interests and shall not have interests, direct or indirect, that would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 Courtesy Copy: City Attorney City of Santa Ana 20 Civic Center Plaza(M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Attorneys: Attention- David Nusz, Partner O'Hagan Meyer LLP 4695 MacArthur Court, Suite 900 Newport Beach, CA 92660 Email: dnusz(atoha_ag nmeyer.com A party may change its address by giving notice in writing to the other party. Thereafter, any notice,tender, demand,delivery, or other communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Attorneys, and supersedes any and all other agreements, oral or written,between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not 6 i y66un'c 13 — 43 6/16/2026 be modified except by written instrument signed by the City and by an authorized representative of Attorneys. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Attorneys or the City. Each party to this Agreement acknowledges that no representations,inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any parties, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Attorneys, Attorneys may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject of this Agreement performed by City personnel or by other Attorneys retained by City. 15. TERMINATION This Agreement may be terminated by City at any time. In such event, Attorneys shall be entitled to receive and the City shall pay Attorneys compensation for all services performed by Attorneys prior to receipt of such notice of termination. As a condition of such payment, Attorneys shall deliver to the City all files and records generated under this Agreement as of such date. Attorneys may terminate this agreement, subject to their obligation to provide written reasonable notice of at least thirty(30) days to arrange alternative representation. In such case, City agrees to secure new counsel as quickly as possible and to cooperate fully in the substitution of the new counsel as counsel of record in the Actions. 16. NON-DISCRIMINATION Attorneys shall not discriminate because of race, color, creed, religion, sex,marital status, sexual orientation,gender identity,gender expression,gender,medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,promotion, termination or other employment related activities or any services provided under this Agreement. Attorneys affirm that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION—VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of,in connection with or by reason of this Agreement. 18. MISCELLANEOUS PROVISIONS Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement,and shall indemnify City fully,including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 7 i y66un'c 13 — 44 6/16/2026 19. COUNTERPARTS; SIGNATURES This Agreement may be executed in counterparts, secured via facsimile transmission or otherwise, each of which shall be deemed to be an original. Photocopies of any executed counterpart shall have the same force and effect as an original. City further acknowledges that it has read and received a copy the full text Section 6148 of the California Business and Professions Code prior to signing this Agreement. 20. NO GUARANTEES City understands and acknowledges that there are certain risks and uncertainties in the pursuit of any matter for which Attorneys have been retained, that law is not an exact science, that Attorneys have made no representations or guarantees of success regarding the conclusion of any particular matter, and that all expressions relative thereto are matters of Attorneys' opinion only. In other words, Attorneys make no representations or guarantees of success regarding any matter. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: O'HAGAN MEYER LLP. SONIA R. CARVALHO City Attorney C By: p i �r . �� By: �_ Qo� U Laura A. Rossini Name David Nusz Chief Assistant City Attorney Title: Partner 8 i y66un'c 13 - 45 6/16/2026 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Facility Use Agreements at River View Golf Course AGENDA TITLE Facility Use Agreements with Golf Instructors for Golf Lessons and Programming at River View Golf Course RECOMMENDED ACTION Authorize the City Manager to execute five (5) separate non-exclusive facility use agreements with Bongwon Kim, Kyoung Im Kwon Victoria, Putting for Eagle, LLC, Robert W. Stevens, and Jamie Estrada to provide golf lessons at River Golf Course in an amount of $500 each per month paid to the City for a term beginning July 1, 2026, and expiring June 30, 2027 (Core Agreement No. A-2026-XXX). GOVERNMENT CODE &84308 APPLIES: No DISCUSSION The City of Santa Ana Parks, Recreation, and Community Services Agency (PRCSA) oversees recreational operations and programming at River View Golf Course, including golf instruction opportunities that support player development, community recreation, and continued activation of the golf course facility. Historically, independent golf instructors have operated at River View Golf Course under arrangements established with the former leaseholder. On March 3, 2026, the Santa Ana City Council approved a new professional management agreement with CourseCo Inc. to operate River View Golf Course under a management services model. Under this updated operational structure, independent golf instructors are no longer able to provide instruction directly through CourseCo, as instructors offering similar services would be required to operate as employees of the management company. To avoid disruption of existing instructional services and maintain continuity for current golf students and instructors, PRCSA is proposing five (5) non-exclusive Golf Instructor Use Agreements directly between the City and existing instructors: • Bongwon Kim • Kyoung Im Kwon Victoria • Putting for Eagle City Council 14 — 1 6/16/2026 Facility Use Agreements at River View Golf Course June 16, 2026 Page 2 • Robert W. Stevens • Jamie Estrada This one-year framework will allow instructors to continue independently teaching at the facility while the City and CourseCo evaluate long-term operational and programming strategies for golf instruction services at the course. The intent of the one-year instructor agreements is for CourseCo and City staff to evaluate instructor utilization, demand, and overall business activity during the first year of operation while also reviewing historical operating patterns from prior years. Based on that evaluation, more specific guardrails and performance expectations can be developed and incorporated into future instructor agreements. Our goal is to maximize the effective use of available space and instructional opportunities while ensuring continued public access and high-quality programming. The proposed agreements would permit instructors to utilize designated practice and instructional areas at River View Golf Course for private golf instruction during approved operating hours coordinated by CourseCo staff. Instructors will contract directly with the City, while CourseCo will oversee day-to-day scheduling and space allocation to ensure instructional activities do not conflict with golf course operations, public play, tournaments, or City programming. The non-exclusive structure provides the City and CourseCo with operational flexibility to accommodate multiple instructors and other facility users concurrently. Under the proposed agreements, each instructor will pay a monthly facility use fee of $500. Instructors will also be required to maintain current insurance documentation with the City, comply with all operational and safety requirements, and remain in good standing throughout the term of the agreement. The proposed $500 monthly use fee is not currently included in the City's adopted fee schedule and therefore requires City Council approval. The proposed structure is consistent with a similar non-exclusive facility use model previously approved by the City for independent aquatics instruction partnerships at City pool facilities. Approval of the proposed agreements will allow the City to maintain continuity of golf instruction services for the community during the operational transition at River View Golf Couse while establishing a clear framework for independent instructor access and operational oversight. The one-year agreement term will provide staff the opportunity to evaluate program demand, operational impacts, and potential future models for golf instruction services at the facility. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 14 — 2 6/16/2026 Facility Use Agreements at River View Golf Course June 16, 2026 Page 3 FISCAL IMPACT The agreements will generate revenue to the City through established facility use fees, at a base rate of$30,000/year. The fees charged for permitting facility use will be deposited into the Golf Enterprise Fund. Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account# Description Account Description FY 26-27 11213002-57990 Golf Course Golf Course Revenue, $30,000 Enterprise Fund Miscellaneous Income EXHIBIT(S) 1. Facility Use Agreement with Bongwon Kim 2. Facility Use Agreement with Kyoung Im Kwon Victoria 3. Facility Use Agreement with Robert W. Stevens 4. Facility Use Agreement with Putting for Eagle, LLC 5. Facility Use Agreement with Jamie Estrada Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager City Council 14 — 3 6/16/2026 FACILITY USE AGREEMENT WITH BONGWON IUM FOR USE OF RIVER VIEW GOLF COURSE THIS FACILITY USE AGREEMENT is made and entered into on June 16`', 2026, by and between Bongwon Kim C User"), and the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). City and User may be collectively referred to as the"Parties"or individually as a"Party'. i RECITALS i A. The User has a need for a venue to conduct golf instruction and/or lessons. B. The City acknowledges the community need for programs such as those offered by User that expand competitive, and non-competitive athletic opportunities within the City of Santa Ana. C. The Panties have entered into this Agreement for the purpose of setting forth the terms and conditions for the User to use designated areas at the River 'View Golf Course for the administration of golf instruction and/or lessons. The parties agree as follows: I. GRANT OF PERMISSION AND FACILITIES TO BE USED City hereby grants User the limited,non-exclusive right to utilize designated areas of River View Golf Course ("Facilities") to provide golf instruction and/or lessons pursuant to the Scope of Use set forth in Exhibit A, attached hereto and incorporated herein by reference. 2, COMPENSATION For the use of the Facilities described in Section 1 of this Agreement, User shall pay City fees as described in Exhibit A. 3. TERM The terra, of this Agreement shall begin on July 1, 2026 and terminate on June 30, 2027, unless terminated pursuant to the terms of this Agreement. 4. COMPLIANCE WITH MULES AND REGULATIONS User shall use and occupy the Facilities in a safe and careful manner and shall comply with all applicable local,state, and federal laws in its use of and activities in,the Facilities,including as to the conduct of its employees, agents, clients, customers, guests, and others using the Facilities by reason oftWs Agreement. User shall also comply with all rules and regulations of City in effect during its use of the Facilities.Failure to abide by such laws,rules, or regulations,or any condition Page 1 of 5 City Council 14 — 4 6/16/2026 of this Agreement,may resuit.in the immediate termination of this Agreement in the sole discretion of the City. 5. BACKGROUND CHECKS User shall ensure that all.employees, subcontractors, and any volunteers arc fingerprinted and background checked prior to conducting any work pursuant to this Agreement. User shall not assign any employee, agent, subcontractor, volunteer or the User personally to provide services pursuant to, this Agreement, if that employee, agent, subcontractor, volunteer, or the User personally are required,to register a� a sex offender under California Penal Code Section 290 et seq,have a conviction for.any crime of moral turpitude,have a conviction for a sexual based crime, -have a conviction.for a violent-felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felofy as-.defiried in California Penal Code Section 1192.7(c). 'Disqualifying convictions,include but!are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Sddtion 186.22,187, 190-190.4 and 192(a),205,206,207-209.5,211, 212, 2,12.5, 213, 214, 215, 218-219,.1220, 236.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1,•266,266c; 266h,266i, 266j,.267,269,272, 273a,273ab, 273d, 285,296,289,288a, 288.2, 288.3,288.4,'288.5,288.7,289,29.0, 3,11.1,311.2,311.3,311.4,311.10,3t 1.11, 314,347(a),368, .417(b), 451(a),518 with 1.86.22,,647.6; 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, 12022,53, 11418(b)(1) or(b)(2); Business and Professions Code Section 729.' 6. INDEMNIFICATION User agrees to and shall.indemnify, protect, defend, and hold harmless City, its officers, agents, employees, consultants, special counsel, and representatives from and against any and all claims, damages; judgments, attorney.'s fees, costs and expenses arising out of, involving, or in connection with the use of•the°•Facilities or the acts or omissions of User, its officers, agents, employees; volunteers, guests, or- invitees, whether or not such acts or omissions constitute permitted uses of the facilities. 7. INSURANCE Insurance requirements are attached hereto and incorporated herein as Exhibit B. 8. CONFLICT OF INTEREST CLAUSE User covenants that-it presently has no interests and shall not have interests, direct or -indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. FORCE MAJUERE In the event that the Facilities are rendered unavailable due to destniction, partial or total, acts of nature, work stoppages or other labor disturbances, civil commotion, war, or any other Page 2 of 5 City Council 14 — 5 6/16/2026 action by governmental agencies, or for any reason beyond the control of City, City shall have the right to terminate this Agreement without penalty. 1 10. LICENSES AND PERMITS User represents and warrants that it, and any agents, independent contractors, subcontractors,vendors,or others acting on its behalf under or with respect to this Agreement,will at all times during the term of this Agreement have and maintain in force any and all licenses, ' permits, or approvals required by law for the conduct of User's activities under this Agreement. 11. DAMAGE TO FACILITIES User shall be liable for any damage to the Facilities caused by,any act of negligence of ' User, its partners, agents, servants, contractors, representatives, .guests, employees, invitees, of f , customers. City may, at its option,repair such damage, and User agrees to reimburse City for the total cost of repair. 12. PROPERTY BELONGING TO USER 1 City shall not be responsible for lost, stolen, or damages property belonging to User, its partners, agents, servants, contractors,representatives, guests, employees,invitees, or customers. 13. NOTICE Any notice,tender,demand, delivery,or other communication pursuant to this Agreement shall be in writing and directed to the addresses below or such addresses as either party may later specify in writing.Notice is deemed effective on the date it is given if hand-delivered or received by facsimile that day. Notice given by U.S, mail shall be deemed to have been given three (3) business days after it is deposited in the U.S.mail,postage prepaid and addressed as follows: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1989 Santa Ana,CA 92702-1988 With copies to: Executive Director of Parks,Recreation and Community Services City of Santa Ana 20 Civic Center Plaza(M-23) P.O.Box 1988 Santa Ana, California 92702 Page 3 of 5 City Council 14 — 6 6/16/2026 To User: Bongwon Kim 122 Spiral Irvine, CA 92618 kimbongwon 1030Omgmail.com 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and User regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties regarding the use of the Facilities. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of User. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof,shall not bind or obligate User or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT User may not assign, transfer,delegate,or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. User shall not allow any other person or entity to use the Facilities without the prior written consent of City. 16. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice. 17. NONDISCRIMINATION User shall not discriminate because of race,color,creed,religion,sex,marital status,sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status,age,national origin,ancestry,or disability,as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. User affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 18. JURISDICTION- VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Page 4 of 5 City Council 14 — 7 6/16/2026 Orange County,California, shall be the venue for any action or proceeding that may be brought or arise out of,in connection with or by reason of this Agreement. 19. AUTHORITY The person(s) executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. HaIl Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO USER: i City Attorney EOhg6t m /Cl w Bangw Kim(May 28.2026 16.21.44 POT) Jonathan T. Martine By: Bongwon Kim Assistant City Attorney Title:Bongwon Kim RECOMMENDED FOR APPROVAL: Scott Executive ector of Parks, i Recre n an urri Services Agency Page 5 of 5 City Council 14 — 8 6/16/2026 E € c EXHIB A A SCOPE OF SERVICES € III 1 € i { City Council 14 — 9 6/16/2026 3 I Scope of Services I 1. ]DESCRIPTION OF USE Bongwon Kim("User","Bongwon Kim")is an individual focused on developing and providing advanced golf performance training. Bongwon Kim may conduct the following activities at desinnated areas within permitted Citv of Santa Ana Facilities: a. Small Group Golf Lessons,Camps and Programs � A structured golf program offering participants the opportunity to develop and refine golf skills through structured practices.Participants will receive coaching focused on technique,physical conditioning,and sportsmanship,while fostering personal growth,discipline,and goal-setting. b. Private Golf Lessons ' This program will provide private,performance-focused instruction for up,intended to support golfers in achieving higher levels of technical proficiency and competitive readiness through customized coaching. 2. FACILITIES User is permitted to operate the programming outlined in this Agreement at the following City of Santa Ana Facilities ("Facilities"): a. River View Golf Course 1800 W. Santa Clara Ave. i Santa Ana,CA 92706 ' User shall use the Facilities solely for the purposes outlined in this Agreement and for no other purpose without the City's prior written consent. User shall not access or use the Facilities unless a City-authorized representative or designee is present.Assigned days,times,and designated areas are subject to modification during the period of this Agreement if required for City programs, maintenance, special events, or other operational needs, as determined by the City or assigned designee in its sole discretion. User shall comply with all applicable federal, state, and local Iaws, regulations, codes, and ordinances.User shall further comply with all directives issued by City of Santa Ana personnel or assigned designee, and applicable golf rules as may be promulgated from time to time by the City or assigned designee. User hereby acknowledges receipt of and agrees to comply with all current golf rules. The City reserves the right to relocate,reschedule, or suspend User's use if the scheduled Facility becomes inoperable, unsafe, or otherwise unavailable due to maintenance, emergency conditions, or operational necessity, as determined by the City or assigned designee. i� f City Council 14 — 10 6/16/2026 , E 3. TERMS OF USE E For a period of one (1) year, commencing July t, 2026 and terminating June 30, 2027 ("Term"), Bongwon Kim may conduct golf programming during dates,times, and locations assigned weekly by City's assigned designee managing day-to-day golf course operations. Beginning July 1,2026,User shall be provided with City-designated driving range stations at River View Golf Course during operating hours as assigned by City's assigned designee. Requests for space allocations shall be made to City's assigned designee prior to use. User shall be responsible , for managing participant attendance and submit attendance reports to City's assigned designee monthly. The, City and its' assigned designee reserve the right to require adjustments to the schedule, staffing, or facility use based on the anticipated attendance. User shall provide City's assigned designee with written notice 30 days in advance of all group lessons and golf camps, All participants,shall execute the City of Santa Ana class waiver prior to facility entry.Participants under the age of eighteen (18) must have the waiver executed by a parent or legal guardian. Executed waivers shall be collected by User, submitted to City's assigned designee, and remain valid and on file for the duration of the Term, User shall be responsible for managing participant and spectator conduct. Spectators, including parents and guardians, shall remain in designated viewing areas and shall not be permitted unless authorized by City's assigned designee. User shall not sell, distribute, or otherwise provide for compensation any food, beverages, I concessions, merchandise, or promotional items at the Facilities without prior written approval from the City's assigned,designee. This prohibition shall include,but not be limited to,sales conducted by User's employees,agents, representatives, volunteers, participants,parents, or affiliated organizations. User shall not permit any third patty to conduct sales, fundraising, or commercial activity at the Facilities in connection with User's programming without prior written approval from the City's assigned designee. 4. PERSONNEL User shall provide qualified, certified golf coaches for all golf activities conducted at City of Santa Ana facilities. User shall be solely responsible for the supervision, conduct, and control of its employees, agents,representatives,volunteers, and participants at all times. User shall not permit any third party, independent contractor,parent,or participant to provide golf instruction or conduct golf programming at the Facilities without prior written approval from the City.User shall not sublicense, assign,or otherwise permit third parties to utilize the Facilities for aquatic programming under this Agreement without prior written approval by the City. ' User shall ensure that all employees, agents,and representatives who work with or are in proximity to minors have successfully completed background screening and any other required certifications in compliance with applicable federal, state, and local requirements.User represents and warrants City Council 14 — 11 6/16/2026 E I that such personnel are legally eligible and suitable to work with minors. User shall ensure that no User personnel engage in one-on-one supervision of a minor in locker rooms, restrooms, or other private areas at the Facilities. User shall maintain appropriate supervision of participants at all times in all areas of the Facility,including locker rooms,spectator areas,and pool deck spaces. User shall be responsible for any injuries, losses, or damages arising out of or related to golf programming activities except to the extent caused by sole negligence or willful misconduct of the j City. City's assigned designee shall conduct facility opening and closing procedures, and maintain required maintenance levels and ensure compliance with applicable health and safety regulations. The City reserves the right to immediately suspend golf activities due to weather conditions, air quality concerns,mechanical failure, contamination events, or any other condition deemed unsafe for continued use, as determined by the City in its sole discretion. 5. EQUIPMENT User shall be solely responsible for providing and maintaining all golf lesson related equipment, including. Storage of User equipment at the Facilities may be requested in writing and shall be subject to prior written approval by the City's assigned designee. Approval, if granted, may be revoked at the City's discretion. Any equipment stored at City Facilities must be well-maintained and kept orderly. User may display program-related signage at the Facilities only with the City's assigned designee j prior written approval. All proposed banners shall be either jointly produced in coordination with i the City in accordance with the City's style guide standards or submitted by User for review and i approval prior to installation. User shall be solely responsible for all costs associated with the design,production, and installation of approved barmers or signage. Approved banners shall be limited to designated display areas as detennined by the City's assigned designee and shall comply with all size, content, placement, and installation requirements established by the City's assigned designee.All banners and signage shall be installed and removed in a manner that does not damage City property.User shall be responsible for any damage resulting from the installation,display, or removal of such materials.The City's assigned designee reserves the right to require the removal of any banner or signage at any time, in its sole discretion. User shall promptly notify the City's assigned designee, of any building or facility issues, including damage,vandalism,or theft. 6. PAYMENT The User shall pay a base fee of Five Hundred Dollars ($500.00) per month for the use of the Facility,for a total annual base fee of Six Thousand Dollars ($6,000)during the Term. City Council 14 — 12 6/16/2026 The City shall issue invoices for all assessed fees on a monthly basis(or other agreed billing cycle). Late payments may be subject to penalties or interest as permitted by law. 7. NO EXCLUSIVE RIGHTS Nothing in this Agreement shall be construed to grant User any exclusive rights to use the Facilities or any portion thereof. The City's assigned designee reserves the right to schedule, operate, and permit the use of the Facilities by other individuals, organizations, or programs at any. time, 1 including during the Term of this Agreement. User acknowledges that its use of.the Facilities is nonexclusive and subordinate to City programs, maintenance activities, special events, or other operational needs, as determined by the City in its sole discretion. Nothing in this Agreement shall be interpreted to create any priority scheduling rights, continued � use rights, or expectation of renewal beyond the Term stated herein. i i I 1 a i City Council 14 — 13 6/16/2026 EX IT B INSURANCE REQUIREMENTS i • i I I i I i i I I I i i City Council 14 — 14 6/16/2026 i Insurance Requirements User shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE User shall maintain limits of insurance covcrage in the following minimum amounts and shall be at least as broad as: I a Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage,bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and$2,000,000 aggregate. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is I not endorsed to include affirmative coverage for sexual abuse or molestation, User shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. • Automobile Liability(AL): Insurance Services Office Form.CA.00 01 covering Code I (any auto),with combined single limits of$1,000,000. In the event User does not maintain conunercial automobile liability insurance, City will accept evidence of f personal automobile insurance,provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000. Required policy limits can bo met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC). as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease, This requirement can be waived if User has no employees. User attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If User maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by User. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to.C4. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the User including-materials,parts,equipment, and personnel furnished in connection with such work or operations. City Council 14 — 15 6/16/2026 2. CGL,AL, and WC policies: Insuranco company(ies) agrees to waive all rights of subrogation against City, its City Council,its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by User for City. 3. All required insurance policies:For any claims related to this contract,User's insurance coverage shall be primary and any insurance maintained by City, its City i Council,its officers, officials, employees, agents,or volunteers shall not contribute with it. 4. All required insurance policies:A severability of interest provision must apply for all the additional insureds, ensuring that User's insurance shall apply separately to each insured against whom a claim is made or snit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall-provide that coverage shall not be canceled, suspended, voided,reduced in coverage or in limits,non-renewed by the carrier, or materially changed except after thirty(30) days prior written notice has been given to City,Ten(10) days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each.Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Parks,Recreations, and Community Services Agency, 20 Civic Center Plaza M-23, Santa Ana, CA 92701.The name and the location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions i Self-insured retentions must be declared to and approved by the City. City may require User to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration,and defense expenses within the retention, Acceptability of Insurers t Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M.Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage User shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the COL policy listing all policy endorsements to Entity before work begins. However, failure to , obtain the required documents prior to the work beginning shall not waive User's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. City Council 14 — 16 6/16/2026 2. Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date,User must purchase "extended reporting" coverage for a minimums of three(3)years after completion of work. Subcontractors User shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and User shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk,prior experience,insurer, coverage,or other special circumstances. I J f I i City Council 14 — 17 6/16/2026 FACILITY USE AGREEMENT WITH KYOUNG IM IMON VICTORIA FOR USE OF RIVER VIEW GOLF COURSE � THIS FACILITY USE AGREEMENT is made and entered into on June 166, 2026, by and between Kyoung Im Kwon Victoria ("User"), and. the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the.State of California ("City"). City and User may be collectively referred to as the"parties°' or individually as a"Party". RECITALS A. The User has a need for a venue to conduct golf instruction and/or lessons. B, The City acknowledges the community need for programs such as those offered by User that expand competitive, and non-competitive athletic opportunities within the City of Santa Ana. C. The Parties have entered into this Agreement for the purpose of setting forth the terms and conditions for the User to use designated areas at the River View Golf Course for the i administration of golf instruction and/or lessons. The parties agree as follows: 1. GRANT OF PERMISSION AND FACILITIES TO BE USED City hereby grants User the limited,non-exclusive right to utilize designated areas of River View Golf Course ("Facilities") to provide Ralf instruction and/or lessons pursuant to the Scope of Use set forth in Exhibit A, attached hereto and incorporated herein by reference, ! 2. :COMPENSATION For the use,of the Facilities described in Section 1 of this Agreement,User shall pay City fees as described in Exhibit A. 3. TERM The term of this Agreement shall begin on July 1, 2026 and terminate on Tune 30, 2027; unless terminated pursuant to the terms of this Agreement. 4. COMPLIANCE WITH MULES AND REGULATIONS � User shall use and occupy the Facilities in a safe and careful manner and shall comply with ; all applicable local,state, and federal laws in its use of and activities in the Facilities,including as to the conduct of its employees, agents, clients, customers, guests, and others-using the Facilities by reason.of this Agreement. User shall also comply with all rates and regulations of City in effect during its use of-the Facilities.Failure to abide by such laws,rules,or regulations,or any condition Page 1 of 5 City Council 14 — 18 6/16/2026 of this Agreement,may result in the immediate termination of this Agreement in the sole discretion of the City. 5. BACKGROUND CHECKS User shall ensure that all employees, subcontractors, and any volunteers are fingerprinted and background checked prior to conducting any work pursuant to this Agreement. User shall not assign any employee, agent, subcontractor, volunteer or the User personally to provide services pursuant to this ,Agreement, if that employee, agent, subcontractor, volunteer, or the User personally are required to register as a sex offender under California Penal Code Section 290 et seq,have a conviction for any crime of moral turpitude,have a conviction for asexual based crime, have a-conviction for a violent felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section 1192.7(c). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37,128, 136.1 with Section 186.22,187, 190490.4 and 192(4),205,206,207-209.5,211, 212, 212.5, 213, 214, 215, 218-21% 220, 23 6.1(b) or 23 6.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1,266,266c, 266h,266i,266j, 267,269,272,273a,273ab,273d,285, 286,288,288a, 288.2, 288.3;288.4,288.5,288.7,289,290,311.1,311.2, 311.3,311.4,311.1.0, 311,11, 314,347(a),368, 417(b), 451(a),518 with 186,22, 647.6, 653 f(c), 664 and 187, 667.5(c), 19745, 1875% or 18755, 12022.53, 11418(b)(1)or(b)(2);Business and Professions Code Section 729.` 6. INDEMNIFICATION User agrees to and shall indemnify, protect, defend, and hold harmless City, its officers, agents, employees, consultants, special counsel, and representatives from and against any-and all claims, damages, judgments, attorney's fees, costs and expenses arising out of, involving, or in connection with the use of the Facilities or the acts or omissions of User, its officers, agents, employees, volunteers, guests, or invitees, whether or not such acts or omissions constitute permitted uses of the Facilities. 7. INSURANCE Insurance requirements are attached hereto and incorporated herein as Exhibit B. 8. CONFLICT OF INTEREST CLAUSE User covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. FORCE MAJUERE In the event that the Facilities are rendered unavailable due to destruction, partial or total, acts of nature, work stoppages or other labor disturbances, civil commotion, war, or any other 4 Page 2 of 5 City Council 14 - 19 6/16/2026 action.by governmental agencies,or for any reason beyond the control of City, City shall have the right to terminate this Agreement without penalty. 10. LICENSES AND PERMITS User represents and warrants that it, and any agents, independent contractors, subcontractors,vendors,or others acting on its behalf under or with respect to this Agreement,will at all times during the term of this Agreement have and maintain in force any and all licenses, permits,or approvals required-by law for the conduct of User's activities under this Agreement. 11. DAMAGE TO FACILITIES User shall be liable for any damage to the Facilities caused by any act of negligence of User, its partners, agents, servants, contractors, representatives, guests, employees, invitees, or customers. City may, at its option,repair such damage, and User agrees to reimburse City for the total cost of repair. 12, PROPERTY BELONGING TO USER City shall not be responsible for lost, stolen, or damages property belonging to User, its partners, agents, servants,contractors,representatives, guests, employees,invitees,or customers, 13. NOTICE Any notice,tender,demand, delivery,or other communication pursuant to this Agreement shall be in writing and directed to.the addresses below or such addresses as either party may later I specify in writing. Notice is deemed effective on the date it is given if hand-delivered or received by facsimile that day. Notice given by U.S. mail shall be deemed..to have been given three (3) business days after-it is deposited in the U.S,inail,.postage prepaid and addressed as follows: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With copies to: Executive.Director of Parks,Recreation and Community Services City of Santa Ana 20 Civic Center Plaza.(M-23) P.O..Box 1988 Santa Ana, California 92702 i Page 3 of 5 g . � i City Council 14 — 20 6/16/2026 To User: Kyoung tin Kwon Victoria 11.150 Janes P1, Cerritos, CA 90703 roll„ lyia" (C!) EIIl.Colt] f 14. EXCLUSIVITY AND AMENDMENT � This Agreement represents the complete and exclusive: statement between the City and User regarding the subject matter herein, and superseders any and all other agreements, oral or written, between the parties regarding the use of the Facilities. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of User, The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof,shall not bind or obligate User or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any party,which are not embodied herein. i 15. ASSIGNMENT User may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the C"ity's prior written consent shall be considered null and void. User shall not allow any other person or entity to use the Facilities without the prior written consent of City. 16. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice. 17. NONDISCR.IMINATION User shall not discriminate because of race,color,creed,religion,sex,marital status,sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status,age,national origin, ancestry,or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, trailing, utilization, promotion, termination or other employment Mated activities or any services provided under this Agreement. User affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 18, JURISDICTION m VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Page 4 of 5 i I i City Council 14 — 21 6/16/2026 Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of,in connection with or by reason of this Agreement. 19. AUTHORITY The person(s) executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties.and that by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA I Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO USER: City Attorney VJG�O�Ia 1�W0�1 Victoria Kwon(May 29,2026 0032:40 POT) Jonathan AT. By: Kyoung Im Victoria Kwo Assistant City Attorney Title:Golf instructor RECOMMENDED FOR APPROVAL: t teuti Scott rector of Parks, Recreation and Community Services Agency Page 5 of 5 City Council 14 — 22 6/16/2026 I EXHIBIT A SCOPE OF SERVICES { f I I �I i I i 1 I i I I i I I I i I I I i i i City Council 14 — 23 6/16/2026 Scope of Services I. DESCRIPTION OF USE Kyoung Im Kwon Victoria("User","Kyoung Im Kwon Victoria'!)is an individual focused on j developing and providing advanced golf performance training. i Kyoung Im Kwon Victoria may conduct the following activities at designated areas within permitted City of Santa Ana Facilities; a. Small Group Golf Lessons, Camps and Programs A structured golf program offering participants the opportunity to develop and refine golf skills through structured practices. Participants will receive coaching focused on technique,physical conditioning,and sportsmanship,while fostering personal growth,discipline,and goal-setting. b. Private Golf Lessons This program will provide private,performance-focused instruction for up,intended to support golfers in achieving higher levels of technical proficiency and competitive readiness through customized coaching. F 2. FACILITIES User is permitted to operate the programming outlined in this Agreement at the following City of Santa Ana Facilities("Facilities")., a. River View Golf Course IS 00 W. Santa Clara Ave. Santa Ana,CA 92706 User shall use the Facilities solely for the purposes outlined in this Agreement and for no other purpose without the City's prior written consent. User shall not access or use the Facilities unless a City-authorized representative or designee is present.Assigned days,times,and designated areas are subject to modification during the period of this Agreement if required for City programs, maintenance, special events, or other operational needs, as determined by the City or assigned designee in its sole discretion. User shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances. User shall further comply with all directives issued by City of Santa Ana personnel or assigned designee, and applicable golf rules as may be promulgated from time to time by the City or assigned designee. User hereby acknowledges receipt of and agrees to comply with all current golf rules. The City reserves the right to relocate,reschedule, or suspend User's use if the scheduled Facility becomes inoperable,unsafe, or otherwise unavailable due to maintenance, emergency conditions, or operational necessity, as determined by the City or assigned designee. City Council 14 — 24 6/16/2026 i i i i 3. TERMS OF USE ! i For a period of one (1) year, commencing July 1, 2026 and terminating rune 30, 2027 ("Term"), Kyoung Im Kwon Victoria may conduct golf programming during dates, times, and locations assigned weekly by City's assigned designee managing day-to-day golf course operations. i Beginning July 1,2026,User shall be provided with City-designated driving range stations at River View Golf Course during operating fours as assigned by City's assigned designee. Request's for space allocations shall be made to City's assigned designee prior to use.User shall be responsible for managing participant attendance and submit attendance reports to City's assigned designee monthly. The City and its' assigned designee reserve the right to require adjustments to the schedule, staffing, or facility use based on the anticipated attendance. User shall provide City's assigned designee with written notice 30 days in advance of all group lessons and golf camps. All participants,shall execute the City of Santa Ana class waiver prior to facility entry.Participants under the age of eighteen (18) must have the waiver executed by a parent or legal guardian. Executed waivers shall be collected by User, submitted to City's assigned designee, and remain valid and on file for the duration of the Term. User shall be responsible for managing participant and spectator conduct. Spectators, including , parents and guardians, shall remain in designated viewing areas and shall not be permitted unless i authorized by City's assigned designee, User shall not sell, distribute, or otherwise provide for compensation any food, beverages, concessions, merchandise, or promotional items at the Facilities without prior written approval from the City's assigned designee. This prohibition shall include,but not be limited to, sales conducted by User's employees,agents, representatives, volunteers,participants, parents, or affiliated organizations.User shall not permit any third party to conduct sales, fundraising, or commercial activity at the Facilities in connection with User's programming without prior written approval from the City's assigned designee. 4. PERSONNEL User shall provide qualified,certified golf coaches for all golf activities conducted at City of Santa Ana facilities. User shall be solely responsible for the supervision, conduct, and control of its employees, agents,representatives, volunteers,and participants at all times. User shall not permit any third party,independent contractor,parent,or participant to provide golf instruction or conduct golf programming at the Facilities without prior written approval from the City.User shall not sublicense,assign,or otherwise permit third parties to utilize the Facilities for aquatic programming under this Agreement without prior written approval by the City. User shall ensure that all employees,agents,and representatives who work with or are in proximity to minors have successfully completed background screening and any other required certifications in compliance with applicable federal,state,and local requirements.User represents and warrants City Council 14 — 25 6/16/2026 . t that such personnel are legally eligible and suitable to work with minors. User shall ensure that no User personnel engage in one-on-one supervision of a minor in locker rooms, restrooms, or other private areas at the Facilities. User shall maintain appropriate supervision ofparticipants at all times in all areas of the Facility,including locker rooms, spectator areas, and pool deck spaces. User shall be responsible for any injuries, losses, or damages arising out of or related to golf programming activities except to the extent caused by sole negligence or willful misconduct of the City. City's assigned designee shall conduct facility opening and closing procedures, and maintain required maintenance levels and ensure compliance with applicable health and safety regulations. The City reserves the right to immediately suspend golf activities due to weather conditions, air quality concerns,mechanical failure, contamination events,or any other condition deemed unsafe for continued use, as determined by the City in its sole discretion. 5. EQUIPMENT User shall be solely responsible for providing and maintaining all golf lesson related equipment, { including. Storage of User equipment at the Facilities may be requested in writing and shall be subject to prior written approval by the City's assigned designee. Approval, if granted, may be revoked at the City's discretion. Any equipment stored at City Facilities must be well-maintained and kept orderly. User may display program-related signagc at the Facilities only with the City's assigned designee prior written approval. All proposed banners shall be either jointly produced in coordination with i -the City in accordance with the City's style guide standards or submitted by User for review and approval prior to installation. User shall be solely responsible for all costs associated with the design,production, and installation of approved banners or signage. Approved banners shall be limited to designated display areas as determined by the City's assigned designee and shall comply with all size, content, placement, and installation requirements established by the City's assigned designee.All banners and signage shall be installed and removed in a manner that does not damage City property.User shall be responsible for any damage resulting from the installation,display,or removal of such materials.The City's assigned designee reserves the right to require the removal of any banner or signage at any time, in its sole discretion. ' User shall promptly notify the City's assigned designee, of any building or facility issues, including damage,vandalism, or theft. 6. PAYMENT The User shall pay a base fee of Five Hundred Dollars ($500.00) per month for the use of the Facility, for a total annual base fee of Six'thousand Dollars ($6,000) during the Term. i' i III City Council 14 — 26 6/16/2026 } shall issue The City ssu invoices for all assessed fees on a monthly basis(or other agreed billing cycle), i Late payments may be subject to penalties or interest as permitted by law. 7. NO EXCLUSIVE RIGHTS Nothing in this Agreement shall be construed to grant User any exclusive rights to use the Facilities or any portion thereof. The City's assigned designee reserves the right to schedule, operate, and -permit the use of the Facilities by other individuals, organizations, or programs at any time, including during the Term of this Agreement. User acknowledges that its use of the Facilities is non-exclusive and subordinate to City programs, ; maintenance activities, special events, or other operational needs, as determined by the City in its sole discretion. Nothing in this Agreement shall be interpreted to create any priority scheduling rights, continued use rights, or expectation of renewal beyond the Term stated herein. t City Council 14 — 27 6/16/2026 i EXHIBIT B i INSURANCE REQUIREMENTS j I 1 I � III II i i I i i City Council 14 — 28 6/16/2026 1 1 I Insurance Requirements. User shall procure and maintain for the duration of the agreement,the following insurance coverages: 1VlET11V1UM SCOPE AND LIMIT OF INSURANCE User shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: Commercial General Liability(CGL):Insurance Services Office Form CG 00 01 covering COL on an"occurrence"basis, including products and completed operations,properly damage,bodily injury and personal & advertising injury with limits no less than$1,000,000 per occurrence and $2,000,000 aggregate. • Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, User shall obtain and maintain a policy covering Sexual Abuse and Molestation with a Iimit of no less than$1,000,000 per occurrence or claim. • Automobile Liability(AL):Insurance Services Office Form CA 00 01 covering Code 1 (any auto),with combined single limits of$1,000,000.In the event User does not maintain commercial automobile liability insurance,City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000.Required policy limits can be met with primary and umbrella/excess insurance policies. s 'Workers' Compensation(WC); as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident,per employee, per policy for bodily injury or disease.This requirement can be waived if User has no employees. User attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If User maintains broader coverage and/or higher limits than the minimums shown above,City requires and shall be entitled to the broader coverage and/or the higher limits maintained by User. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain,or be endorsed to contain,the following provisions- 1. CGL, SAML and AL policies: City of Santa Ana,its City Council,its officers,officials, employees,agents,and volunteers are to be covered as additional'insureds with respect to liability arising out of work or operations performed by or on behalf of the User including materials,parts,equipment,and personnel furnished in connection with such work or operations. 2. CGL,AL,and WC policies: Insurance company(ies)agrees to waive all rights of subrogation against City,its City Council,its officers,officials,employees,agents, and volunteers for losses paid under the terms of any policy which arise from work performed by User for City. City Council 14 — 29 6/16/2026 3. All required insurance policies:For any claims related to this contract,User's insurance coverage shall be primary and any insurance maintained by City,its City Council,its officers, officials, employees,agents,or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds,ensuring that User's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,voided,reduced in coverage or in limits,non-renewed by the carrier,or materially changed except after thirty 30 days prior written notice has been given to City.Ten 10 g p �3'{ ) Y p g Y { ) days prior written notice shall be provided to City for policy cancellation or-non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be; City of Santa Ana, Attention: Parks,Recreations,and Community Services Agency,20 Civic Center Plaza M- 23, Santa Ana,CA 92701.The name and the location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions j Self-insured retentions must be declared to and approved by the City. City may require User to } purchase coverage with a lower retention or provide proof of ability to pay losses and related jl investigations,claim administration,and defense expenses within the retention. Acceptability of insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a ! current A.M.Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage User shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) ! and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins.However,failure to obtain the required documents prior to the work beginning shall not waive User's obligation to provide them. City reserves the right to require complete,certified copies of all required insurance policies,including endorsements required by these specifications,at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2.Insurance must be maintained and evidence of insurance must be provided for at least three(3) years after completion of work. 3.If coverage is canceled or non-renewed,and not replaced with another claims-made policy form , with a retroactive date prior to the contract effective date,User must purchase"extended reporting" coverage for a minimum of three(3)years after completion of work. j 1I1 ,Subcontractors i User shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and User shall ensure that City is an additional insured on insurance required from sub-contractors. I City Council 14 — 30 6/16/2026 3 Special Risks or Circumstances City reserves the right to modify these requirements,including limits,based on the nature of the risk, { prior experience,insurer,coverage, or other special circumstances. I i I i I I I City Council 14 — 31 6/16/2026 FACILITY USE AGREEMENT WITH ROBERT W. STEVENS FOR USE OF RIVER VIEW GOLF COURSE THIS FACILITY USE AGREEMENT is made and entered into on June 16', 2026, by and between Robert W. Stevens ("User"), and the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). City and User may be collectively referred to as the"Parties"or individually as a"Party", RECITALS A. The.User has a need for a venue to conduct golf instruction and/or lessons. 13. The City acknowledges the community need for programs such as those offered by User that expand competitive, and noncompetitive athletic opportunities within the City of „ Santa Ana, C. The Parties have entered into this Agreement for the purpose of setting forth the terms and conditions for the User to use designated areas at the Sliver View Golf Course for the administration of golf instruction and/or lessons. The parties agree as follows: I. GRANT OF PERMISSION AND FACILITIES TO DE USED City hereby grants User the limited,non-exclusive right to utilize designated areas of River View Golf Course-("Facilities'} to provide golf instruction and/or lessons pursuant to the Scope of Use set forth in Exhibit A, attached hereto and incorporated herein by reference. 2. COMPENSATION For the use of the Facilities described in Section 1 of this Agreement, User shall pay City fees as described in Exhibit A. 3. TERM The terra of:this Agreement shall begin on July 1, 2026 and terminate on June 30, 2027, unless terminated pursuant to the terms of this Agreement. 4, COMPLIANCE WITH RULES AND REGULATIONS User shall use and occupy the Facilities in a safe and careful manner and shall comply with all applicable local,state, and federal laws in its use of and activities in the Facilities,including as to the conduct of its employees, agents, clients, customers, guests, and others using the Facilities by reason of this Agreement.User shall also comply with all rules and regulations of City in effect during its use of the Facilities.Failure to abide by such laws,rules,or regulations,or any condition Page I of 5 City Council 14 — 32 6/16/2026 . I of this Agreement,may result in the immediate termination of this Agreement in the sole discretion of the City. 5. BACKGROUND CHECKS User shall ensure that all employees, subcontractors, and any volunteers are fingerprinted and background checked prior to conducting.any work pursuant to this Agreement.User shall not assign any employee, agent, subcontractor, volunteer or the User personally to provide services pursuant to this Agreement, if that employee, agent, subcontractor, volunteer, or the User personally are required to register as a sex offender under California Penal Code Section 290 ct seq,have a conviction for any crime of moral turpitude,have a conviction for a sexual based crime, have a conviction for a violent felony as defined in California Penal Code Section 667,5(c),or has a conviction for a serious felony as defined in California Penal Code Sections 11923(c). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a),205,206,207-209.5.,211, 212, 212.5, 213, 214, 215, 218-219, 220, 236.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1, 266, 266c,266h, 266i,266j,267, 269,272,273a,273ab,273d,285,286,288,288a, 288.2, 288.3,288.4,288.5,288.7,289,290,311.1,311.2,311:3,311.4, 311.10,3.11.11,314,347(a),368, 417(b), 451(a),518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, 12022,53, 11418(b)(1)or(b)(2); Business and Professions Code Section 729.` 6. INDEMNIFICATION User agrees to and shall indemnify, protect, defend, and hold harmless City, its officers, agents, employees, consultants, special counsel, and representatives from and against any and.all claims, damages, judgments, attorney's fees, costs and expenses arising out of, involving, or in connection with the use of the Facilities or the acts or omissions of User, its officers, agents, employees, volunteers, guests, or invitees, whether or not such acts or omissions constitute ; permitted uses of the Facilities. 7. INSURANCE- Insurance requirements are attached hereto and incorporated herein as Exhibit B. 8. CONFLICT OF INTEREST CLAUSE. User covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. I 9. FORCE MATUERE In the event that the Facilities are rendered unavailable due to destruction, partial or total, acts of nature, work stoppages or other labor disturbances, civil commotion, war, or any other Page 2 of 5 City Council 14 - 33 6/16/2026 action by governmental agencies,or for any reason beyond the control of City,City shall have the right"to terminate this Agreement without penalty. 10. LICENSES AND PERMITS User represents and warrants that it, and any agents, independent contractors, subcontractors,vendors,or others acting on its behalf under or with respect to this Agreement,will at all times.during the term of this Agreement have and maintain in force any and all licenses, permits,or approvals required by law for the conduct of User's activities under this Agreement. E 11. DAMAGE TO FACILITIES User shall be liable for any damage to the Facilities caused by any act of negligence of User, its partners, agents, servants, contractors, representatives, guests, employees, invitees, or customers. City may, at its option,repair such damage, and User agrees to reimburse City for the total cost of repair. 12. PROPERTY BELONGING TO USER City shall not be responsible for lost, stolen, or damages property belonging to User, its partners, agents,servants, contractors,representatives,guests, employees,invitees,or customers. 13. NOTICE Any notice,tender, demand, delivery,or other communication pursuant to this Agreement shall be in writing and directed to the addresses below or such addresses as either party may later specify in uniting.Notice is deemed effective on the date it is given if hand-delivered or received by facsimile that day. Notice given by U.S. mail shall be deemed to have been given three (3) business days after it is deposited in the U.S.mail,postage prepaid and addressed as follows: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 j Santa Ana,CA 92702-1988 With copies to: Executive Director of Parks,Recreation and Community Services City of Santa Ana 20 Civic Center Plaza(M-23) f P.O.Box 1988 Santa Ana,California 92702 I page 3 of S I � I City Council 14 — 34 6/16/2026 To User: Robert W. Stevens 45 Augusta Irvine, CA 92620 rstevet ra cbinsn.cam f 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and I User regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties regarding the use of the Facilities. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail, This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of User. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with., or in addition to, the terms and conditions hereof,shall not bind or obligate User or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise, have been made by any party, or anyone acting on behalf of any party,which are not embodied herein. 15. ASSIGNMENT" User may not assign,transfer,delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. User shall not allow any other person or entity to use the Facilities without the Prior written consent of City. t6. TERMINATION This Agreement may be terminated by the City upon thirty(30) days writte« notice. 17. NONDISCRIMINATION User shall not discriniina.te because of race,color,creed,religion,sex,marital status,sexual orientation, gender identity, gentler expression, gender, medical conditions, genetic information, or military and veteran status,age, national origin, ancestry,or disability,as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement, User affirms that it is an equal opportunity employer and shall comply with all applicable.federal, state and local laws and regulations. 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Page 4 of 5 City Council 14 — 35 6/16/2026 i I Orange County,California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. AUTHORITY The person(s) executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L.Hall Alvaro Nunez I City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO USER: City Attorney Robert W.Stevens(May 25,2026 15:32 19 PDT) i Jonathan T. Martine By: Robert Stevens Assistant City Attorney Title:Golf Instructor RE MMENDED RR VAL: CC - H k Sco ` �Execuriv ector o aiks, Recreation and Community Services Agency Page 5 of 5 City Council 14 — 36 6/16/2026 i EXHIBIT A � SCOPE OF SERVICES i E I I I City Council 14 — 37 6/16/2026 Scope of Services 1. DESCRIPTION OF USE Robert W. Stevens ("User", "Robert W. Stevens") is an individual focused on developing and providing advanced golf performance training. Robert W. Stevens may conduct the following activities at designated areas within permitted City of Santa Ana Facilities: a. Small Group Golf Lessons, Camps and Programs A structured golf program offering participants the opportunity to develop and refine golf skills through structured practices. Participants will receive coaching focused on technique,physical conditioning,and sportsmanship,while fostering personal growth,discipline,and goal-setting. b. Private Golf Lessons 'Phis program will provide private,performance-focused instruction for up,intended to support golfers in achieving higher Ievels of technical proficiency and competitive readiness through customized coaching. 2. FACILITIES User is permitted-to operate the programming outlined in this Agreement at the following City of Santa Ana Facilities ("Facilities"): a. River View Golf Course 1800 W. Santa Clara Ave. Santa Ana, CA 92706 User shall use the Facilities solely for the purposes outlined in this Agreement and for no other purpose without the City's prior written consent. User shall not access or use the Facilities unless a City-authorized,representative or designee is present.Assigned days,times, and designated areas are subject to modification during the period of this Agreement if required for City programs, maintenance, special events, or other operational needs, as determined by the City or assigned designee in its sole discretion. User shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances.User shall further comply with all directives issued by City of Santa Ana personnel or assigned designee, and applicable golf rules as may be promulgated from time to time by the City or assigned designee. User hereby acknowledges receipt of and agrees to comply with all current golf rules. The City reserves the right to relocate, reschedule,or suspend User's use if the scheduled Facility becomes inoperable, unsafe, or otherwise unavailable due to maintenance, emergency conditions, or operational necessity, as determined by the City or assigned designee. a I City Council 14 — 38 6/16/2026 ' 3. TERMS OF USE For a period of one (1) year, commencing July 1, 2026 and terminating June 30, 2027 ("Term"), Putting for Eagle may conduct golf programming during dates, times, and locations assigned weekly by City's assigned designee managing day-to-day golf course operations. Beginning July 1,2026,User shall be provided with City-designated driving range stations at River View Golf Course during operating hours as assigned by City's assigned designee. Requests for space allocations shall be made to City's assigned designee prior to use.User shall be responsible for managing participant attendance and submit attendance reports to City's assigned designee monthly. The City and its' assigned designee reserve the right to require adjustments to the schedule, staffing, or facility use based on the anticipated attendance. User shall provide City's assigned designee with written notice 30 days in advance of all group lessons and golf camps. All participants,shall execute the City of Santa,Ana class waiver prior to facility entry.Participants under the age of eighteen (18) must have the waiver executed by a parent or legal guardian. Executed waivers shall be collected by User, submitted to City's assigned designee, and remain valid and on file for the duration of the Term. User shall be responsible for managing participant and spectator conduct. Spectators, including parents and guardians, shall remain in designated viewing areas and shall not be permitted unless authorized by City's assigned designee. User shall not sell, distribute, or otherwise provide for compensation any food, beverages, concessions, merchandise, or promotional items at the Facilities without prior written approval from the City's assigned designee. This prohibition shall include,but not be limited to; sales conducted by User's employees, agents, representatives,volunteers,participants,parents, or affiliated organizations.User shall not hermit any third party to conduct sales,fundraising,-or commercial activity at the Facilities in connection. with User's programming without prior written approval from the City's assigned designee. 4. PERSONNEL User shall provide qualified,certified golf coaches for all golf activities conducted at City of Santa Ana facilities. User shall be solely responsible for the supervision, conduct, and control of its employees, agents,representatives,volunteers, and participants at all times. ' User shall not permit any third party,independent contractor,,parent, or participant to provide golf instruction or conduct golf programming at the Facilities without prior written approval from the .City.User shall not sublicense,assign, or otherwise permit third parties to utilize the Facilities fot aquatic programming under this Agreement without prior written approval by the City. User shall ensure that all employees,agents,and representatives who work with or are in proximity to minors have successfixlly completed background screening and any other required certifications in compliance with applicable federal,state, and local requirernerits. User represents and warrants I City Council 14 — 39 6/16/2026 i that such personnel are legally eligible and suitable to work with minors. I User shall ensure that no User personnel engage in one-on-one supervision of a minor in locker rooms, restrooms, or other private areas at the Facilities. User shall maintain appropriate supervision ofparticipants at all times in all areas of the Facility,including locker rooms,spectator areas, and pool deck spaces, User shall be responsible for any injuries, losses, or damages arising out of or related to golf j programming activities except to the extent caused by sole negligence or willful misconduct of the City. City's assigned designee shall conduct facility opening and closing procedures, and maintain required maintenance levels and ensure compliance with applicable health and safety regulations. The City reserves the right to immediately suspend golf activities due to weather conditions, air quality concerns,mechanical failure, contamination events, or any other condition deemed unsafe for continued use, as determined by the City in its sole discretion. i 5. EQUIPMENT i User shall be solely responsible for providing and maintaining all golf lesson related equipment, including. Storage of User equipment at the Facilities may be requested in writing and shall be subject to prior written approval by the City's assigned designee. Approval, if granted, may be revoked at the City's discretion. Any equipment stored at City Facilities must be well-maintained and kept orderly. i User may display program-related signage at the Facilities only with the City's assigned designee prior written approval. All proposed banners shall be either jointly produced in coordination with the City in accordance with the City's style guide standards or submitted by User for review and approval prior to installation. User shall be solely responsible for all costs associated with the design,production; and installation of approved banners or signage. Approved banners shall be limited to designated display areas as determined by the City's assigned designee and shall comply with all size, content, placement, and- installation requirements established by the City's assigned designee.All banners and signage shall be installed and removed in a manner that does not damage City property.User skull be responsible for any damage resulting from the installation, display,or removal of such materials.The City's assigned designee reserves the right to require the removal of any banner or signage at any time,in its sole discretion. User shall promptly notify the City's assigned designee, of any building or facility issues, including damage,vandalism, or theft. 6. (PAYMENT � The User shall pay a base fee of Five Hundred Dollars ($500.00) per month for the use of the Facility, for a total annual base fee of Six Thousand Dollars ($6,000) during the Tenn. City Council 14 — 40 6/16/2026 i The City shall issue invoices for all assessed tees on a monthlybasis(or other agreed billing cycle). Late payments may be subject to penalties or interest as permitted by law. 7. NO EXCLUSIVE RIGHTS Nothing in this Agreement shall be construed to grant User any exclusive rights to use the Facilities or any portion thereof. The City's assigned designee reserves the right to schedule, operate, and permit the use of the Facilities by other individuals, organizations, or programs at any time, including during the Term of this Agrcerneat. User acknowledges that its use of the Facilities is non-exclusive and subordinate to City programs, maintenance activities, special events, or other operational needs, as determined by the City in its sole discretion. Nothing in this Agreement shall be interpreted to create any priority scheduling rights, continued g use rights, or expectation of renewal beyond the Term stated herein. f i I I I ' II r i I � I I I City Council 14 — 41 6/16/2026 r i EXHIBIT B INSURANCE REQUIREMENTS i 1 f k F � I � I i i 1 i i I City Council 14 — 42 6/16/2026 i Insurance Requirements User shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE User shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(COL):Insurance Services Office Form CG 00 01 covering CGL on an"occurrence"basis, including products and completed operations, property damage,bodily ; injury and personal & advertising injury with limits no Iess than$1,000,000 per occurrence and $2,000,000,aggregate. • Sexual Abuse or Molestation Liability ($A]. L): If the CGL policy referenced above is not. endorsed to include affirmative coverage for sexual abuse or molestation, User shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no"less than$1,000,000 per occurrence or claim. • Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code I (any auto),with combined single limits of$1,000,000.In the event User does not maintain eomunercial automobile liability insurance,City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000.Required policy limits can be met with primary and umbrellalexcess insurance policies. • Workers' Compensation(WC): as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident, per employee, per policy for bodily injury or disease.This requirement can be waived if User has no employees. User attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If riser maintains broader coverage and/or higher limits than the minimums shown above,City requires and shall be entitled to the broader coverage and/or the higher limits maintained by User. Any available insurance proceeds k excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions , The insurance policies are to contain,or be endorsed to contain,the following provisions: I I. CGL, SAML and AL policies: City of Santa Ana,its City Council,its officers, officials, ! employees,agents, and volunteers are to be-covereed as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the User including materials,parts,equipment,and personnel furnished in connection with such work or operations. 2. CGL,AL,and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City,its City Council,its officers,officials, employees,agents,and volunteers for losses paid under the terms of any policy which arise from work performer/by User for City. I i I City Council 14 — 43 6/16/2026 I i 3. All required insurance policies:For any claims related to this contract,User's insurance coverage shall be primary and any insurance maintained by City, its City Council,its officers, officials,employees,agents, or volunteers shall not contribute with it. 4. All required insurance policies:A severability of interest provision trust apply for all the additional insureds, ensuring that User's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,voided,reduced in coverage or in limits,non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City.Ten(10) days prior written notice shall be provided to City for policy cancellation or non renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Parks,Recreations,and Community Services Agency,20 Civic Center Plaza M- 23, Santa Ana,CA 92701.The name and the location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City.City may require User to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations,claim administration,and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current AN. Best rating of no less than A:VlI,unless otherwise acceptable to City. Verification of Coverage User shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy,listing all policy endorsements to Entity before work begins.However,failure to obtain the required documents prior to the work beginning shall not waive User's obligation to provide them. City reserves the right to require complete,certified copies of all required insurance policies,including endorsements required by these specifications,at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work- 2.Insurance must be maintained and evidence of insurance must be provided for at Ieast three(3) years after completion of work.. 3.If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive•datc.prior to the contract effective date,User must purchase"extended reporting" coverage for a minimum of three(3)years after completion of work. Subcontractors User shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and User shall ensure that City is an additional insured on insurance required from sub-contractors. City Council 14 — 44 6/16/2026 i Spe cial Risks or Circumstances City reserves the right to modify these requirements, including limits,based on the nature of the risk, prior experience,insurer,coverage,or other special circumstances, 1 i i i i City Council 14 — 45 6/16/2026 } i i FACILITY USE AGREEMENT WITH PUTTING FOR EAGLE FOR USE OF RIVER VIEW GOLF COURSE THIS FACILITY USE AGREEMENT is made and entered into on June 10b, 2026,by and between Putting for Eagle LLC, a California limited liability company("User"), and the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). City and User may be collectively referred to as the"Parties" or individually as a"Party". RECITALS A. The User has a need for a venue to conduct golf instruction and/or lessons. B. The City acknowledges the community need for programs such as those offered by User that expand competitive, and non-competitive athletic opportunities within the City of Santa Ana. I C. The Parties have entered into this Agreement for the purpose of setting forth the terms and conditions for the User to use designated areas at the River View Golf Course for the , administration of golf instruction and/or lessons. The parties agree as follows: 1. GRANT OF PERMISSION AND FACILITIES TO BE USED City hereby grants User the limited,non-exclusive right to utilize designated areas of River View Golf Course ("Facilities") to provide golf instruction and/or lessons pursuant to the Scope of Use set forth in Exhibit A,attached hereto and incorporated herein by reference. 2, COMPENSATION For the use of the Facilities described in Section 1 of this Agreement,User shall pay City fees as described in Exhibit A. 3. TERM The term of this Agreement shall begin on July 1, 2026 and terminate on June 30, 2027, unless terminated pursuant to the terms of this Agreement. 4. COMPLIANCE WITH RULES AND REGULATIONS User shall use and occupy the Facilities in a safe and careful manner and shall comply with all applicable local, state, and federal laws in its use of-and activities in the Facilities,including as to the conduct of its employees, agents, clients,customers,guests, and others using the Facilities by reason of this Agreement,User shall also comply with all rules and regulations of City in effect during its use of the Facilities.Failure to abide by such laws,rules,or regulations,or any condition f Pagel of S i City Council 14 — 46 6/16/2026 i I I of this,Agreement,may result in the immediate termination of this Agreement in the sole discretion of the City. 5. BACKGROUND CHECKS User shall ensure that all employees, subcontractors, and any volunteers are fingerprinted and background checked prior to conducting any work pursuant to this Agreement.User shall not assign any employee, agent, subcontractor, volunteer or the User personally to provide services pursuant to this Agreement, if that employee, agent, subcontractor, volunteer, or the User personally are required to register as a sex offender under California Penal Code Section 290 et seq,have a conviction for any crime ofmoral turpitude,have a conviction for a sexual based crime, have a conviction for a violent felony as defined in California Penal Code Section 667.5(c),orhas a conviction for .a serious felony as defined in California Penal Code Section 1192.7(c). ! Disqualifying,.convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a),205,206,207-209.5,211, 212, 212.5, 213, 214, 215, 218-219, 220, 23 6.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1,266,266c,266h,266i,266j,267,269,272,273a,273ab,273d,285,286,288,288a,288.2, 288.3,288.4,288.5,288.7,289, 290,311.1,311.2,311.3,311.4,311.10',311.11,314,347(a),368, 417(b), 451(a),518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, ; 12022.53, 11418(b)(1) or(b)(2); Business and Professions Code Section 729.' 6. INDEMNIFICATION User agrees to and shall indemnify, protect, defend, and hold harmless City, its officers, agents, employees, consultants, special counsel, and representatives from-and against any and all claims, damages,judgments, attorney's fees, costs and expenses arising out of, involving, or in connection with the use of the Facilities or the acts or omissions of User, its officers, agents, employees, volunteers, guests, or invitees, whether or not such acts or omissions constitute permitted uses of'the Facilities. 7. INSURANCE Insurance requirements are attached hereto and incorporated herein as Exhibit B. i 8. CONFLICT OF INTEREST CLAUSE i User covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. I 9. FORCE MAJUERE In the event that the Facilities are rendered unavailable due to destruction, partial or total, acts of nature, work stoppages or other labor disturbances, civil commotion, war, or any other I Page 2 of 5 City Council 14 - 47 6/16/2026 1 i action by governmental agencies, or for any reason beyond the control of City, City shall have the right to terminate this Agreement without penalty. 10. LICENSES AND PERMITS User represents and warrants that it, and any agents, independent contractors, subcontractors,vendors,or others acting on its behalf under or with respect to this Agreement,Will at all times during the term of this Agreement have and maintain in force any and all licenses, permits, or approvals required by law for the conduct of User's activities under this Agreement. 11. DAMAGE TO FACILITIES User shall be.liable for any damage to the Facilities caused by any act of negligence of User, its partners, agents, servants, contractors, representatives, guests, employees, invitees, or customers. City may,at its option, repair such damage, and User.agrees to reimburse City for the total cost of repair. 12, PROPERTY BELONGING TO USER City shall not be responsible for lost, stolen, or damages property belonging to User, its partners, agents, servants, contractors, representatives, guests, employees,invitees, or customers. 13. NOTICE Any notice,tender, demand, delivery,or other communication pursuant to this Agreement shall be in writing and directed to the addresses below or such addresses as either party may later specify in writing.Notice is deemed effective on the date it is given if hand-delivered or received by facsimile that day. Notice given by U.S, mail shall be deemed to have-been given three (3) business days after it is deposited in the U.S.mail,postage prepaid and addressed as follows; To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) F.O.Box 1988 Santa Ana, CA 92702-1988 With copies to. Executive Director of Parks,Recreation and Community Services City of Santa Ana 20 Civic Center Plaza(M-23) F.O.Box 1988 Santa Ana, California 92702 i Page 3 of 5 City Council 14 — 48 6/16/2026 To User: Putting for Eagle Attn: Shaun Abbot 3701 S Ocean Crst Santa Ana, CA 92704 puttin fg orea lg e00(ugnail.com 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and User regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties regarding the use of the Facilities. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of User. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate User or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT User may not assign,transfer,delegate,or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. User shall not allow any other person or entity to use the Facilities without the prior written consent of City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30)days written notice. 17. NONDISCRIMINATION User shall not discriminate because of race,color,creed,religion,sex,marital status,sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status,age,national origin,ancestry,or disability,as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. User affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Page 4 of 5 City Council 14 — 49 6/16/2026 Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of,in connection with or by reason of this Agreement. 19. AUTHORITY The person(s) executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L. Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO USER:. City Attorney �- sGcar�r �bbo�t -�� Shaun Abbott(May 28,2026 15:39*17 PDT) JonathanT.Martine By: Shaun Abbott Assistant City Attorn Title:Golf instructor RECOMMENDED FOR APPROVAL: c o vtt awk Recati on a nd , Community Services Agency i I i I Page 5 of 5 I City Council 14 — 50 6/16/2026 EXHIBIT A SCOPE OF SERVICES I R i t I 1 i i i City Council 14 — 51 6/16/2026 Scope of Services 1. DESCRIPTION OF USE Putting fbr Eagle ("User", "Putting for Eagle") is a limited liability company focused on j developing and providing advanced golf performance training. PUTTING FOR EAGLE may conduct the following activities,at designated areas within permitted City of Santa Ana Facilities: a, Small Group Golf Lessons, Camps and Programs A structured golf program offering participants the opportunity to develop and refine golf skills through structured practices. Participants will receive coaching focused on technique,physical conditioning, and sportsmanship,while fostering personal growth, discipline,and goal-setting. b. Private Golf Lessons This program will provide private,performance-focused instruction for up,intended to support golfers in achieving higher levels of technical proficiency and competitive readiness through customized coaching. 2. FACILITIES User is permitted-to operate the programming outlined in this Agreement at the following City of Santa Ana Facilities("Facilities"), r I a. River View Golf Course 1800 W. Santa Clara Ave. Santa Ana, CA 92706 User shall use the Facilities solely for the purposes outlined in this Agreement and for.no other purpose without the City's prior written consent.User shall not access or use the Facilities unless a City-authorized representative or designee is present.Assigned days,times, and designated areas are subject to modification during the period of this Agreement if required for City programs, maintenance, special events, or other operational needs, as determined by the City or assigned designee in its sole discretion, User shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances.User shall further comply with all directives issued by City of Santa Ana personnel or assigned designee, and applicable golf rules as may be promulgated from time to time by the City or assigned designee. User hereby acknowledges receipt of and agrees to comply with all current golf rules. The City reserves the right to relocate, reschedule,or suspend User's use if the scheduled Facility becomes inoperable,unsafe,or otherwise unavailable due to maintenance, emergency conditions, or operational necessity,as determined by the City or assigned designee. i City Council 14 — 52 6/16/2026 ' 3. TERMS OF USE For a period of one (1) year, commencing July 1, 2026 and terminating June 30, 2027 ("Term"), Putting for Eagle may conduct golf programming during dates, times, and locations assigned weekly by City'.s assigned designee managing day-to-day golf course operations. Beginning July 1,2026,User shall be provided with City-designated driving range stations at Rover View Golf Course during operating hours as assigned by City's assigned designee. Requests for space allocations shall be made to City's assigned designee prior to use.User shall be responsible for managing participant attendance and submit attendance reports to City's assigned designee monthly. The City and its' assigned designee reserve the right to require adjustinents to the schedule, staffing, or facility use based on the anticipated attendance. User shall provide City's assigned designee with written notice 30 days in advance of all group lessons and golf camps. All participants,shall execute the City of Santa,Ana class waiver prior to facility entry.Participants under the age of eighteen (18) must have the waiver executed by a parent or legal guardian. Executed waivers shall be collected by User, submitted to City's assigned designee, and remain valid and on file for the duration of the Term. User shall be responsible for managing participant and spectator conduct. Spectators, including parents and guardians, shall remain in designated viewing areas and shall not be permitted unless authorized by City's assigned designee. if User shall not sell, distribute, or otherwise provide for compensation any food, beverages, i concessions, merchandise, or promotional items at the Facilities without prior written approval from the City's assigned designee. i This prohibition shall include,but not be limited to, sales conducted by User's employees, agents, representatives,volunteers,participants,parents, or affiliated organizations.User shall not permit any third party to conduct sales, fundraising, or commercial activity at the Facilities in connection with User's programming without prior written approval from the City's assigned designee. 4. PERSONNEL User shall provide qualified,certified.golf coaches for all golf activities conducted at City of Santa Ana facilities. User shall be solely responsible for the supervision, conduct, and control of its employees, agents,representatives,volunteers,and participants at all times, User shall not permit any third party, independent contractor,.parent,or participant to provide golf instruction or conduct golf programming at the Facilities without prior written approval from the City. User shall not sublicense,assign,or otherwise permit third parties to utilize the Facilities for aquatic programming under this Agreement without prior written approval by the City. User shall ensure that all employees, agents,and representatives who work with or are in proximity to minors have successfully completed background screening and any other required certifications in compliance with applicable federal, state,and local requirements.User represents and warrants City Council 14 — 53 6/16/2026 that such personnel are legally eligible and suitable to work with minors, User shall ensure that no User personnel engage in one-on-one supervision of a minor in locker rooms, restrooms, or other private areas at the Facilities. User shall maintain appropriate supervision of participants at all tinges in all areas of the Facility,including locker rooms,spectator areas, and pool deck spaces. , User shall be responsible for any injuries, losses, or damages arising out of or related to golf programming activities except to the extent caused by sole negligence or willful misconduct of the City. City's assigned designee shall conduct facility opening and closing procedures, and maintain I required maintenance levels and ensure compliance with applicable health and safety regulations. I The City reserves the right to immediately suspend golf activities due to weather conditions, air quality concerns,mechanical failure, contamination events, or any other condition deemed unsafe for continued use, as determined by the City in its sole discretion. ' i 5. EQUIPMENT User shall be solely responsible for providing and maintaining all golf lesson related equipment, 4 including. Storage of User equipment at the Facilities may be requested in writing and shall be subject to prior written approval by the City's assigned designee. Approval, if granted, may be revoked at the City's discretion. Any equipment stored at City Facilities must be well-maintained and kept orderly. User may display program-related signage at the Facilities only with the City's assigned designee I prior written approval. All proposed banners shall be either jointly produced in coordination with the City in accordance with the City's style guide standards or submitted by User for review and approval prior to installation. User shall be solely responsible for all costs associated with the design,production; and installation of approved banners or signage. Approved banners shall be limited to designated display areas as determined by the City's assigned designee and shall comply with all size, content, placement, and installation requirements established by the City's assigned designee.All banners and signage shall be installed and removed in a manner that does not damage City property.User shall be responsible for any damage resulting from the installation,display,or removal of such materials.The City's assigned designee reserves the right to require the removal of any banner or signage at any time, in its sole discretion. User shall promptly notify the City's assigned designee, of any building or facility issues, ` including damage,vandalism, or theft. 6. PAYMENT � The User shall pay a base fee of Five Hundred Dollars ($500.00) per month for the use of the Facility, for a total annual base fee of Six Thousand Dollars($6,000) during the Term. City Council 14 — 54 6/16/2026 The City shall issue invoices for all assessed fees on a monthlybasis(or other agreed billing cycle). Late payments may be subject to penalties or interest as permitted by law. 7. NO EXCLUSIVE RIGHTS I i Nothing in this Agreement shall be construed to grant User any exclusive rights to use the Facilities or any portion thereof. The City's assigned designee reserves the right to schedule, operate, and permit the use of the Facilities by other individuals, organizations, or programs at any time, including during the Term of this Agreement. User acknowledges that its use of the Facilities is non-exclusive and subordinate to City programs, maintenance activities, special. events, or other operational needs, as determined by the City in its sole discretion. I Nothing in this Agreement shall be interpreted to create any priority scheduling rights, continued use rights, or expectation of renewal beyond the Term stated herein. i t i City Council 14 — 55 6/16/2026 1 Ali EXHIBIT B INSURANCE REQUIREMENTS i I i i I ' `lEfF F F I � I I i City Council 14 — 56 6/16/2026 Insurance Requirements User shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIlI+IUIVI SCOPE AND LIMIT OF INSURANCE User shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability(COL);insurance Services Office Form CG 00 01 covering CGL on an"occurrence"basis, including products and completed operations; property damage,bodily ; injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and F $2,000,000,aggregate. • Sexual Abuse or Molestation Liability (S,A,ML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, User shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim, • Automobile Liability(AL):Insurance Services Office Form CA 00 01 covering Code 1 (any auto),with combined single limits of$1,000,000,In the event User does not maintain commercial automobile liability insurance,City will accept evidence of personal automobile insurance, provided that such policy is endorsed for business use and provides coverage with a minimum limit of$1,000,000..Required.policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California,with statutory limits, and Employer's Liability Insurance with limit of no less than$1,000,000 per accident, per employee, per policy for bodily injury or disease.This requirement can be waived if User has no employees. User attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If User maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by User. Any available insurance proceeds in excess of the specified minimum limits of insurance and ' coverage shall be available to City. Other Insurance Provisions , The insurance policies are to contain,or be endorsed to contain,the following provisions; I 1. CGL,SAML and AL policies: City of Santa Ana, its City Council,its officers, officials, I employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the User including materials,parts, equipment,and personnel furnished in connection with such work or operations. 2. CGL,AL, and WC policies: Insurance company(ies)agrees to waive all rights of subrogation against City,its City Council,its officers, officials, employees,agents, and volunteers for losses paid under the terms of any policy which arise from work performed by User for City. f City Council 14 — 57 6/16/2026 f F 3. All required insurance policies.For any claims related to this contract,User's insurance coverage shall be primary and any insurance maintained by City,its City Council,its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies:A severability of interest provision must apply for all the additional insureds, ensuring that User's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended,voided, reduced in coverage or in limits,non-renewed by the carrier,or materially changed except after thirty(30)days prior written notice has been given to City.Ten(10) Clays prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Parks,Recreations, and Community Services Agency;20 Civic Center PIaza M- 23,Santa Ana,CA 92701.The name and the location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City.City may require User to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations,clahn administration,and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M.Best rating of no less than A IL unless otherwise acceptable to City. Verification of Coverage User shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy,listing all policy endorsements to Entity before work begins.However,failure to obtain the required documents prior to the work beginning shall not waive User's obligation to provide them.City reserves the right to require complete,certifted copies of all required insurance policies, including endorsements required by these specifications,at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2.Insurance must be maintained and evidence of insurance must be provided for at Ieast three(3) years after completion of work, 3.If coverage is canceled or non-renewed,and not replaced with another claims-made policy form with a retroactive date.prior to the contract effective date,User must purchase"extended reporting" coverage for a minimum of three(3)years after completion of work. Subcontractors User shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein; and User shall ensure that City is an additional insured on insurance required from sub-contractors. City Council 14 — 58 6/16/2026 Special Risks or Circumstances City reserves the right to modify these requirements,including limits,based on the nature of the risk, prior experience,insurer, coverage, or other special circumstances, i i i f City Council 14 — 59 6/16/2026 f { FACILITY USE AGREEMENT WITH JAMIE ESTRA.DA FOR USE OF RIVER VIEW GOLF COURSE THIS FACILITY USE AGREEMENT is made and entered into on June 10h, 2026, by and between Jamie Estrada (user), and the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California("City"). City and User may be collectively referred to as the"Parties"or individually as a"Party". RECITALS i A. The User has a need for a venue to conduct golf instruction and/or lessons. I B. The City acknowledges the community need for programs such as those offered by User ! that expand competitive, and non-competitive athletic opportunities within the City of Santa Ana. C. The Parties have entered into this Agreement for the purpose of setting forth the terms and conditions for the User to use designated areas at the River 'View Golf Course for the administration of golf instruction and/or lessons. The parties agree as follows: 1. GRANT OF PERMISSION AND FACILITIES TO BE USED City hereby grants User the limited,non-exclusive right to utilize designated areas of River View Golf Course ("Facilities") to provide golf instruction and/or lessons pursuant to the Scope of Use set forth in Exhibit A,attached hereto and incorporated herein by reference. 2. COMPENSATION For the use of the Facilities described in Section 1 of this Agreement,User shall pay City fees as described in Exhibit A. 3. TERM The term of this Agreement shall begin on July 1,2026 and terminate on June 30, 2027, unless terminated pursuant to the terms of this Agreement. 4. COMPLIANCE WITH RULES AND REGULATIONS � User shall use and occupy the Facilities in a safe and careful manner and shall comply with i all applicable local,state, and federal laws in its use of and activities in the Facilities, including as to the conduct of its employees, agents, clients, customers, guests, and others using the Facilities by reason of this Agreement.User shall also comply with all rules and regulations of City in effect during its use of the Facilities.Failure to abide by such laws,rules,or regulations,or any condition i Page 1 of 5 City Council 14 — 60 6/16/2026 i of this Agreement,may result in the immediate termination of this Agreement in the sole discretion of the City. 5. BACKGROUND CHECKS i User skull ensure that all employees, subcontractors, and any volunteers are fingerprinted and background checked prior to conducting any work pursuant to this Agreement, User shall not assign any employee, agent, subcontractor, volunteer or the User personally to provide services pursuant to this Agreement, if that employee, agent, subcontractor, volunteer, or the User personally are required to register as a sex offender under California Penal Code Section 290 et seq,have a conviction for any crime of moral turpitude,have a conviction f6r a sexual based crime, have a conviction for a violent felony as defined in California Penal Code Section 667.5(c), or has a conviction for a serious felony as defined in California Penal Code Section 1192,7(e). Disqualifying convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with Section 186.22, 187, 190-190.4 and 192(a),205,206,207-209.5,211, 212, 212.5, 213, 214, 215, 218-219, 220, 236,1(b) or 236.1(c), 243.4,,261, 261.5, 273.5, 262, 264.1, 266,266c, 266h, 266i,266j,267,269,272, 273a,273ab,273d,285, 286,288,288a; 298.2, j 288.3, 288.4,288,5,288.7,289,290,311.1, 311.2,311.3,311.4,311.10,311.11,314,347(a),368, 417(b), 451(a),518 with 186.22, 647.6, 653f(c), 664 and 187, 667.5(c), 18745, 18750, or 18755, 12022.53, 11418(b)(1) or(b)(2); Business and Professions Code Section 729.` 6. INDEMNIFICATION User agrees to and shall indemnify, protect, defend, and hold harmless City, its officers, agents, employees, consultants, special counsel, and representatives from and against any and all claims, damages,judgments, attorney's fees, costs and expenses arising,out of, involving, or in connection with the use of the Facilities or the acts or omissions of User, its officers, agents, employees, volunteers, guests, or invitees, whether or not such acts or omissions constitute permitted uses of the Facilities. 7. INSURANCE Insurance requirements are attached hereto and incorporated herein as Exhibit B. 8. CONFLICT OF INTEREST CLAUSE User covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. I 9, FORCE MAKE,RE In the event that the Facilities are rendered unavailable due to destruction, partial or total, i acts of nature, work stoppages or other labor disturbances, civil commotion, war, or any other Page 2 of 5 j I City Council 14 - 61 6/16/2026 action by governmental agencies, or for any reason beyond the control of City,City shall have the right to terminate this Agreement without penalty. 10. LICENSES .AND PERMTS User represents and warrants that it, and any agents, independent contractors, subcontractors,vendors,or others acting on its behalf under or with respect to this Agreement,will at all times during the term of this Agreement have and maintain in force any and all licenses, permits, or approvals required by law for the conduct of User's activities under this Agreement. 11. DAMAGE TO FACILITIES User shall be liable for any damage to the Facilities caused by any act of negligence of User, its partners, agents, servants, contractors, representatives, guests, employees, invitees, or customers. City may, at its option, repair such damage, and User agrees to reimburse City for the total cost of repair. 12. PROPERTY BELONGING TO USER City shall not be responsible for lost, stolen, or damages property belonging to User, its partners, agents, servants, contractors,representatives, guests, employees, invitees, or customers. 13. NOTICE Any notice,tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and directed to the addresses below or such addresses as either party may later specify in writing.Notice is deemed effective on the date it is given if hand-delivered or received by facsimile that day. Notice given by U.S. mail shall be deemed to have been given three (3) business days after it is deposited in the U,S.mail,postage prepaid and addressed as follows: To City: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With copies to: Executive Director of Parks,Recreation and Community Services City of Santa Ana 20 Civic Center Plaza(MV 23) P.O. Box 1988 Santa Ana, California 92702 To User: Jamie Estrada 909 W Riviera Dr Santa Ana, CA 92706 i Page 3 of 5 City Council 14 — 62 6/16/2026 istrada5 Ahotmail.com 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and User regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties regarding the use of the Facilities. In the event of a conflict between the terms of this Agreement and any attachments hereto,the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of User. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof,shall not bind or obligate User or the City. Each party to this Agreement acknowledges that no representations, inducements,promises or agreements,orally or otherwise,have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT User may not assign, transfer,delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. User shall not allow any other person or entity to use the Facilities without the prior written consent of City. 16. TERMINATION This Agreement may be terminated by the City upon thirty(30) days written notice. 17. NONDISCRIMINATION User shall not discriminate because of race,color,creed,religion,sex,marital status,sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status,age,national origin,ancestry,or disability,as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. User affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 4 of 5 City Council 14 — 63 6/16/2026 19. AUTHORITY The person(s) executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement,the Parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Jennifer L.Hall Alvaro Nunez , City Clerk City Manager APPROVED AS TO FORM: SONIA R. CARVALHO USER: City Attorney Jonathan T. Martin y: rl C SZq-4j.4 i Assistant City Attorney Title:,, RECOMMENDED FOR APPROVAL: I'll ; Hawk Scott Executive Director of Parks, Recreation and Community Services Agency Page 5 of 5 I City Council 14 — 64 6/16/2026 EXHIBIT A SCOPE OF SERVICES II 1 E i City Council 14 — 65 6/16/2026 Scope of Services 1. DESCRIPTION OF USE Jamie Estrada ("User", "Jamie Estrada") is an individual focused on developing and providing advanced golf performance training. Jamie Estrada may conduct the following activities at designated areas within Permitted City of Santa Ana Facilities: a. Small Group Golf Lessons, Camps and Programs A structured golf program offering participants the opportunity to develop and refine golf skills through structured practices. Participants will receive coaching focused on technique,physical conditioning,and sportsmanship,while fostering personal growth,discipline,and goal setting, b. Private Golf Lessons This program will provide private,performance-focused instruction for up,intended to support golfers in achieving higher levels of technical proficiency and competitive readiness through customized coaching. 2. FACILITIES i User is permitted to operate the programming outlined in this Agreement at the following City of Santa Ana Facilities ("Facilities"): , a a. River View Golf Course ! 1800 W. Santa Clara Ave. Santa Ana, CA 92706 User shall use the Facilities solely for the purposes outlined in this Agreement and for no other purpose without the City's prior written consent. User shall not access or use the Facilities unless a City-authorized representative or designee is present. Assigned days,times,and designated areas are subject to modification during the period of this Agreement if required for City programs, maintenance, special events, or other operational needs, as determined by the City or assigned designee in its sole discretion. User shall comply with all applicable federal, state, and local laws, regulations, codes, and ordinances. User shall further comply with all directives issued by City of Santa Ana personnel or assigned designee, and applicable golf rules as may be promulgated from time to time by the City or assigned designee. User hereby acknowledges receipt of and agrees to comply with all current golf rules. The City reserves the right to relocate,reschedule, or suspend User's use if the scheduled Facility becomes inoperable,unsafe, or otherwise unavailable due to maintenance, emergency conditions, or operational necessity, as determined by the City or assigned designee. i City Council 14 — 66 6/16/2026 4 3. TERMS OF USE For a period of one (1) year, commencing July 1, 2026 and terminating June 30, 2027 ("Tenn"), Jamie Estrada may conduct golf programming during dates, times, and locations assigned weekly by City's assigned designee managing day-to-day golf course operations. Beginning July 1,2026,User shall be provided with City-designated driving range stations at River View Golf Course during operating hours as assigned by City's assigned designee. Requests for space allocations shall be made to City's assigned designee prior to use. User shall be responsible for managing participant attendance and submit attendance reports to City's assigned designee monthly. The City and its' assigned designee reserve the right to require adjustments to the schedule, staffing, or facility use based on the anticipated attendance. User shall provide City's assigned designee with written notice 30 days in advance of all group lessons and golf camps. All participants,shall execute the City of Santa Ana class waiver prior to facility entry.Participants under the age of eighteen (18) must have the waiver executed by a parent or legal guardian. Executed waivers shall be collected by User, submitted to City's assigned designee, and remain j valid and on file for the duration of the Term. , User shall be responsible for managing participant and spectator conduct. Spectators, including parents and guardians, shall remain in designated viewing areas and shall not be permitted unless authorized by City's assigned designee. ' I User shall not sell, distribute, or otherwise provide for compensation any food, beverages, j concessions, merchandise, or promotional items at the Facilities without prior written approval from the City's assigned designee. I This prohibition shall include,but not be limited to,sales conducted by User's employees, agents, representatives,volunteers,participants,parents, or affiliated organizations.User shall not permit any third party to conduct sales, fundraising, or commercial activity at the Facilities in connection with User's programming without prior written approval from the City's assigned designee. 4, PERSONNEL User shall provide qualified, certified golf coaches for all golf activities conducted at City of Santa Ana facilities. User shall be solely responsible for the supervision, conduct, and control of its employees, agents,representatives,volunteers,and participants at'all times. User shall not permit any third party,independent contractor,parent, or participant to provide golf instruction or conduct golf programming at the Facilities without prior written approval from the City.User shall not sublicense, assign,or otherwise permit third parties to utilize the Facilities for aquatic programming under this Agreement without prior written approval by the City. User shall ensure that all employees,agents,and representatives who work with or are in proximity 4 to minors have successfully completed background screening and any other required certifications ; in compliance with applicable federal, state, and local requirements. User represents and warrants � I 4 I City Council 14 — 67 6/16/2026 that such personnel are legally eligible and suitable to work with minors. User shall ensure that no User personnel engage in one-on-one supervision of a minor in locker rooms, restrooms, or other private areas at the Facilities. User shall maintain appropriate supervision of participants at all times in all areas of the Facility,including locker rooms,spectator areas, and pool deck spaces. User shall be responsible for any injuries, losses, or damages arising out of or related to golf programming activities except to the extent caused by sole negligence or willful misconduct of the City. City's assigned designee shall conduct facility opening and closing procedures, and maintain required maintenance levels and ensure compliance with applicable health and safety regulations. The City reserves the right to immediately suspend golf activities due to weather conditions, air quality concerns,mechanical failure,contamination events, or any other condition deemed unsafe for continued use, as determined by the City in its sole discretion. 5. EQUIPMENT User shall be solely responsible for providing and maintaining all golf lesson related equipment, including. Storage of User equipment at the Facilities:may be requested in writing and shall be subject to prior written approval by the City's assigned designee. Approval, if granted, may be revoked at the City's discretion.Any equipment stored at City Facilities must be well-maintained and kept orderly. User may display program-related signage at the Facilities only with the City's assigned designee prior written approval. All proposed banners shall be either jointly produced in coordination with the City in accordance with the City's style guide standards or submitted by User for review and approval prior to installation. User shall be solely responsible for all costs associated with the design,production,and installation of approved banners or signage. Approved banners shall be limited to designated display areas as determined by the City's assigned designee and shall comply with all size, content, placement, and installation requirements established by the City's assigned designee.All banners and signage shall be installed and removed in a manner that does not damage City property.User shall be responsible for any damage resulting from the installation,display,or removal of such materials.The City's assigned designee reserves ' the right to require the removal of any banner or signage at any time,in its sole discretion. User shall promptly notify the City's assigned designee, of any building or facility issues, including damage, vandalism, or theft. ; 6. PAYMENT The User shall pay a base fee of Five Hundred Dollars ($500.00) per month for the use of the Facility, for a total annual base fee of Six Thousand Dollars ($6,000) during the Term. City Council 14 — 68 6/16/2026 The City shall issue invoices for all assessed fees on a monthly basis(or other agreed billing;cycle). Late payments may be subject to penalties or interest as permitted by law. 7. NO EXCLUSIVE RIGHTS Nothing in this Agreement shall be construed to grant User any exclusive rights to use the Facilities or any portion thereof The City's assigned designee reserves the right to schedule, operate, and permit the use -of the Facilities by other individuals, .organizations, or programs at any time, including during the Tenn of this Agreement, User acknowledges that its use of the Facilities is non-exclusive and subordinate to City programs, maintenance activities, special events, or other operational needs, as determined by the City in its sole discretion. I Nothing in this Agreement shall be interpreted to create any priority scheduling rights, continued use rights,or expectation of renewal beyond the Term stated herein. j I i I ] I i i i I f F t{i f ' I 3 I' City Council 14 — 69 6/16/2026 J 1 EXHIBIT B INSURANCE REQUIREMENTS I 3 i s ! I ! i I I j i I k I i I i I I I I i i i I i I i i i City Council 14 — 70 6/16/2026 I i I i Insurance Requirements User shall procure and maintain for the duration of the agreement,the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE User shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering COL on an."occurrence"basis,including products and completed operations,property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and$2,000,000 aggregate. • Sexual Abuse or Molestation Liabil4 (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage,for sexual abuse or molestation,User shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence or-claim. • Automobile Liability(AL): Insurance Services Office Form CA 00 01 covering Code 1 (any auto), with combined single limits of$1,000,000. In the event User does not maintain commercial automobile liability insurance,City will accept evidence of personal automobile insurance,provided that such policy is endorsed for business use and.provides coverage with a minimum limitof$I,000,000.Required policy limits can be met with primary and umbrella/excess insurance policies. • Workers' Compensation (WC): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee,per policy for bodily injury or disease. This requirement-can be waived if User has no employees.User attests that its workers' compensation coverage extends to all persons who will be working with the City under the agreed scope of services. If User maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by User. Any available insurance proceeds in excess of the specified minimuni limits of insurance and coverage shall be available to City, Other Lnsurance Provisions The insurance policies are to contain, or be endorsed to contain,the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council,its officers, officials, employees, agents,and`volunteers are to be covered as additional insureds with respect to # liability arising out of work or operations performed by or on behalf of the,User including E materials,parts, equipment, and personnel fimiished in connection with such work or operations. 2. CGL,AL, and WC policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials,employees, agents,and ' City Council 14 — 71 6/16/2026 volunteers for losses paid under the terms of any policy which arise from work performed by User for City. 3. All required insurance policies: For any claims related to this contract, User's insurance coverage shall be primary and any insurance maintained by City,its City Council, its , officers,officials, employees, agents,or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the ; additional insureds, ensuring that User's insurance shall apply separately to each insured i against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shaII provide that coverage shall not be canceled, suspended,voided,reduced in coverage or inlimits,non-renewed by the carrier, or materially changed except after thirty(30)days prior written notice has been given to City.Ten(10)days prior written notice shall be provided to City for policy cancellation or non-renewal due to non-payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Parks,Recreations,and Community Services Agency,20 Civic Center Plaza M-23, Santa Ana, CA 92701.The name and the location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions 5e[f-insured retentions must be declared to and approved by the City. City may require User to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations,claim administration, and defense expenses within the retention, Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M.Best rating of no less than A:VII,unless otherwise acceptable to City. Verification of Coverage User shall furnish City with original Certificates of Insurance including all required amendatory endorsements(or copies•of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins,However,failure to obtain the required documents prior to the work beginning shall not waive User's obligation to provide them., City reserves:the right to require complete,certified copies of all required insurance policies,including endorsements required by these specifications, at any time. I� Clairurs Made-Policies E If any of the required policies provide coverage on a claims-made basis: E 1.The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2.Insurance must be maintained and evidence of insurance must be provided for at-least three(3) years after completion of work, 3.If coverage is canceled or non.-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date,User must purchase"extended reporting"coverage for a minimum of three(3)years after completion of work. I i City Council 14 — 72 6/16/2026 Subcontractors User shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and User shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements,including limits,based on the nature of the risk,prior experience, insurer,coverage,or other special circumstances. r a i City Council 14 — 73 6/16/2026 Community Development Agency www.santa-ana.org/cd Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Award Youth Agreements Funded with Federal Workforce Innovation and Opportunity Act Funds AGENDA TITLE Award $600,000 of Workforce Innovation and Opportunity Act Formula Youth Funds for Program Year 2026-2027 (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements to award $600,000 in Workforce Innovation and Opportunity Act (WIOA) youth program funds for a one-year period beginning July 1, 2026, through June 30, 2027, contingent on the availability of WIOA funds for the 2026-2027 program year, with the following organizations (Core Agreement No. A-2026-XXX): 1. Orange County Children's Therapeutic Arts Center, in the amount of$200,000, to provide paid work experience, career counseling, job readiness and life skills training, mentoring, academic support, and industry-recognized certifications. 2. Working Wardrobes for a New Start, in the amount of$200,000, to provide career coaching, workforce readiness workshops, paid work experience, training in high-demand industries, and supportive services. 3. Taller San Jose Hope Builders, in the amount of $200,000, to provide career pathway training, industry-recognized certifications in healthcare, construction, and child development, employment readiness, job placement, and support services. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Under the Workforce Innovation and Opportunity Act (WIOA), the Santa Ana Workforce Development Board (WDB) is tasked with contracting qualified Youth Service Providers to offer WIOA-funded services to eligible at-risk youth in Santa Ana. With WDB approval, staff released two Requests for Proposals (RFPs) on November 4, 2022, and March 4, 2025. The first RFP resulted in one organization, the Orange County Therapeutic Arts Center, being deemed eligible to provide youth services through June 30, 2027, contingent on available funding and satisfactory performance. The second City Council 15 — 1 6/16/2026 Award WIOA Youth Agreements June 16, 2026 Page 2 RFP in March 2025 created an additional pool of eligible organizations for a two-year procurement cycle from July 1, 2025, to June 30, 2027. While organizations are selected through multi-year procurement cycles, the City enters into WIOA-funded youth services agreements on a one-year basis due to annual federal funding allocations and budget appropriations. As a result, the current agreements for Program Year 2025-2026 will end on June 30, 2026, and staff recommends approval of new one-year agreements for Program Year 2026-2027. This approach allows the City to evaluate provider performance each year, ensure compliance with changing WIOA funding levels and program requirements, and maintain flexibility in managing youth services. On April 21, 2025, a review committee composed of three Workforce Development Board Youth Council members evaluated and scored the proposals based on the criteria outlined in the RFP. As a result of this process, all three organizations were deemed eligible for inclusion in the two-year procurement cycle ending June 30, 2027. The committee established the following rankings: Rank Organization 1 ] Working Wardrobes for a New Start 2 ]F StandUp for Kids 3 ]F Taller San Jose Hope Builders Staff recommends funding Working Wardrobes and Taller San Jose Hope Builders. StandUp for Kids, although currently funded for PY 2025-26, has requested not to be funded for PY 2026-27. On April 9, 2026, the Workforce Development Board Youth Council Committee approved the Youth Council recommendations to award $200,000 each to Orange County Children's Therapeutic Arts Center, Working Wardrobes for a New Start, and Taller San Jose Hope Builders to serve 20 youth each. Orange County Children's Therapeutic Art Center (OCCTAC), with more than 25 years of experience, has served over 70,000 youth in Santa Ana through culturally competent, trauma-informed programming. Each year, the organization supports approximately 7,000 youth, with targeted services for foster youth, youth with disabilities, high school dropouts, homeless youth, and youth on probation. OCCTAC has been a WIOA Youth provider since 2005. For Program Year 2026-2027, OCCTAC will continue providing a comprehensive WIOA youth employment program that covers 13 of the 14 WIOA-required elements. Services include: • Paid work experience in high-demand fields like education, technology, and the arts; City Council 15 — 2 6/16/2026 Award WIOA Youth Agreements June 16, 2026 Page 3 • Career counseling, job readiness, and life skills training; • Literacy and numeracy tutoring for basic skills-deficient youth; • Supportive services such as mental health counseling, transportation, and academic advising; • Mentoring, leadership development, and preparation for post-secondary education. Participants will also gain access to industry-recognized certificates that boost their employability. Certification options include the Child Care Worker Certificate, Health Assistant/Aide Certificate, Customer Service and Administrative Office Support, and Digital Media and Technology Skills, such as audio engineering, film production, and graphic design. All participants will receive personalized case management and comprehensive support services to tackle personal and educational barriers. Working Wardrobes for a New Start, founded in 1990, offers over 30 years of experience in providing workforce development services to youth and adults facing significant life challenges, including justice involvement, homelessness, foster care, and economic hardship. The organization has a proven record of serving vulnerable youth groups and delivering federally funded employment programs. For this contract, Working Wardrobes will implement its "Rebuilding Careers Program for Young Adults," which offers a comprehensive service model that includes: • A dedicated Career Navigator providing personalized case management and career coaching. • A structured, paid five-part workforce readiness workshop series. • Up to 90 hours of paid work experience with community employers or internal social enterprise locations. • Access to WIOA-approved training programs in fields like construction, logistics, culinary arts, and information technology. • Personalized mentoring and career exploration, including job shadowing and mock interviews. • Supportive services like transportation assistance, background check fees, and professional attire. • Twelve months of follow-up and career coaching after program completion to promote job retention and long-term success. Taller San Jose Hope Builders, founded in 1995, has over 30 years of experience serving disadvantaged and out-of-school young adults aged 18-24 throughout Orange County, with a strong presence in Santa Ana. They will enroll 20 out-of-school youth in this age range. Their expertise centers on intensive career pathway training combined with structured mentorship and employment placement in high-demand industries such as healthcare, construction, and child development. City Council 15 — 3 6/16/2026 Award WIOA Youth Agreements June 16, 2026 Page 4 • Participants progress through a four-stage model: Job Skills Training, Mentoring/Life Skills, Career and Education Pathways, and Employment Services. City Council 15 — 4 6/16/2026 Award WIOA Youth Agreements June 16, 2026 Page 4 • Youth receive industry-specific training in Clinical Medical Assisting, Child Development, or Construction, leading to recognized certifications such as OSHA, CPR, and vocational certificates through community college partnerships. • Participants access comprehensive support services, including case management, mental health referrals, transportation assistance, childcare stipends, financial literacy training, and barrier removal supports. • Each participant is assigned an Employment Readiness Specialist who provides personalized service plans, weekly coaching, life skills instruction, and employment readiness training (resume building, interviewing, workplace professionalism). • Through its social enterprise, Hope Builders Career Connections (HBCC), the organization offers direct job placement, retention support, and career advancement services, with ongoing follow-up for up to 12 months. By awarding contracts to Orange County Children's Therapeutic Arts Center, Working Wardrobes for a New Start, and Taller San Jose Hope Builders, the City of Santa Ana guarantees that its most vulnerable youth are supported by three well-established, highly experienced providers with a proven track record, extensive community partnerships, and a strong dedication to helping youth gain independence, career skills, and long-term self-sufficiency. FISCAL IMPACT An amount of$284,120 has been incorporated into the FY 2026-27 budget process for City Council review and consideration under the WIOA Youth, Payment to Subagent account (no. 12318763-69135). The remaining balance of$315,880 will be presented to the City Council as part of the FY 2026-27 carryforward request, resulting in a total award of$600,000. EXHIBIT(S) 1. Orange County Therapeutic Art Center Agreement 2. Working Wardrobes for a New Start Agreement 3. Taller San Jose Hope Builders Agreement Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 15 — 5 6/16/2026 EXHIBIT 1 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I" day of July, 2026, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY and Orange County Children's Therapeutic Arts Center a non-profit corporation identified by their assigned Unique Entity Identifier(UEI)Number EPT2G7FRC5R6 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number(FAIN)AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation("said program"). D. On April 1, 2025, the City issued a Request for Proposal No. 25-019A ("RFP") by which it sought youth serving organizations to become members of the Youth Service Provider Network, referred to as Youth Service Providers (YSPN) to deliver a youth program for the City. SUBRECIPIENT submitted a responsive proposal that was selected by the City. A copy of SUBRECIPIENT's proposal is incorporated herein by reference as if set forth in full. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200332 b (1)(ix), and in the Performance Indicators contained in "Exhihit R",miner 2 CFR City Council 15 — 6 6/16/2026 Page 1 of 18 EXHIBIT 1 §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1 SUBRE IUENT as ccs to maintain sucL iP.Cf,rds aad submit Such City Council 15 — 7 6/16/2026 Page 2 of 18 EXHIBIT 1 reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3)years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or(b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including a is City Council 15 — 8 6/16/2026 Page 3 of 18 EXHIBIT 1 incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty(30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. City Council 15 — 9 6/16/2026 Page 4 of 18 EXHIBIT 1 Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department(EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle AOffice of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On May 28, 2025, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of$817,644.00 for fiscal year 2025-2026, with a two-year performance period which dictates that 100% of the funding allocation must be obligated before the cQnta,-: ,iado„' C]Qwr: ON Uwe, 30, 1027_ C-1134 ram_'ees to pay to SJU13" 1'LEN1 *,heal ;f-and to-the e City Council 15 — 10 6/16/2026 Page 5 of 18 EXHIBIT 1 extent federal funds are received under the provisions of the Act a sum not to exceed$200,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2026-2027. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(f) Indirect(F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2026, and all duties arising under this Agreement shall have been performed by June 30, 2027. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: I. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash t r City Council 15 — 11 6/16/2026 Page 6 of 18 EXHIBIT 1 use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire,dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2nd quarter after exit; (b) P rh City Council 15 — 12 6/16/2026 Page 7 of 18 EXHIBIT 1 quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2nd quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take r e City Council 15 — 13 6/16/2026 Page 8of18 EXHIBIT 1 scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all cQppy i&,-d material City Council 15 — 14 6/16/2026 Page 9 of 18 EXHIBIT 1 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2)years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. City Council 15 — 15 6/16/2026 Page 10 of 18 EXHIBIT 1 d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE City Council 15 — 16 6/16/2026 Page 11 of 18 EXHIBIT 1 SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than$1,000,000 per occurrence or claim. 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code I (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than$1,000,000. 4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees. If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: I. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City. 3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days City Council 15 — 17 6/16/2026 Page 12 of 18 EXHIBIT 1 prior written shall be provided to City for policy cancellation or non-renewal due to non- payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: Risk Management Division, 20 Civic Center Plaza, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. IX. CORPORATE STATUS All rpLpnrntP QLTRRFC PTFNTc dial] be in agood ctnnding withaiit=ii-,pengion b1z the City Council 15 — 18 6/16/2026 Page 13 of 18 EXHIBIT 1 California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654 2. All applicable State statutes,regulations,policies,procedures and directives; 3. All applicable CITY policies,procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. City Council 15 — 19 6/16/2026 Page 14 of 18 EXHIBIT 1 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and(2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the disPnte inuelues a chauge ceder City Council 15 — 20 6/16/2026 Page 15 of 18 EXHIBIT 1 XVII. BREACH- SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Orange County Therapeutic Art Center 2215 N. Broadway, Santa Ana, CA 92706 Phone: (714) 547-5468 Fax: (714) 564-6990 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. City Council 15 — 21 6/16/2026 Page 16 of 18 EXHIBIT 1 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page) City Council 15 — 22 6/16/2026 Page 17 of 18 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" By: Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: Sonia R. Carvalho "SUBRECIPTENT" City Attorney By: By: Andrea N. Garcia Name: Dr. Ana Jimenez-Hami Senior Assistant City Attorney Title: Executive Officer Tax fD #: 33-0930891 RECOMMENDED FOR APPROVAL: Michael L. Garcia Executive Director Community Development Agency City Council 15 — 23 6/16/2026 Page 18 of 18 EXHIBIT 1 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Children's Therapeutic Arts Center 2026-2027 City Council 1 — 24 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program 1. Experience/Qualifications (1 page max): A. Agency description -The Orange County Children's Therapeutic Arts Center (OCCTAC) has been in operation for 25 years in the City of Santa Ana. Our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, Social Services, and others. OCCTAC has served over 70,000 youth since the year 2000, rising from 100 students in its first year to more than 7000 youth each year! OCCTAC prioritizes on serving at- risk youth, foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community-based environment, which teaches respect, disability awareness, and full inclusion. B. List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo. C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday - Friday), from 8:00am until 8:00 pm, and (Saturdays) 8:00am—4pm, but closed on Sundays. D. Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located very close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue - The average annual operating budget for the OCCTAC is approximately $2,600,000. OCCTAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, the Regional Center of Orange County, and other grants, fee for service, private donations, public donations, and fundraising. 2. Brief description of staff — Our organization is staffed by highly qualified bilingual staff, including: credentialed teachers, artists, therapists, case managers, counselors, and others. The WIOA Program proposal includes a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor. 3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving the Santa Ana youth for 22 years; and we have operated W/OA programs since the year2005. Every year our Youth Employment program grows and demonstrates positive outcomes with the participants. We are very proud of our accomplishments throughout the years. 4. What kind of impact has your organization made on the youth community - OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. The only challenges we have had was during COVID19 years. Nevertheless, OCCTAC's program has demonstrated excellent outcomes for youth, which demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 City Council 15 — 25 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 2. Proposed Program: (1 page max) A. Provide an overview of the program's main objectives. The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life-changing opportunities for all youth. OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services,job training, paid work experience, adult mentoring, literacy& math tutoring, career& educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post-secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing Education. The program will take place primarily at our community-based center in Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. All participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community. Please see below Table 1 for an overview of the program timeline for the entire year. TABLE 1— Program Timeline from July 2026—June 30, 2027 Program Timeline Program Activities&Training Month 1-2 • Orientation of program and services with Case Manager Objectives:_ • Employability/Job Skills assessment with Case manager Program Overview, . Basic Skills/Academic levels assessment with Literacy and Numeracy tutor Assessments, . Career interest assessment and survey with Career Counselor Participant Goals . Determine Employment and Academic goals • Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants Months 3-8 • Initiate paid work experience Obiectives:, . Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, . Initiate weekly tutoring of Literacy and/or Numeracy skills Tutoring,Vocational Training, . Continue bi-monthly meetings with Case Manager to discuss progress Job Training,Workshops& . Continue monthly meetings with Career Counselor for academic guidance Work Experience . Continue monthly support group with other WIOA participants and staff Month 9-12 • Continue bi-monthly meetings with case manager to discuss program goals, Obiectives:. and for intense employability skills and job search training Employability/Job Skills . Continue tutoring, if necessary &Job Search . Continue monthly life skills training • Continue weekly workshops with WIOA participants and staff B. Please see below in sections 3—17 a full description of the program. 2 City Council 15 — 26 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 3. Population (2 pages max): A. Describe the total number of youth that will be served by this grant. -The WIOA program at OCCTAC will serve a total of 20 WIOA participants. The program will serve 15 out of school youth (ages 16—24) and 5 in-school youth (ages 16—24)for a total of 20 youth. B. Describe the age range of the youth that will be served —The WIOA program will serve participants as young as 16 and as old as 24 years of age. C. Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16—24 yrs.), and having a right to work documentation, our participants have to complete the following: 1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation. D. Special consideration for organizations that can serve the following youth populations: 75%of Out-of-School youth (required); 10%of youth with disabilities; 10% of foster/emancipated youth; 10%homeless youth and 10%of youth on probation). For the past 15 years, OCCTAC has always exceeded the number of youth with disabilities served in this program. Also, in the past few years, we have also exceeded the percentage required for Foster youth in the program, thanks to our strong community partners and their referrals to OCCTAC.See below Table 2 for past Enrollment Numbers and percentages. Table 2- Percentages of Youth Population served at OCCTAC Youth Population 2015-16 2016-17 2017-18 2018-19 2019-22 Out of School Youth 75% 75% 80% 82% 80% Youth with Disabilities 25% 25% 50% 52% 50% Foster Youth 15% 15% 5% 0% 15% High School Dropouts 15% 30% 20% 9% 15% Youth on Probation 5% 0% 0% 0% 0, Homeless Youth 5% 5% 10% 4% 10% As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for youth on probation. Therefore, this year we will expand our network and community partnerships to ensure the minimum of 10% for this target population. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility where OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. See letter of support from our key community partners, including: the County of Orange, Social Services, (Foster Youth),Santa Ana Unified School District,TPP (youth with disabilities), Santa Ana College (out of school youth), and others. 3 City Council 15 — 27 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program E. Specify how the targeted youth populations(out-of-school,youth with disabilities, foster/emancipated,probation, homeless)will be recruited. As mentioned previously, OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners. 1. Out of School Youth: OCCTAC has had a strong partnership with the Santa Ana College, Centennial Education Center for the past 20 years. We have received many referrals from SAC for out of school youth, as well as engage our youth in their State Certificate programs. As seen in Table 2, OCCTAC has consistently served at least 80% of out of school youth in the program, throughout the years. 2. Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program (TPP) during the past 20 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and has served consistently over 50% of youth with disabilities! We are grateful to our key community partner SAUSD TPP program staff for all of their referrals and support! Also, in the past 5 years, OCCTAC has a new contract with the Regional Center of Orange County and has been receiving referrals to serve young adults with disabilities. 3. Foster/Emancipated Youth: OCCTAC has a strong partnerships with Orangewood and the County of Orange, Social Services. We will continue to collaborate with these partnerships to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007. We are looking forward to continuing to serve more foster/emancipated youth in Orange County this year. 4. Youth on Probation:_As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship operates in the same building as OCCTAC (2215 N. Broadway—second floor) where OCCTAC agency is located! The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. OCCTAC will partner with PK to ensure at least 10%or this population in our program. 5. Homeless Youth: OCCTAC will continue to collaborate with various community agencies, including the WISE Place, an organization that focuses primarily on serving homeless women (youth and adults). In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach, community presentations, and participate at various community events throughout the year to promote our programs and inform the youth in the Santa Ana community about this wonderful WIOA Youth Employment program at OCCTAC. See Table 3 for more information. 4 City Council 15 — 28 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment D—See attached the following letters from our community partners: 1) Santa Ana Unified School District,TPP—Youth with Disabilities; 2) County of Orange, Social Services— Foster Youth; 3) Santa Ana College—All Referrals, including Out of School Youth and Services provided at OCCTAC by SAC instructors. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100%of youth by the 2nd quarter of the program (December 31, 2023). In addition to referrals from our key community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 that summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter. Plan May June July August September October Orientation Last Friday of Last Friday of the Last Friday of the Last Friday of the Last Friday of the What is WIOA? the month month Month Month Month All High All High School Target Foster, Target Foster, Target Foster, Present at various Community School Classes— Homeless& Homeless& Homeless& Community Presentations Classes— targeting Probation Youth Probation Youth Probation Youth Centers in Santa targeting Youth with in the community in the community in the community Ana where families Youth with disabilities in (County,SS (County,SS (County,SS gather,including disabilities in SAUSD,TPP. Orangewood, Orangewood, Orangewood, City of Santa Ana, SAUSD,TPP. etc.). etc.). etc.). Parks. Summer Summer Attend all back to Provide Provide Community Community Community Fairs school events at information at information at big Outreach Fairs and and Events SAUSD and TPP OCCTAC&SAUSD community events, Events Provide Provide Flyers to partnership Open Houses& such as:"Noche de Flyers to all all community community Parent/Teacher altares"event& community agencies in Santa events. Conferences other big agencies in Ana community events. Santa Ana Inform Set appointments Set appointments Set appointments Set appointments Youth community with all youth with all youth with all youth with all youth Referrals partners that referred to referred to the referred to the referred to the we will start program as of program program program taking referrals July 15c staring July 15c Contact Youth Contact all Set appointments Set appointments Set appointments Set appointments youth that with youth with with youth with with youth with with youth with where prior interest prior interest prior interest prior interest interested in WIOA 2021- 2022 year after full enrollment. Table 3—Community Recruitment Plan to ensure 100%enrollment of youth by 2nd quarter 5 City Council 15 — 29 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 4. Assessment (1 page max):, A. Youth Service Providers are required to use the Test for Adult Basic Education (TARE) assessment tool, but may use other assessment tools upon approval. — OCCTAC will continue to use TABE testing with all our WIOA participants, as in previous years. Also, we will continue to use the electronic version of the Test for Adult Basic Education (TABE on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient", and will be enrolled in tutoring at OCCTAC to help support both their literacy and numeracy skills, in order to help them improve their literacy and numeracy skills before they complete the program. B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. —At intake, all participants will be given a TABE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TABE test will determine the needs of the participants in both academic areas.Additionally,they will aid in the facilitation of the weekly tutoring sessions. All WIOA participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more,the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level. C. Describe knowledge of the barriers that youth encounter — OCCTAC has served many youth with different barriers in life throughout our 22 years of community service! The majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropouts and other barriers. OCCTAC is very committed to serving all youth with these barriers and any others. D. Specify how your organization will address the barriers that youth encounter - OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA) program at OCCTAC. We have offered this WIOA program for more than 15 years to the Santa Ana youth! Our staff is comprised of a hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentor the youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills 6 City Council 15 — 30 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program workshops,focusing anywhere from employment attainment/retention,to how to improve and change their own personal lives, and the community in which they live. In addition,to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, such as scholarship writing and enrollment into an institution of their interest. This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program. Furthermore, all participants will be provided with psychological/ mental health counseling (if needed), and other important support services. OCCTA's environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self-confidence, self-esteem and leadership skills. Our goal is to empower youth and provide a life changing opportunity through this WIOA program! 5. Paid & Unpaid Work Experience: A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre-apprenticeship programs, Internships or job shadowing, and On-the-Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on"job- training programs, mentoring and work experience opportunities at OCCTAC. 7 City Council 15 — 31 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 4: Mentoring&Job Training Programs at OCCTAC Area of Training Job Title Placement& Educational/Training Work Experience Curriculum Health Case Manager Intern OCCTAC, Health Clinics SAC Curriculum &Case Health Assistant/Aid and Community Sites *State Certificate Program Management Child Care Child Care Worker& -Rancho Santiago CC,Child SAC Curriculum Worker State Instructional Assistant development services *State Certificate Program Certificate -Early Start&Pre-Kinder Arts Program at OCCTAC Office/Reception Executive/Administrative OCCTAC office SAC curriculum Customer Service Assistant &Community sites *State Certificate Program Computers Education Tutor/Instructional Learning Academy at OCCTAC&Host Curriculum Assistant OCCTAC&SAUSD After School Program Education Teaching Assistant Early Intervention/ First Five Early Childhood Early Start Program at curriculum, High Scope& OCCTAC "Hands on Training" Arts Education Teaching Assistant After-School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and"Hands-on"Arts 360 at various SAUSD Training schools City of Santa Ana, Parks and Recreation Community Sites Technology Technology Assistant Computers/Media LAB at SAC, Digital Media Center Graphic Artist OCCTAC& OCCTAC curriculums& Audio Engineer Intern "Hands-on" Photoshop, Film Production Intern Santa Ana Animation/ Illustration & Business Owners in Graphic design training, partnership with City of Recording Technology Training Santa Ana, Downtown. Softwares, Pro-Tools&Sybellius Furthermore, WIOA youth will be encouraged to participate in additional programs that we have at our agency to give youth more opportunities and "hands-on" experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible. Once they have acquired some basic work-experience, we will place them at the various community sites with our community partners. s City Council 15 — 32 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 5:Additional Job Training Programs for WIOA Youth mentored by NON-WIOA staff PROGRAM DESCRIPTION Days/Times Early Start Program The Early Start program is and early intervention program Mondays&Tuesdays that integrates very young children (6 months to 3 years of 8:30 am—11:30 am age)with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30 am—10:30 am students'cognitive, language, motor and social development. Pre-Kinder Arts The Pre-Kinder Arts program is a bilingual school readiness Wednesdays& Program program that serves children ages 3-4 years old.The Thursdays parents and children work together in a creative and 8:30 am—11:30 am nurturing environment by engaging in music,art, literacy, Fridays and parenting classes to prepare children for school. 10:30—12:30 pm After School Arts The ASA for Life program provides artistic training in the Monday—Friday Program fields of Music,Visual Arts, Dance, Musical Theatre,and 3:30 pm—8:00 pm Technology training to at-risk youth,and children with and Saturdays disabilities in the community. 9:00 am—4:00 pm Therapeutic Arts This program serves children and youth with disabilities of Monday—Friday Program all ages and special needs, including: learning disability, 3:30 pm—8:00 pm health impairments,physical disability,developmental Saturdays disabilities and others. 9:00 am—4:00 pm Learning Academy& This program provides homework support and tutoring to Monday—Friday Tutoring Program students(ages 5—16 yrs.)in Language Arts(reading and 4:00—8:00 pm writing),math,and other academic subjects. Saturdays 9:00 am—5:00 pm OCCTAC This program provides outreach, prevention, referrals and Monday—Friday Family Wellness engagement with individuals at-risk of mental health 8:00 am—8:00 pm Program problems. Other support services include parenting, and weekends counseling,and support groups. Senior Socialization This program provides early intervention and socialization Monday—Saturdays Program activities to older adults at-risk of mental health problems. 8:00am—4:00pm Services are provided at OCCTAC and various Senior Centers in Santa Ana. B. Special consideration will be given to organizations that can prepare youth for targeted in-demand industries: 1. Manufacturing, 2.Information Technology, 3. Healthcare, 4. Hospitality/entertainment. OCCTAC's Youth employment program prepares youth in 3 of the 4 targeted in-demand industries identified. 1) Healthcare, 2)Technology and 3) Hospitality/Entertainment. In addition, we have an excellent community partner (Rancho Santiago Community College -See letter of commitment), that will hire our Youth Employment Program participants as "Interns" and then as Employees! The Executive Director has been working closely with RSCC district staff to create a "Pathway from Non- Credit to Credit Courses"for our YEP participants so they can get their degrees, State Certificates and also get hired by RSCC to become Instructional Assistants for their Child Development Centers throughout Orange County!We are very excited about this great opportunity for our Santa Ana young adults that are eager to get jobs in the Childcare. 9 City Council 15 — 33 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program C. Special Consideration for organizations that offer job training/preparation in the industries of: STEAM, Data Science, Artificial Intelligence, Cloud Computing, Cyber Security. OCCTAC offers job training and preparation in technology industries mentioned above, and some of our WIOA youth have also received Google certifications to help them succeed in this competitive market. Our Technology instructor has been supporting these interests of our youth during the past couple of years. D. Special Considerations for organizations that offer work experience related to certificated programs offered by postsecondary institutions. OCCTAC has a very strong partnership with RSCC and SAC instructors. They provide certificated programs at OCCTAC to help our youth succeed and accomplish State Certificate programs. E. List some of the employers that will assist in the paid and unpaid work experience opportunities. Please see below Table 6 for offsite job trainings for our youth. TABLE 6: Mentoring&Job Training Programs OFF SITE PROGRAM DESCRIPTION DAYS/TIMES Rancho Santiago Childcare Worker/Preschool Teacher Assistant: Intern is Monday—Friday Community College, responsible for assisting Preschool Teacher and conduct a variety of activities with children,including educational,arts& 8:00am-6:00pm Child development recreational activities,developmental assessments and Services others. OCCTAC youth who intern with RSCC will be hired for the college after their internships! Santa Ana College CDC Childcare Worker/Preschool Teacher Assistant: Intern is Monday—Friday responsible for assisting Preschool Teacher and conduct a variety of activities with children,including educational,arts& 8:00am-6:00pm recreational activities,developmental assessments and others. Family Health Clinics Medical/Office Technical or Healthcare Assistant/Aid: Intern Monday—Friday is responsible for assisting a Healthcare professional,such as a (Dr.Tajik and Dr.Shams) nurse, Physician Assistant or other,with basic Healthcare 8:00am-5:00pm activities and case management to support the services provided to families at a Family Health Clinic. Santa Ana Senior Center Case Manager Assistant: Intern is responsible for assisting Monday-Saturday OCCTAC Case Manager at the Senior Center or Santa Ana Santa Ana Towers Towers,and conduct a variety of activities with seniors, 8:00am—6:00pm including health related and recreational activities,case management, interviews&assessments and others. State Farm Insurance Administrative Assistant/Customer Service: Monday-Friday Intern is responsible for answering phone calls and directing them to their designated department. Intern is also 8:00am-5:00pm responsible for printing,organizing,and filing documents. Intern will be responsible for assisting clients with questions on insurance and providing an overview. Santa Ana Downtown Office/Reception/Customer Service: Intern is responsible for Monday-Saturday Businesses making calls to previous and interested clients and inform on merchandise. Intern is also responsible for answering phone 10 City Council 15 — 34 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program calls and providing assistance to clients and directing them to (Days/Times vary) the necessary department. Intern will also work with clients in person and assist with any questions related to business and store merchandise. Santa Ana Downtown Administrative Assistant/Social Media Intern: Monday-Friday Businesses Intern is responsible for computer literacy, updating social media, making phone calls to participants to update contact (Days/Times vary) information,and some fundraising. Intern is also responsible for clerical duties such as filing documents,answering phone calls and other tasks. Santa Ana Downtown Graphic Arts Intern/Marketing Intern &Administrative Monday-Saturday Businesses Assistant: Intern is responsible for assisting in the creation of logos and flyers for marketing. Intern is also responsible for (Days/Times vary) updating social media and some administrative duties such a filing,organizing,and data entry. F. Include Letters of Commitment from employers as Attachment E. Please see letters attached letters from the following: 1) Rancho Santiago Community College District, 2) Letters from 2 Health Clinics, 3) Letter from the City of Santa Ana, Downtown representative supporting the Business community. G. Include a copy of the Work Experience policy as Attachment F. Please see attached OCCTAC's Work Experience Policy. 6. Alternative Secondary School Services (3 pages max):, A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at OCCTAC at least once a month to receive assistance as they decide to pursue their education. Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decides to take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will support youth with alternative secondary school services located in Santa Ana, provided below in Table 7. In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understanding of the participants' needs. During this meeting,the Counselor will gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the participant's best option. After this meeting,the participant and the counselor will strategize on how to proceed further. During this period, the youth will receive support with additional educational and life skills training, such as tutoring, study skills, time management, financial literacy, and other important life skills. 11 City Council 15 — 35 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program Table 7: Alternative Secondary Schools located in Santa Ana Name Address Phone# Website Notes College and Career 1699 E.Wilshire Ave., 714)796-8795 http://www.ocde.us/CC Preparatory Ste. 605 Santa Ana, PA/Pa es/default.asox Academy 92705 Community Day High 804 N Fairview St. 714)796-9000 htto://www.sausd.us/Paee/ School Santa Ana CA 92703 12603. Independent Study 333 E.Walnut St. 714)565-5400 htto://www.sausd.us//site/ JAPEX(online Program Santa Ana, CA 92701 Default.as x?Pa elD=16692 classes) Hill view High School 154000 Lansdowne 714)730-7356 http://Www.tustin.kl2.ca.us Continuation Rd.Tustin, CA 92782 /hillviewhs School (Credit Recovery) Santa Ana College— 2900 W. Edinger Ave, 714)241-5720 httos://www.sac.edu/Cont Adult High School School of Continuing Santa Ana,California nuin Education/Pro rams/P Diploma Program Education 92704 a_es_H1ihSchool.aspxx 2 Locations—Centennial Education Center&Santa na College B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this is such an important factor in their overall improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different college campuses, as well as a wide variety of majors. By visiting the various colleges, youth will understand better the application process as well as all requirements needed. The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet with youth during bi-weekly meetings and support youth in developing all the skills necessary to succeed.These meetings will focus on important topics, such as, time management, test-taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress. Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to improve in their academic goals. 12 City Council 15 — 36 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program C. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors at SAUSD to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services. 7. Preparation for Postsecondary Education and Training (3 pages max):, Note: WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College in Attachments C and F. A. Special consideration for organizations that offer preparation for postsecondary education and training in high-demand industries. OCCTAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options. Our WIOA team (Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work together to assist all of the youth enrolled in this program. Because of the certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example, • Micro Center$15.50 + Benefits • Daikin AC $15.50 • Providence Speech $15.50+ Benefits B. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in-demand occupation. OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Clerk/Admin State Certificate),where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. This year, OCCTAC is also partnering with Janneth Linnell from Rancho Santiago Community College, Childcare Development Services to provide youth with work experience, internships and jobs in Childcare Career pathways. They are in high demand for hiring Instructional Assistants! C. Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). Developing a pathway for youth that can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal is for the youth to be more successful in life! Please see below a pathway that we have 13 City Council 15 — 37 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program created at our agency to assist and lead our WIOA participants. Pathway for Post-Secondary Education Participants will; 1. Meet educational counselor and identify interest and possible careers. 2. Research Necessary education and courses to reach a particular career. 3. Visit different campuses and apply to the ones they feel the most comfortable. 4. Take placement exams after being accepted to his or her school. 5. Research major and minor requirements for achievement 6. Apply to programs that will provide additional services that youth will need while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.) 7. Create educational plangistration to courses. D. Describe in detail how the program will prepare youth for postsecondary education and training.The WIOA case manager,career and educational counselors meet regularly with each WIOA youth to discuss job leads,employment opportunities and post-secondary education. The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post-secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance in researching different majors, vocational training and certificate programs that will allow them to enter into post-secondary education in their field of interest. The Educational Counselor will also provide assistance to youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens. E. How will your organization expose youth to the various post-secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC. 14 City Council 15 — 38 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAQ Youth Employment Program F. Describe the certificates that youth will be able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana College and Rancho Santiago Community College. Currently,we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty. Please see below (Table 8) for a brief description of these certificate programs. Table 8-State Certificate Programs at OCCTAC in partnership with the Santa Ana College PROGRAM Brief DESCRIPTION Days/Times Office Clerk This program prepares students for an in-depth training in executive Monday—Friday State Certificate secretary/administrative assistant positions. The open-entry/open Program exit,competency-based format promotes success in a high Courses are employment occupational field.The program develops skills in offered various research, report and correspondence preparation,advanced days/times computer software applications,database management, interactive during the week presentations,customer service and telephone techniques, and other (morning, advanced office procedures. afternoon and • Keyboard 1 evenings) • Intro to Windows • Intro to Word • Intro to Excel • Employability Skills • Navigating the Internet Child Care Worker This program trains students in the field of early childhood and Monday-Friday State Certificate business development. Students learn how to start their own private Program business or work at a childcare facility, such as preschool,etc. Courses are Students learn business skills,early childhood care and development, offered various health information required for licensing,and skills necessary for days/times successful operation of a childcare business. during the week In order to earn their State Certificate and obtain a County of Orange license,students must take the following courses: (morning, afternoon and • Early Childhood Care and Development evenings) • Health Education for Childcare Providers • Employability Skills • How to Start a Small Business • Business Practices for Family Child Care Providers G. Include data and research that supports the industries or pathways listed above. According to O Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks 43-6013.00 Medical Secretaries 43-3021.00 Billing and Positing Clerks According to 0 Net online the following position and many other in child worker are considered those with bright outlook and rising opening as well. 39-9011.00 Child care worker 15 City Council 15 — 39 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 25- 2011.00 Preschool Teachers, except special education. H. Include Letters of Intent from training agencies as Attachment G. Please see letters of Support/Intent from Rancho Santiago Community College, Health Clinics and the City of Santa Ana, Downtown Businesses. In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1) Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate. This training is currently being offered to Religious Leaders in the community all over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, if they are interested in working in this field. 2) Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. Our youth will also attain work experience, internships and jobs at the Health Clinics that have partnered with OCCTAC. 8. Tutoring (1 page max): Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABE) on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and numeracy skills. We will also use the electronic version, as required. I. Describe in detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced every year with our participants! Every year at least 80% of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracy tutors meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agency's goal is that each youth increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past,OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals. 16 City Council 15 — 40 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 9. Mentoring (1 page max): J. Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at our agency and in the community, such as (After School Arts,Therapeutic Arts, Early Start & Pre-Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.) Youth will have the opportunity to learn, interview, shadow and receive mentoring from excellent professionals in the fields of Education, Arts,Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition,the youth will gain hands on work experience in these fields, as well as the opportunity to gain insight from these professionals regarding the various career and educational paths that youth are interested in pursuing. K. Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation,gang issues, parenting issues, etc. Two years ago, OCCTAC started a Mental Health Clinic and currently operates full-time with mental healthcare funding from the County or Orange, Health Care Services. In addition, we will continue to collaborate with all our previous community partners, including OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All 4 institutions refer counseling, psychology and marriage and family therapy interns to OCCTAC, and provide Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can enroll in individual counseling at OCCTAC or in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed. Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting issues, educational support etc. and gain assistance in working through all of these challenges. L. Will your organization offer mental health services or referrals to mental health agencies? As stated above, OCCTAC runs a Mental Health Clinic now, and will continue to offer mental health services to our WIOA youth and family members, as well as refer to our community partners. M. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals if needed. 10.Workshops: O. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: - All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components. 17 City Council 15 — 41 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program Youth will be asked to attend mandatory workshops to assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly. Starting in September 2023 and ending in July 2024. OCCTAC Training Series: • Financial Literacy: This workshop series will allow WIOA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to become finically stable now in order to further assist them with their career and educational goals. See attachments section for a sample. • Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. • Life Skills: This workshop series will help our youth with day to day life skills information to assist them in making healthy and reasonable choices in their lives. See attachments section for a sample. 1. Financial Literacy/ Budget Management — These are one of the most basic and important workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future.They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses. 2. Entrepreneur Skills Training — This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration. 3. Labor Market Information —This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best suited to their skills and abilities. 4. Family Planning — A representative from Planned Parenthood will provide our WIOA youth with information on birth control methods, family planning and free healthcare services. These workshops are intended to help assist youth with their future and current family stabilities. S. Worker's Rights/Labor Laws— Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability.As well as questions that may not be asked in an interview or after becoming an employee. 6. Analytical Skills at the Workplace —All WIOA youth will be provided with a task analysis and literacy analysis, skills assessments,job profiling, and pre-employment work skills. Each of these 18 City Council 15 — 42 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future. 7. Health Resources — Participants will be given resources from our community partners, including Planned Parenthood on how to be healthy and safe,and how to obtain medical services. Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed. 8. Professional Communication/Public Speaking Skills—AII Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections. 9. Navigating the Workplace — Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation. 11.Civic Engagement and/or Leadership Development A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth and other youth in the community, if so, please describe. — Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or leadership development. For example, All WIOA youth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and contribute ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community. Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our community! B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity — All WIOA youth are encouraged to participate in our leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year! 12. Supportive Services: A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. — Yes. All youth will be provided with supportive services during all phases of the WIOA program. Supportive services are available to 19 City Council 15 — 43 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services. IA/IOA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available): 1. 30 day bus passes: Every month as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 3. Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals. As well as proof of their license. 4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as: planners, USB drives and backpacks. For students who have entered post-secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off. 5. Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc. 6. Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of$50 payment to institution/childcare provider of their choice.This will enable them to participate in WIOA activities and/or accomplish employment or educational goals. B. Include the Supportive Service Policy as Attachment I. Please see attached OCCTAC Supportive Services Policy for more specific details. 13. Incentives (1 page max): A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, if so, please describe. —Yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education. B. Include the Incentive Policy as attachment H. Please see Incentive Policy as attachment H. 14.Follow-Up Services (3 pages max): Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and 11, 2nd, 3rd, and 4th quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see below Table 9 that delineates all follow-up services. A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-monthfollow up period. Please see below Table 9 for follow-up services. 20 City Council 15 — 44 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 9—Follow Up Services Services Follow-Up Period 30 day 60 day 15t Quarter 2"d Quarter 3`d Quarter 4th Quarter Case Monthly Monthly Monthly Quarterly Quarterly Quarterly Management and as and as and as and as and as and As (Updates and needed needed needed needed needed needed _Meetings) Educational Monthly Monthly Monthly As needed As needed As needed Counseling and as and as and as (Updates and needed needed needed Meetings) Employment As Needed As Needed As Needed As Needed As Needed As Services(Job Needed Development (Meetings) Credential Services As Needed As As As Needed As Needed As (Registration) Needed Needed Needed Supportive Service As funds As funds As funds As funds As funds As funds (Transportation) Allow Allow Allow Allow I Allow I Allow Supportive Services As funds As funds As funds As funds As funds As funds (School Materials) Allow Allow Allow Allow Allow Allow Referrals(Housing, As Needed As As As Needed As Needed As Needed Mental Health, Food Needed Needed Distributions, Health, Counseling,other) B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attain their goals. —All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed,and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail during the 2nd, 3rd, and 4th quarters to get updates from youth on post-secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the WIOA staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC,to ensure that youth keep a good GPA in school, and continue to move forward in their employment. C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. —The following Table 10 indicates how often the WIOA staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post-secondary education. 21 City Council 15 — 45 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program TABLE 10—Frequency of Follow up Services Services Follow Up Period 30 day 60 day V Quarter 2"d Quarter 3rd Quarter 41h Quarter Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings as needed as needed as needed Follow Up Calls/Emails Monthly and Monthly and Monthly and Quarterly and Quarterly Quarterly as needed as needed as needed as needed and as and as needed needed Follow Up Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed Follow Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings as needed as needed as needed Job development trainings As Needed As Needed As Needed As Needed As Needed As Needed (Resume,cover letter, applications,follow calls, Interview assistance etc.) Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skills, FASFA, this time this time this time registration, transferring etc.) D. Describe if your organization will provide youth with incentives or supportive services during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category. TABLE 11 — Support Services/Incentives for WIOA participants during Follow-up: Incentives Benchmarks Post Secondary Earning Accredited Job Search Obtaining Retaining Education credential Employment employment 30 day Buss pass, 30 day Buss Supportive ACCESS Coupons, pass or Gas Service Gas card—Academic card Supplies $150 for registering $200 for Education to fall or spring obtaining Post- classes secondary credential. $50 for obtaining secondary school credential. $80 for $150 for $200 for every quarter Employment scheduling and obtaining they are employed as attending employment. funds allow Interview. Work related Portfolios, clothing and professional tools attire. 22 City Council 15 — 46 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program E. How often will the youth be engaged or receive service during the follow-up period. — AII Youth will be asked to keep in contact with the WIOA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the 11t quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis. However, youth are encouraged to engage as frequently as possible with the WIOA staff! Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs offered at our agency, Life Skills classes, counseling and any workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged in our center, on a weekly basis. 15.WIOA Performance Indicators A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: 1. How OCCTAC will meet the%of participants who are in education or training or unsubsidized employment during the 2"d quarter after exit. Month Employment Education May Mock Interview Session—Start Research classes to register for Job Search Summer— Meet With Educational Counselor June Start Appling to different Register for summer classes— Meet positions— Meet with case with Educational Counselor manager July Apply to different positions and Research classes to register for Fall follow up calls— Meet with Case Session— Meet With Educational Manager Counselor August Set up Interviews and continue to Register for Fall Classes— Meet With send out Applications—Meet with Educational Counselor- incentives Case Manager— provide provided to youth who register for Incentives to those who set up classes interviews September Practice interview Skills and meet Register for 8 week courses— Meet with Case Manager— Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes October Continue to meet with Case Classes in session Manager&job Developer as needed November Continue to meet with Case Research classes to register for Manager&job Developer as Intersession — Meet with educational _ needed counselor as needed _ December Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring—Meet with educational job counselor as needed 23 City Council 15 — 47 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program 2. How OCCTAC will meet the%of participants who are in education or training or unsubsidized employment during the 4tn quarter after exit. Month Employment Education January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes- incentive provided to youth Needed who register for classes February Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - incentive provided to youth Needed who register for classes March Provide youth Incentives for Classes in Session having been employed for 3 consecutive months April Set appointments with Case Classes In Session Manager and Job Developer as Needed May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations Needed June Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes consecutive months 3. Document the median earnings of participants in unsubsidized employment during the 2"d quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment.The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter. 4. Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit. At the beginning of the program, the Educational/Career Counselors and the Case Managers will enroll all of the participants in a recognized credential programs. Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report.The Counselors will then schedule a meeting with those students who have not advanced. For those students who did not complete a credential during the 11t year of the program,the Counselors will meet with the participants, and re-enroll in a credential program during the 1st quarter follow-up. The Counselor will once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, they will receive an incentive during the 4th quarter follow up. 24 City Council 15 — 48 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program S. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category. Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher. 6. Effectiveness in serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary,to continue to gain employment training to improve their work ethics, and job skills to keep moving forward and improving at their current work sites. 16. Prior Outcomes A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for more than 15 years! Please see below our outcomes for years 2012- 2018. During COVID19 years, OCCTAC had great challenges with our Youth with disabilities. However, this past year we were able to recruit as many youth as in previous years now that the pandemic has been more under control. OCCTAC is committed to continuing to provide excellent programs as in previous years. We do not have current outcomes, but can provide to the Grants Committee, if required. OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIOA) Common Measures 2012-13 2013-14 2014-15 2015-16 2016-17 2017- 18 Increased Literacy/ 74% 95% 100% 100% 89% 73% Numeracy Skills Entered Employment or 95% 73% 72% 75%? 80% 89% Post-Secondary Attained Credential/ 82% 67% 93% 100% 65% 89% Diploma/Certificate 17.Fiscal Competency A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice. 25 City Council 15 — 49 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program After checks are printed and signed,the accountant shall mark"Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director.A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval.The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. B. Attach a copy of the organization's procurement policies and procedures as Attachment I. Please see attached OCCTAC's Procurement Policies and procedures. C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: • Accounting Method: OCCTAC utilizes a modified accrual-based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contract that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets. Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting. • Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to implementation.The Board shall review all write-offs from uncollectible accounts receivables. • Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For 26 City Council 15 — 50 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in-box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet. • Disbursements:,All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre-numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash". All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials. Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." • Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member. • Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a) Accounting records, b) Grant documentation, c)Tax filings; Donors, d) Legal/Insurance/License/Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored in secure--lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times. D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses,the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice.The invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement. E. Describe how your organization's financial stability is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources,including: (1) contracts, (2) grants, (3) donations, (4)fee for service, and (5)fundraising. OCCTAC 27 City Council 15 — 51 6/16/2026 EXHIBIT 1 2026 - 27 Orange County Children's Therapeutic Arts Center (OCCTAC) Youth Employment Program continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue increase, as we continue to grow each year with SAUSD and our MECCA and County partners. In addition, and as part of the OCCTAC's long-term sustainability plan,the Executive Director and our board of directors have agreed to continue to diversify OCCTAC's funding sources by focusing some more on (1) donor solicitation, and (2)fundraising, and (3) social enterprise ventures. F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.)versus the percentage of overhead and administrative costs. 46% of budget will be directly spent on the youth,in the form of work experience, stipends, salaries, direct training, support services, incentives, etc. for the year 2019- 2020. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). Please see Financial Audit for year ending 2018. 18.Additional Attachments A. You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please see additional attachments included. Attachments Include WIOA Youth Brochures,Youth Testimonials and other Youth Employment Program forms. 28 City Council 15 — 52 6/16/2026 EXHIBIT 1 Orange County Children's Therapeutic Arts Center Procurement Policy 2026 - 2027 Orange County Children's Therapeutic Arts Center (OCCTAC) has established this policy to guide its procurement of supplies, equipment, and services.The purpose of this policy is to insure that OCCTAC makes procurement decisions and payments in an open and fair manner and to document all purchases when appropriate. A. Code of Conduct No employee, officer, or agent of Orange County Children's Therapeutic Arts Center (OCCTAC) shall participate in the selection or in the award or administration of any procurement if a conflict of interest,real or apparent,would be involved. Such a conflict could arise if the employee, officer, or agent: any member of her/his immediate family; his/her partner; or an organization which employs or is about to employ any of the above has a financial or other interest in the firm selected for award. No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or anything of monetary value form contactors, potential contractors, or parties to sub- agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the Executive Director. Where violations appear to have occurred, the offending employee, officer,or agent shall be subject to disciplinary action, including but not limited to: dismissal or transfer;when violations or infractions appear to be substantial in nature,the matter may be referred to appropriate officials for criminal investigation and possible prosecution. B. Procurement Procedures The officer, employee, or agent responsible for procurement of services, supplies, equipment or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1. Best price 2. Features and quality of the item 3. Willingness to meet billing, delivery, and service needs 4. Minority or Women-owned supplier Services and items less than $500: Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues. All purchases must be made within budget City Council 15 — 53 6/16/2026 EXHIBIT 1 guidelines.Written authorization and sales receipt confirming paymentmustbe kept on file. Service and items costing more than$500 (routine purchases) a. A designated staffinember shall identify two or three vendors who offer discount or competitively priced supplies.Staffshall routinely"shop"those vendors,looking for the best overall price on each order--though not necessarily on an item-by-item basis.Once each year,the staff shall determine which two or three vendors in the area offer the most competitive prices. Written documentation of the research shall be maintained. b.Nothing intheparagraph above shall prevent stafffrom taking advantage oflower prices from other vendors whenever better prices are available. c. Whenpossible,staffshall attemptto negotiate discounts forlargervolume purchases, and should inquire about discounts for paying cash. d.Allpurchasesmustbemadewithinbudgetguidelines.Written authorization and sales receipt confirming payment must be kept on file. Service and items costing more than $500 (infrequent purchases) a. A designated staffinember shall obtain written quotes or advertisements from three vendors. Purchase decisions shall be made on the basis of the most advantageous purchase for OCCTAC, based on the above criteria. b.Nothing inthe paragraph above shall prevent staff from taking advantage of lower prices from other vendors whenever better prices are available. c. Whenpossible,staffshall attemptto negotiate discounts forlargervolume purchases,and should inquire about discounts for paying cash. d. All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file. Sole Source Procurement .. The use of a sole supplier is discouraged,and requires the written authorization ofthe Executive Director.Requests forsole source procurement must include the reason forthe lack of competitive information and justification for the selection. C. Authorization a. StaffAuthorization:The Executive Directory may ather orhis discretion,give one or more staff members purchase authority for purchases. City Council 15 — 54 6/16/2026 EXHIBIT 1 b.Funds for all purchases must appear inthe current board-approved budget. D. Unauthorized Purchases The purchase ofsupplies for personal use is prohibited,as is any purchase made without the approval of a staffinember having purchase authority.In addition to being subj ect to disciplinary action underthe personnel policy and anyremedies available underthe law, an unauthorized purchaser will be held personally liable for the cost ofthe unauthorized purchase. City Council 15 — 55 6/16/2026 EXHIBIT 1 0 OC CHILDREN ' S dTHERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org Supportive Services Policies and Procedures Current and Follow-Up Participants WIOA Program 2026— 2027 Purpose: To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid participants with their successful completion of their WIOA goals and OCCTAC's WIOA program. Procedures: Eli ibgility. Supportive services are available to those identified as approved WIOA participants; have limited resources to meet basic needs; and have expressed the need of additional support to OCCTAC's WIOA Program staff. Supportive services will be made available to participants while they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCTAC Director. Provision of supportive service is not an entitlement. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in-person delivery is shown to be difficult for the WIOA participant and staff(was this only during Covid?). Availability of Funds and Assessment of Need: The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the Program Coordinator. Supportive services are delivered contingent upon availability of funds, the need of the participant and given on a first come, first serve basis. Initial assessment on need will be determined by the Case Manager and will be reviewed regularly. Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes. Transportation Assistance Guidelines: After identifying the need for transportation assistance and eliminating other resources, the case manager and the participant will develop a service plan(ISS) and update progress in the case notes. 1 Attu;I City Council — 56 e�6� EXHIBIT 1 oOC CHILDREN ' S dTHERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon book. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the participant loses his/her bus pass, gas card or ACCESS coupon book. Documentation and Receipt Requirement for gas cards: 1. The participant must provide itemized receipt(s) totaling the amount provided within 30 days that the gas card is provided and/or before receiving additional gas cards, and the itemized receipt(s) must then be included in the participant's file. If not returned, no additional supportive services may be provided. 2. The case manager must perform and record in Ca1JOBS case note if a participant fails to return the receipts for the gas cards; the case manager must contact the participant requesting the missing receipts and explain that no further supportive services will be provided until the missing receipts are received in full; and 3. If the receipts are not provided, send a follow-up letter within five (5) business days to the participant requesting the receipts and notifying the participant that no further supportive services will be provided until all receipts are received. A copy of this letter must be kept in the participant's file. Fingerprinting—Live Scan and TB Test: Participants who work with children and are placed in an educational setting will be required to undergo Fingerprinting—Live Scan through the Department of Justice and show a cleared TB Test. This supportive service will be available for participants on a case-by-case basis and determined by the case manager. Work and School Related Materials: A participant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to participate in activities leading to a credential. A participant may need to purchase work related equipment, attire, tools, or certification for the purpose of obtaining employment and to enable him/her to be successful in employment. Child/Dependent Care: After identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a service plan(ISS) and update progress in the case notes. 2 AMC I City Council — 57 Re EXHIBIT 1 oOC CHILDREN ' S dTHERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org Childcare assistance is defined as the provision of$75 payment to institution/daycare/childcare provider upon receiving an invoice. Participants may receive assistance with childcare or dependent care, which will enable them to participate in activities. Childcare will be limited to a maximum of$75.00 per month per child/dependent. Supportive service available to all youth that enrolled in the program as pregnant or parenting youth. Other: Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. 3 City Council 11111f9- 58 ReTMIQUe EXHIBIT 1 OC CHILDREN ' S THERAPEL IC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org Work Experience Policy WIOA Program 2026 — 2027 Purpose: To establish guidelines for the WEX youth paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (WIOA). Eligibility & Customer Profile: WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests. Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off-site. General Information: Lunch and Breaks: WEX youth must take a % hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. Unable to attend worksite: WEX youth must notify the worksite supervisor and case manager a minimum of two hours before his/her shift begins if unable to report to work. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youth are 1 evise City Council — 59 6 EXHIBIT 1 OC CHILDREN ' S THERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org responsible for providing OCCTAC staff with the most up to date address so that their W-2 gets mailed out to the correct address. Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt on the job, they will call the insurance company and go to the provider covered by the insurance. Work Hours: On average WEX youth will work between 4-15 hours a week. Additional hours will be made available to participants who seek more hours, should they remain unclaimed/unused by other participants. Below are the maximum hours the WEX youth may complete based on California labor laws. WEX youth are not authorized to work overtime. Ages 14-15 Ages 16-17 Ages 18+ Work Hours • 7am-7pm from • 5am-10 pm when Any time Labor Day to June 1 there is school the • Not during school next day hours • 5am-12:30am when • 7am-9pm, from June there is no school 1 to Labor Day the next day Maximum hours 18 hours a week but not 29 hours a week, but 29 hours when school in over: not over: session • 3 hours a day on • 4 hours a day schooldays Monday-Thursday • 8 hours a day • 8 hours a day Saturday-Sunday Friday-Sunday and and holidays holidays Maximum hours • 29 hours a week • 29 hours a week 29 hours when school not in . 8 hours a day • 8 hours a day session 2 City Council — 60 evise 8 6 EXHIBIT 1 OC CHILDREN ' S THERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org Timecards and Sign in Sheets: Youth will use electronic clock-in system to clock in and out of WEX shifts. In addition, OCCTAC Case Managers will maintain close communication with WEX worksite in order to verify youth's attendance. Youth will then complete timesheets to the best of their knowledge and sign them. Signatures may be completed in-person or through a pre-approved electronic signature program. At the end of every month, youth must turn in signed timesheets to Coordinator. Paycheck Information: WEX youth will receive payment twice a month. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth, work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager. Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver approval. Rate of Pay and Payment: During Stipend WEX youth will receive $125.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at the current California minimum wage for every hour worked. 3 City Council — 61 evise 6 EXHIBIT 1 OC CHILDREN ' S THERAPEL IC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org Worksite Review: Worksite review will occur during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite. Staff is to do one visit halfway through training. If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for-profit or non- profit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate. Allowable expenditures beyond wages may include the following: • Classroom training or the required academic education component directly related to the work experience. • Professional development training related to work experience. • WEX and non-WEX interviews • Completing TABE exams • Orientation sessions for WEX youth and employers. • Tutoring with OCCTAC tutor in order to improve skills or meet ISS Goals. • Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress. 4 City Council — 62 evise 6 EXHIBIT 1 OC CHILDREN ' S THERAPEL IC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org Worksite approval Procedures: Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training. OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth. 1. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. 2. The on-site supervisor must agree to abide by the rules indicated in the worksite training agreement 3. The on-site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On-site supervisor must agree to any edits suggested by OCCTAC Staff. 4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. 5. Not Approved: If the worksite or the on-site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropriate objectives; the worksite will not be approved for paid WEX. Agency Worksite Agreement Procedures: The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement 5 City Council — 63 evise 6 EXHIBIT 1 OC CHILDREN ' S THERAPEL IC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org and complete the documents before the WEX youth's first day of training. Worksite training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b) Worksite training agreement c) WEX youth responsibilities d) Training plan and worksite schedule. Staff Roles and Responsibilities: A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant. B. Complete Agency Worksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures (page 6). C. Complete all parts of Worksite Approval Procedures (page 5) to ensure that the worksite is the best fit for WEX youth. D. Complete a minimum of three worksite reviews as outlined in Worksite review (page 4). E. Provide age appropriate work sites. F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary H. Assist with job placement at conclusion of WEX training. I. Educate WEX youth on health and safety and make safety plan in case of injury. WEX Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard B. Be willing to follow work hours, instructions, work policies and rules 6 City Council — 64 evise 6 EXHIBIT 1 OC CHILDREN ' S THERAPEL IC ARTS 2215 N Broadway•Santa Ana,CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month. D. Immediately report any work-related incidents to both the worksite supervisor and the OCCTAC staff E. Communicate any inappropriate behavior of work-related issues to OCCTAC staff F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work. G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months or until their WEX program hours run out (whichever comes first). After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at worksite. H. Abide by responsibilities outlined in the worksite training agreement. Worksite Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WEX youth B. Be willing to complete quarterly evaluations of WEX youth performance. C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level. D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite. E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. City Council — 65 evise 6 EXHIBIT 1 OC CHILDREN ' S HERAPE[.JTIC ARC'S 2215 N Broadway•Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690•www.occtac.org G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the hours outlined above in "general information" section (page 1). H. Be ADA compliant I. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws 8 City Council ALLdLI HII It- 66 Kevisea 6 EXHIBIT 1 OC CHILDREN ' S NDI , � THERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org Incentive Policy and Procedures WIOA Program 2026 — 2027 Purpose: To establish guidelines for providing incentives to participants who successfully commit, and complete goals established during program participation. Goal is to aid enrolled youth with their successful completion of OCCTAC's WIOA program. Procedures: All incentives are available to those identified as approved WIOA participants. WIOA participants must provide documented proof of their eligibility for the listed incentives provided in this policy. Incentives will be provided in the form of a gift card. Delivery of supportive services will be made in-person or to the WIOA participant's personal email or mailing address if available and in cases where in- person delivery is shown to be difficult for the WIOA participant and staff. All incentives are based on availability of funding and are processed on a first come first serve basis. Logs of incentives will be kept on a regular basis and will also be case noted for documentation purposes. Summary of incentives: Current Enrolling in GED/HS Diploma Program $100 Received certification (see additional $50 details/restrictions) Secondary School Perfect Attendance (see $100 additional details/restrictions) Received Credential/Diploma/GED $200 Enrolled in Post-Secondary $150 Education/Vocational School Basic Skills Deficient: Increase in EFL $100 Employment: Submitting 5 applications (see $80 additional details/restrictions) Employment: Obtaining employment $150 Employment: Retaining employment (see $200 additional details/restrictions) Obtaining Driver's License $50 1 City Council — 67 evise 6 EXHIBIT 1 OC CHILDREN ' S NDI , � THERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org Follow-Up Received credential in Secondary/Post- $200 Secondary School/GED: Enrolling in GED/HS Diploma Program $100 Received certification (see additional $50 details/restrictions) Enrolling in Post-Secondary Education $150 Employment: Submitting 5 applications (see $70 additional details/restrictions) Employment: Obtaining Employment $150 Employment: Retaining Employment (see $200 additional details/restrictions) Obtain Driver's License $50 Incentive descriptions: HS Dropouts: Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED. Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $100.00 gift card. Current and Follow-Up participants will be eligible to receive a $200 gift card for obtaining their GED/Diploma. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled into their institution commit to their schedule to complete missing credits in a timely manner. Youth in Secondary Education: Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of obtaining a credential for finishing their secondary education in a timely manner. Because this is a high demand credential by employers, we want to use this incentive as a way to help them secure and achieve employment goals. For Current youth: Gift Card incentive will be $200 2 City Council — 68 evise 6 EXHIBIT 1 OC CHILDRENPS __J RD _ , THERAPEtJT1c 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org For Follow-up youth: Gift Card incentive will be $200. Must be completed before the last day of the 4th quarter after Exit. Attendance: Youth in secondary education will receive a $100 Gift Card incentive per semester for achieving at least 1 month of consecutive perfect attendance. This is to encourage school attendance and progress towards obtaining their HS Diploma. Certification: Current and Follow-Up WIOA participants who obtain certification in the following but not limited to: OSHA, ServSafe, CPR & First Aid, Paraprofessional, Forklift, Mandated Reporter or more, will receive an $50 gift card. This is in efforts to improve their odds of obtaining/retaining employment (valid for a maximum of 3 certifications). Driver's License: Current and Follow-Up participants who obtain a valid Driver's License will be eligible to receive a $50 incentive. This is in efforts to encourage youth to obtain their Driver's License in order to commute to current/future employment and/or apply to employment positions which require a valid Driver's License. Basic Skills Deficient 1130)Youth: WIOA participants that are identified as basic skills deficient upon enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills, youth will receive a $100 gift card per subject when they increase by at least one EFL (Educational Functioning Level). Limit to one gift card per subject. Employment for Currently Enrolled Youth: To motivate youth to complete their employment goals, participants will receive an incentive when they meet at least one of the following goals and provide supporting documentation of completion: • Submitting 5 applications: $80 Gift Card incentive (valid once per month- maximum $320) • Obtain employment: $150 Gift Card incentive • Employed for 6 consecutive months: $200 Gift Card incentive Employment for Youth in Follow-Up: 3 City Council — 69 evise 6 EXHIBIT 1 OC CHILDREN ' S NDI , � THERAPEUTIC ARTS 2215 N Broadway•Santa Ana,CA 92706. 714.547.5468• Fax 714.564.9690•www.occtac.org • Submitting 5 applications: $70 Gift Card incentive (valid once per month- maximum $280) • Obtain employment: $150 Gift Card incentive • For 6 consecutive months employed: $200 Gift Card incentive Post-Secondary Education for Currently Enrolled Youth: Participants are encouraged to complete their goals toward post-secondary education so that they may advance in their careers and increase their chances of earning higher hourly wages. Participants will be eligible for a $150 Gift Card incentive if they have enrolled in post-secondary education or vocational school. Participants will be eligible to receive a $200 gift card for obtaining a credential/certificate such as Associates, Bachelors, or vocational certificate. Post-Secondary Education for youth in Follow up: • Obtaining a Credential/Certificate: $200 Gift Card incentive • Enrolling for post-secondary education/vocational: $150 Gift Card incentive 4 City Council — 70 evise 6 EXHIBIT 1 YSPN MEMBER PERFORMANCE PLAN 2026-2027 Orange County Children's Therapeutic Arts Center WIOA YOUTH POPULATION Youth Population Ages #of Youth to be Served In-School 16-18 5 Out-of-School(75%minimum) 1 16-24 15 TOTAL NUMBER OF YOUTH TO BE SERVED PROJECTED ENROLLMENTS&EXPENDITURES (NOTE:100%OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31,2026) Quarter #of Enrollments Estimated Expenditures per Quarter per Quarter 1st $30,000 2"d (100%Enrollment Required) $40,000 3'd $65,000 4th $65,000 TOTAL $200,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x"next to the elements provided in your (Projected Benchmarks subject to change program I Baseline=BL) X 1.Tutoring,study skills training,dropout prevention 1.%of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd X 2.Alternative secondary school services or dropout quarter after exit recovery Benchmark: 68% X 3. Paid&unpaid work experience that have 2.%of Participants who are in education/training, academic and occupational components,which may or in unsubsidized employment during the 4th include:summer employment, pre-apprenticeship, quarter after exit internships&job-shadowing,or On-the-Job training Benchmark:62% (20%of funds must be used for this element) X 4.Occupational skills training—priority for 3.The median earnings of Participants in recognized credentials aligned with sectors in unsubsidized employment during the 2nd quarter demand after exit Benchmark:$4000 *Pending further State and Federal guidance. X 5.Education offered concurrently with workforce 4.%of participants who,during the program,are preparation activities in education or training that leads to a recognized X 6. Leadership development,community service& postsecondary credential or employment AND peer-centered activities who are achieving measurable skill gains X 7. Supportive Services Benchmark:59% 8.Adult mentoring *Pending further State and Federal guidance. X 9. Follow-up services for not less than 12 months S.%of Participants who obtain a recognized after exit(required) postsecondary credential or secondary diploma X 10.Comprehensive guidance&counseling drug& during participation OR within 1 year after exit alcohol,etc. Benchmark:62% 11. Financial literacy 6. Effectiveness in serving employers 12. Entrepreneurial skills training Benchmark: BL* X 13. Labor marker information-career awareness and exploration *Pending further State and Federal guidance. X 14.Activities to help youth prepare for and transition to postsecondary education City Council 1 — 71 6/16/2026 EXHIBIT 1 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C City Council 15 — 72 6/16/2026 EXHIBIT 1 Table of Contents I. Information Regarding Complaints _ 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non-Criminal Violations of the Act_ 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 City Council EXHIBIT1 — 73 6/16/2026 EXHIBIT 1 I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VI of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 City Council EXHIBIT1 — 74 6/16/2026 EXHIBIT 1 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that—for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 City Council EXHIBIT1 — 75 6/16/2026 EXHIBIT 1 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73, Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: s City Council EXHIBIT1 — 76 6/16/2026 EXHIBIT 1 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 City Council EXHIBIT1 — 77 6/16/2026 EXHIBIT 1 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 7 City Council EXHIBIT1 — 78 6/16/2026 EXHIBIT 1 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; s City Council EXHIBIT1 — 79 6/16/2026 EXHIBIT 1 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 9 City Council EXHIBIT1 — 80 6/16/2026 EXHIBIT 1 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 City Council EXHIBIT1 — 81 6/16/2026 EXHIBIT 1 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 City Council EXHIBIT1 1— 82 6/16/2026 EXHIBIT 1 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 City Council EXHIBIT1 — 83 6/16/2026 EXHIBIT 1 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 City Council EXHIBIT1 — 84 6/16/2026 EXHIBIT 1 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 City Council EXHIBIT1 — 85 6/16/2026 EXHIBIT 1 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 City Council EXHIBIT1 — 86 6/16/2026 EXHIBIT 1 PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINTS No later than 180 days of Handling of complaints filed at LWDA level arising in connection with alleged W10A programs operated by LWDAs discrimination Informal Resolution Process Filing of Complaint/Request for Hearing w 0 ° Notice of Hearing issued by LWDA 0 Q Hearing Conducted I LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of receipt of unsatisfactory decision or 10 Request for State Review days from date o LWDA decision o Q should have been y issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 City Council EXHIBIT1 — 87 6/16/2026 EXHIBIT 1 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 City Council EXHIBIT1 — 88 6/16/2026 EXHIBIT 1 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. is City Council EXHIBIT1 — 89 6/16/2026 EXHIBIT 1 PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 180 days of Filing of complaint on the basis of Disability with LWDA Da 1 alleged y discrimination Informal Resolution If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted Day/45 Day LWDA Decision Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWDA/State I Governor's Decision Decision or 90 60 Days days from date of initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 City Council EXHIBIT1 — 90 6/16/2026 EXHIBIT 1 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION, — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 City Council EXHIBIT1 — 91 6/16/2026 EXHIBIT 1 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 City Council EXHIBIT1 — 92 6/16/2026 Budget Form 2026-2027 EXHIBIT 1 Organization Name: Administrative Total OC Children's Therapeutic Arts Cost(Not to Program Total WIA Cost Match/In Kind Exceed 15%) Cost Personnel Salaries 1. Program Coordinator.88 FTE Exe. Director$100,000 42 weeks$29/hr.35 hrs.per wk. $42,630.00 $42,630.00 2. Career Counselor&Case Manager.63 FTE 40 weeks$24/hr.25 hrs. per wk. $24,000.00 $24,000.00 Office Manager$50,000 3.Job Developer&Case Manager.75 FTE 40 weeks$26/hr.30 hrs. per wk. $31,200.001 $31,200.001 Accountant$50,000 6. Literacy&Numeracy Coach.25 FTE Program Staff$100,000 31 weeks$24/hr. 10 hrs. per wk. $7,440.00 $7,440.00 Personnel Benefits 1. Program Coordinator $4,582.73 $4,582,.73 $10,750 2. Career Counselor&Case Manager $2,580.00 $2,580.00 $5,375 3.Job Developer&Case Manager $3,354.00 $3,354.00 $5,375 7. Literacy&Numeracy Coach $799.80 $799.80 10,750 Total Personnel Salaries&Benefits $116,586.531 $116,586.531 $332,250 Operating Expenses Rent $120,000 Utilities $18,000 Phones $15,000 Internet Fees see phone Parking Fees N/A Security N/A Maintenance $15,000 Insurance $20,000 Equipment rental fees* N/A Equipment rental fees* N/A Vehicle lease* N/A Office expenses(consumables) $1,000.00 $1000.00 $17,000 Accounting Services $75,000 Legal Services N/A Auditing Services 18,000 Indirect Cost* 17,213.47 $17,213.47 N/A Staff Training N/A Staff Conferences N/A Staff Travel/Mileage $100.00 $100.00 N/A Participant Wages* $50,000.00 $50,000.00 N/A Supportive Services* $7,000.00 $7,000.00 N/A Participant Incentives* $4,500.00 $4,500.00 N/A Youth Conferences $0.00 $0.00 N/A Follow_ up 3,600.00 3,600. Total Operating Expenses $17,213.47 $66,200.00 $83,413.47 $298,000 GRAND TOTAL(Personnel+Operating) $17,213.47 $182,786.53 $200,000.00 $630,250.00 EXHIBIT D City Council 15 — 93 6/16/2026 EXHIBIT 1 WIOA 2026-2027 Grant Personnel $ 116 586.53 Coordinator—.88 FTE for 42 weeks: (Benefits Included) 35 hours a week for 35 weeks @ $29.00 per hour The Coordinator will work 35 hours a week for 42 weeks providing: recruitment&eligibility intake, assessment, documentation& case notes; identify barriers and goals; monitor progress&goals; meet regularly with individual WIA participants to train on employment and job skills;represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC—WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also,the coordinator will aid youth during follow-ups, and complete any related documentation. Career Counselor& Case Manager- .63 FTE for 40 weeks: (Benefits Included) 25 hrs. a week for 40 weeks @ $24.00 per hour The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly&individually with WIA participants to train on related curriculum; and attending regular team meetings. The Case manager includes providing documentation&case notes; identify barriers and goals;monitor progress&goals;meeting regularly with individual WIA participants to train on employment and job skills;represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC-WIA Staff meetings and document input; organize related activities, such as: workshops,mock interviews etc. Job Developer/Case Manager—.75 FTE for 40 weeks(Benefits Included) 25 hours a week for 40 weeks @ $26.00 per hour The Job developer is responsible for creating job opportunities for clients by researching,identifying and soliciting commitments from possible sources of employment; and providing clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability,probation,or parenting youth. The Case manager portion of this position includes providing documentation&case notes; identify barriers and goals;monitor progress&goals;meeting regularly with individual WIA participants to train on employment and job skills;represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC-WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Literacy and Numeracy Instructor— .25 FTE for 31 weeks: (Benefits Included) 10 hours a week for 31 weeks @ $24.00 The respective position is responsible for assessing the literacy and numeric skills of all WIA participants; teaching WIA participants learning and literacy strategies;monitoring&documenting literacy as well as mathematical problem-solving strategies;monitoring&documenting progress as progress throughout the program; meeting regularly with WIA participants and attending regular team meeting. Rent $0.00 Utilities $0.00 Phones $0.00 P City Council 15 — 94 6/16/2026 EXHIBIT 1 Internet $0.00 Parking Fees $ 00.00 Funds allocated for parking fees at CWA Conference,Trainings, and Campus visits. Security $0.00 Maintenance $ 0.00 Insurance $0.00 Equipment rental Fees $0.00 Accounting Services _$0.00 Vehicle Lease $ 0.00 Funds Allocated for the rental of 1 bus for Field trip Bus Rental $1,000 Office Expenses $1,000.00. Office Supplies: as needed for 1 year$300.00. Office supplies(copy paper, files,folders,pens,highlighters,paper clips etc.)will be purchased as needed by WIOA staff members though out the year to assist in administration work,resource information,youth,workshops, meetings, and classes. Food: as needed for Field Trip and Conference: $200 TABE Test Material$500 Purchase necessary TABE Test score sheets to asses' students before and after program session. Legal Assistance $0.00 Auditing Services $0.00 Staff Training $0.00. Staff Conferences $0.00 CWA conference registration fee for 1 or 2 case managers Staff Travel/Mileage $100.00 Mileage for WIA Staff as needed for I year$200 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City Council Meetings, WEX placements,resource or referral appointments) City Council 15 — 95 6/16/2026 EXHIBIT 1 Stipends and Wages for 20 Participants $ 50,000.00 Training Stipends (in school—out of school youth)—20 participants First 10 hours:participants given$125 stipend to participate in program Second 10 hours: participants given$125 stipend to participate in program Third 10 hours: participants given$125 stipend to participate in program Fourth 10 hours: participants given$125 stipend to participate in program After stipends completion Months 3— 11:participants are paid$17.00 per hour for Work based learning(4-15 hours per week or as funds become available) Supportive Service $7,000.00 Buss Pas/Gas Voucher: As needed for 20 participants $2,766.50 5 bus passes @$65.55each for 6 months $1,966.50 2 gas cards @ $50.00 Each month for 6 months $800.00 Funds are allocated for youth who need transportation related support. Work Related supplies:As needed for 20 participants $1,851.75 Work related and Skills building tools,book,portfolios. Items needed for job interviews, Employment opportunity, employment enhancement trainings and clothing, supplies. Academic Support: As needed for 20—participants $1,851.75 Tuition Support for certificates or other related academic programs for 30 participants;books for related course work,tutoring supplies,and college field trips and other academic supplies. Fingerprinting/TB Test; as needed for 15 participants $530.00 20 fingerprinting @$19.00 each$380.00 and 5 TB test @$30 each$150.00 Funds allocated for Dept. of Justice Clearance&TB test for employment. Program Incentives $4,500.00. High School Dropouts $80 incentive for every course with a minimum of 72 hours completed leading to a High School Diploma I Youth x 4 modules x$80 $ 320.00 High School Diploma $200 for obtaining a high school diploma or obtaining a credential. 4 Youth x$200=$ 800.00 Post-Secondary Education $150 incentive for registering for Fall or Spring Semester at post-secondary institution. 5 Youth x$150=$750 Basic Skills Deficient(BSD)Youth $100 incentive for increasing their EFL score by at least one level in either Math or Reading subjects for participants that are identified as basic skills deficient upon enrollment. 9 youth=$900 Employment City Council 15 — 96 6/16/2026 EXHIBIT 1 $80 incentive for submitting a job application and obtaining a job interview. 6 youth x$80=$480 $150 incentive for obtaining employment. 5 youth x$ 150=$750 $50 incentive for obtaining certification. 5 youth x$50=$250 $50 incentive for obtaining Driver's License 5 youth x$50=$250 Youth Conferences $0.00 CWA conference registration fee for 1-2 currently enrolled youth Follow up $3,600.00 Indirect Cost $17 213.47 15% de Minimis Program Documents:. a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day- by-day basis and have supervisor sign to confirm time of arrival and departure to their activities. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their tasks in detail to provide proof of the activities attended.Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor. c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth,WIA administration,teaching a WIA class or Workshop,or Tutoring and preparing for youth appointments,as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only. 67 % of the budget will be directly spent on youth in the form of paid work experience,stipends, certificates training, college tuition and other support services. so.111 P City Council 15 — 97 6/16/2026 EXHIBIT 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities" in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Orange County Children's Therapeutic Art Center Executive Director Grantee/Contractor Organization Program Title a `s rV Signature Dr Ana Jimenez-Hami Name of Certifying Official Signature EXHIBIT E City Council 15 — 98 6/16/2026 EXHIBIT 1 Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT F City Council 15 — 99 6/16/2026 EXHIBIT 1 (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 3-27-2026 Date Program Operator Signature EXHIBIT F City Council 15 — 100 6/16/2026 EXHIBIT 1 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: OC Children's Therapeutic Arts Center Name of Contractor: OCCTAC- Dr. Ana Jimenez-Hami E.D. Contractor Number: A-2026- Date: July 1, 2026 - June 30, 2027 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): OC Children's Therapeutic Arts Center 2215 North Broadway, Santa Ana CA 92706 Address EXHIBIT F City Council 15 — 101 6/16/2026 EXHIBIT 1 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register(Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e.grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state or local)transaction or contract under a public transaction;violation of federal or state antitrust statues or commission of embezzlement,theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(federal, state or local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local)terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. OC Children's Therapeutic Arts Center Grantee/Contractor Organization Dr.Ana Jimenez-Hami Name and Title of Official Authorized to Certify On Behalf of the Grantee March 27, 2026 Date City Council 5 — 102 6/16/2026 EXHIBIT 1 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal,the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principle", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal,that it will include the clause title"Certification Regarding Debarment,Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,orvoluntary excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the DOL may pursue available remedies, including suspension and/or debarment. City Council 5 — 103 6/16/2026 EXWJJ1 ffH H SIGNATURES & ASSURANCES The assurances are: 1. 1 am authorized by my Board of Directors, Trustees, or other legally qualified officer to submit this proposal on behalf of the"Applicant." 2. Applicant is not currently on any federal, State of California or local Debarment List. 3. Applicant will provide records to show fiscal solvency, if required. 4. Applicant will meet all applicable Federal, State and local compliance and regulatory requirements. These include but are not limited to a. Ensuring that records accurately reflect actual performance; b. Maintaining record confidentiality, as required; c. Reporting financial participant, and performance data, as required; d. Meeting requirements of Section 504 or the Rehabilitation Act of 1973; e. Meeting all applicable labor laws, including Child Labor Law standards; and f. Meeting all lobbying certification and disclosure of lobbying activities requirements. 5. Applicant will establish, in accordance with section 184 of the Workforce Innovation & Opportunity Act, fiscal control and fund accounting procedures necessary to ensure the proper disbursement of, and accounting for funds provided to the Local Workforce Development Board. 6. That it will comply with the uniform administrative requirements referred to in WIOA. 7. Compliance with the confidentiality requirements of WIOA. 8. That no funds received under the Workforce Innovation & Opportunity Act will be used to assist, promote or deter union organizing. 9. That it will comply with the nondiscrimination provisions of WIOA, including an assurance that Methods of Administration have been developed and implemented. 10. That it will collect and maintain data necessary to show compliance with the nondiscrimination provisions of WIOA. 11. That there will be compliance with grant procedures of WIOA. 12. That all funds will be spent in accordance with the Workforce Innovation & Opportunity Act, written Department of Labor guidance, and other applicable Federal and State laws and regulations. 13. That it will endeavor to partner and plan with such entities, that the SAWDB, its subcommittees or staff direct, including regionally, statewide or nationally. 14. That it will comply with such new regulations that are set forth in the new Law that will govern the activities set forth herein. 15. That it will comply with new policies initiated by the State of California, City of Santa Ana, as appropriate. 16. Respondent will not: a. Place a customer in a position that will displace a current employee; b. Use WIOA money to assist, promote, or deter union organizing; c. Use funds to employ or train persons in sectarian activities; and d. Use funds for customers in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. SIGNATURES & ASSURANCES I recognize that I must give assurance for each item above, 1 through 16, as applicable. If I cannot, this DroDosal will be automatically rejected. ��Ma pa-^ � 5 2l I2�2G (Signature required) 11 Name/Title Date �Xr�ev-��V2 b%YQ-Z-IoY City Council 15 — 104 6/16/2026 ACCW" CERTIFICATE OF LIABILITY INSURANCE EXHI AT (MM/DDnrvY) III r 1 210412 02 5 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Certificate Issuance Team NAME: Comprehensive Insurance Services PdcNNo Ell): (A/C,709-8800 FAX No 26429 Rancho Parkway South E-MAIL jeremy@thecomprehensiveinsurance.com ADDRESS: Suite 120 INSURER(S)AFFORDING COVERAGE NAIC# Lake Forest CA 92630 INSURERA: Nonprofits Insurance Alliance of California 10023 INSURED INSURER B: State Compensation Insurance Fund 35076 Orange County Children's Therapeutic Arts Center INSURER C: 2215 N.Broadway INSURER D: INSURER E: Santa Ana CA 92706 INSURER F: COVERAGES CERTIFICATE NUMBER: All REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCEADULSUBIR POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD MM/DD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES Ea occur ence $ 500,000 _ MED EXP(Any one person) $ 20'000 A Y Y 01-CP-0009201-01-12 12/21/2025 12/21/2026 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 POLICY ❑ PRO FX LOC PRODUCTS-COMP/OPAGG $ 3,000,000 PRO- JECT OTHER: $0 Deductible $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident — ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED 01-CP-0009201-01-12 12/21/2025 12/21/2026 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Peraccident $0 Deductible $ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE 01-UB-0009201-01-03 12/21/2025 12/21/2026 AGGREGATE $ 1,000,000 DIED I I RETENTION$ $0 Deductible $ WORKERS COMPENSATION X STATUTE EORH AND EMPLOYERS'LIABILITY y/N 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ B OFFICER/MEMBER EXCLUDED? NI N/A Y 9255171-25 06/05/2025 06/05/202. (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ $1,000,000/1,000,000 Aggregate/Occurr A Social Service Professional Liability 01-CP-0009201-01-12 12/21/2025 12/21/2026 $3,000,000/1,000,000 A re ate/Occurr Improper Sexual Conduct Liability 99 9 $0 Deductible DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Santa Ana,its officers,officials,employees,and volunteers are included as Additional Insured automatically per written contract or agreement per attached endorsement CG2010,CG 2037.30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. Waiver of Subrogation applies per attached endorsement NIA-026B GL 01 25&10217.This insurance is Primary and Non-contributory per attached endorsement NIA-061 B GL 01 25 APPROVED CERTIFICATE HOLDER CANCELLATION By Tu Tran Nguyen at 9.41 am,Jan 14,2026 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. ATTN:Audrey Goodson AUTHORIZED REPRESENTATIVE 801 W Civic Center Dr Ste 200 Santa Ana CA 92701 I � (('�l}t`�, (r� (� s reserved. ACORD 25(269Bi03j'OU11CI� The ACORD name and logo are rejAe�ed marks of ACORD / / EXHIBIT 1 COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 01-CP-0009201-01-12 CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED —OWNERS, LESSEES OR CONTRACTORS—SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Location(s) Of Covered Operations Organization(s): Any person or organization that you are required All insured premises and operations to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy.The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule,if not shown above,will be shown in the Declarations. A. Section II—Who Is An Insured is amended to 2. If coverage provided to the additional insured include as an additional insured the person(s)or is required by a contract or agreement, the organization(s)shown in the Schedule, but only insurance afforded to such additional insured with respect to liability for"bodily injury", "property will not be broader than that which you are damage" or"personal and advertising injury" required by the contract or agreement to caused, in whole or in part, by: provide for such additional insured. 1. Your acts or omissions; or B. With respect to the insurance afforded to these 2. The acts or omissions of those acting on additional insureds, the following additional your behalf; exclusions apply: This insurance does not apply to"bodily injury" or in the performance of your ongoing operations for "property damage" occurring after: the additional insured(s)at the location(s) 1. All work, including materials, parts or designated above. equipment furnished in connection with However: such work, on the project(other than 1. The insurance afforded to such additional service, maintenance or repairs)to be insured only applies to the extent permitted performed by or on behalf of the additional by law; and insured(s)at the location of the covered operations has been completed; or CG 20 10 12 19 ©Insurance Services Office, Inc., 2012 Page 1 of 2 City Council 15 — 106 6/16/2026 EXHIBIT 1 2. That portion of"your work" out of which the 2. Available under the applicable Limits of injury or damage arises has been put to its Insurance shown in the Declarations; intended use by any person or organization whichever is less. other than another contractor or subcontractor engaged in performing operations for a This endorsement shall not increase the principal as a part of the same project. applicable Limits of Insurance shown in the Declarations. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III—Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or CG 20 10 12 19 ©Insurance Services Office, Inc., 2012 Page 2 of 2 City Council 15 — 107 6/16/2026 EXHIBIT 1 POLICY NUMBER: 01-CP-0009201-01-12 COMMERCIAL GENERAL LIABILITY CG20371219 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Location And Description Of Completed Operations Or Orcianization(s) Any person or organization that you are required to All insured premises and operations. add as an additional insured on this policy, under a written contract or agreement currently in effect,or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule,if not shown above,will be shown in the Declarations. A. Section II—Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s)or additional insureds, the following is added to organization(s)shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for"bodily injury" or "property damage"caused, in whole or in part, If coverage provided to the additional insured is by"your work" at the location designated and required by a contract or agreement, the most we described in the Schedule of this endorsement will pay on behalf of the additional insured is the performed for that additional insured and amount of insurance: included in the "products-completed operations hazard". 1. Required by the contract or agreement; or However: 2. Available under the applicable Limits of 1. The insurance afforded to such additional Insurance shown in the Declarations; insured only applies to the extent permitted whichever is less. by law; and 2. If coverage provided to the additional insured This endorsement shall not increase the is required by a contract or agreement, the applicable Limits of Insurance shown in the insurance afforded to such additional insured Declarations. will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 37 1219 ©Insurance Services Office, Inc., 2012 Page 1 of 1 City Council 15 — 108 6/16/2026 EXHIBIT 1 � NONPROFITS° INSURANCE NONPROFITS OWN _ ALLIANCE OF CALIFORNIA Part of Nonprofits Insurance Alliance(NIA) 01-CP-0009201-01-12 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY - PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM SCHEDULE Any person or organization that you are required to include on this policy,under written contract or agreement currently in effect or becoming effective during the term of this policy, applicable under the terms and conditions of this endorsement, and consistent with the description below that the parties intend. A. SECTION II—WHO IS AN INSURED is amended to include: 4.Any public entity as an additional insured, and the officers,officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s)on your policy, but only with respect to liability for"bodily injury", "property damage"or "personal and advertising injury"caused, in whole or in part, by: a. Your negligent acts or omissions; or b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public entity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B. SECTION III—LIMITS OF INSURANCE is amended to include: 8.The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4. above, are those specified in the written contract between you and that public entity, or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. C. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or NIA-0615441 1 I )/ OU11CI c u es copyrig a ma eria o nsurance ervices nc�vlµ its permission. 6/1 6/2026 EXHIBIT 1 (1) The coverage afforded by this insurance is primary and non- contributory with the additional insured(s)'own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for"your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for"property damage"to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft,"autos"or watercraft to the extent not subject to Exclusion g. of SECTION — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE. (e) Any other insurance available to an additional insured(s)underthis Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s)has been added as an additional insured by that other insurance. (1) When this insurance is excess,we will have no duty under Coverages A or B to defend the additional insured(s)against any"suit"if any other insurer has a duty to defend the additional insured(s) against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (1) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (2) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains,whichever comes first. If any other the other insurance available to the additional insured(s)does City OUr1Cl L 25 Includes copyrighted material of Insuran� er1i ice, Inc.with its permission. 6/1 G/2026 EXHIBIT 1 not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. CityOUCICI L 25 Includes copyrighted material of Insuran� er1n ice, Inc.with its permission. 6/16/2026 EXHIBIT 1 NONPROFITS" INSURANCE NONPROFITS OWN ALLIANCE OF CALIFORNIA Part of Nonprofits Insurance Alliance(NIA) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Any person or organization as required under a written contract or agreement currently in effect, or becoming effective during the term of this policy Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage. Policy Number: 01-CP-0009201-01-12 NIA-026B GL 01 25 Includes copyrighted material of Insurance Services Office, Inc.with its Page 1 of 1 permission. City Council 15 — 112 6/16/2026 ENDORSEMENT AGREEMENT EXHIBIT 1 WAIVER OF SUBROGATION REP D1 BLANKET BASIS 9255171-25 FUND RENEWAL SP HOME OFFICE 0-27-07-45 SAN FRANCISCO EFFECTIVE JUNE 5, 2025 AT 12 . 01 A.M. PAGE 1 OF 1 ALL EFFECTIVE DATES ARE AND EXPIRING JUNE 5, 2026 AT 12 . 01 A.M. AT 12:01 AM PACIFIC STANDARD TIME OR THE TIME INDICATED AT PACIFIC STANDARD TIME ORANGE COUNTY CHILDREN' S THERAPEUT 2215 N BROADWAY FL 1 SANTA ANA, CA 92706 WE HAVE THE RIGHT TO RECOVER OUR PAYMENTS FROM ANYONE LIABLE FOR AN INJURY COVERED BY THIS POLICY. WE WILL NOT ENFORCE OUR RIGHT AGAINST THE PERSON OR ORGANIZATION NAMED IN THE SCHEDULE. THIS AGREEMENT APPLIES ONLY TO THE EXTENT THAT YOU PERFORM WORK UNDER A WRITTEN CONTRACT THAT REQUIRES YOU TO OBTAIN THIS AGREEMENT FROM US. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 2.00% OF THE TOTAL POLICY PREMIUM. SCHEDULE PERSON OR ORGANIZATION JOB DESCRIPTION ANY PERSON OR ORGANIZATION BLANKET WAIVER OF FOR WHOM THE NAND INSURED SUBROGATION HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER NOTHING IN THIS ENDORSEMENT SHALL BE HELD TO VARY, ALTER, WAIVE OR EXTEND ANY OF THE TERMS, CONDITIONS, AGREEMENTS, OR LIMITATIONS OF THIS POLICY OTHER THAN AS ABOVE STATED. NOTHING ELSEWHERE IN THIS POLICY SHALL BE HELD TO VARY, ALTER, WAIVE OR LIMIT THE TERMS, CONDITIONS, AGREEMENTS OR LIMITATIONS IN THIS ENDORSEMENT. COUNTERSIGNED AND ISSUED AT SAN FRANCISCO: JUNE 6, 2025 City Cou 4 15 — 11 �/ f 6/16/2026 2572 AUTHORIZED REPRESENT IVE PRESIDENT AND CEO SCIF FORM 10217 (REV.4-2018) OLD OP 217 EXHIBIT 2 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I" day of July, 2026, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY and Working Wardrobes for a New Start, a non-profit corporation identified by their assigned Unique Entity Identifier (UEI)Number 0004400718 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number(FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational shills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. On April 1, 2025, the City issued a Request for Proposal No. 25-019A ("RFP") by which it sought youth serving organizations to become members of the Youth Service Provider Network, referred to as Youth Service Providers (YSPN) to deliver a youth program for the City. SUBRECIPIENT submitted a responsive proposal that was selected by the City. A copy of SUBRECIPIENT's proposal is incorporated herein by reference as if set forth in full. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR V00.332(b)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR City Council 15 — 114 6/16/2026 Page I of 18 EXHIBIT 2 §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1 RTTRRF.CTPTFNT agree-, to maintain such recnrrls and submit such City Council 15 — 115 6/16/2026 Page 2 of 18 EXHIBIT 2 reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three(3)years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or(b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including anrditN, exnminatinnN� mnnitnring and verif ontion of recnrd-, Nnhmitto d h�z 4TTRRRC'TPTF.NT1 cods City Council 15 — 116 6/16/2026 Page 3 of 18 EXHIBIT 2 incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to perfonning any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. City Council 15 — 117 6/16/2026 Page 4 of 18 EXHIBIT 2 Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department(EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle AOffice of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On May 28, 2025, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of$817,644.00 for fiscal year 2025-2026, with a two-year performance period which dictates that 100% of the funding allocation must be obligated before the contact window closes on June 30, 2027. CITY agrees to pay to SUBRECIPIENT when, if and to the extent fodoral fiind,, are rereivod under the rrnvicinnc of the Art a cum not to exreerl ?QQ nnn (ill f r City Council 15 — 118 6/16/2026 Page 5 of 18 EXHIBIT 2 SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2026-2027. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(f) Indirect(F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2026, and all duties arising under this Agreement shall have been performed by June 30, 2027. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4 RTTRRFCTPTFNT miict account for an3i real anrd personal prop Lay City Council 15 — 119 6/16/2026 Page 6 of 18 EXHIBIT 2 acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2"d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4t'' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"d quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or semnnrlar;i dip lmmn diming nartirJnatinn nr within 1 Par after exit- �el Percent of Particinantc arhn� City Council 15 — 120 6/16/2026 Page 7 of I8 EXHIBIT 2 during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex,political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. City Council 15 — 121 6/16/2026 Page 8 of 18 EXHIBIT 2 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to rep rnrdnce nnhlkh nr ntherxx7icP nsPl anrd to anthnri7e nthem to ncP, fnr Ferderal Clovernmcnt nnrnncPs; City Council 15 — 122 6/16/2026 Page 9 of 18 EXHIBIT 2 (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due City Council 15 — 123 6/16/2026 Page 10 of 18 EXHIBIT 2 diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. £ Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: City Council 15 — 124 6/16/2026 Page I I of 18 EXHIBIT 2 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence or claim. 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code I (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees. If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City. 3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non- payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention- Rich 1VMauagement Divicinn 20 (`ivies Cawwr Plaza Qaaw Ana ('A Q' ZUJ The City Council 15 — 125 6/16/2026 Page 12 of 18 EXHIBIT 2 name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. IX. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. City Council 15 — 126 6/16/2026 Page 13 of 18 EXHIBIT 2 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654 2. All applicable State statutes, regulations,policies,procedures and directives; 3. All applicable CITY policies,procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. City Council 15 — 127 6/16/2026 Page 14 of 18 EXHIBIT 2 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of(1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the di-p me involve.--a chnnge nrrler City Council 15 — 128 6/16/2026 Page 15 of 18 EXHIBIT 2 XVH. BREACH- SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Working Wardrobes for a New Start 2000 E. McFadden Ave Ste 100 Santa Ana 92705 Phone: (714) 210-2460 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. City Council 15 — 129 6/16/2026 Page 16 of 18 EXHIBIT 2 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page) City Council 15 — 130 6/16/2026 Page 17 of 18 EXHIBIT 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" By: Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: Sonia R. Carvalho "SUBRECIPIENT" City Attorney By: � u By Andrea N. Garcia N e. Bonn Pomush Senior Assistant City Attorney Title: Chief Executive Officer Tax ID #: EIN 33-0669145 RECOMMENDED FOR APPROVAL: Michael L. Garcia Executive Director Community Development Agency City Council 15 — 131 6/16/2026 Page IS of 18 EXHIBIT 2 Workforce Innovation & Opportunity Act Youth Program Provider Working Wardrobes 2026-2027 City Council 1 — 132 6/16/2026 EXHIBIT 2 ANSWERS TO QUESTIONS 1. Experience/Qualifications A. Working Wardrobes for a New Start (Working Wardrobes) is a nonprofit organization founded in 1990. For over 35 years,the organization has provided comprehensive workforce development services—including job training, life skills workshops,job placement assistance, and professional wardrobing—to more than 130,000 individuals.The mission of Working Wardrobes is to help people overcome barriers to gainful employment.The organization serves low-income individuals from marginalized communities who are seeking to enter or re-enter the workforce or advance their careers. Special attention is given to working-age youth, persons of color, veterans, seniors,justice-involved individuals, and those who have experienced homelessness, substance abuse, domestic violence, chronic illness, or long-term unemployment. In 2025, Working Wardrobes reached 10,238 individuals. The organization is a recognized leader in workforce development across Southern California, known for its quality, adaptability, and deep community engagement. B.The Working Wardrobes corporate headquarters and Career Success Center are located at 2000 E. McFadden Ave., Santa Ana, CA 92705, nearthe intersection of McFadden Ave. and Williams St., with convenient access to the CA-55 and CA-5 freeways. C-D.The Career Success Center facility operates Monday through Friday, from 8:00 AM to 5:00 PM. Its central location, easy access via public transportation, ample free parking, and client- centered service layout create a welcoming environment with a secured lobby, friendly front desk attendants, and relatable staff who foster trust and engagement. E1-4. For 2026, Working Wardrobes had an operating budget of$4,885,00.The organization employs a team of 35 professionals with expertise in career navigation,job development, and client services. Key leadership includes Bonni Pomush, Chief Executive Officer; Derek Benson, Chief People &Operations Officer; and Bianca Herrera, Director of Client Services. The organization's funding sources include contract and MOU revenue, private grants from corporations and foundations, individual contributions,fundraising events, social enterprise revenue, and in-kind donations. Working Wardrobes has collaborated with WIOA funded programs by referring clients for direct services. The organization is a subcontractor with the City of Santa Ana working with CA4ALL and SAY youth programs, as well as 12 youth-focused community partners to deliver workshops and wardrobing services through select service programming. This collaboration highlights the organization's ability to provide impactful workforce development services and effectively engage with a diverse network of community partners. In 2025, young adults (16-24) accounted for49%of the overall population Working Wardrobes served, representing the largest service population, highlighting the organization's prioritization and significant impact on the youth community. City Council 15 — 133 6/16/2026 EXHIBIT 2 2. Proposed Program A. The Rebuilding Careers Program for Young Adults, a 12-month program proposed by Working Wardrobes, is designed to provide full case management workforce development services to out-of-school youth, ages 16-24, in Santa Ana. Over the 12-month program period, the program will achieve the following objectives: • Provide Career Coaching, Mentorship,and Exploration Pair each participant with the program's dedicated 1.0 FTE Career Navigator(Case Manager) who will provide personalized guidance, career assessments and goal setting. Leverage the expertise of volunteer Career Coaches with HR related experiences to provide one-on-one resume and interview preparation. • Increase Workforce Readiness Provide workforce readiness training to 20 out-of-school youth, through a workshop series that includes resume building,job search strategies, interview preparation, financial literacy, and workplace success techniques, equipping participants with the essential skills to confidently navigate the job market. Focus on developing key soft skills, including time management, problem-solving,teamwork, and communication, while supporting participants in cultivating vital personal and professional attributes such as responsibility and work ethic—critical for long-term career growth and advancement. Offer both in-person and self-paced learning options to accommodate diverse learning styles and ensure that all clients have the flexibility to engage with the material in a way that best supports their needs. • Provide Paid Work Experience (WEX) Provide up to 10 clients with approximately 120 hours of paid work experience at host sites in high-demand industries or at Working Wardrobes locations. Each host site will be vetted to ensure they provide a safe learning environment that focuses on the development of both soft skills and technical job-related skills.This includes on-the-job training and exposure to career pathways in high demand industries like healthcare, transportation, manufacturing, retail, logistics, customer service, and more. Paid work experience opportunities will be provided in partnership with regional employers like hospitals, hospitality groups, IT service providers, and through in-house placements at Working Wardrobes' social enterprises, such as The Hanger Outlets, Donation Center and Career Success Center. The (.2 FTE) Retail Store Manager at the Hanger Outlet Store will serve as the WEX Supervisor participating in the recruitment and onboard of all participants. They will also oversee scheduling, approve timesheets and work closely with the Career Navigator to share performance progress. • Skill-Based Certification/Training Enrollment and Tuition Support Connect participants to a WIOA-approved education or training program, that will lead to attainment of a postsecondary credential or a secondary school diploma during participation in or within one year after exit from the program. These programs will be in fields of interest to the participants with an emphasis on high-demand industries City Council 15 — 134 6/16/2026 EXHIBIT 2 (such as construction, manufacturing, IT, culinary arts, and transportation). We will leverage community partners and education programs that offer free to low-cost programs, when possible, such as Santa Ana Community College Continuing Education. An average of$800 per participant of financial assistance will help support tuition fees, required supplies such as uniforms, tools and equipment. The Career Navigator will assist the client in reviewing, selecting and enrolling in the certification program by accompanying tours of the facility and attending enrollment sessions. If a GED is required for enrollment but not yet earned,the Career Navigator will help participants enroll in alternative education programs to obtain it prior to enrollment in a postsecondary education program. • Offer Wraparound Supportive Services and Resources Address barriers such as transportation, food insecurities, and financial instability by providing resources like gasoline debit cards, bus passes, identification assistance, background checks, grooming products, and Working Wardrobes' signature professional wardrobing services with the support of volunteer Personal Stylists located at its Wardrobe Center. Offer personalized referrals to community resources to ensure a holistic approach to career development. • Job Search Navigation Support Provide one-on-one coaching and facilitate workshops designed to develop job search strategy skills Collaborate with local employers, employment agencies, and chambers of commerce to connect participants with job openings in their desired field of interest. Includes connecting participants to hiring events, career fairs, and networking opportunities to enhance participants' chances of securing employment and establishing a sustainable career path. • Ensure Long-Term Success through Follow-Up Services Provide follow-up support for at least 12 months post-program to ensure participants are maintaining employment and progressing in their careers. Career Navigators will reach out to clients quarterly to check-in on employment status, continued or new barriers and additional skill development needs. Offer continued access to workshops, career coaching and linkages to community resources to address challenges and encourage ongoing career development. • Incentives Participants who complete significant milestones will receive an incentive in the form of a $125 gift card. Milestones include initial employment during the contract year, sustained employment at the second and fourth quarters post exit. Incentives are used to motivate participants to achieve their goals and maintain consistent employment. City Council 15 — 135 6/16/2026 EXHIBIT 2 By achieving these objectives,the Rebuilding Careers Program for Young Adults will help underserved youth in Santa Ana overcome barriers to employment and education, providing them with the skills, experience, and support necessary for long-term career success. 3. Population A. Working Wardrobes will serve a total of 20 youth through the Rebuilding Careers Program for Young Adults. These participants will be out-of-school youth, ages 16-24, who face significant barriers to entering the workforce. B.The youth served will be between the ages of 16 and 24.Youth ages 18 to 24 will primarily be placed at off-site host agencies for work experience to help remove any barriers partners may have in working with under aged youth. Youth ages 16-24 will be eligible to gain work experience at Working Wardrobes social enterprise locations. C. In addition to meeting WIOA youth eligibility requirements, Working Wardrobes will ensure that at least 25%of the total participants are either justice-involved, homeless and/or foster youth. In addition, participants must demonstrate a commitment to full engagement with the program.This will be assessed through their participation in an initial intake assessment and program orientation, which will ensure they understand the program's requirements and are prepared to benefit from the services offered. D.Working Wardrobes will identify prospective participants by leveraging its extensive network of referral partners, including mission-aligned organizations serving transitional-age foster youth, youth experiencing homelessness, and justice-involved youth.These partners will help ensure that eligible youth, who require additional support to succeed in both their educational and employment goals, are referred to the program. Additionally, Working Wardrobes will recruit prospective participants through its core Rebuilding Careers workforce skills training program, identifying youth seeking to enroll in its services who would benefit from this specialized support. To further extend outreach, Working Wardrobes will continue to collaborate with OC Probation and Parole established through Working Wardrobes' current contract with the City of Santa Ana, the Prison to Employment, P2E program to engage probationary youth, as well as outreach to sober and transitional living centers like HealthRight 360 and Nancy Clark (The Recovery Center). The organization will also seek referrals from existing youth-serving partners with established relationships, like Sunburst Academy, an alternative, military-based educational program that works with low-income youth, OC Department of Education ACCESS programs, Youth Guidance Center and Simon Scholars Foundation that offers leadership programs for youth, all of which have received workforce readiness services from Working Wardrobes. Recruitment efforts will be focused on the recognition that Working Wardrobes has identified out-of-school youth as an underserved population, as many fall outside the services of existing youth program collaborators. While many of Working Wardrobes'youth-focused community partners serve in-school youth, some young people are left without support when they no longer qualify for or are not a good fit for these programs. A direct referral to an alternative City Council 15 — 136 6/16/2026 EXHIBIT 2 program like Rebuilding Careers for Youth enables partners to connect out-of-school youth to comprehensive case management services, providing the support needed to achieve their career goals. E.The Career Navigator will recruit the targeted youth populations through participation in OC PACT (Parole and Community Team) meetings, engagement with the Youth Council Network, monthly community tours, attendance at resource fairs, and program presentations to new and existing community partners. Working Wardrobes will create outreach flyers marketing the program and share them with over 185 referral partners. F. Included as Attachment J is a Letter of Support from Simon Scholars. Although Simon Scholars primarily serves in-school youth,they can speak to the benefits their clients have experienced after participating in similar programming, including wardrobing services, and workshops. G.Working Wardrobes' recruitment plan to enroll 80%of youth by the 2nd quarter of the program (December 31, 2026) includes a multi-faceted approach: participation in OC PACT meetings, engagement with the Youth Council Network, monthly community tours, attendance at resource fairs, and program presentations. Referral forms will be accepted from partners or through self-referrals. Staff will conduct a screening phone call to evaluate basic eligibility. Eligible youth will then be invited to an orientation session with the Career Navigator, where they will learn about the program and complete the pre-application intake forms. 4.Assessment A-B.A multi-step assessment process will be implemented to ensure a comprehensive evaluation of each youth participant.The TABE assessment will be completed prior to enrollment, with approval from the Service Navigator. After enrollment, additional career assessments will be conducted using O*Net Interest Profiler by the Bureau of Labor Statistics and Eureka.org, including tools like True Colors and Micro-skills assessments. These assessments will evaluate soft and hard skills, career interests, and learning styles to better match participants with suitable training and career pathways. Upon enrollment, clients will have the opportunity to contact a volunteer Career Coach who will assist them in taking the additional career assessment. For youth who know what job and/or industry they are interested in, they will be offered the O*Net Interest Profiler.This resource offers a deep dive into specific jobs based on the results of the assessment that include skills and training requirements, common job duties, median salary range by location and local training programs. For young adults that need more direction,they will be offered other assessments like True Colors and Micro-skills. Once complete,the Career Navigator will help youth explore career pathways and set goals. Using the Eureka platform, participants will take assessments to gauge their work and communication styles, identifying natural skills despite limited work experience. Clients will have access to the platform throughout the program to complete additional assessments. C.Youth, especially those from low-income households and underserved communities, face significant barriers to employment that limit their access to opportunities compared to their City Council 15 — 137 6/16/2026 EXHIBIT 2 more advantaged peers.These challenges include limited exposure to high-demand career pathways, economic instability, and lack of resources, making it hard to pursue stable employment. Limited access to post-secondary education and family knowledge about higher education and vocational training add further obstacles, leaving many without the tools or guidance to improve job prospects. The absence of career mentorship compounds these issues, leaving young adults without role models to navigate the job market.These systemic barriers prevent youth from securing stable, well-paid jobs, perpetuating cycles of underemployment, economic hardship, and reduced social mobility. Overtime,this increases reliance on public assistance and limits upward mobility, creating a cycle difficult to break without targeted interventions. D.To address the barriers youth face, Working Wardrobes draws on its extensive experience serving underserved populations, with nearly half of its clients being youth. Core services offered to both youth and adult clients include one-on-one career assessments, personalized employment plans, resume building,job search strategies, and connections to secondary education, skill-based certifications, and life skills training.These services are delivered at the Career Success Center in Santa Ana, supported by trained Career Navigators, volunteer Career Coaches with HR/hiring experience, and Job Developers who help clients build the skills and confidence needed for successful job searches.The organization's paid Work Experience (WEX) program is in early development, with a pilot program showing positive impacts for clients. Working Wardrobes integrates these services and WEX programming into the Rebuilding Careers Program for Young Adults, providing targeted support to help out-of-school youth overcome barriers and enter pathways to quality, living-wage employment. 5. Paid Work Experience A.The Rebuilding Careers for Young Adults program will provide participating Santa Ana out-of- school youth with valuable paid work experience.The program will utilize Working Wardrobes' social enterprise division—including The Hanger Outlets, the Donation Center, and the Career Success Center—to offer in-house work experiences in retail, logistics, customer service, and operations, aligned with participants' interests. We will also offer office administrative experience with opportunities at our Career Success Center as Front Desk Attendants. Working Wardrobes will offer participants up to 120 hours of paid work experience, including 10 hours of paid workforce training for up to 10 participants. The Career Navigator will provide each host site with clear learning objectives and guidelines focused on helping youth develop transferable soft skills, such as teamwork, problem solving, communication, decision making, and time management. Additionally,the Career Navigator will support participants by facilitating informational interviews with both entry-level and managerial staff at work sites, giving them deeper insights into skill-based roles and potential career pathways the paid work experience can lead to. Host sites will provide participants with 80 hours of project-based work, either independently or as part of a team. Each youth will receive constructive feedback from their host site supervisor at two key stages: City Council 15 — 138 6/16/2026 EXHIBIT 2 1. A midpoint evaluation to identify strengths and areas for growth. 2. A final evaluation to assess overall performance and development. Participants will also complete a self-assessment at the end of their internship, reflecting on their personal growth, performance, and the overall internship experience. D.Working Wardrobes will prioritize pairing participants with paid work experience opportunities that align with their interests and are relevant to the WIOA-approved, skill-based certification and training programs they are or planned to be enrolled in.The Career Navigator will conduct assessments and collaborate with youth participants to identify their career interests.The Career Navigator will also perform targeted outreach to employers in industries that complement these interests, as well as related certification pathways. E.As previously noted, prospective host site partners may include regional hospitals, logistics companies, and IT service providers. Attachment K outlines the affiliations of Working Wardrobes' Board of Directors, who will be engaged to arrange worksite opportunities within their respective workplaces. Additionally, Working Wardrobes will leverage the Supportive Mentors that have volunteered to participate through the B-Unbound platform that offers career exploration opportunities to Working Wardrobe clients These individuals span from a variety of industries including healthcare, finance, and entrepreneurial businesses. F. Working Wardrobes has established partnerships with several employers and is in the process of finalizing commitments to this project. While letters are not available for inclusion at the time of this submission,they can be provided upon receipt of the Notice of Intent to Award. G.Working Wardrobes' Work Experience policy is included in this submission as EXHIBIT I. 6.Alternative Secondary School Services A-B. Not applicable to the Rebuilding Careers Program for Young Adults. However, Working Wardrobes is able to provide referrals to OCDE ACCESS programs by leveraging its existing partnership. The organization has been providing four Career Success Weeks per yea r for the past three years as part of this collaboration.These Success Weeks consist of a 4-part workshop series and a wardrobe experience, with one of the weeks held at Sunburst Academy, a military- based alternative education program. Working Wardrobes can make referrals to both of these programs to further support the youth served. Preparation for Postsecondary Education and Training A.The Rebuilding Careers for Young Adults program equips participating youth with the skills and resources necessary for high-wage careers through career exploration, mentorship, and connections with Supportive Adults in high-demand sectors.Through these mentors, participants will be exposed to industries offering an average starting wage of$23/hour and long-term growth potential, including healthcare, IT, manufacturing, hospitality, and logistics. They will be connected to WIOA-approved education and training programs in these high- City Council 15 — 139 6/16/2026 EXHIBIT 2 demand fields, such as construction, manufacturing, IT, culinary arts, and transportation, leading to the attainment of a postsecondary credential or secondary school diploma.These programs will provide up to $5,000 in tuition assistance to cover costs like tuition, tools, clothing, and equipment.The Career Navigator will assist participants in selecting and enrolling in the appropriate certification programs, offering support through facility tours and enrollment sessions. If a GED is required but not yet obtained, the Career Navigator will connect participants to alternative education programs, such as those through Santa Ana Community College Continuing Education,to ensure they meet enrollment prerequisites. B. The Career Navigator will assist participants in identifying and enrolling in WIOA-approved postsecondary credential or secondary school diploma programs that align with their career goals. Through its other City of Santa Ana-funded contract (Prison to Employment program), Working Wardrobes has successfully helped clients enroll in programs at institutions such as North Orange County Education (NOCE), Santa Ana College, Healthstaff Training Institute, H.B. CDLTraining (Driving School), CTM Welding Training&Certification, and more. Working Wardrobes will leverage these established partnerships to identify suitable programs for out-of- school youth. C.The Career Navigator will work with participants to create individualized employment plans based on each youth's career interests, strengths and assessments. For clients uncertain of their career path,the program will provide access to the B-Unbound platform (b-unbound.org), connecting participants with volunteer mentors from high-demand industries. Mentorship activities between participants and B-Unbound Supportive Adults include: • Informational interviews. • "A day in the life" workplace tours and job shadowing. • Passion and skill-building exercises. Upon being matched in the B-Unbound platform, participants will have six months to access the platform and request up to 5 mentorship connections.The Career Navigator will ensure the mentorship is a good match and assist with navigating the platform, coordinating meetings, and fostering connections. Supportive Adults working with minors will undergo a background check before starting mentorship activities. D. The Rebuilding Careers for Young Adults program prepares youth for postsecondary education and training through: • Workforce Readiness Training: Offering critical skills like time management, communication, professionalism, resume,job search and interviewing skill building. • Mentorship and Networking: Connecting youth to volunteer HR-subject matter expert Career Coaches and industry mentors through B-Unbound who can guide them in selecting the right educational pathways, such as certifications or degrees. • Application and Enrollment Support:The Career Navigator helps youth identify appropriate education or training programs and guides them through the application process. City Council 15 — 140 6/16/2026 EXHIBIT 2 • Transition Assistance: Connecting participants with job leads and internships to ensure a smooth transition from education to employment. • Connection to WIOA-Approved Certification/Training: Working with the Career Navigatorto connect youth to WIOA-approved certification/skills-training providers for further education and training opportunities, as well as providing an average of$800 for tuition to cover these programs. E.As part of the program, participants will receive support in identifying an industry or career path of interest and will work with their Career Navigator to find relevant WIOA-approved skill- based training opportunities for enrollment.The Career Navigator will collaborate with the WIOA Service Navigator to confirm pre-approved certification programs.This will include but not limited to certifications like, Clinical &Administrative Medical Assistant, Dental Assistant, Truck Driving Certification, CompTia+ Certification. Each youth will have an average of$800 allocated within the program budget to cover certification costs. If the cost of the program exceeds the budgeted amount, Working Wardrobes will partner with WIOA to explore additional funding opportunities to cover the difference including scholarships and Pell Grants. Participants may enroll in and earn certificates during the program while gaining paid hands-on experience aligned with their interests and strengths, with some potentially enrolling in additional training following the conclusion of their paid work experience. F. Research supports that the industries to be targeted by the program are among the fastest- growing in the U.S. with strongjob prospects: • Healthcare: Expected to add 2.4 million jobs by 2029 (Bureau of Labor Statistics, 2021). • IT: Demand for skilled workers expected to grow by 11% from 2019 to 2029 (Bureau of Labor Statistics). • Manufacturing:Advanced manufacturing and automation are driving demand for skilled workers. • Hospitality&Tourism: Offering robust opportunities, especially in customer service, management, and logistics roles. G. Letters of Intent from training agencies are not applicable, as the program will refer participants to training programs but will not formally partner with them. 8.Tutoring For youth who are identified as basic skills deficient (scoring 8.9 or below on the TABE or CASAS assessments), the Rebuilding Careers for Young Adults program will refer them to tutoring or remedial training services as required by WIOA guidelines. Specifically, the program will connect youth to the North Orange Continuing Education (NOCE) Basic Skills& Learning Center, which offers academic support, including free tutoring in reading, writing, and math. NOCE's services are well-suited to meet the needs of youth seeking to improve their foundational skills in preparation for career training and post-secondary education. City Council 15 — 141 6/16/2026 EXHIBIT 2 In addition to NOCE, the Rebuilding Careers for Young Adults program will leverage its existing network of local resources, such as the OCDE Access program, to provide further academic support where necessary. This partnership will allow the program to ensure that all youth have access to tutoring resources that are aligned with their individual needs and learning styles. The Career Navigator will support youth throughout the tutoring process, helping them navigate enrollment and access the appropriate resources.The Career Navigator will work closely with tutors and educators to track progress and ensure that youth are receiving the necessary support to overcome academic challenges. By connecting participants to these tutoring resources, the Rebuilding Careers for Young Adults program ensures that all participants are well-equipped with the literacy and numeracy skills needed to succeed in training, education, and future employment opportunities. 9. Mentoring W. The Rebuilding Careers for Young Adults program will offer mentoring support through both the B-Unbound mentorship platform and in-person career coaching. As previously outlined, B- Unbound connects participants with adult mentors, known as "Supportive Adults," in their fields of interest. Facilitated by the Career Navigator,the platform allows youth to engage in job shadowing, mock interviews, guided discussions, and personalized career coaching through up to five interactive sessions.These sessions will provide insights into industries such as healthcare, finance, and green jobs, helping youth develop professional skills and connections for workforce navigation. Participants will also receive ongoing support from volunteer Career Coaches with HR-related experience, who assist with resume building, interview skills, labor market analysis, and career opportunity identification.The program's Job Search Lab at the Ca reer Success Center in Santa Ana offers essential resources like computers and printers, enabling youth to create resumes, research job opportunities, and access the tools necessary for a successful job search. K. For youth facing challenging obstacles such as family dysfunction, mental health issues, homelessness, low self-esteem, probation, gang involvement, or parenting issues,the program will provide holistic support by connecting them to specialized resources. The Career Navigator will assess each participant's individual needs and, where appropriate, refer them to local organizations offering targeted services. These may include behavioral health organizations such as NAMI-OC, Peer Voices, and Waymakers, which provide mental health support, as well as programs like H.I.R.E, which serves justice-involved youth with reintegration and personal development resources. L.The Rebuilding Careers for Young Adults program will also provide referrals for drug and alcohol counseling. Participants who need support in this area will be connected with sober living facilities, such as Nancy Clark, as well as detox services.The program maintains a network of nonprofit case managers who collaborate and share resources through online platforms and monthly meetings, ensuring that youth have access to the comprehensive guidance and counseling they need to address any substance use challenges they may face. By offering these City Council 15 — 142 6/16/2026 EXHIBIT 2 support services, the program ensures that youth are not only prepared for their future careers but are also equipped to overcome personal challenges and thrive in all areas of their lives. 10.Workshops M.The Rebuilding Careers for Young Adults program will offer a variety of workshops designed to help youth build the skills necessary for career success. These workshops will be provided through a combination of in-person sessions and self-paced learning, offering a comprehensive learning experience.The workshops will be conducted at the Working Wardrobes Career Success Center in Santa Ana, with a total of 10 workshops scheduled throughout the one-year program term, divided into two cohorts (5 workshops per cohort). Each cohort will participate in a series of five signature workshops including You've Got Skills/O*Net Career Assessment, Navigating Success in the Workplace, Power of Your Image (professional branding), Resume/Job Search Strategies, Mock Interviewing. In addition, participants will have access to two self- paced learning exchange platforms that offer additional workforce readiness and professional skill building courses. Participants will have access to both the FUBU and Accenture sponsored platforms that offer on-demand workforce related virtual courses that support the in-person workshop topics for the duration of the program. Through these workshops, the Rebuilding Careers for Young Adults program will provide youth with a well-rounded skill set to excel in both their personal and professional lives, these workshops will include: • Financial Literacy/Budget Management: In partnership with board members and volunteers from local banks like U.S. Bank and Sunwest Bank, the program will offer workshops covering essential financial skills, such as budgeting, credit management, saving for the future, and navigating financial challenges.These sessions are designed to empower youth with the knowledge to manage their finances responsibly, setting them up for economic independence and long-term career success. • Analytical Skills at the Workplace: Participants will gain valuable analytical skills needed in the workplace through access to the self-paced WW Learning Exchange curriculum, sponsored by Accenture and FUBU.This curriculum will focus on developing critical thinking, problem-solving, and decision-making abilities, all of which are essential for success in any industry. Participants will have the opportunity to build these skills in a flexible, self-paced learning environment, equipping them to tackle complex workplace challenges with confidence. • Professional Communication Skills (Verbal,Written, Physical): All workshops will incorporate activities to enhance both written and verbal communication abilities. Additionally, participants will have access to the self-paced WW Learning Exchange curriculum, sponsored by Accenture and FUBU, providing further opportunities to build professional communication skills for success in the workplace. • Navigating Success in the Workplace: The objective of this workshop is for participants to learn the necessary life skills needed when joining a new workplace.This includes understanding employer and employee expectations, identifying new work culture City Council 15 — 143 6/16/2026 EXHIBIT 2 norms like communication styles and appropriate behavior, and managing outside life experiences while learning a new role orjob. • Power of Your Image: The goal of this workshop is to help participants distinguish between personal and professional image and understand how each impacts both the job search process and success after securing a position. Participants will learn the components of a professional brand, including appearance, communication style, online presence, reputation, and work ethic. In this session,they will craft an Elevator Pitch, practice professional greetings, and learn basic professional language skills. • You've Got Skills/O*Net Interest Profiler: The objective of this workshop is for participants to learn the difference between soft vs. hard skills and begin to self-identify their natural and learned talents as a starting point to crafting the Story of You! Participants will be introduced to the ON et Online website that utilizes national and local data from the U.S. Department of Labor to provide comprehensive information about a vast range of positions and industries. A facilitator will help participants navigate the website, use the ONet Interest Profiler to take a career assessment, and select and deep dive into their top 3 career interests. • Building Blocks of a Resume/Job Search Strategies: The objective of this workshop is to learn the purpose of a resume, identify the key sections, learn how resumes are processed in an applicant tracking system (ATS), and start to draft the professional summary or objective using the self-identified skills from the previous workshop. Participants will gain practical tips for creating clear, concise resumes that are effectively written and optimized for success when submitted through applicant tracking systems. Participants will also learn strategies for researching desired careers, maximizing network opportunities, and setting up effective communication systems. • Mock Interviewing:The objective of this workshop is to learn the basics of how to prepare before, during, and after an interview, including developing success stories for some of the most commonly asked behavioral interview questions. In this session, participants will use tools like the S.T.A.R. method to write stories utilizing their previously identified skill set, elevator pitch, and work/life experiences.This interactive workshop will provide a supportive space for participants to practice interviewing, utilizing an interview feedback form that offers the interviewer the opportunity to provide constructive feedback on presentation, communication, and storytelling. City Council 15 — 144 6/16/2026 EXHIBIT 2 11.Will your agency provide Civic Engagement or Leadership Development A.Working Wardrobes will not provide a civic engagement opportunity or leadership development opportunity for participating youth. 12. Supportive Services The program will offer a range of supportive services to ensure youth have the necessary resources to overcome barriers and achieve their employment goals. These services include transportation assistance, such as gasoline debit cards and bus passes,to help participants attend interviews,job training, and other employment-related opportunities. Additionally, the program will provide support for essential incidental needs, such as obtaining identification or credentials, covering background check costs, and professional grooming.These services are designed to help participants address barriers to employment, making it easier for them to secure and maintain jobs. To further support their professional growth, each participant will participate in Working Wardrobes' signature wardrobing experience in a department like Wardrobe Center located in the Career Success Center. Youth will receive an interview ready, business casual outfit,top, bottom, shoes, and accessories, to help them make a strong impression during interviews and on the job. The Wardrobe Specialist will provide personalized assistance, ensuring that each participant receives an outfit that aligns with their professional needs and goals.These supportive services are crucial for empowering youth to succeed in their career pursuits. Working Wardrobes' Supportive Service Policy will be included as EXHIBIT J. 13. Incentives A.To support youth retention and goal achievement post-program exit, Working Wardrobes will offer incentives. Participants may receive incentives valued at up to $125 per milestone with a maximum of$375 per participant in the form of gas cards, grocery cards (such as Walmart or similar retailers), or general prepaid Visa gift cards upon completion of verified program activities. successful initial employment, 2nd and 4th quarter post exit employment. B.An Incentive Policy is attached to this submission as Exhibit K. 14. Follow-Up Services A.All youth participants will receive follow-up services for a minimum of 12 months after exiting the program (option to complete virtual or in-person at Career Success Center). This begins with an exit survey that includes a client testimonial and feedback about services upon exit. After exiting the program, clients will still receive updates about job opportunities, resources and Working Wardrobes events through a period email distribution newsletter. Clients may also request to utilize the Job Search Lab located at the Career Success Center to access the computers and resource library. The Career Navigator will conduct quarterly check- City Council 15 — 145 6/16/2026 EXHIBIT 2 ins for one year post exit.These services will be personalized to each participant's needs and include ongoing support to help them maintain employment, pursue further education, and address any challenges they may encounter in their careerjourney. B.The Career Navigator will continue their case management and serve as the primary point of contact, offering personalized coaching and mentoring throughout the follow-up process.This continuous support will help participants address any challenges they encounter in areas such as job retention, career advancement, and further education. By offering tailored guidance, the Career Navigator will ensure that participants stay on track to achieve their long-term goals. This may include connecting them to resources that will help remove newly discovered barriers to completing certification programs and/or maintaining employment. C. Each participant's progress will be assessed post-program through quarterly follow-ups. The Career Navigator will track key performance indicators, including employment status,job retention, career advancement, and continued education. A series of questions will be asked during the quarterly follow-ups and captured in Working Wardrobes' CRM, Casebook. Participants will be engaged in goal-setting discussions during each follow-up, ensuring that they are progressing toward their personal and professional milestones.The program will ensure that all youth meet the performance indicators by providing consistent support and adjusting services as needed to address challenges or barriers that may arise during the follow- up period. D-E.To encourage youth retention and goal attainment,the program will provide incentives during the follow-up period. Each participant will be eligible for a $125 incentive in the form of a gift card once they secure initial employment during the contract year. To receive the incentive, participants must submit documentation that includes a completed form, a client testimonial, and a copy of their first paycheck. Additional incentives of up to $125 will also be made available to participants who maintain employment during the 2nd and 41" quarterfollow- up post exit.These incentives are designed to reinforce positive outcomes and encourage continued engagement in the program. Additionally, participants will maintain access to Working Wardrobes' ongoing services as needed, such as career coaching, workshops, and self-paced learning platforms. By providing continued access to these resources, the organization ensures that participants receive the necessary tools and guidance to thrive in their professional lives, leading to sustained success in their careers. 15.WIOA Performance Indicators 1. Percent of participants in education or training or unsubsidized employment during the 2nd quarter after exit. Working Wardrobes anticipates that 68%of the 20 enrolled participants will participate in education, training or unsubsidized employment during the 2nd quarter after exit. A 12-month follow-up ensures outcomes are tracked during the critical second quarter after program exit. City Council 15 — 146 6/16/2026 EXHIBIT 2 Ongoing contact and wraparound support help participants successfully retain employment or remain enrolled in education or training programs. 2. Percent of participants in education or training or unsubsidized employment during the 4th quarter after exit. Working Wardrobes anticipates that 62%of the 20 enrolled participants will participate in education, training or unsubsidized employment during the 4th quarter after exit. Employment tracking will continue through the fourth quarter, with ongoing support from the Career Navigator. Employment status and education progress are monitored, and assistance is provided for career advancement, certifications, or reemployment as needed. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. Wage data will be collected through participant surveys, and state wage records.This information allows accurate calculation of median earnings for participants employed during the second quarter after exit, helping assess program impact and inform future employer partnerships. 4. Percent of participants who obtain a recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. Working Wardrobes anticipates that 62%of participants who are enrolled in postsecondary credential or secondary diploma programs will attain certification and/or diploma. Staff assist participants with exam preparation, credentialing application processes, and provide barrier removal (e.g., transportation, childcare referrals). Working Wardrobes' follow-up services extend credential support beyond program exit to maximize postsecondary attainment. 5. Percent of participants achieving measurable skill gains during education/training leading to a credential or employment. Working Wardrobes anticipates that 59%of participants who are enrolled in postsecondary credential or secondary diploma programs will achieve measurable skill gains during education/training. Skill gains are tracked using as least one of the five MSG measures, which include Educational Functioning Level, secondary school diploma, transcript/report card, progress towards established milestones and skills progression. Each participant's measurable skills gains are documented to ensure progress toward employment or credentialing goals. 6. Effectiveness in serving employers. Working Wardrobes' builds relationships with local businesses to align employer workforce needs with participant skills.The organization will collect feedback on job readiness, retention, and satisfaction, using it to adjust training offerings and develop sector-specific opportunities based on labor market trends. Working Wardrobes will measure its effectiveness in serving employers by tracking the retention of employer partnerships and feedback received. Specifically, the organization will assess retention in the 2nd and 4th quarters after exit through quarterly check-ins conducted City Council 15 — 147 6/16/2026 EXHIBIT 2 by the Career Navigator, who will also gather employer feedback. Additionally, Working Wardrobes will monitor how many participants secure employment with the same employer either during their work experience or upon hire. 17. Fiscal Competency A-B. Working Wardrobes uses a structured process to capture and report fiscal data. All financial transactions are logged into a centralized financial management system.The Career Navigator documents and tracks requests, approvals, and payments for Participant Tuition Assistance, Incentives and Supportive Services.This ensures that all payments comply with budget limits and eligibility criteria. Financial reports are generated regularly to assess expenditure trends,track costs, and maintain transparency. Working Wardrobes' HR management system, Rippling will be used to track time, attendance and compensation for the WEX program. A copy of the organization's procurement policies and procedures will be provided as Attachment P. C.Working Wardrobes ensures compliance with government-funded programs by understanding all contract requirements, maintaining accurate documentation, and conducting regular reviews of service and financial data.The organization uses financial management software to track expenditures, monitor budgets, and ensure fiscal accountability. Program staff follow strict guidelines for approving and issuing payments. During the paid work experience, participants will track time and attendance through a system aligned with Working Wardrobes'financial management system.They will also use the HR management system, Rippling to access their schedule, sign in/out, and track bi-weekly compensation. Employer host sites will use a physical timesheet, which is reviewed, signed, and returned weekly. The Career Navigator will regularly review these logs for accuracy, and a form is provided for tracking and submitting weekly hours for approval. D.The invoicing process starts with the Career Navigator submitting payment requests, which are reviewed by the Client Services Manager and approved by the Director of Client Services. Payments are made via company checks or credit cards to service providers. Program staff, trained in financial management, ensure compliance with fiscal guidelines.The Chief People and Operations Officer oversees accounting, with invoicing handled by a Senior Accountant and supported by a fractional CFO from Fohrman & Fohrman, Inc. The Career Navigator, Wardrobe & Inventory Specialist, and Career Development Coordinator manage data collection and internal monitoring, collaborating with the accounting team to resolve any issues. E. Working Wardrobes maintains financial stability through a diversified funding base, including individual donations, corporate sponsorships, foundation grants, and earned income from program services.This model ensures resilience and the ability to continue providing high- quality services despite fluctuations in WIOA funding. F.A significant amount of the budget is allocated to youth services, including paid work experience, training, supportive services, and tuition support.The remaining funds cover overhead and administrative costs. All expenditures are monitored for alignment with program City Council 15 — 148 6/16/2026 EXHIBIT 2 goals. Payments for Participant Incentives, Tuition and Supportive Services, including gasoline debit cards and bus passes, are issued via company checks or credit card to service providers, with no direct payments to participants. Supporting documentation, such as a supportive service request form signed by the participant, Career Navigator and Client Services Manager, invoices and receipts, will be collected and reviewed for compliance with program guidelines. City Council 15 — 149 6/16/2026 EXHIBIT 2 Working Wardrobes Work Experience (WEX) Policy Guide Effective 7/1/2025 Purpose Working Wardrobes offers learning opportunities through Work Experience (WEX) to support participants in building practical skills and confidence in a real-world work setting. WEX is designed for individuals with limited work history, employment gaps, or financial instability,and complements our Job &Career Support services while participants continue their active job search. Work Experience activities may include: • Internships and job shadowing. • On-the-job training opportunities. WEX services are provided in accordance with active grant contracts,which define eligibility,target populations, and applicable program regulations and guidelines Participant Compensation and Available Hours Participants engaged in WEX shall be compensated at minimum California minimum wage or more depending on funding availability. Participants will complete an average of approximately 240 hours of Work Experience (WEX),unless otherwise specified by the applicable contract or funding requirements. Allowable Expenditures If contract allows funds may be used to pay wages and staffing costs for the development and management of work experience. Allowable expenditures beyond wages may include the following: • Staff time spent identifying potential work experience opportunities. • Staff time working with employers to develop the work experience. • Staff time spent working with employers to ensure a successful work experience. • Staff time spent evaluating the work experience. • Classroom training or the required academic education component is directly related to the work experience. • Orientation sessions for participants and employers. City Council 15 — 150 6/16/2026 EXHIBIT 2 • Participant recruitment and screening for work experience eligibility. • Assessment of participant readiness for work experience placement. • Creation and documentation of the individual work experience plan. • Preparing the participant for workplace expectations and soft skills. • Ongoing case management and coaching during placement. • Addressing attendance,performance, or behavioral concerns. • Communication with participant regarding schedule, expectations,and progress • Monitoring participant progress and documenting case notes. • Follow-up support to help transition from WEX to unsubsidized employment. Positions Available Front Desk Ambassador: Plays a key role in maintaining the integrity of our office space and ensuring that guests have a positive first impression each time they visit.Also plays a key support role for staff with various administrative and clerical tasks Retail Operations Coordinator: Provides excellent customer service,assists with merchandising,and supports store operations across multiple locations. Donation Center Operations Coordinator: Keeps the Donation Center running smoothly, handles inventory,maintains quality control,and supports daily operations. Staff Roles Client Services Manager: Oversees implementation and launch of the Work Experience (WEX) program; coordinates across staff to ensure readiness, compliance,and timely onboarding of participants; supports staff throughout the placement process; and provides guidance and coaching to promote successful participation and positive workplace engagement,and participates in periodic check-ins and evaluations of participant progress Career Navigator: Determines eligibility and supports program enrollment; assesses appropriateness and readiness for Work Experience (WEX); develops and updates the Individual Employment Plan (IEP); coordinates and facilitates the participant introduction with the worksite supervisor; and provides ongoing guidance to help the participant navigate workplace expectations, engagement,and success. People Operations Manager: Supports the application and initial interview process; completes employment onboarding requirements,including I-9 verification and new hire documentation; and serves as the HR point of contact for worksite supervisors regarding personnel policies,workplace concerns,and compliance-related matters. Site Manager:Provides day-to-day supervision and training to the participant; assigns tasks that support skill development and exposure to workplace expectations;verifies participant attendance and approves timesheets; communicates performance,attendance, or City Council 15 — 151 6/16/2026 EXHIBIT 2 workplace concerns to Working Wardrobes staff, and participates in periodic check-ins and evaluations of participant progress. Participant Onboarding 1. Participants complete workshop and coaching appointments for multiple workforce readiness services including Soft Skills, Resume,and Interview Practice along with a professional wardrobing appointment. 2. The People Operations Manager opens available WEX positions and invites appropriate participants to apply. The People Operations Manager conducts a brief phone screening and shares feedback with the Career Navigator regarding placement readiness. 3. The Career Navigator schedules a meet-and-greet with the worksite supervisor, which serves as the final placement interview. 4. The participant is moved to hired status and completes any required background check 5. Once cleared,the participant attends program orientation,which includes: a. Staff orientation and workplace expectations b. Navigating Success in the Workplace workshop c. Timekeeping platform setup d. Required online trainings 6. The participant connects with the worksite supervisor to confirm schedule,start date,and reporting expectations prior to the first day of training. Documentation Working Wardrobes documents each participant's Work Experience (WEX) participation in its primary case management system, Casebook. Staff maintain a continuous record of the participant's WEX journey,including training start and end dates,placement details,case notes,attendance patterns,and progress updates.Case notes document participant successes,skill development, and any concerns or barriers impacting participation. For contracts that require reporting in an external system,such as Ca1JOBS,staff also enter required activities,services,and outcomes into the designated platform. Timekeeping & Payroll Participants record their hours by clocking in and out using Working Wardrobes' staff timekeeping platform and by completing and signing timesheets. Completion & Transition Upon completion of Work Experience (WEX),staff evaluate skill development and support the participant's transition to unsubsidized employment,continued job search, or additional City Council 15 — 152 6/16/2026 EXHIBIT 2 training as appropriate. Exit and follow-up services are documented in the primary case management system, Casebook,and in any external reporting platform required by the applicable contract. Record Retention All participant records are retained grant requirements and made available for monitoring. City Council 15 — 153 6/16/2026 EXHIBIT 2 Working Wardrobes Supportive Services Policy Guide Effective 7/1/2025 Purpose Supportive Services are provided to assist participants in overcoming documented employment- related barriers that prevent participation in program services,training,Work Experience (WEX), job search activities, or employment retention. Supportive Services are a temporary intervention and are not intended as general financial assistance. Supportive Services: • Must be directly connected to the participant's employment or training goal • Must be documented in the participant service plan and case notes • Are provided on a case-by-case basis • Are contingent upon funding availability and program eligibility • Are not an entitlement and are not guaranteed Eligibility and Determination of Need Working Wardrobes utilizes a holistic service approach that recognizes employment success is impacted by basic needs stability. Supportive services may be provided when a participant's immediate needs to create a documented barrier to participating in program services,training, Work Experience (WEX),interviews,or employment. Requests are evaluated on a case-by-case basis and must demonstrate a clear connection between the requested support and the participant's ability to participate in their employment plan. Supportive services may be approved when: • A barrier to participation or employment is identified • The service directly enables participation in program activities • The participant is actively engaged in services Supportive services maybe denied when: • The need is not related to employment participation • The participant is not engaged in services • Funding is unavailable City Council 15 — 154 6/16/2026 EXHIBIT 2 Required Documentation and Justification Narrative All supportive services must be fully documented and clearly connected to the participant's employment plan.The Career Navigator must document the request in the participant's service plan and case notes in Casebook and ensure the file demonstrates how the service supports participation in program activities,training,Work Experience (WEX),job search,or employment. Each supportive service must include: • Completed Supportive Service Request Form • Written justification explaining the employment barrier • Approval signature • Proof of payment/purchase • Proof of receipt by participant, if required by contract o One-Time Waiver:Should a participant lose his/her receipt,they will be required to complete an applicant statement with all pertinent information. Should a participant lose a subsequent receipt,they will be penalized by not being able to obtain another supportive service for a 30-day period. • Case note and service entry in Casebook,and in any external reporting platform required by the applicable contract The justification narrative must explain: • The employment barrier • Why the barrier prevents participation or employment • How the requested service resolves the barrier • The expected employment activity or engagement following receipt of the service Types of Supportive Services Allowable supportive services vary by contract.They may include,but are not limited to: Transportation • Gas cards or public transit passes • Rideshare assistance when no reasonable transportation alternative exists • Automotive repair assistance necessary for transportation to employment or program activities (case-by-case review) • Other transportation needs such as car registration,insurance payment, etc. Employment Preparation and Work-Related Needs • Interview clothing or required work attire not covered through wardrobing • Work shoes or safety equipment required for employment or WEX City Council 15 — 155 6/16/2026 EXHIBIT 2 • Required employment tools,supplies,or uniforms • Fees for background checks,fingerprinting,or employment screening Documentation and Employment Requirements • State identification cards or driver's license fees • Birth certificates or other required employment documentation • Testing or licensing fees required for employment • Background checks Training and Education Support • Tuition assistance for approved short-term occupational training • Certification exam fees • Required course materials,books, or supplies Basic Needs Related to Participation • Limited food assistance when food insecurity prevents attendance or participation • Hygiene or grooming items necessary for interviews,work, or WEX participation • Minor household or utility assistance when loss of service would prevent participation Other Barrier-Removal Services • Other supportive services determined necessary to enable participation in the participant's employment plan Staff Roles Career Navigator The Career Navigator is responsible for identifying and documenting participant need and initiating supportive service requests. Duties include: • Assessing and documenting the employment-related barrier • Discussing alternative resources with the participant when appropriate • Completing the Supportive Service Request Form • Providing written justification connecting the service to participation in program activities or employment • Collecting required documentation and participant signatures • Obtaining invoice or estimate when applicable City Council 15 — 156 6/16/2026 EXHIBIT 2 • Uploading the completed packet and supporting documentation to Casebook,and in any external reporting platform required by the applicable contract • Entering the appropriate service and case note in Casebook, and in any external reporting platform required by the applicable contract • Obtaining proof of receipt from the participant Program Manager The Program Manager is responsible for review,approval,and processing of supportive services. Duties include: • Reviewing requests for completeness,eligibility,and funding availability • Approving or denying supportive service requests • Purchasing approved items,issuing gift cards,or submitting check requests • Ensuring appropriate documentation is collected • Submitting documentation for accounting and audit compliance • Recording the expense in the contract expense tracker Program Director The Program Director provides oversight and additional authorization for higher-cost requests. • Reviews and approves supportive service requests exceeding$1,000 • Ensures requests are reasonable,necessary,and aligned with contract and program guidelines City Council 15 — 157 6/16/2026 EXHIBIT 2 TO WHOM IT MAY CONCERN Subject: Loss of receipts for gas purchase have misplaced the receipt for (type of purchase) at (store) issued to me for the month of Date of Purchase: Amount Spent: I understand that I may be subject to sanctions imposed by Working Wardrobes as per its policies on supportive services. Print Name: Signature: One-Time Waiver: Should a participant lose his/her receipt,they will be required to complete an applicant statement with all pertinent information. Should a participant lose a subsequent receipt, they will be penalized by not being able to obtain another supportive service for a 30-day period. City Council 15 — 158 6/16/2026 EXHIBIT 2 City Council 15 — 159 6/16/2026 EXHIBIT 2 Working Wardrobes Incentives Policy Guide-Effective 7/1/2025 Purpose Working Wardrobes provides participant incentives to encourage engagement, recognize progress, and reinforce achievement of key program milestones that support employment outcomes. Incentives are not supportive services and are not intended to remove employment barriers or provide financial assistance. Instead, incentives are performance-based and awarded after completion of specific program activities aligned with employment readiness, education, and job placement. Incentives: • Are earned by completing defined program milestones • Are provided after verification of completion • Are contingent upon funding availability and program eligibility • Are not an entitlement and are not guaranteed • Do not replace supportive services City Council 15 — 160 6/16/2026 EXHIBIT 2 Eligibility Participants must be enrolled and in good standing with the program to be eligible to receive incentives. A participant is considered in good standing when they: • Are actively participating in program services • Maintain communication with staff • Complete scheduled activities Participants who are unsuccessfully exited,non-responsive,or dismissed from the program are not eligible for incentives. Eligible Milestones Incentives may be issued for successful completion of the following verified achievements: Program Engagement • Completion of enrollment and orientation process, • Completion of any assessments,pre surveys as required by the program • Completion of Individualized Employment Plan Employment Achievement • Obtaining unsubsidized employment Continued Verification of Employment • Providing continued proof of employment based on contract guidelines and success measures Education&Training • Completion of secondary education (e.g., High School Diploma or GED) • Completion of an approved occupational training or certification program Program Completion • Completion of the program exit interview (includes completion of any updating of documents, surveys assessments) City Council 15 — 161 6/16/2026 EXHIBIT 2 Milestones must be verified and documented in Casebook and any required external reporting system prior to incentive issuance. Documentation Requirements All incentives must be documented and verified prior to issuance. Each incentive must include: • Verification of milestone completion • Case note documenting the achievement • Approval from the Program Manager • Participant signature acknowledging receipt • Copy or record of the incentive issued • Entry in Casebook and any required external reporting platform Types of Incentives Incentives may be issued in the form of: • Gas cards • Grocery cards (e.g.,Walmart or similar retailer) • General prepaid Visa gift cards The specific type and value of the incentive may vary depending on funding source and budget availability. Incentives are issued only after staff verify completion. Staff Roles Career Navigator • Verifies participant milestone completion • Documents achievement in Casebook and any required external reporting system • Requests incentive issuance • Collects participant signature upon receipt • Uploads documentation Program Manager • Confirms milestone verification • Approves incentive issuance City Council 15 — 162 6/16/2026 EXHIBIT 2 • Distributes gift card or prepaid card • Maintains documentation for audit compliance • Records the expense in the contract expense tracker Program Director • Provides oversight of the incentive program • Approves incentive amounts exceeding standard program thresholds General Guidelines • Incentives are subject to available funding and may change based on contract or program guidance. • Incentives are provided only after milestone completion and cannot be issued in advance. • Incentives are not wages, stipends,or compensation for participation. City Council 15 — 163 6/16/2026 EXHIBIT 2 NVOIA1:i 11(f NV-jjA(jjA0j)CS Procurement Policy 1. Purpose The purpose of this Procurement Policy is to ensure that Working Wardrobes conducts procurement activities in a transparent, ethical, and cost-effective manner while supporting our mission of helping people overcome barriers to gainful employment. 2. Scope This policy applies to all purchases of goods and services made on behalf of Working Wardrobes, including those by employees, volunteers, and contractors. 3. Guiding Principles • Integrity: All procurement activities must be conducted with honesty and fairness. • Accountability: Staff must ensure that funds are spent responsibly and aligned with the organization's goals. • Cost-Effectiveness: Purchases should offer the best value for money without compromising quality. • Compliance: All procurement must adhere to applicable laws, regulations, and funding requirements. • Sustainability& Diversity: Consideration should be given to environmentally sustainable products and diverse suppliers, including small, minority-owned, and women-owned businesses. 4. Procurement Process 4.1 Purchase Authorization • Purchases up to $500 may be approved by department heads. • Purchases between $501 and $10,000 require approval from the Chief People and Operations Officer. • Purchases exceeding $10,000 require approval from the CEO. 4.2 Vendor Selection • For purchases under $5,000, a single quote is sufficient. • For purchases between $5,001 and $25,000, at least two written quotes should be obtained. • For purchases exceeding $25,000, a formal Request for Proposal (RFP) process should be conducted. City Council 15 — 164 6/16/2026 EXHIBIT 2 NVOIA1 J11(f NV-11A(11A01)CS • Sole-source procurement is allowed only when justified and approved by leadership. 4.3 Conflict of Interest • Employees and volunteers must disclose any relationships with vendors that could present a conflict of interest. • Procurement decisions should be made objectively and in the best interest of the organization. 4.4 Contracting& Documentation • All agreements must be documented in writing and signed by authorized representatives. • Contracts over $10,000 should be reviewed by legal counsel. • Records of procurement activities, including quotes and approvals, must be maintained for auditing purposes. S.Vendor Management • Vendors should be evaluated periodically based on performance, cost, and service quality. • Long-term partnerships should be reviewed annually to ensure continued value and alignment with organizational needs. 6. Policy Review This policy will be reviewed annually and updated as necessary to reflect changes in regulations, funding requirements, or organizational priorities. Effective Date:January 1, 2025 Approved By: Derek Benson, Chief People & Operations Officer City Council 15 — 165 6/16/2026 EXHIBIT 2 YSPN MEMBER PERFORMANCE PLAN 2026-2027 Working Wardrobes WIOAYOUTH POPULATION Youth Population Ages #of Youth to be Served In-School 16-18 0 Out-of-School(75%minimum) 16-24 20 TOTAL NUMBER OF YOUTH TO BE SERVED 20 PROJECTED ENROLLMENTS& EXPENDITURES (NOTE: 100%OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31,2026) #of Enrollments Quarter Estimated Expenditures per Quarter per Quarter 1ST 10 $50,000 2"d (100%Enrollment Required) 10 $65,000 3�d $50,000 4t $$3S,000 TOTAL 20 $200,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL) 1.Tutoring,study skills training, dropout prevention 1.%of Participants who are in education/training, strategies or in unsubsidized employment during the 2n1 2.Alternative secondary school services or dropout quarter after exit recovery Benchmark: 68% x 3. Paid&unpaid work experience that have 2.%of Participants who are in education/training, academic and occupational components, which may or in unsubsidized employment during the 4th include:summer employment, pre-apprenticeship, quarter after exit internships &job-shadowing, or On-the-Job training Benchmark: 62% (20%of funds must be used for this element) x 4.Occupational skills training—priority for 3.The median earnings of Participants in recognized credentials aligned with sectors in unsubsidized employment during the 2nd quarter demand after exit Benchmark:$4000 *Pending further State and Federal guidance. x S. Education offered concurrently with workforce 4.%of participants who,during the program,are preparation activities in education or training that leads to a recognized 6. Leadership development,community service& postsecondary credential or employment AND peer-centered activities who are achieving measurable skill gains x 7. Supportive Services Benchmark: 59% x 8.Adult mentoring Pending further State and Federal guidance. x 9. Follow-up services for not less than 12 months 5.%of Participants who obtain a recognized after exit(required) postsecondary credential or secondary diploma 10. Comprehensive guidance& counseling drug& during participation OR within 1 year after exit alcohol,etc. Benchmark: 62% x 11. Financial literacy 6. Effectiveness in serving employers 12. Entrepreneurial skills training Benchmark: BL* x 13. Labor marker information-career awareness and exploration *Pending further State and Federal guidance. x 14.Activities to help youth prepare for and transition to postsecondary education City Council 1 — 166 6/16/2026 EXHIBIT 2 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C City Council 15 — 167 6/16/2026 EXHIBIT 2 Table of Contents I. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non-Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 City Council 1 — 168 6/16/2026 EXHIBIT 2 I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 City Council EXHIES1 1 — 169 6/16/2026 EXHIBIT 2 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that —for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 City Council 1 — 170 6/16/2026 EXHIBIT 2 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: s City Council 1 — 171 6/16/2026 EXHIBIT 2 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 City Council 1 — 172 6/16/2026 EXHIBIT 2 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. City Council EXHIES1 1 — 173 6/16/2026 EXHIBIT 2 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of an employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; s City Council 1 — 174 6/16/2026 EXHIBIT 2 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 9 City Council 1 — 175 6/16/2026 EXHIBIT 2 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. so City Council EXHIES11 — 176 6/16/2026 EXHIBIT 2 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 City Council EXHIES1 1 — 177 6/16/2026 EXHIBIT 2 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 City Council EXHIES1 1 — 178 6/16/2026 EXHIBIT 2 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 City Council 1 — 179 6/16/2026 EXHIBIT 2 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 City Council 1 — 180 6/16/2026 EXHIBIT 2 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 City Council 1 — 181 6/16/2026 EXHIBIT 2 PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINT No later than 180 days of Handling of complaints filed at LWDA level arising in connection with alleged WIOA programs operated by LWDAs discrimination Informal Resolution Process Filing of Complaint/Request for Hearing w 0 0 Notice of Hearing issued by LWDA 0 0 a Hearing Conducted LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of ° receipt of ° unsatisfactory decision or 10 days from date Request for State Review o LWDA decision o 0 should have been issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 City Council 1 — 182 6/16/2026 EXHIBIT 2 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 City Council 1 — 183 6/16/2026 EXHIBIT 2 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 City Council EXHIES11 — 184 6/16/2026 EXHIBIT 2 PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 180 days of Filing of complaint on the basis of Disability with LWDA Da 1 alleged y discrimination Informal Resolution If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted Day/45 Day LWDA Decision Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWDA/State Governor's Decision Decision or 90 60 Days days from date of initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 City Council 1 — 185 6/16/2026 EXHIBIT 2 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual 'joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 City Council 1 — 186 6/16/2026 EXHIBIT 2 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 City Council 1 — 187 6/16/2026 EXHIBIT 2 WORKING WARDROBES FOR A NEW START REBUILDING CAREERS FOR YOUNG ADULTS BUDGET NARRATIVE PERSONNEL SALARIES 1. Client Services Manager(.20 FTE): $15,750 Dedicate 21% of time to program over 12 months. Provide program management, oversee participant services, ensure compliance with program requirements, complete data reporting, and coordinate with community partners and support services. 2. Career Navigator(1 FTE): $56,160 Dedicate 100% of time to the program over 12 months. Provide case management and career navigation services, assist with participant intake, enrollment, referrals,job placement, and facilitate educational and vocational training opportunities. 3. Client Services Coordinator (.15 FTE): $6,177.60 Dedicate 15% of time to program over 12 months. Assist in screening referrals, tracking participant data, scheduling client appointments, and providing administrative support to the Client Services Manager and Career Navigator. 4. Retail Manager/WEX Supervisor(.20 FTE): $10,816 Dedicate 20% of time to program over 12 months. Provides day-to-day supervision and training to the WEX participants within Social Enterprise; assigns tasks that support skill development and exposure to workplace expectations; verifies participant attendance and approves timesheets; communicates performance, attendance, or workplace concerns to Working Wardrobes staff. TOTAL PERSONNEL SALARIES =$88,853.60 PERSONNEL BENEFITS 1. Client Services Manager(0.20 FTE): $3140.00 Benefits calculated based on 20% of 20% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. 2. Career Navigator(1.0 FTE): $15,724.80 Benefits calculated based on 28% of 100% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. ATTACHMENT I - BUDGET NARRATIVE City Council 15 — 188 6/16/2026 EXHIBIT 2 3. Client Services Coordinator (0.15 FTE): $1,235.52 Benefits calculated based on 20% of 15% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. 4. Retail Manager/WEX Supervisor(0.20 FTE): $3,028.48 Benefits calculated based on 28% of 15% FTE salary, covering Social Security, Medicare, unemployment insurance (SUI), health insurance, and workers' compensation. TOTAL PERSONNEL BENEFITS=$23,128.80 TOTAL PERSONAL SALARIES AND BENEFITS =$111,982.40 OPERATING EXPENSES OFFICE EXPENSES Casebook CRM system subscription to manage program and client data (25% of total annual expense allocated to this program) _ $2,500 Total Office Expenses=$2,500 INDIRECT COST Per Working Wardrobes for a New Start's Negotiated Indirect Cost Rate Agreement with the U.S. Department of Labor for the program period. The total staff cost of$111,982.40, staff mileage of$481 and office expenses of$2,500, when multiplied by 0.2172, equals $24,970.05. Total Indirect Cost=$24,970.05 Staff Travel/Mileage Mileage reimbursement for staff travel to and from correctional facilities and partner agencies is calculated based on an estimated 664 miles to be traveled at a rate of$0.725 per mile. Total Staff Travel/Mileage =$481 PARTICIPANT WAGES(WAGE+TAX) Participant wages include the payment of wages ($18/hr) for participants completing work experience (WEX) as part of the program (120 hours x 10 participants). These wages cover both the base wage and associated taxes (13%). Participants will be placed at Working ATTACHMENT I - BUDGET NARRATIVE City Council 15 — 189 6/16/2026 EXHIBIT 2 Wardrobe locations including, Career Success Center, The Hanger retail stores and Donation Center. 0$18/hour x 120 hours + 13% (tax rate) _ $24,408 total for 10 participants Total Cost for 10 Participant Wages =$24,408(including taxes) PARTICIPANT TUITION ASSISTANCE An average of$750 for 20 participants equally$1,5000 will be made available for tuition assistance and training related expenses for participants pursuing skill-based training certificate programs and/or post-secondary education. These funds are essential fo5r allowing participants to further their education and gain skills that will help them succeed in the workforce. Total Participant Tuition Assistance =$15,000 SUPPORTIVE SERVICES Supportive services are designed to assist participants with their critical needs, removing barriers to employment, and ensuring they can successfully complete the program. Supportive services may include: Financial assistance for transportation, government IDs, utilities, or other necessary resources. Any supportive services payment will be provided in the form of a gift card or directly paid to the appropriate third party vendor. Total Supportive Services ($250 x 20 Participants)_$5,000 Participant Incentives Participants may receive incentives valued at up to $125 upon achievement of verified initial employment. Incentives may be provided in the form of gas cards, grocery cards (such as Walmart or similar retailers), or general prepaid Visa gift cards.This incentive is intended to recognize progress and encourage continued engagement in services that support employment outcomes. All incentives are issued only after staff verify completion and document the achievement in accordance with program procedures. Total Participant Incentives ($125 x 14 Participants)_$1,750 Follow Up Period, Supportive Services Supportive services during the follow-up period are designed to assist participants with their critical needs, removing barriers to employment retention, and ensuring they can successfully maintain employment after program completion. Supportive services may ATTACHMENT I - BUDGET NARRATIVE City Council 15 — 190 6/16/2026 EXHIBIT 2 include financial assistance for transportation, government IDs, utilities, or other necessary resources. Any supportive services payment will be provided in the form of a gift card or directly paid to the appropriate third-party vendor. Total Follow Up Period ($100.61 x 14 Participants)_$1,408.55 Follow Up Period, Incentives Participants may receive incentives valued at up to $125 upon achievement of verified 2nd quarter and 4th quarter post-exit employment, with one incentive issued per qualifying quarter. Incentives may be provided in the form of gas cards, grocery cards (such as Walmart or similar retailers), or general prepaid Visa gift cards. These incentives are intended to recognize progress and encourage continued engagement in services that support employment outcomes. All incentives are issued only after staff verify completion and document the achievement in accordance with program procedures. Total Follow Up period, Participant Incentives ($125 x 14 Participants) _$3,500 PARTICIPANT PROFESSIONAL SERVICES This category covers the costs of professional services, such as career readiness workshops and professional wardrobe assistance, provided to participants to ensure they are equipped for navigating the job market. Wardrobe services provide each participant with the necessary interview attire, one `business casual' outfit(including top, bottom, accessories and shoes)for interviews and on-the-job use. For 20 participants, the cost for wardrobe services is$150 per outfit,totaling$3,000.00. Additionally, the program includes workforce and life skills workshops for participants. These workshops focus on topics such as self-assessment strategies, resume building,job search skills, interview techniques, navigating workplace success, and financial literacy. 10 workshops will be provided throughout the year at$600 per workshop. Each includes all materials, interactive activities and led by a trained Facilitator. The total cost for the 10 workshops is$6,000.00 Total Participant Professional Services (Workshops/Wardrobing)_$9,000.00 TOTAL OPERATING EXPENSES: $174,778.61 INDIRECT COSTS (21.72% per NICRA with U.S. Dept. of Labor): $25,221.40 TOTAL BUDGET: $200,000 ATTACHMENT I - BUDGET NARRATIVE City Council 15 — 191 6/16/2026 EXHIBIT 2 WEX Related Expenses Breakdown In compliance with WIOA Youth Work Experience Program requirements that a minimum of 25% of local area funds are spent on work experience, the following expenses will be dedicated to the WEX program. Personnel— Program staff will focus a percentage of their time developing WEX opportunities, preparing and interviewing clients for roles, onboarding, training and supervising participants during the work experience. This includes: • Career Navigator-approximately 25% of their time: $17,971 ($71,884 x .25) • Retail Manager/WEX Supervisor 100% of their time: $13,956 • Client Services Manager- approximately 15% of their time: $2,826 ($18,840 x.15) Participant Wages - 10 WEX participants will be paid $18/hr for 120hrs • Participant Wages: $24,408 Total WEX-related expenses =$59,161 which is 29.6% of total expenses. ADDITIONAL BUDGET INFORMATION Program staff will document and track schedule, timecards, and payments of WEX Participant wages to verify eligibility, ensure that individual participants do not exceed the maximum wage payment, and that the total line item budget is not exceeded. If participants are gaining paid work experience off-site with a partner, the partner will report hours to Working Wardrobes. All WEX participants will be categorized as part-time, temporary employees of Working Wardrobes during their participation in the WEX program only. Payments will be made directly to participants in the form of company checks or direct deposit, and no cash will be distributed. Tracking and Documentation All Participant Supportive Services payments for critical needs addressing barriers to employment, and Participant Skills Development tuition and training-related expenses, will be carefully controlled by program staff to maintain fiscal integrity and adherence to the program budget. Gasoline and public transportation assistance will be provided to clients in the form of gas company debit cards or bus line pass cards,which will be distributed to participants once eligibility and need are confirmed by a Career Navigator. The need and value of other Supportive Services and Skills Development (Training) expenses will be documented through bills, invoices, receipts, quotes, or other supporting ATTACHMENT I - BUDGET NARRATIVE City Council 15 — 192 6/16/2026 EXHIBIT 2 documents secured by program staff or participants and confirmed with the appropriate vendor prior to payment. All payment requests will be initiated by the program's Career Navigator, reviewed and approved by the Client Services Manager and/or Director of Client Services before disbursements are issued. Subcontracting Working Wardrobes attests that no duties or work related to this program will be subcontracted or assigned to any other organization, consultant, or person without the prior written consent of the City. ATTACHMENT I - BUDGET NARRATIVE City Council 15 — 193 6/16/2026 Budget Form EXHIBIT 2 Administrative Total Program Cost(Not to Total WIA Cost Exceed 10%) Cost Personnel Salaries 1 Client Services Manager-78500/yr @ 0.20 fte $15,700.00 $15,700.00 2 Career Navigator-$27 per hour @ 56,160/yr @1.00 FTE $56,160.00 $56,160.00 3 Client Services Coordinator $6,177.60 $6,177.60 4 Retail Manager/WEX Supervisor $10,816.00 $10,816.00 5 Personnel Benefits 1 Client Services Manager $3,140.00 $3,140.00 2 Career Navigator $15,724.80 $15,724.80 3 Client Services Coordinator $1,235.52 $1,235.52 4 Retail Manager/WEX Supervisor $3,028.48 $3,028.48 5 Total Personnel Salaries & Benefits $111,982.40 $111,982.40 Operating Expenses Rent Utilities Phones Internet Fees Parking Fees Security Maintenance Insurance Equipment rental fees* Equipment rental fees* Vehicle lease* Office expenses (consumables) $2,500.00 $2,500.00 Accounting Services Legal Services Auditing Services Indirect Cost* $24,970.05 $24,970.05 Staff Training Staff Conferences Staff Travel/Mileage $481.00 $481.00 Participant Wages* $24,408.00 $24,408.00 Paid Tuition Assistance $15,000.00 $15,000.00 Supportive Services* $5,000.00 $5,000.00 Participant Incentives* $1,750.00 $1,750.00 Follow Up Period, Supportive Services* 1 $1,408.551 $1,408.55 City Council EXHIBIT&5 — 194 6/16/2026 Budget Form EXHIBIT 2 Follow Up Period, Participant Incentives* $3,500.00 $3,500.00 Youth Conferences Participant Professional Services (workshops/wardrobing) 10 x 600 wrkshp 20 x 150 ward 1 $9,000.001 $9,000.00 Total Operating Expenses $24,970.05 $63,047.55 $88,017.60 GRAND TOTAL(Personnel+Operating) $24,970.05 $175,029.95 $200,000.00 Budget Form Instructions for YSPN Membershi All costs related to the program activities described in the proposal must be included on the Budget Form. A budget narrative must be attached on a separate sheet of paper for all line items marked with an * asterisk. Personnel Salaries: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE) or the amount of time to be charged to this project. Benefits: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE) or the amount of time to be charged to this project. OPERATING EXPENSES Rent or User Fee: Provide percent of office space that will be charged to this project. Describe how percentage was determined. Equipment Rental Fee (equipment may not be purchased): List items that will be used for this project. Provide percent of rental fee that will be charged to this project. Describe how percentage was Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this project. Describe vehicle use and percentage of use that will be charged to this project. Describe how percentage was Indirect Cost: Provide indirect cost rate plan. Participant Wages: Describe costs directly related to individual participants such as paid training and/or work experience. Include number of youth, hourly wage, benefits and bonuses. Include length of activity. Support Services: Attach policies and procedures for supportive services. Policy must include spending limits. Participant Incentives: Indicate the type of payment, rate of payment and describe what youth must achieve to receive the incentive. Other: This item may include fieldtrips and youth stipends. All items must listed and include cost details. City Council EXHIBIT&5 — 195 6/16/2026 Budget Form EXHIBIT 2 States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local City Council EXHIBIT&5 — 196 6/16/2026 EXHIBIT 2 ' ►� CITY OF SANTA ANA ATTACHMENT E NON-LOBBYING CERTIFICATION he prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: 1 Title: Chief Executive Officer Firm: Working Wardrobes for a New Start Date: 3/26/26 THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No.25-019A Paoe 69 of 101 City Council 15 — 197 6/16/2026 EXHIBIT 2 1 i i DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Bonni Pomush, Chief Executive Officer Name of Contractor: Working Wardrobes for a New Start Contractor Number: A-2025- D ate: July 1. 2026 - June 30, 2027_____ ,. The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 2000E. McFadden Ave., Santa Ana, CA 92705 Address EXHIBIT F City Council 15 — 198 6/16/2026 f I EXHIBIT 2 ` i Certification Regarding ®rug•Free Workplace Requirements i The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false i certification, or otherwise violates the requirements of the Drug-Free Workplace ' Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION I A. The contractor certifies that it will provide adrug-free workplace by. (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will -- (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. EXHIBIT F City Council 15 — 199 6/16/2026 EXHIBIT 2 t 1 i (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; I (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - i (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such i purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city,county, state, and zip code). The contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 3/26/26 Date (4Prg�ram (Operator Signature EXHIBIT F City Council 15 — 200 6/16/2026 EXHIBIT 2 i 1 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal,the prospective recipient of Federal assistance funds is providing the certification asset out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the Department of Labor(DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal , assistance funds learns that its certification was erroneous whom submitted or has become " erroneous by reason of changed circumstances. 4. The terms"covered transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction","participant", "person", "primary covered transaction", "principal", "proposal",and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 3 { S. The prospective recipient of Federal assistance funds agrees by submitting this proposal that,should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, and Voluntary Exclusion" from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies,including suspension and/or debarment. City Council — 201 6/16/2026 EXHIBIT 2 Certification Reeardin� Debarment,Suspension,Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, as amended Nonprocurement, Debarment and Suspension,2 CFR Part 2998,Subpart C, Responsibilities of Participants Regarding Transactions. The regulations were published as Part VII of the May 26, 1988, Federal Register,Vol. 53, No. 102 (Pages 19160-19211), and subsequently amended in 81 Federal Register 25585. (Before completing certification,read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently excluded or disqualified; b. Have not been convicted within the preceding three years of any of the offenses listed in 2 CFR 180.800(a) convicted or had a civil judgment rendered against them for one of those offenses within that time period. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal, State or local) with commission of any of the offenses listed in 2 CFR 180.800(a); and d. Have not had one or more public transactions(Federal, State or local) terminated within the preceding three years for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. Working Wardrobes for a New Start Grantee/Contractor Organization Bonni Pomush, Chief Executive Officer Name and Title of Official Authorized to Certify On Behalf of the Grantee 3/26/26 _ ,, T Date City Council 5 — 202 6/16/2026 EXHIBIT 2 Assurances & Certifications Selected providers will be required to sign and submit"actual"assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot,this proposal will be ' automatically rejected.Please initial each box. I am authorized by my Board of Directors,Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal,State, and local compliance requirements.These include,but are not limited to: Records accurately reflect actual performance. Maintain record confidentiality, as required. Reporting financial,participant, and performance data, as required. Comply with State and Federal fiscal and program activity audits. 4 Complying with Federal and State non-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) Meeting all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of$1,000,000.00 policy. Agree to provide all participants with Grievance Procedures. Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in place and meet federal guidelines. We will not: ILI Place a youth in a position that will displace a current employee. Use WIOA money to assist,promote, or deter union organizing. Use funds to employ or train of persons in sectarian activities. Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. Use WIOA funds for activities that would interfere with or replace regular academic requirements for i eligible youth who are not dropouts. Use WIOA funds to carry out programs funded under the School-to-Work Opportunities Act of 1994 unless the program(s)are only for youth eligible to participate under WIOA. [�Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Chief Executive Officer 3/26/26 'gnature Title Date EXHIBIT H City Council 15 — 203 6/16/2026 A`"R" CERTIFICATE OF LIABILITY INSURANCE EXHI AT (MM/DD/YYYY) 09/18/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Marci Davis NAME: Poms&Associates Insurance Brokers AICNN. Ext: (800)578-8802 /X No: (818)449-9321 CA License#0814733 E-MAIL mdavis@pomsassoc.com ADDRESS: 4500 Park Granada,Suite 206 INSURER(S)AFFORDING COVERAGE NAIC# Calabasas CA 91302 INSURERA: Nonprofits Ins.Alliance of CA(NIAC) 160 INSURED INSURER B Working Wardrobes For A New Start INSURER C: 2000 E.McFadden Ave INSURER D: Suite 100 INSURER E Santa Ana CA 92705 INSURER F: COVERAGES CERTIFICATE NUMBER: 25-26 MASTER REVISION NUMBER: THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL UBR POLICY NUMBER MM/DD YYYYMPOLICY EFF O DD YYYY LIMITS ICY EXP LTR INSD WVD X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE_7CLAIMS-MADE �OCCUR PREM SESOEa occu«Dence $ 500,000 MED EXP(Any one person) $ 20,000 A Y Y 2024-49231 09/17/2025 09/17/2026 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY ❑ PRO ❑ 2,000,000 JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: Liquor Liability-Common $ 1,000,000 AUTOMOBILE LIABILITY C�flPr?BtNED SINGLE LIMIT $ 1,000,000 Ea accident X ANYAUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED Y Y 2024-49231 09/17/2025 09/17/2026 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY /� AUTOS ONLY Per accident Uninsured Motorist $ 1,000,000 X UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 2,000,000 A EXCESS LIAB HCLAIMS-MADE 2024-49231-UMB 09/17/2025 09/17/2026 AGGREGATE $ 3,000,000 DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE El E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ Improper Sexual Conduct&Physical General Aggregate $2,000,000 A Abuse 2024-49231 09/17/2025 09/17/2026 Each Claim $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The City of Santa Ana,its officers,officials,employees,and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials,parts,or equipment furnished in connection with such work or operations.Such insurance as is afforded by this policy shall be primary,and any insurance carried by City shall be excess and noncontributory.Waiver of Subrogation applies per the attached forms. 30 day notice of cancellation(except for 10 day notice of cancellation for non-payment) [APPROVED CERTIFICATE HOLDER CANCELLATION By Tu Tran Nguyen at 7:25 am,Sep 24, 5 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Santa Ana ATTN:Audrey Goodson ACCORDANCE WITH THE POLICY PROVISIONS. 801 W.Civic Center Dr. AUTHORIZED REPRESENTATIVE Suite 200 Santa Ana CA 92701 }�� fi�nn s reserved. ACORD 25(rat ,you 1CIl The ACORD name and logo are reji&eredTllf4 s of ACORD 6/16/20 6 AGENCY CUSTOMER ID: 00017425 EXHIBIT 2 LOC#: ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED Poms&Associates Insurance Brokers Working Wardrobes For A New Start POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance "This certificate supersedes all previously issued certificates. ACORD 101 G"Ibouncil 15 — 205 © 2008ACORD CORPOR/f(jl6 20)ffits reserved. The ACORD name and logo are registered marks of ACORD In NONPROFITS POLICY NUMBER: 2024-49231 FORM: NIIAC�-E26111T1 17 NAMED INSURED: Working Wardrobes for A New Stag". Rrl�ir� INSURANCE Wardrobes ALLIANCE OF CALIFOKNIA A Head for Insurance.A Heart for Nonprofits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Name of Person or Organization: Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage. NIAC,�-FqECHUJ-TC11 15 - 206 6/1 BAN2b)f 1 NMI NONPROFITS EXHIBIT 2 INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. POLICY NUMBER: 2024-49231 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City Of Santa Ana, officers, agents, employees and volunteers A. Section II—WHO IS AN INSURED is amended to include: 4.Any public entity as an additional insured, and the officers, officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s)on your policy, but only with respect to liability for"bodily injury", "property damage"or "personal and advertising injury"caused, in whole or in part, by: a. Your negligent acts or omissions; or b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that publicentity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B. Section III—LIMITS OF INSURANCE is amended to include: 8. The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4. above, are those specified in the written contract between you and that public entity, or the limits available under this policy,whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. C. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or NIAC,1-0131&1ib11 15 - 207 6/1ft@20f 2 NMI NONPROFITS EXHIBIT 2 INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. POLICY NUMBER: 2024-49231 (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs(1)and (2)do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance,whether primary,excess, contingent or on any other basis: (a) That is Fire, Extended Coverage,Builder's Risk, Installation Risk or similar coverage for "your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for"property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos"or watercraft to the extent not subject to Exclusion g. of SECTION I—COVERAGE A—BODILY INJURY AND PROPERTY DAMAGE. (e) Any other insurance available to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s)against any"suit" if any other insurer has a duty to defend the additional insured(s)against that"suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s)does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAQo13&1%1 15 - 208 6/16�W.12lEpf 2 EXHIBIT 2 POLICY NUMBER: 2024-49231 COMMERCIAL AUTO CA04441013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Endorsement Effective Date: SCHEDULE Name(s) Of Person(s) Or Organization(s): Any person or organization with whom you have a written contract currently in effect or becoming effective during the term of this policy. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. CA9V4 *9Sil ©Insurance Services dffkce,?0, 2011 61W�P?�f 1 EXHIBIT 2 POLICY NUMBER: 2024-49231 COMMERCIAL GENERAL LIABILITY Named Insured: Working Wardrobes for A New Start dba: Working War CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Any person or organization that you are required to All insured premises and operations. add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II—Who Is An Insured is amended to 2. If coverage provided to the additional insured include as an additional insured the person(s) or is required by a contract or agreement, the organization(s) shown in the Schedule, but only insurance afforded to such additional insured with respect to liability for"bodily injury", "property will not be broader than that which you are damage"or"personal and advertising injury" required by the contract or agreement to caused, in whole or in part, by: provide for such additional insured. 1. Your acts or omissions; or B. With respect to the insurance afforded to these 2. The acts or omissions of those acting on your additional insureds, the following additional behalf; exclusions apply: in the performance of your ongoing operations for This insurance does not apply to"bodily injury"or the additional insured(s)at the location(s) "property damage"occurring after: designated above. 1. All work, including materials, parts or However: equipment furnished in connection with such 1. The insurance afforded to such additional work, on the project (other than service, insured only applies to the extent permitted maintenance or repairs)to be performed by by law; and or on behalf of the additional insured(s)at the location of the covered operations has been completed; or CG t ��l�cll © Insurance Services Otf5e.I gg2012 6/1�n@2(9f 2 EXHIBIT 2 2. That portion of"your work"out of which the 2. Available under the applicable Limits of injury or damage arises has been put to its Insurance shown in the Declarations; intended use by any person or organization whichever is less. other than another contractor or subcontractor engaged in performing operations for a This endorsement shall not increase the principal as a part of the same project. applicable Limits of Insurance shown in the Declarations. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III— Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or CG CitF08dRc11 © Insurance Services q%e.�11 2012 6/1��2®2(pf 2 EXHIBIT 3 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this I" day of July, 2026, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY and Taller San Jose Hope Builders, a non-profit corporation identified by their assigned Unique Entity Identifier(UEI)Number N5KLGIYNLVS6 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number(FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. On April 1, 2025, the City issued a Request for Proposal No. 25-019A ("RFP") by which it sought youth serving organizations to become members of the Youth Service Provider Network, referred to as Youth Service Providers (YSPN) to deliver a youth program for the City. SUBRECIPIENT submitted a responsive proposal that was selected by the City. A copy of SUBRECIPIENT's proposal is incorporated herein by reference as if set forth in full. SUBRECIPIENT is experienced in operating workforce development programs for at-risk youth that provide preparation for secondary and post-secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR V00.332(b)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR City Council 15 — 212 6/16/2026 Page 1 of 18 EXHIBIT 3 §200.332(e) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no Participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1 RTTRRF.CTPTFNT ngrPPs to maintain such r000rrds and suhmit such City Council 15 — 213 6/16/2026 Page 2 of 18 EXHIBIT 3 reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of Participant; and the Workforce Innovation and Opportunity Act Follow-Up form within 15 days following 30, 60, 90, 180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on-site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above-referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three(3)years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including anrditN, eXnminatinnN� mnnitnrng and verificntion of recnrd-, Nnhmitterl h�z 4TTRRRCTPTF.NT1 cods City Council 15 — 214 6/16/2026 Page 3 of 18 EXHIBIT 3 incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above-stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500 et seq. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any Participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit E," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to perfonning any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. City Council 15 — 215 6/16/2026 Page 4 of 18 EXHIBIT 3 Q. SUBRECIPIENT agrees to provide a drug-free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit F" attached hereto and incorporated herein by this reference. R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department(EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A—Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit G"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On May 28, 2025, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of$817,644.00 for fiscal year 2025-2026, with a two-year performance period which dictates that 100% of the funding allocation must be obligated before the enntnot ivincinar rincPc on T11nA 10, ?Q?7 CTTV narPPc�n�r to CTTRRFCTPTFNT -when, if and to the City Council 15 — 216 6/16/2026 Page 5 of 18 EXHIBIT 3 extent federal funds are received under the provisions of the Act a sum not to exceed $200,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement for Program Year 2026-2027. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. B. Pursuant to 2 CFR §200.332(b)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(f) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on-site monitoring reviews of said program operation at least annually. In addition, monthly desktop reviews of pertinent information will be conducted. E. CITY has the right to de-obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 1, 2026, and all duties arising under this Agreement shall have been performed by June 30, 2027. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); City Council 15 — 217 6/16/2026 Page 6 of 18 EXHIBIT 3 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 2 CFR 200.329; and, 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2"d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4t'' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"d gnnrter after exit-T) Percent of Pnrtirinnntc who nhtnin rerngni7od i n-zkorondn" rredentinl or City Council 15 — 218 6/16/2026 Page 7 of 18 EXHIBIT 3 secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 88-352) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, disability or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program Participant or any application for participation in such program because of race, religion, color, national origin, sex,political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. City Council 15 — 219 6/16/2026 Page 8 of 18 EXHIBIT 3 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rights in the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright- able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty-free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty-free, nonexclusive, and irrevocable license to rep rnrince nnhlish nr ntherxx7isP nsPl and to nnthnri7e nthem to nsP, fnr Fojornl UlavernmPnt nnrnnscs; City Council 15 — 220 6/16/2026 Page 9 of 18 EXHIBIT 3 (a) The copyright in any work developed under any grant, sub-grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR § 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 7606 ]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due City Council 15 — 221 6/16/2026 Page 10 of 18 EXHIBIT 3 diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non-voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non-voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. £ Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 503. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE SUBRECIPIENT shall procure and maintain for the duration of the agreement, the following insurance coverages: MINIMUM SCOPE AND LIMIT OF INSURANCE SUBRECIPIENT shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: City Council 15 — 222 6/16/2026 Page 11 of 18 EXHIBIT 3 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. 2. Sexual Abuse or Molestation Liability (SAML): If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit of no less than $1,000,000 per occurrence or claim. 3. Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code I (any auto), with combined single limits of $1,000,000. In the event SUBRECIPIENT does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. 4. Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if SUBRECIPIENT has no employees. If SUBRECIPIENT maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by SUBRECIPIENT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. CGL, SAML and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the SUBECIPIENT including materials, parts, equipment, and personnel furnished in connection with such work or operations. 2. All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by SUBRECIPIENT for City. 3. All required insurance policies: For any claims related to this contract, SUBRECIPIENT's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. 4. All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that SUBRECIPIENT's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. 5. Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non-renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written shall be provided to City for policy cancellation or non-renewal due to non- payment. 6. Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention- Rich 1VMauagement Divicinn 20 (`ivies Cawwr Plaza Santa Ana ('A Q' ZUJ The City Council 15 — 223 6/16/2026 Page 12 of 18 EXHIBIT 3 name and location of event should be included in the Description of Operations section of each certificate. Self-Insured Retentions Self-insured retentions must be declared to and approved by the City. City may require SUBRECIPIENT to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than A:VII, unless otherwise acceptable to City. Verification of Coverage SUBRECIPIENT shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Claims Made Policies If any of the required policies provide coverage on a claims-made basis: 1. The retroactive date must be shown and must be before the date of the contract or the beginning of work. 2. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, Company must purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors SUBRECIPIENT shall require and verify that all sub-contractors maintain insurance meeting all the requirements stated herein, and SUBRECIPIENT shall ensure that City is an additional insured on insurance required from sub-contractors. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk,prior experience, insurer, coverage, or other special circumstances. IX. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. X_ City Council 15 — 224 6/16/2026 Page 13 of 18 EXHIBIT 3 ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for subrecipients (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR Part 200 and 20 CFR Parts 651 and 654 2. All applicable State statutes, regulations,policies,procedures and directives; 3. All applicable CITY policies,procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any parry, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. XIII. FRAUD City Council 15 — 225 6/16/2026 Page 14 of 18 EXHIBIT 3 SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any Participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of(1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. XVII. BREACH- SANCTIONS City Council 15 — 226 6/16/2026 Page 15 of 18 EXHIBIT 3 If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: City Clerk City of Santa Ana 20 Civic Center Plaza(M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Taller San Jose Hope Builders 801 N. Broadway, Santa Ana 92701 Phone: (714) 543-5105 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. XX. VALIDITY City Council 15 — 227 6/16/2026 Page 16 of 18 EXHIBIT 3 The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. (Signatures on following page) City Council 15 — 228 6/16/2026 Page 17 of 18 EXHIBIT 3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above-written. ATTEST: "CITY" By: Jennifer Hall Alvaro Nunez City Clerk City Manager APPROVED AS TO FORM: Sonia R. Carvalho "SUBRECIPIENT" City Attorney By: � u By: Andrea N. Garcia Name: Shawna Smith Senior Assistant City Attorney Title: Executive Officer Tax ID #: EIN 59-3816355 RECOMMENDED FOR APPROVAL: Michael L. Garcia Executive Director Community Development Agency City Council 15 — 229 6/16/2026 Page 18 of 18 EXHIBIT 3 Workforce Innovation & Opportunity Act Youth Program Provider Hope Builders 2026-2027 City Council — 230 6/16/2026 EXHIBIT 3 Hope Builders' Proposal Experience/Qualifications Description of Organization: Hope Builders empowers young adults in Orange County by providing mentorship, life skills, and job training that align with employer needs. Since 1995, Hope Builders has served as a pathway to opportunity, guiding disadvantaged young adults toward career success through comprehensive support and hands-on training. Recognizing that access to meaningful careers can significantly transform lives, the organization is dedicated to equipping Orange County's most vulnerable young adults with the skills and support needed to secure quality jobs with competitive wages, health benefits, safe work environments, stable schedules, and opportunities for advancement. Each year, Hope Builders serves more than 200 diverse young adults and equips them with the essential technical and professional skills needed to thrive in the workforce. Programs in Clinical Medical Assisting (CMA), Child Development Careers (CDC), and Construction Training (CTP) provide industry-specific training while also addressing social and emotional barriers that may hinder long-term success. Facility Addresses: Hope Builders has three facility locations: 1. CDC training is implemented at 801 N. Broadway, Santa Ana, CA 92701 (major cross streets: N. Broadway & E. Civic Center Dr.) 2. CTP training is implemented at 810 Poinsettia St N, Santa Ana, CA 92701 (major cross streets: Poinsettia St N & W. Washington Ave.) 3. CMA training is implemented at 100 N. Harbor Blvd, Unit 200, Anaheim, CA 92805 (major cross streets: N. Harbor Blvd & W. Lincoln Ave.) The Santa Ana location at 801 N. Broadway also serves as Hope Builders' headquarters. Hours of Operation: Hope Builders' hours of program operation are Monday—Friday, 8:00 AM- 4:30 PM for CDC and CMA, and 7:00 AM-3:00 PM for the Construction CTP. Administrative hours are Monday—Friday, 8:00 AM-4:30 PM. Youth Friendly Characteristics of Facilities: Hope Builders' facilities are intentionally designed to be youth-friendly, creating a welcoming, safe, and supportive environment where young adults can thrive. The CDC program features a space modeled after a childcare center, allowing trainees to practice classroom management and caregiving skills in a realistic setting. The CMA program includes training spaces that mimic medical offices, equipping participants with experience in administrative and clinical procedures. The CTP facility is designed like an indoor construction site, complete with tools and materials that simulate actual job site conditions. City Council 15 — 231 6/16/2026 EXHIBIT 3 These immersive environments ensure that trainees are well-prepared to transition seamlessly into the workforce. Additionally, the training facilities have been designed to create warm and inviting learning environments, featuring artwork throughout the buildings and classrooms that resemble professional workstations, helping young adults prepare for the settings they will encounter in the workforce. To further support students, the facilities include study and meeting spaces, comfortable mentorship areas, and lunch areas equipped with microwaves. The CTP facility also features a coffee station and a basketball hoop, fostering camaraderie among trainees. Beyond the physical environment, Hope Builders' staff is trained to provide a positive, encouraging atmosphere, helping youth overcome challenges and stay motivated in their career journeys. These elements combined make Hope Builders' facilities ideally suited to support young adults as they build confidence, develop skills, and prepare for successful futures. Operating Budget & Sources of Revenue: Hope Builders has 30 years of experience managing multiple funding streams and a strong track record of income growth. The agency prioritizes diversifying its funding base to avoid reliance on a single revenue source. Hope Builders' FY2026 consolidated budget is $4,476,487. Expected revenue includes $1,825,000 from individual contributions, $1,420,000 from grants, $630,000 from program service revenue, and $601,487 from Hope Builders Career Connections (HBCC),the organization's social enterprise staffing agency (net of labor costs). Description of Staff: Hope Builders has a total of 31 staff members and will dedicate a team of 11 staff members to this project to ensure comprehensive support and training for participants. The assigned staff include 4 Training Supervisors to provide hard skills training. Additionally, 2 Employment Readiness Coordinators, 1 Employment Readiness Specialist, and 1 Employment Readiness Manager will focus on preparing youth for the workforce. Moreover, an Admissions Manager will oversee participant intake, a Grants Administrator will manage compliance and reporting, and a Director of Programs will provide leadership and strategic direction for program effectiveness. Past WIA/WIOA Experience: Hope Builders served as a Workforce Investment Act (WIA) contractor for the City of Santa Ana from 2006 to 2015 and has been implementing Workforce Innovation and Opportunity Act (WIOA) services for the City of Anaheim since 2016. Community Impact: Since 1995, Hope Builders has equipped more than 7,500 young adults with the skills and support needed to achieve economic stability. In FY2025, Hope Builders enrolled 282 young adults (106 of whom were Santa Ana residents) in its workforce training programs; and provided 254 with the hard and soft skills necessary to secure employment in construction, medical assisting, or child development. The program successfully placed 212 young adults into career pathways, defined as full-time employment that pays at least $2 above minimum wage, City Council 15 — 232 6/16/2026 EXHIBIT 3 includes employer-sponsored health benefits, and offers opportunities for advancement. Additionally, 165 retained their jobs for at least six months. Among the 282 participants enrolled in the previous fiscal year, 14%were parents, 15% had been involved in the justice system, 30% had experienced trauma specifically related to domestic violence or foster care emancipation, 60% were women, 96%were Hispanic/Latino, and 100%were low-income. Hope Builders also connected program graduates with over 100 employers across Orange County. Proposed Program Admissions & Readiness Assessment: Hope Builders will recruit out-of-school youth (ages 18- 24) who demonstrate a strong desire to turn their lives around. Before enrollment, candidates will undergo a vetting process to assess their readiness for the program. Prospective trainees must show commitment by submitting an application, completing an interview, passing a drug test, providing right-to-work documents, and taking the Test of Adult Basic Education (TABE). During the admissions process, Hope Builders will use the IRIS assessment to evaluate youth across more than 100 behavioral mindsets and essential skills, including initiative, problem- solving, critical thinking, creativity, productivity, grit, and interpersonal skills. IRIS is then used to map career goals to performance targets, guiding a life skills curriculum that: (1) supports trainees in building foundational workplace behaviors; (2) helps staff identify and address skill gaps; and (3) provides ongoing feedback on attendance, punctuality, work habits, and employability. Findings from IRIS will inform weekly staff meetings, and trainees and support staff will set and review goals for personal and professional growth. Once participants are enrolled, the training model will be implemented in four stages: (1) Job Skills, (2) Mentoring/Life Skills, (3) Links to Career& Education Pathways, and (4) Employment Services: 1. Job Skills: This stage provides trainees with essential industry-specific skills, including contextualized basic skills remediation to develop the reading and math competencies needed for success in their fields. CTP trainees will focus on algebra, geometry, and trigonometry for estimating costs, reading blueprints, and carpentry, while healthcare trainees will strengthen their medical vocabulary and dosage calculations. Instruction will be reinforced through worksheets, college-level books, lectures, and hands-on learning. This phase will also include a weekly stipend and financial assistance for childcare and transportation. Trainees will be required to show up every day, on time, and dressed professionally for careers in these industries: a. Construction, a 12-week pre-apprenticeship program that teaches construction fundamentals, construction theory, daily math and leadership development; and, b. Healthcare, which incorporates HIPAA Compliance in two fields: City Council 15 — 233 6/16/2026 EXHIBIT 3 i. Clinical Medical Assisting (24 weeks): Prepares trainees to measure vital signs, assist physicians with procedures, administer medications and injections, record electrocardiograms, draw blood, and complete records to support medical staff. Training includes a 160-hour practicum at a doctor's office or medical clinic. ii. Child Development Careers (6 weeks): Prepares graduates to work in schools and clinics as Behavioral Technicians, Para-educators, Instructional Aides, or Early Childhood Assistant Teachers. 2. Mentoring/Life Skills: Hope Builders will provide comprehensive wraparound support services to help trainees successfully transition into the workforce. These services will include individualized case management and employment readiness support. Each trainee will be assigned an Employment Readiness Specialist/Coordinator to provide guidance in overcoming obstacles to program completion and employment. Throughout the training, participants will work closely with an Employment Readiness Specialist/Coordinator, to address employment barriers and develop essential workplace behaviors such as accountability, initiative, productivity, grit, and leadership. Using IRIS assessment results, specialists will create individualized service plans with tailored goals. In addition to case management, trainees will receive weekly life skills instruction covering social and emotional wellness, healthy behaviors, technological literacy, financial responsibility, and educational achievement. Additionally, participants receive weekly Employment Readiness workshops and coaching sessions to develop essential job search skills and workplace professionalism. Training will cover interview preparation, resume writing, networking, professional presentation, and career exploration. Sessions will also focus on telephone/video conferencing techniques, dressing for success, and identifying employment pathways. 3. Links to Career & Education Pathways: Hope Builders, in partnership with the Rancho Santiago Community College District, will offer trainees the opportunity to earn post- secondary credentials. The Career Readiness team will conduct weekly sessions to guide participants in creating resumes, setting up professional email accounts, conducting job searches, dressing professionally, and practicing interview skills. To expand career awareness, guest speakers from industries such as Providence, Kaiser Permanente, Hoag Hospital, ABA Enhancements, and 24HRC will introduce trainees to potential career pathways. Additionally, trainees will participate in industry field trips, including visits to the Orange County Carpenter's Union, ABC Craft Championship, and AGC, providing hands-on exposure to various career opportunities. 4. Employment Services: Through its social enterprise staffing agency, Hope Builders Career Connections (HBCC), participants will be supported to secure, maintain, and advance in their careers. City Council 15 — 234 6/16/2026 EXHIBIT 3 Program Objectives: Hope Builders aims to equip youth with the skills, resources, and support needed to achieve long-term career success. The program's primary objectives align with key WIOA performance goals: 1. Measurable Skills Gains—CMA Trainees earn a Vocational Medical Certificate of Completion (non-credit) from Santiago Canyon College, American Heart Association BLS Certification, HIPAA and PPE Training Certificates, OSHA Certifications in Bloodborne Pathogens, Hazard Communication, Workplace Violence Prevention, and Hope Builders' Certificate of Completion. CDC Trainees earn a 40-Hour Behavior Technician Training Certificate, American Heart Association Heartsaver Pediatric First Aid & CPR Certification, California Mandated Reporter Certificate, and Hope Builders' Certificate of Completion. CTP Trainees earn MC3 Certification, Career Technical Education Certification through Santa Ana College, OSHA 10-Hour Certification, American Heart Association First Aid & CPR Certification, and Hope Builders' Certificate of Completion. Additionally, program staff will support trainees in furthering their education through employer-sponsored training programs, such as Associated Builders and Contractors, Associated General Contractors, or certificate and degree programs at local community colleges. At least 59% of youth will attain a recognized post-secondary credential through training AND achieve measurable skills gains. 2. Credential Attainment—All program participants will receive at least 12 hours of Education Pathways curriculum, designed to strengthen study skills, introduce career ladders and post-secondary pathways, and provide guidance on accessing financial aid and scholarships. At least 62% of youth will attain a Credential/Diploma/Certificate within 1 year after exit. 3. Employment or Placement Rate for Youth — Hope Builders will provide job preparation workshops,job fair participation, resume support, referrals, and job coaching to connect youth to employment opportunities. Additionally, trainees who complete Hope Builders' skills training academies will be linked to educational and training pipeline programs at local community colleges, career technical schools, and apprenticeship programs. Youth identified as needing basic literacy and numeracy remediation will receive at least 25 hours of tutoring and other services alongside their vocational training. At least 69% of youth will secure employment or enroll in postsecondary education by the second quarter after exit, with 62% by the fourth quarter. 4. Median Earnings—Youth will attain employment at an average 3-month salary of$4,000 no later than the second quarter after exit. City Council 15 — 235 6/16/2026 EXHIBIT 3 By achieving these objectives,youth participants will secure stable employment, increase their earning potential, and create pathways for career advancement, leading to greater financial security and improved well-being. At the same time, the City of Santa Ana will benefit from a stronger workforce, reduced unemployment rates, and increased economic growth. Target Population Total Number of Youth to Be Served: Hope Builders will serve 20 youth through this project. Age Range of Youth to Be Served: Hope Builders will serve youth between the ages of 18-24. Minimum Requirements to Be Enrolled: Participants must be Out-of-School youth ages 18-24 and a resident of the City of Santa Ana (except for foster youth, emancipated youth, and wards of the court). Participants must demonstrate stable housing and pass a drug test prior to enrollment. Eligible youth include school dropouts, those with a secondary diploma or equivalent who are basic skills deficient or English language learners,youth in the juvenile or adult justice system (for CTP only), parenting youth, and individuals with disabilities. Participants must demonstrate motivation and readiness (which includes obtaining a driver's license and right-to-work documents). Youth who have already obtained a postsecondary degree will be ineligible to enroll. Hope Builders encourages pregnant individuals to apply once they are ready to fully participate in training and employment. This ensures they can complete the program successfully and secure stable, long-term careers with the support and resources available. Serving Foster Youth, Homeless Youth, & Youth on Probation: Hope Builders' programs are open to foster and emancipated youth, as well as wards of the court. Hope Builders does not enroll homeless youth; applicants must demonstrate stable housing before enrollment to avoid the challenges associated with homelessness, such as inconsistent attendance or difficulties focusing on training. Hope Builders also serves youth offenders through CTP, but participants cannot have an open court case at the time of their enrollment. Additionally, parolees must coordinate with their Parole Officer to ensure they can meet program requirements. Due to employer partner restrictions, youth offenders are not eligible to enroll in the CMA or CDC programs. How Targeted Youth Populations Will Be Recruited: Hope Builders will recruit targeted populations through a variety of efforts. Outreach Specialists will actively market the program at local churches, community centers, and other youth-serving nonprofits. A significant portion of students (about 65%) will be referred by current or former participants. Additional referrals will come from community partners such as Learn4Life, Big Brothers Big Sisters, Centennial Education Center, La Familia, Youth Provider Network, and others. Hope Builders' Outreach team will also hold regular office hours at partner locations like Project Kinship, Orangewood, and certain ACCESS schools, where they will meet with prospective applicants to discuss the City Council 15 — 236 6/16/2026 EXHIBIT 3 program and start the application process. In addition, advertising and social media campaigns will help raise awareness and generate over 10,000 "Applicant" page views quarterly on the organization's website. Recruitment Plan: Recruitment will be ongoing, with efforts taking place on a weekly or monthly basis. Hope Builders will recruit youth through a variety of channels, including outreach at community centers, churches,jails, social service programs, and schools. Hope Builders' Outreach team will also maintain office hours at several community partner locations such as Big Brothers Big Sisters, Orange County Conservation Corps, and Phoenix House, among others. Social media campaigns will be used to increase awareness about the program. In the most recent quarter, Hope Builders' social media efforts drove 5,349 website sessions, 66,011 total social media engagements, 78,664 organic video views, and 1,652 clicks to the applications page from both paid and organic campaigns. Prospective trainees will complete an application form documenting their employment history, income, household size, and participation in social service programs. They will also take the TABE test to assess their basic skills levels (5th-8th grade). In addition, right-to-work documents, driver's licenses, school transcripts, and background screenings will be collected. These materials will be reviewed and discussed, along with motivations and potential barriers during the applicant's interview to determine readiness. Once eligible, the youth will attend a one-week orientation at Hope Builders where they will meet staff, review program expectations, and commit to fulfilling them. Youth who are admitted into the program will be expected to demonstrate reliability by showing up every day, on time, drug-free, and with a good attitude. Program Assessment Required Assessment Tools: Hope Builders will use the required Test for Adult Basic Education (TABE) assessment. Assessment Procedures for Youth Participants: During the admissions process, Hope Builders uses the TABE assessment to measure academic skills in areas such as reading, mathematics, and language. Additionally, the IRIS assessment is used to evaluate over 100 behavioral mindsets and essential skills, including basic and occupational skills, prior work experience, employability interests, aptitudes, and support service needs. The data from these assessments is used to create personalized service strategies for each participant. These strategies are linked to key performance indicators, identify career pathways that include education and employment goals, outline achievement objectives, and specify appropriate services. Hope Builders staff meet weekly to review each participant's progress toward their individualized service strategy goals. Understanding of Youth Participant Barriers: With an average household income of just $30,639, all 282 participants enrolled in the previous fiscal year met HUD's low-income City Council 15 — 237 6/16/2026 EXHIBIT 3 threshold for Orange County. Of those, 89% were classified as extremely low-income, and 55% lived at or below the Federal Poverty Level guidelines. Of those served, 14%were parents, 15% had been involved in the justice system (limited to the construction pathway, as healthcare roles require clean backgrounds), 30% had experienced trauma specifically related to domestic violence or foster care emancipation, 60% were women, and 96% identified as Hispanic/Latino. Consequently, many participants experience significant barriers that delay their progression toward self-sufficiency. These barriers include lack of childcare, transportation, family instability, unstable housing, food insecurity, abusive relationships, anger management issues, mental/emotional health challenges, substance abuse history, low self-esteem, criminal records, ongoing legal or court obligations, difficulty managing finances, and lack of computer literacy. Addressing the Barriers Faced by Youth: Hope Builders addresses barriers faced by youth by offering personalized support through a structured process focused on improving employment readiness and life skills. The program helps trainees set concrete goals, such as completing a high school diploma, obtaining a valid driver's license, managing a bank account, setting up a professional email account, and avoiding unhealthy relationships, crime, and drugs. The process begins with an intake meeting, where an Employment Readiness Specialist/Coordinator builds rapport with each participant and identifies potential barriers. Using intake data and assessments, the specialist develops two key goals: an IRIS goal, based on the participant's assessment, and a Workforce Readiness goal, co-created with the trainee to address specific needs for employment preparedness. Additionally, the Employment Readiness Specialist/Coordinator leads weekly soft skills classes to help trainees develop essential workplace skills and holds one-on-one meetings to monitor progress. This holistic approach is designed to help youth overcome barriers and achieve long-term success in both employment and personal development. Paid & Unpaid Work Experience Paid & Unpaid Work Experience Opportunities: Hope Builders' CMA program includes a 160- hour externship designed to provide hands-on clinical experience essential for employment as a Medical Assistant. After successfully completing 16 weeks of training, trainees are matched with a clinical site for a four-week, unpaid externship. This opportunity allows participants to gain real-world experience, demonstrate their skills to potential employers, and prepare for job placement. Trainees are expected to maintain reliable attendance, adhere to workplace professionalism, and communicate regularly with both their employer and Hope Builders' Employment Services team. Additionally, the program encourages trainees to take steps toward reliable transportation, such as obtaining a driver's license or creating a savings plan for future vehicle ownership. Throughout the externship, performance is evaluated based on employer feedback to ensure trainees are job-ready and equipped for long-term career success. City Council 15 — 238 6/16/2026 EXHIBIT 3 Hope Builders does not offer paid work experience; it offers employment in career pathway jobs through its social enterprise staffing agency, Hope Builders Career Connections (HBCC). As an employer, HBCC places graduates of the CTP, CMA, and CDC programs and places them in full-time positions that provide a living wage and opportunities for career advancement. HBCC carefully vets job opportunities, facilitates placements, and offers ongoing support during the first six months of employment to ensure job retention and success. Graduates are placed in roles through either temp-to-hire opportunities, allowing employers to assess fit before making permanent offers, or direct placement into long-term positions. Through this structured approach, Hope Builders helps young professionals build stable careers with clear pathways for growth Preparing Youth for Targeted In-Demand Industries: Hope Builders will support workforce development in the Healthcare industry through its CDC and CMA programs. These programs equip participants with the essential skills, training, and certifications needed to secure employment in high-demand healthcare roles. By aligning with employer needs and industry standards, Hope Builders ensures that graduates are prepared for sustainable careers in healthcare, addressing workforce shortages while providing young professionals with pathways to economic mobility. Job Training & Preparation Through STEAM: Hope Builders integrates elements of STEAM (Science, Technology, Engineering, Arts, and Mathematics) into its job preparation training by providing basic skills remediation in math and reading, tailored to industry needs. Construction trainees develop math skills such as algebra, geometry, and trigonometry for estimating material costs and reading blueprints, while healthcare trainees focus on science and math concepts like medical vocabulary and dosage calculations. Up to two hours daily are dedicated to building these essential skills through worksheets, college-level books, lectures, and support from volunteer tutors. Work Experience Opportunities Related to Postsecondary Certificate Programs: Hope Builders' CMA program provides work experience opportunities through a 160-hour externship, which is a required component of the program. This hands-on experience allows trainees to apply their skills in a real-world clinical setting, ensuring they are job-ready upon completion. Graduates who successfully complete the program and externship receive a Vocational Medical Certificate of Completion (Non-Credit) in partnership with Santiago Community College. Employers That Support Paid/Unpaid Work Experience: Hope Builders partners with approximately 10 healthcare businesses across Orange County to serve as host sites for CMA externships. These include Associated Gastroenterology Medical Group, Dr. Irene Pe, Lestonnac, Sunrise Healthcare Centers, Kindred Healthcare, Zhana Rapoport, MD, Centers of Rehabilitation & Pain Medicine, Reviv Functional Psychiatry, Beach Family Doctors Medical Group, and Jason Kurtz, DO. Alternative Secondary School Services City Council 15 — 239 6/16/2026 EXHIBIT 3 Alternative Secondary School Services: For youth who require alternative secondary school services, Hope Builders provides referrals to Learn4Life and the Orange County Department of Education (OCDE) for GED and High School Equivalency (HSE) support. These partnerships ensure that young people who have not completed high school have access to flexible, accredited programs that help them earn their diploma or equivalency. By connecting youth with these educational resources, Hope Builders supports their academic advancement and prepares them for workforce training and career opportunities. Activities That Will Support Secondary School Diploma: Hope Builders supports youth in attaining their secondary school diplomas through a combination of academic assistance, mentorship, and holistic support services. Tutoring is available both before enrollment and during training to help applicants strengthen their academic skills. Personalized support and mentorship provide guidance from staff and mentors to keep students motivated and on track. Additionally, case management and counseling offer one-on-one support to help students overcome academic and personal challenges, while goal-setting and career coaching assist them in planning their educational and career pathways. To further support students, Hope Builders provides social and emotional resources, including mental health services such as counseling and stress management. Through these activities, Hope Builders ensures that youth have the necessary resources and support to complete their secondary education and successfully transition into career training and employment. Preparation for Postsecondary Education and Training Preparation for Postsecondary Education &Training: Hope Builders equips youth with the skills, knowledge, and support needed to succeed in postsecondary education and training for high- demand industries such as healthcare and construction. Medical assisting remains one of the top ten in-demand allied health professions in California, with more than 12,000 positions left unfilled each year, according to California Competes. Additionally, California's Employment Development Department projects over 15,000 openings for paraprofessionals through 2028. Through CDC, CMA, and CTP, Hope Builders trains youth for middle-skill positions that ensure long-term employability, economic mobility, and career advancement. These positions are in industries offering livable wages, with entry-level jobs in healthcare and construction typically paying at least $18.50 per hour (adjusted annually) or offering full-time employment with a minimum of 30 hours per week. By focusing on these key industries, Hope Builders ensures that its graduates are prepared for sustainable careers that provide opportunities for growth and job security. Collaborations With Postsecondary Institutions: Hope Builders collaborates with postsecondary institutions to provide trainees with industry-recognized credentials that enhance their career City Council 15 — 240 6/16/2026 EXHIBIT 3 opportunities. The CTP program partners with Santa Ana College to support MC3 Certification for trainees. Additionally, the CMA program connects participants to Santiago Canyon College, where they earn a Vocational Medical Certificate of Completion. These partnerships ensure trainees receive both hands-on training and formal education, strengthening their career readiness. Career Pathways for Youth to Obtain Occupations with Livable Wages: Hope Builders' CDC, CMA, and CTP programs provide clear pathways for career advancement in applied behavior analysis, healthcare, and construction. CDC graduates start as behavior technicians (BTs) and can advance to Board Certified Behavior Analysts (BCBAs), occupational therapists, or teachers by gaining experience, earning additional college units, and obtaining higher-level certifications. CMA graduates begin as medical assistants (MAs) and can progress to roles such as licensed vocational nurses (LVNs), registered nurses (RNs), or healthcare administrators through further education and certifications. CTP graduates enter the construction field with foundational skills, with opportunities to become journeymen, foremen, site supervisors, or project managers through experience and additional training. By equipping youth with industry-recognized credentials,job placement support, and long-term career guidance, Hope Builders ensures that participants have access to stable employment with opportunities for professional growth and higher wages. How Youth will be prepared for Postsecondary Education &Training: Hope Builders prepares youth for postsecondary education and training by offering a comprehensive, personalized approach that equips them with the essential skills needed for success in both technical instruction and hands-on learning. Trainees receive the support they need to develop academic and practical competencies, with a focus on building a strong foundation for success in their chosen industries, such as healthcare and construction. In addition to academic readiness, Hope Builders places a strong emphasis on soft skills development, which is crucial for workforce success. Employment Readiness Specialists/ Coordinators work with trainees to enhance communication, problem-solving, teamwork, and time management skills. Through weekly meetings and workshops, Employment Readiness Specialists/Coordinators provide individualized guidance, helping trainees develop key soft skills such as accountability, initiative, and professionalism. By combining academic support, soft skills development, and personalized case management, Hope Builders ensures that youth are well-prepared for both technical training and real-world applications, positioning them for success in high-demand industries and long-term job retention. WIOA Recognized Certificates for Youth: Hope Builders provides youth with the opportunity to earn WIOA-recognized certificates during training or within one year after program completion, equipping them with industry-recognized credentials for career advancement. City Council 15 — 241 6/16/2026 EXHIBIT 3 As previously noted, CMA trainees earn a Vocational Medical Certificate of Completion (non- credit) from Santiago Canyon College,American Heart Association BLS Certification, HIPAA and PPE Training Certificates, OSHA Certifications in Bloodborne Pathogens, Hazard Communication, Workplace Violence Prevention, and Hope Builders' Certificate of Completion. CDC Trainees earn a 40-Hour Behavior Technician Training Certificate, American Heart Association Heartsaver Pediatric First Aid & CPR Certification, California Mandated Reporter Certificate, and Hope Builders' Certificate of Completion. CTP trainees earn MC3 Certification, Career Technical Education Certification through Santa Ana College, OSHA 10-Hour Certification, American Heart Association First Aid & CPR Certification, and Hope Builders' Certificate of Completion. The certifications listed above include a combination of credentials accredited by state- recognized educational institutions and those widely recognized by employers in their respective industries. These certifications equip Hope Builders graduates with the qualifications needed for employment, career advancement, and long-term success in high-demand fields. Supporting Data & Research for Identified Industries/Pathways: Economic instability remains a significant challenge in Orange County, despite its reputation for affluence. According to Orange County United Way's 2025 Real Cost Measure study, 311,862 households (34%) are low-income and struggle to meet basic living expenses, with highest rates among Hispanic/Latino (53%) households. Economic hardship is closely tied to education, with 71% of households without a high school diploma falling below the poverty line, compared to 20% of those with a college degree. Workforce training and education are critical to breaking the cycle of poverty. The 2023 California Jobs First survey, conducted by the Orange County Business Council, found that education, training, and skills development programs are the most effective strategy for creating accessible jobs for economically disadvantaged individuals. In response, Orange County's High Road Transition Collaborative (HRTC) has prioritized workforce development in Healthcare & Social Assistance and Construction, two of the top five key industry sectors. By aligning its training programs with these high-demand industries, Hope Builders ensures that youth gain the skills and credentials needed for stable, well-paying careers, creating pathways to economic mobility. Tutoring Tutoring Resources & Academic Support for Youth: Hope Builders' service population typically tests between a 5th and 8th-grade level in math and reading, as measured by a pre-training TABE assessment. To help youth improve their basic skills, each training program integrates math and English remediation into the curriculum. Weekly tutoring is available to candidates upon submission of an application to the job training program. Once enrolled, participants engage in 2-3 hours of daily instruction tailored to their field—algebra and geometry for construction, dosage calculations and healthcare vocabulary for medical careers, as well as City Council 15 — 242 6/16/2026 EXHIBIT 3 business math and English. To assist youth struggling with the curriculum, volunteers provide weekly math and English tutoring. After successful completion of training, participants are expected to demonstrate at least a one-grade-level improvement in either math or English on their post-training TABE test, increasing their preparedness for and likelihood of success in the workforce. Mentoring Mentoring Opportunities for Youth: Hope Builders provides mentoring opportunities as part of its comprehensive approach to workforce development. Recognizing that skills training and job placement alone are not enough to support disconnected youth, Hope Builders integrates adult mentoring to help participants develop life skills and sustain long-term employment. Upon enrollment, each youth is paired with an Employment Readiness Specialist/Coordinator who provides guidance and helps them achieve tangible goals. Throughout the 6-to 24-week training program, Employment Readiness Specialists/Coordinators meet with participants weekly to monitor their progress. After training, staff supports graduates to ensure a smooth transition into the workforce until 6 months of employment retention is achieved. Hope Builders' holistic model is rooted in research and best practices in youth development, ensuring that participants receive the mentorship and support needed for long-term success. Support Services for Youth Facing Significant Challenges: Hope Builders provides comprehensive support services to help youth facing significant challenges overcome barriers to employment and long-term stability. Many participants experience challenges such as economic hardship, involvement in the justice system, or lack of a high school diploma. To address these challenges, Hope Builders offers personalized case management, mental health counseling, and life skills training to ensure youth have the resources they need to succeed. Each participant is assigned an Employment Readiness Specialist/Coordinator who works closely with them to set and achieve personal and professional goals. Employment Readiness Specialists/Coordinators provide bi-weekly check-ins, mentoring, and referrals to essential services such as GED programs, childcare assistance, and housing support. Additionally, Hope Builders offers financial literacy training, transportation assistance, and legal aid referrals to remove common barriers to employment. Through this holistic approach, Hope Builders ensures that youth not only receive job training but also build self-confidence, resilience, and stability, equipping them for self-sufficiency and long-term career success. Mental Health Services & Referral Support: Hope Builders offers both mental health support services and referrals to external mental health agencies. Employment Readiness Specialists/Coordinators help trainees navigate social, emotional, and mental health barriers by encouraging them to connect with their natural support systems and external resources to improve their overall well-being and workforce readiness. Using a biopsychosocial framework, Employment Readiness Specialists/Coordinators provide comprehensive case management that integrates personalized support and targeted City Council 15 — 243 6/16/2026 EXHIBIT 3 interventions. They focus on developing trainees' social and emotional skills, including self- awareness, social awareness, self-management, and healthy relationship-building. This is accomplished through weekly one-on-one meetings, soft skills workshops, and regular assessments to identify and address barriers. Additionally, Hope Builders connects trainees to external mental health resources as needed, ensuring they have access to professional support that enhances their ability to succeed in both their personal and professional lives. Comprehensive Guidance & Counseling for Substance Use Issues: Prior to enrollment, Hope Builders provides guidance and support regarding drug and alcohol use as part of the intake process. All prospective trainees are required to pass a drug test to ensure they are ready to fully engage in training. If a participant has a history of substance use, the Employment Readiness Specialist/Coordinator will set a recovery goal and provide ongoing support throughout the training. If further support is needed, referrals to community-based drug and alcohol counseling services are provided to help individuals address these challenges. Throughout the training, Employment Readiness Specialists/Coordinators will provide ongoing guidance, emphasizing the importance of making healthy choices and staying focused on career readiness. This proactive approach ensures that youth receive the necessary support to overcome barriers related to drug and alcohol use. Workshops Financial Literacy/Budget Management: Hope Builders provides workshops on financial literacy and budget management to equip youth with essential money management skills. At the start of training, banking partners lead financial literacy sessions for each program cohort, covering topics such as opening and using a bank account, online banking, writing checks, and saving money. Later in the program, Employment Readiness Specialists/Coordinators facilitate budgeting workshops, teaching trainees how to create and manage a budget based on their income and expenses. Entrepreneur Skills Training: Currently, Hope Builders does not offer Entrepreneur Skills Training. However, our focus remains on preparing youth for direct employment in in-demand industries such as healthcare and construction. Labor Market Information: Employment Readiness Specialists/Coordinators provide weekly 1- hour employment readiness workshops to explore labor market information. This includes three lessons on careers and career planning, two lessons on job searching, one lesson on reviewing job applications, two lessons on understanding the hiring process, one lesson on navigating job websites and platforms, and one lesson on researching potential employers. Family Planning: Hope Builders does not offer formal family planning workshops but provides support for trainees who need assistance with childcare planning to help them complete the City Council 15 — 244 6/16/2026 EXHIBIT 3 program. Additionally, each cohort participates in a workshop led by nonprofit partner Laura's House to help participants build and maintain positive relationships, make informed decisions, and resist peer pressure, all of which contribute to a stable foundation for career success. Worker's Rights/Labor Laws: While Hope Builders does not currently offer dedicated workshops on Worker's Rights or Labor Laws, professionalism and responsible workplace behavior are reinforced throughout training. Trainees learn about workplace expectations, ethical practices, and their rights as employees. Additionally, OSHA training provides essential knowledge of workplace safety regulations, ensuring trainees understand the standards employers must uphold. Analytical Skills at the Workplace: Hope Builders does not offer standalone workshops on analytical skills in the workplace; however, these skills are integrated into industry-specific training programs. Health Resources: Although Hope Builders does not offer specific workshops on Health Resources, our Employment Readiness Specialists/Coordinators provide one-on-one assistance and guidance related to mental health and well-being. Youth are encouraged to utilize these resources to address any challenges they may face during their training and transition to employment. Professional Communication Skills (verbal, written, physical): Throughout the training period, Employment Readiness Specialists/Coordinators conduct weekly 1-hour employment readiness workshops to develop professional communication skills. These include 14 lessons on interview skills, one mock interview, one lesson on resume writing, one lesson on written communication etiquette, one lesson on writing a resignation letter, and one lesson on effective communication and accountability. Navigating the Workplace: Employment Readiness Specialists/Coordinators conduct weekly 1- hour employment workshops on workplace navigation, covering key topics such as performance management (1 lesson), workplace communication and code-switching (1 lesson), workplace development through the "Sole Survivor" activity (1 lesson), and the process of resigning from a job (2 lessons). Civic Engagement& Leadership Development Civic Engagement & Leadership Development Opportunities: Hope Builders provides education on voter registration. Additionally, the organization incorporates limited leadership development within its "Workforce Readiness" framework, which focuses on key soft skills such as Accountability, Initiative, Attendance, Productivity, Cooperation, and Grit. Employment Readiness Specialists/Coordinators meet bi-weekly with youth to assess and support their growth in these areas, which are critical for a successful transition into the workforce. As part of City Council 15 — 245 6/16/2026 EXHIBIT 3 this process, each trainee is required to participate in at least one outreach or volunteer event, helping them develop leadership skills while contributing to their community. Number of Youth in Civic Engagement & Leadership Development: All 20 youth who will be supported through this program will participate in the leadership development activities provided above. Supportive Services Hope Builders provides supportive services to youth enrolled in our training programs to help address financial hardships and barriers to participation. Transportation Assistance: Bus passes and gas cards are available to trainees during the training phase and, in rare or emergency situations, may also be provided during the placement phase. To qualify, trainees must demonstrate financial hardship. Employment Readiness Specialists/Coordinators work with trainees to create a budget plan, offering financial guidance alongside this support. Bus passes may be distributed at the start of training at the discretion of the Employment Readiness Specialist/Coordinator, with proper documentation and approval from the Employment Readiness Manager. For trainees without a driver's license, Hope Builders partners with GNC Driving School to provide behind-the-wheel instruction as needed, including six hours of training, one hour of supervised practice before the test, and the use of a vehicle for the exam. Childcare Assistance: Hope Builders offers childcare stipends to active trainees in the training phase. "Childcare" is broadly defined and includes traditional childcare facilities, babysitting by family or neighbors, and essential child-related expenses such as diapers, formula, food, and clothing. This assistance is intended to support trainees in attending classes, externships, and achieving their program goals. Emergency/Special Funds: Limited emergency funding may be provided to trainees facing financial hardships that could impede their ability to complete training or secure employment. This may include one-time assistance for essential expenses, such as a utility bill or fees for a DMV permit test. These supportive services are designed to ensure trainees can fully participate in their training and successfully transition to employment. Supportive Service Policy: Please see Attachment N for Hope Builders' supportive service policy. Incentives City Council 15 — 246 6/16/2026 EXHIBIT 3 Incentives for Youth Achievement & Goal Attainment: Hope Builders offers training stipends of $100 per week ($20 per day) to program participants. During the first 6-24 weeks of training, Employment Readiness Specialists/Coordinators meet bi-weekly with trainees to monitor their progress and set goals with actionable steps. The stipends are designed to maintain engagement during the training period and encourage participants to take proactive steps toward their career and educational goals. Stipend amounts are at the discretion of the Training Supervisor and may be reduced based on attendance and cooperation. At program completion, Employment Readiness Specialists/Coordinators (alongside the entire training team) conduct end-of-training assessments to ensure that participants are ready to enter the workforce or a post-secondary program. Follow-Up Services Services Provided During the 12-Month Follow-Up Period: After exit, Hope Builders will provide employment placement support, case management support, and quarterly check-ins after. Case Management, Job Retention, & Mentoring to Support Goal Attainment: Throughout the 12-month follow-up period, a Grant Administrator will conduct quarterly check-ins to track employment status, provide additional resources, and ensure youth remain on a path toward long-term career success. Hope Builders will also provide 12 months of support to program graduates through its HBCC staffing agency to help them secure employment and ensure a smooth transition into the workforce. To promote job retention and career success, graduates may receive case management support up to twice a week for six weeks after program completion. This will include addressing workplace challenges, connecting participants to resources, and providing guidance to help them stay employed and achieve their career goals. Ensuring Youth Meet Performance Indicators During Follow-Up: During the follow-up period, Hope Builders will ensure that youth meet the Performance Indicators through regular case management, support, and goal tracking. A Grant Administrator will conduct follow-up with program graduates in the 1st, 2nd, 3rd, and 4th quarters after exit to monitor progress. Additionally, case management services are provided up to 6 weeks after exit, offering guidance on job retention, career advancement, and overcoming barriers. These efforts ensure that youth stay on track to meet their performance goals. Incentives & Supportive Services to Enhance Youth Retention: Program graduates do not receive additional incentives after graduation, as they are expected to earn income from their employment. Supportive services, including case management and follow-up assessments, are available as previously described to assist with job retention and career advancement. Frequency of Youth Engagement & Services During Follow-Up: As noted, HBCC will provide up to 12 months of employment placement support. During the follow-up period, program graduates may receive case management support up to twice a week for the first six weeks after program completion. Additionally, a Grant Administrator will conduct quarterly check-ins City Council 15 — 247 6/16/2026 EXHIBIT 3 to track employment status, provide additional resources, and ensure youth remain on a path toward long-term career success. WIOA Performance Indicators Percent of participants who are in education or training or unsubsidized employment during the 2nd quarter after exit. Anticipated Strategies Measures Outcome Youth will attain Hope Builders will provide job At least 68% of youth will attain employment placement assistance through its employment or enter post- and/or enter post- HBCC staffing agency and secondary education, no later secondary maintain employer partnerships than the second quarter after education. to connect youth with job exit. opportunities. Case management and career coaching will help participants navigate the transition to employment or further education. Percent of participants who are in education or training or unsubsidized employment during the 4th quarter after exit. Anticipated Strategies Measures Outcome Youth will attain Ongoing follow-up services, At least 62% of youth will attain employment including quarterly check-ins and employment or enter post- and/or enter post- additional job search support, will secondary education, no later secondary ensure youth remain employed than the fourth quarter after exit. education. or enrolled in post-secondary education. Retention strategies include mentorship, professional development workshops, and access to community resources. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. Anticipated Strategies Measures Outcome Youth will attain Hope Builders will document the Youth will attain employment at earnings above median earnings of participants an average 3-month salary of minimum wage. through follow-up surveys and $0,000 no later than the second direct communication with quarter after exit. City Council 15 — 248 6/16/2026 EXHIBIT 3 employed graduates. For non- responsive participants, Hope Builders will obtain employment data through the Work Number. All collected data will be recorded in Social Solution's Apricot software. Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. Anticipated Strategies Measures Outcome Attain a Credential/ Training programs will At least 62% of youth will attain a Diploma/Certificate incorporate industry-recognized Credential/Diploma/Certificate certifications and provide within 1 year after exit. structured support, including tutoring, study groups, and test preparation, to ensure participants successfully complete certification requirements. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Anticipated Strategies Measures Outcome Youth attain a Hope Builders provides industry- At least 59% of youth will attain a recognized post- recognized certifications through recognized post-secondary secondary its CDC, CTP, and CMA programs. credential through training AND credential through CDC participants can earn achieve measurable skills gains. training and certifications such as the RBT increase their basic Examination, Behavior Technician skills levels. 40-Hour Training, and Pediatric First Aid & CPR, preparing them for careers in early childhood education and behavioral therapy. CTP trainees obtain MC3 Certification, Career Technical Certification, and OSHA 10-Hour Certification, equipping them with essential construction skills. CMA participants earn the City Council 15 — 249 6/16/2026 EXHIBIT 3 Vocational Medical Certificate of Completion from Santiago Canyon College, along with certifications in BLS, HIPAA, and OSHA safety standards for healthcare. To further support credential attainment, Hope Builders integrates basic skills remediation in reading and math, ensuring trainees meet academic requirements for certification. Additionally, all participants receive employment readiness training, including interview skills, resume writing, workplace communication, teamwork, and leadership, ensuring they are fully prepared to enter the workforce and advance in their chosen careers. Effectiveness in serving employers. Anticipated Strategies Measures Outcome Employers report Hope Builders will foster strong Pending further State and Federal satisfaction with employer relationships by Guidance. program graduates. maintaining regular communication, providing job- ready candidates, and offering post-placement support. Employers will receive structured evaluation surveys to assess participant performance in technical skills, initiative, and professionalism. Feedback will be reviewed to improve training programs and ensure graduates meet employer expectations. Prior Outcomes City Council 15 — 250 6/16/2026 EXHIBIT 3 Performance Outcomes (Santa Ana WDB Grant) 2023 (Example 5_ 15 = 33%) 2024(Example 5_ 15 = 33%) Measurable Skill Gain n/a n/a Entered Employment or n/a n/a Post Secondary Attained n/a n/a Credential/Diploma/ Certificate Performance Outcomes (Other OC WDB Grant) 2023 2024 Measurable Skill Gain 86% 96% Entered Employment or 93% (41h Quarter after exit) 73% (41h Quarter after exit) Post Secondary Attained 100% 73% Credential/Diploma/ Certificate Fiscal Competency Process for Capturing & Reporting Fiscal Data: Hope Builders captures and reports fiscal data using QuickBooks Enterprise, which records all income and expenses. The data is tracked on an accrual basis of accounting to ensure accuracy and compliance with federal requirements. The agency develops accounting and administrative measures to manage fiscal records, including tracking all income, expenses, and grants. Monthly financial statements are prepared by staff and reviewed by the Executive Director. Additionally, an annual independent audit is conducted to ensure financial integrity and compliance. Systems for Fiscal Accountability & Cost Management: Hope Builders ensures fiscal accountability through a well-established internal control system. The agency uses an annual budget, approved by the Board of Directors, to plan expenditures and costs. Financial data is tracked by account and grant in the general ledger, ensuring proper documentation and management of funds. The Finance Committee, Department Managers, and Board of Directors conduct bi-monthly reviews of financial statements to monitor expenditures and ensure alignment with the budget. A procurement policy is in place to guide expenditure decisions and ensure costs are appropriate and in compliance with planned budgets. Invoicing Process & Staff Qualifications: Hope Builders generates quarterly invoices for services provided, ensuring that all costs are appropriately documented and aligned with grant requirements. Invoices and cost reports are reviewed by the Controller, who is responsible for verifying the accuracy of these reports and ensuring compliance with the budget. The City Council 15 — 251 6/16/2026 EXHIBIT 3 Controller holds a BS in Accounting and has significant experience working with small businesses, particularly non-profit organizations. This ensures that the invoicing process is accurate and aligns with fiscal policies. Financial Stability & Independence from WIOA Funds: Hope Builders' financial stability is not solely reliant on WIOA funds due to its diversified revenue streams. While WIOA funds contribute to the budget, they represent only a portion of the overall funding. As previously noted, the organization generates revenue from multiple sources, including $1,825,000 from individual contributions, $1,420,000 from grants, $630,000 from program service revenue, and $601,487 from Hope Builders Career Connections (HBCC), the organization's social enterprise staffing agency (net of labor costs). This diversity in funding ensures that the organization remains financially stable, even in the absence of fluctuations in WIOA funding. Budget Allocation (Direct Youth Support vs. Administrative Costs): 82.5% of the budget will go directly to youth in the form of work experience payments, direct training, supportive services, and other related expenses. The remaining 17.5% will be allocated to administrative costs, primarily to fund the Grants Administrator and Director or Programs positions. City Council 15 — 252 6/16/2026 EXHIBIT 3 WORK EXPERIENCE POLICY City Council 15 — 253 6/16/2026 EXHIBIT 3 EXTERNSHIP In order to obtain employment as a Medical Assistant need to complete 160 hours of hands-on work experience in the field. After you successful completed the first 16 weeks of training, Hope Builders will match you with a clinical site where you will complete a 4-week, 160-hour externship. This externship is unpaid, and you will not receive a stipend during this time. This is your chance to impress the employer and show them you're ready to work. Here's some of what you'll need to do: Grow your Work Experience Complete 160-hours of clinical experience over 4- weeks • Turn in your weekly time report through an approved method • Communicate with the Employment Services team at Hope Builders at least weekly Maintain Reliable Attendance • Be on-time • Come to work every day as scheduled • Communicate with your employer ahead of time Take the next step to ensure If you received your permit in the first 12 weeks, get a Reliable Transportation driver's license. If you have your driver's license, work with Hope Builders to set up a savings plan to own your own vehicle some day! During your externship, we will rely on feedback from your Field Supervisor at your assigned job site to evaluate you. The goal is to ensure you have the skills and experience to prepare you for employment and job placement. City Council 15 — 254 6/16/2026 EXHIBIT 3 STIPEND POLICY City Council 15 — 255 6/16/2026 EXHIBIT 3 HOPE BUILDERS STIPEND ACKNOWLEDGEMENT Stipend Policy Applicants that become active trainees and are enrolled in the training program are eligible to earn a $100.00 weekly stipend that is paid bi-weekly. If a trainee is dismissed or withdrawn from the training program, that trainee's final stipend amount will be prorated depending on the number of days active in the pay period. All borrowed materials, such as laptop, laptop charger, laptop case, textbooks, tools/supplies, etc., need to be returned to Hope Builders the same daythey are dismissed or withdrawn.The final payment(and any other regular stipends) will be placed on hold until the trainee returns all HB property. The trainee will forfeit their remaining stipend if HB property is not returned. • Stipends are issued bi-weekly according to the Stipend Calendar Schedule o Payments are disbursed via Skylight One Prepaid Mastercard • Stipend amounts are at the discretion of the Training Supervisor and may be reduced based on attendance and cooperation. Any full day of absence will result in the loss of a day's pay ($20 per day). • Stipends and other student assistance payments are considered earned income and may be taxable by the Federal and State government. o Hope Builders may issue and mail a 1099 misc. tax form for IRS reporting at the end of the calendar year. o Notify Accounting &Admissions dept. if there is a mailing address update for one year after the dismissal/withdrawal/or training end date. • Prior to receiving a stipend, individuals must fill out the I-9 employment authorization form and provide required documentation. Acknowledgements • I read and understand the Hope Builders Stipend Policy. • My signature indicates I will comply with the Hope Builders stipend policy. Print Name Date Signature Trainee Handbook revised 1012023 28 City Council 15 — 256 6/16/2026 EXHIBIT 3 SUPPORT SERVICE POLICY City Council 15 — 257 6/16/2026 alai HOPE BUILDERS Standard Operating Procedures Table of Contents Introduction ....................................................................................................................................................................... 3 Pronoun Usage and Preferred Names ................................................................................................................................ 3 SOPChange Language ........................................................................................................................................................... 4 SupportServices .................................................................................................................................................................... 5 Pre-Orientation .................................................................................................................................................................... 12 Orientation ........................................................................................................................................................................... 13 Training ................................................................................................................................................................................. 15 Endof Training/Career Builder.......................................................................................................................................... 23 OtherDuties ......................................................................................................................................................................... 24 2 City Council 15 — 259 6/16/2026 INTRODUCTION This handbook outlines the guidelines, requirements, and procedures for the work performed by Support Specialists at Hope Builders. It aims to provide direction about how to conduct services from intake through program completion and ensure common procedures, which must be followed in their entirety. PRONOUN USAGE AND PREFERRED NAMES Purpose: This SOP establishes guidelines for the respectful and inclusive use of preferred pronouns and names at Hope Builders. Our commitment to diversity, equity, and inclusion ensures that all individuals feel acknowledged and valued. Scope: This policy applies to all employees, contractors, volunteers, and any representatives of Hope Builders. Policy Statement: All individuals at Hope Builders are entitled to be addressed by their preferred pronouns and names. Respecting gender identities fosters a positive and inclusive workplace culture. Guidelines: 1. Ask for and Use Preferred Pronouns: o When meeting new individuals, politely inquire about their preferred pronouns using phrases like: • "What pronouns do you use?" • "How would you like to be addressed?" o Avoid making assumptions about a person's gender identity. o Respectfully use the pronouns and names provided in all interactions. o Enter the preferred name in Apricot. o Enter the legal name on all legal documents, including attendance logs, certificates, and CPR cards. o On non-legal documents, the preferred name will be included within parentheses between the First and Last legal names. For example: Madeline (Matt) Baker 2. Respect Preferred Names: o Always refer to individuals by the name they provide as their preference. o If an individual includes a preferred name, use the preferred name in day-to-day conversations. o Update communication records and directories to reflect preferred names, if applicable. 3. Correction and Apology: 3 City Council 15 — 260 6/16/2026 o If a mistake is made in pronoun or name usage, promptly acknowledge and correct the error. o Offer a brief and sincere apology if appropriate and continue the conversation respectfully. o Avoid prolonged apologies that may draw undue attention. 4. Educational Resources: o Hope builders will provide training and resources to promote understanding of gender identity, inclusive language, and respectful communication. o Encourage employees to participate in these learning opportunities. o Trainees will be provided training in Orientation. 5. Privacy and Confidentiality: o Treat all information regarding an individual's gender identity, pronouns, and preferred name with strict confidentiality. o Do not disclose this information without explicit consent. o Ensure that internal systems and records are updated to reflect the individual's preferences while maintaining privacy. Enforcement: Failure to adhere to this policy may result in corrective action, in accordance with Hope Builder's disciplinary procedures. Review and Updates: This SOP will be reviewed annually and updated as needed to reflect best practices in inclusivity and respectful communication. Contact: For questions or additional resources, contact Human Resources and/or the Director of Programs. By following this policy, we contribute to a respectful and welcoming environment for all members of our community. SOP Change Langua+ie Trainees who have not achieved Demonstrating Progress or better by the half-way point of the cohort (week 6 on 12-week cohort trackers or week 8 of 16-week cohort trackers) will be exited for CMA and CTP. o This should be communicated as a policy to prospective trainees at a minimum in Admissions, Week 1 of training, and during Week 4 Progress Reports. o WR Readiness Facilitators will trigger DOP to be present for the mid-point WR Meeting to discuss dismissals as a WR Triangle. o Note: trainees who have demonstrated a pattern of WR progress, but who temporarily moved into Needs Improvement week 6 or 8 due to a PC can remain in the program. 4 City Council 15 — 261 6/16/2026 SUPPORT SERVICES The purpose of the Support Services (Employment Readiness) team is to facilitate the success of trainees through resources and a safe environment to address barriers, enhance social emotional and soft skills to assist in collaboration with their workforce readiness team in meeting program outcomes. Support Services refer to services and activities provided and conducted by Hope Builder's Employment Readiness Specialists/Coordinators. Hope Builders Support Services model takes an intentional case management approach using a biopsychosocial framework to understand the needs of trainees. This approach recognizes that trainees face barriers that are beyond issues of access. Employment Readiness Specialists/Coordinators are equipped to help trainees address social, emotional, and mental health barriers and encourage the participant to connect with their natural supports systems and external resources to improve workforce preparedness. Support Specialists have differing levels of education and training, but all understand the role systems, the environment and trauma impact the lives of Hope Builders trainees and use the strengths of the individual and social and emotional skill building to enhance their lives. Employment Readiness Specialists/Coordinators use a biopsychosocial framework that integrates personal involvement and various interventions to improve a trainees social and emotional skills and address their personal and environmental challenges to improve their workforce preparedness while maximizing a trainee's strengths. To achieve this, Employment Readiness Specialists/Coordinators conduct the following activities: ■ Comprehensive case management services with emphasis on social and emotional skill sets: self-awareness, social awareness, self-management, and healthy relationships (Done through 1:1 encounters and soft skills workshops) ■ 1:1 weekly meeting's ■ Weekly Soft Skills classes ■ Linkages to external resources ■ Assess for barriers ■ Collaborate with the trainee and/or with colleagues Participant Stipends (Work Experience/WEX) Participant stipends are provided to participants engaged in structured Work Experience (WEX) activities as part of program participation. Participants receive a $100 weekly stipend tied to documented participation hours in approved work-based learning placements and related program activities. These stipends support consistent engagement in training, reduce financial barriers to program completion, and are issued in accordance with established eligibility, approval, and documentation procedures. All stipend payments are tracked through required internal systems to ensure compliance with program and fiscal requirements. 5 City Council 15 — 262 6/16/2026 Program Materials, Supplies, and Stipends Supportive Services at Hope Builders include essential materials, equipment, certifications, and program supplies required for participants in the CMA, CDC, and CTP programs to fully engage in training and successfully complete program requirements. These supports ensure equitable access to instruction and hands-on learning across all training pathways. Program supplies include industry-specific textbooks, workbooks, tools, uniforms, safety equipment, and certification-related materials required for training and credential attainment. Additional classroom and learning supplies such as notebooks, binders, writing materials, calculators, and organizational tools are also provided to support participant engagement and skill development throughout the program. Supportive Services also include certification and testing/exam fees required for credential attainment, in addition to required training materials. Supportive Services further include transportation assistance (including bus passes and gas cards) and childcare assistance provided to reduce barriers to participation in approved program activities, in accordance with established program procedures. Supportive Services also include required drug testing and background checks to meet program, training site, and employer eligibility requirements. These services are provided in accordance with established program procedures and are documented and tracked as part of participant onboarding and compliance requirements. Supportive Services described above are aligned with and implemented through the corresponding detailed procedures outlined in the Transportation Assistance and Childcare Stipend sections of this policy. Gas Cards and Bus Passes Bus passes and gas cards are available to Hope Builders trainees in training phase only and in very special circumstances or emergencies to trainees in placement phase. To be eligible, trainees must be enrolled in a Hope Builders training program and present with a financial hardship. Upon providing a gas card or bus pass the Employment Readiness Special ist/Coordinator should review the budget previously created with trainee (budgeting sheets/handouts located in Employment Readiness Teams folder). In some circumstances, a bus pass may be distributed to a trainee at the start of training at the discretion of the trainee's Support Specialist. Staff should request bus pass from Employment Readiness Manager and must complete the bus pass log located in the Employment Readiness Teams folder, in addition to completing the 1:1 Case note in Apricot. See below for restrictions/limitations per Accounting Department. Gas cards and bus passes will be provided using non-WIOA funds. RESTRICTION: Only the Finance Department is allowed to purchase gas/gift cards and bus passes. 6 City Council 15 — 263 6/16/2026 LIMITATION: All gift cards are considered as cash equivalents. Only hand out if the trainee is in need of the supportive service during training. Gift Card Log: Each Employment Readiness Specialist/Coordinator issuing any type of gift card, gas card, bus pass to a trainee must complete the Card Log and enter a case note in Apricot. (The finance department uses the log and case note to expense the gift card appropriately in QuickBooks and for internal controls.) The Employment Readiness Manager is responsible for ensuring timeliness and accuracy of the Card Log and Case Notes are entered by the Employment Readiness Specialist/Coordinator. ➢ Fill out the log. ■ Date Issued to Trainee ■ Trainee Name ■ Program/Cohort# ➢ Enter an apricot case note (this is useful for grant reimbursements) ■ Select the type of service provided. ■ Enter Amount ■ Upload a copy of the card and the signature of the recipient on the case note. *Support Prvrldrd: 'Oac Card Ama4an s C. Childcare Stipend `�U�1 ❑ Bus Pass ❑ Emergency Assistance [] Cereer Readiness Stipend ❑ Car"f eiuildar Stipend a Gigs Card ❑ Training Stipend so 99 Attach Doe for eitipand/Voucher Chaosa Fva N�fle,:hosan Up to 25 nt9 Requesting More Gas/Gift Cards and Bus Passes: ■ The Employment Readiness Specialist/Coordinator will submit a request via email for additional gas cards to the Employment Readiness Manager. ■ It is recommended that the Employment Readiness Special ist/Coordinator request additional gas cards when there are 2 left in their possession. Bus passes should be requested on as needed basis (due to expiration date) Allow 2-week lead-time to process orders. City Council 15 — 264 6/16/2026 Per the Finance Department: ■ The Employment Readiness Manager is the only authoritative body to submit requests for more cards. ■ The purchase of all cards may be delayed if the gift card log and case note & supporting document have not been completed by the Employment Readiness Specialist/Coordinator. Distribution of Cards to the Employment Readiness Specialist/Coordinator: ■ Requested cards will be hand delivered to each Employment Readiness Specialist/Coordinator. ■ Upon delivery, the Employment Readiness Specialist/Coordinator must sign a "received receipt" to receive gift cards. Delivery will be rescheduled if the Support Specialist is unavailable. ■ Received receipt will be kept for accounting records (Name, date, signature) ■ Azucena will upload backups to the folder in Teams labeled "STAFF—Gift Cards Copies 2023." o Rename the file as follows, Date given_Card Name_ Employment Readiness Specialist/Coordinator first & last name_# of cards given (easier access) 0 2023.02.28_Shell Gas Card—Jane Doe_(7) Distribution to Trainees: The Employment Readiness Specialist/Coordinator will provide trainees with a gas card/gift card, or bus passes upon eligibility, based on financial need. Transportation assistance is generally limited to one bus pass per month or up to two gas cards per month during the training phase, based on documented participation and financial need. Additional assistance outside of these limits may only be provided in special circumstances or emergencies with approval from the Employment Readiness Manager and appropriate documentation in Apricot. The Employment Readiness Specialist/Coordinator will make a copy of the gas card/ buss pass with a trainee signature of receipt and date given. The trainee must also acknowledge receipt by signing a receipt form confirming the item was received, the date issued, and the value/type of support provided. ■ The Employment Readiness Specialist/Coordinator will enter a case note in Apricot and upload the signed copy. ■ The Employment Readiness Specialist/Coordinator will upload backups to the folder in Teams labeled "TRAINEE—Gift Cards Copies 2022-2023." ■ Rename the file as follows, trainee's first & last name—Card Name—Date given (easier access) 8 City Council 15 — 265 6/16/2026 ■ Jane Doe—Shell Gas Card_2023.02.28 ■ The Employment Readiness Specialist/Coordinator will also retain and upload receipts or equivalent proof of issuance (e.g., activation receipt, purchase record, or distribution log) for all gas cards and gift cards to ensure proper tracking, audit compliance, and verification of allowable supportive service expenditures. Childcare Stipends Childcare stipends are available to active trainees in the training phase at Hope Builders. The word "childcare" is a broad term and not limited to a childcare facility but includes babysitting by family, neighbors, etc. for the purpose of allowing trainees to attend classes, externship, study, and advance goals and action items established as part of their participation at Hope Builders. Childcare support is defined as payment for caregiving services that allow a participant to attend approved program activities such as training, externship, or study time. This may include care provided by licensed childcare providers or informal caregivers (e.g., family members or neighbors), provided that the care is documented and approved according to program procedures. Childcare support is limited strictly to documented caregiving services provided during approved program participation hours. It does not include reimbursement for any child-related personal expenses. Requirements: ✓ Employment Readiness Specialist/Coordinator will determine that trainee is eligible for childcare assistance. ✓ Trainee must complete an application and provide dependent verification documentation, verify dependent lives with or has shared custody of them. ✓ Trainee application is approved by the Support Specialist Manager. Application Process: ■ Employment Readiness Specialist/Coordinator will provide trainees requesting childcare stipend assistance with a Childcare Application to be completed. ■ Trainees will provide verification of child by showing SS card or birth certificate. ■ Dependent must live with trainee or have some shared custody with trainee to qualify for the stipend. ■ Employment Readiness Specialist/Coordinator will email completed applications to Employment Readiness Manager that they are ready for review for approval. Employment Readiness Manager will review for approval. Stipend Amounts: Childcare support is reimbursed only for actual, documented childcare services or costs incurred by the trainee in order to participate in approved program activities. 9 City Council 15 — 266 6/16/2026 Reimbursement is based on verified expenses and is not provided as a flat monthly payment per child or household-based allowance. Trainees who receive childcare assistance from an outside agency, such as Social Services, CALWORKS or others, may be eligible to receive a stipend from Hope Builders if the amount they receive from the outside provider does not fully cover their expenses. In this case, the Support Specialist must determine: 1. The trainee's childcare expense. 2. The amount of assistance the trainee receives from the outside agency. 3. Calculate the trainee's eligible childcare stipend amount. In some cases, trainees may be granted less than the eligible amount through Hope Builders. For example, a trainee who has two children may report she receives $250 in monetary assistance from CALWORKS but pays $300 per month in childcare. If this is the case, this trainee would only be eligible for $50 monthly from Hope Builders. Prorating Stipend Amounts: Use the excel file: Childcare Stipend Prorate Template to calculate any prorated amounts for the beginning of training or the end of training. 1. If active trainees complete the training program and move on to the next phase prior to the month-end, issue a prorated check request stipend from the beginning of the final month to the end of training. 2. All active trainees will not receive their normal monthly childcare stipend during the office closure between December 25th through January 1 st or its observed holidays. Stipend amounts will need to be prorated during the month of December. (Prorated dates: 12/1 to 12/24 or 23rd if the 24th is an observed holiday) 3. If a trainee is dismissed or withdraws from the training program, the trainee is not eligible to receive the stipend. Submitting Childcare Stipend Roster Requests: It is the responsibility of the Employment Readiness Special ist/Coordinator to submit signed childcare stipend rosters to the SSM by the 23rd of each month (see procedure for submitting below). The SSM will email signed rosters to accounting via email at acctspay@tsjhopebuilders.org within 24 hours. o During the holiday season, due dates for submitting check requests will vary depending on office closure days. o Accounting will issue payment at the beginning of the following month. o The Support Specialist must complete the 1:1 Case note Form, StipendNoucher section in Apricot. • If a trainee is dismissed or leaves training phase prior to completing an entire month, the trainee is not eligible to receive the stipend. If a trainee moves on to the 10 City Council 15 — 267 6/16/2026 placement phase of the program prior to completing an entire month, the stipend must be prorated for the time the trainee was in training. Childcare Stipend Roster Procedure: Child Care Stipend Roster form is located in the Employment Readiness Teams Folder. 1. Only use this new version of the Childcare Stipend Roster as this is a MACRO enabled file. (Previous files will not work in this new process. Transfer data from other files to this version and delete any previous version of the childcare stipend roster form.) 2. Update the Child Care Roster as normal. When ready, please send a link to the file to your manager, Ruth, for her review and approval. a. To copy the link the file, follow these steps. i. Click Share at the Top Right corner. ii. Click Copy Link ch up �Editing n 8 Share nd& Q) Copy Link lect EE Copy Link To This Sheet IN Co-edit in Teams w Manage Access III. iv. Send Employment Readiness Manager a message stating the Child Care Stipend Roster is ready for your review/approval/signature. Here is the link: OD Master Child Care Stipend Roster Form CMA-24.xlsm (For example) v. Upon approval Employment Readiness Manager will sign and inform Employment Readiness Specialist/Coordinator that Childcare Stipend has been approved/signed. 3. Once the roster is signed by both Employment Readiness Specialist/Coordinator and Employment Readiness Manager, Employment Readiness Special ist/Coordinator will Save the file as a PDF using the MACRO enabled version only available on the Desktop App and email PDF to Employment Readiness Manager. a. Select Editing on the Top Right corner. b. Select Open In Desktop App Q Comments ✓Y Catch up IIEEdit.ng v ® Editing Make any changes e Format v F /9G Viewing 6 View the file,but make no changes Open in Desktop App I, M N O P Q c. Enable Content and Enable Macros if the file is asking for permission. 11 City Council 15 — 268 6/16/2026 d. When the file is ready to save as a PDF, select the icon "CLICK HERE TO SAVE TO PDF" i. Each file will be saved in the cohort folder linked Step #1. ii. Contact briteClTY if you are having issues. iii. Email the signed PDF version to SSM. 4. Employment Readiness Manager will send ALL Employment Readiness Specialist/Coordinators' rosters to acctspay(a)tsihopebuilders.org for processing. Feel free to reach out to briteClTY at help(o)-briteCITY.com, if you need the following assistance: • SYNC teams/SharePoint to your file explorer and how to use them. o Attached are PDF instructions on how to SYNC the HB Program team. • How to use MACRO excel files. • Need assistance signing PDF forms on your laptop. PRE-ORIENTATION Handoff Meeting The week before Orientation, the Admissions team will conduct a "Handoff Meeting" where they inform the Employment Readiness Team about the applicants attending Orientation. This is an opportunity to learn more about your future trainees, the barriers that they may have, and the support that the team may need to provide during training. The Admissions team will schedule the meeting, coordinating a time that works best for both teams. Prior to Orientation Email Admissions Manager and CC Support Services Manager your Intake Schedule. This email should be sent 1-2 weeks prior to Orientation. ORIENTATION Orientation Responsibilities Employment Readiness Specialists/Coordinators are responsible for completing the following with trainees during orientation week: ❖ Presentation: Intro to Support Services. The purpose of this presentation is to provide trainees with an overview of the support services provided during training. This presentation should be conducted by the Support Specialist assigned to work with the trainees for that cohort or covering for the cohort. The Admissions team will schedule a time for Support Specialist to present this topic during Orientation week. 12 City Council 15 — 269 6/16/2026 o PowerPoint will be available on Schoology and on Teams (SS Channel and Orientation Channel). ❖ Presentation: Time Management and Study Habits. The purpose of this presentation is to provide trainees with the tools needed to be successful in the training program by managing their time efficiently. This presentation should be conducted by the Support Specialist assigned to work with the trainees for that cohort or covering for the cohort. The Admissions team will schedule a time for Support Specialist to present this topic during Orientation week. o PowerPoint will be available on Schoology and on Teams (SS Channel and Orientation Channel). ❖ Orientation Kick-off/ Team Building Activity: This is done with your team to help build comradery amongst the cohort. Together, introduce yourself to the trainees and execute an icebreaker to help everyone get to know one another. ❖ Grade Orientation Assignment: Every staff member presenting during Orientation will be responsible for grading the Orientation assignment associated with their presentations. The following assignments will need grading in the "Orientation" course on Schoology. Please ensure that these items are graded the following morning/as soon as possible to ensure that Admissions acts in live time if action needs to be taken. • Note: Employment Readiness Special ist/Coordinator will grade the Time Management & Study Habits assignment. There is no assignment for Intro to Support Services presentation. ➢ Prior to Intakes: ✓ Prior to the Intake Meeting, review each trainee's application, interview notes and information provided by Admissions to identify potential challenges and barriers. ✓ Review each trainee IRIS assessment survey, to identify IRIS goal. ➢ Communication with Admissions Please communicate with the Admissions team and your Employment Readiness Manager in live time throughout Orientation if any behavioral or concerning issues arise with trainees. This could include performance-based behaviors, tardy, lack of participation, falling asleep, individuals on cell phone, etc. When these issues arise, it is critical that admissions speak with the trainees promptly, provide opportunity to course correct, or if needed, dismiss the individual. Please note: In the event there is more than one Employment Readiness Specialist/Coordinator assigned to a cohort, the Employment Readiness Manager will assign trainees to each Employment Readiness Specialist/Coordinator based on the best fit. 13 City Council 15 — 270 6/16/2026 Conduct Intakes An "intake" is the first meeting with each participant and allows Employment Readiness Special ist/Coordinator to build rapport and identify possible barriers. Support Specialist should allot 30 minutes for the intakes. Intakes will start the first day of Orientation and will take place throughout Orientation week. 1. Intake questionnaire located in Apricot. 2. Discuss confidentiality and mandated reporting. 3. Assess potential barriers (transportation, childcare, mental health, housing etc.) 4. Reenforce the importance of reliable transportation and establish a Plan A and Plan B for arriving at training every day and on time (discuss the impact on attendance). 5. Enter your intake note in Apricot. Preparation for Cohort/Create Syllabus ✓ Build cohort course in Schoology- Learning Manager sends email when course is available for new cohort. ✓ Prior to the start of your cohort create your class syllabus. ✓ Ensure assessments have a due date. ✓ Send your syllabus to SSM for review and upload to your Schoology course. ✓ Contact & Schedule any Presenters ahead of time to include in your syllabus (i.e. Financial Literacy Presenter and Laura's House) TRAINING Case Manager Assignment Employment Readiness Specialists/Coordinators assigns their case load of trainees to themselves at the start of each new cohort. See Apricot Guide for further details. Creating Goals The purpose in setting goals with trainees is to help drive them toward improved workforce readiness. As noted in the intake section, prior to intake Employment Readiness Special ist/Coordinator reviews trainees IRIS assessment survey in addition to the information gathered at the intake. The Employment Readiness Specialist/Coordinator will create a IRIS goal and Workforce Readiness goal. The IRIS goal is based on the trainees IRIS assessment. In addition, to creating a IRIS goal the Employment Readiness Specialist/Coordinator should work collaboratively with the trainee to determine what the trainee needs to address to improve workforce preparedness and together will create a Workforce Readiness goal. 14 City Council 15 — 271 6/16/2026 For Trainees that do not have a driver's permit or valid driver's license. Employment Readiness Specialists/Coordinators will create a transportation goal (this would be their Workforce Readiness goal). Trainees must be able to demonstrate meaningful advancement of their transportation status prior to training completion: a. Securing a permit— Minimum level of advancement at end of hard-skills training b. Upon completing permit goal, Employment Readiness Specialist/Coordinator will open Driver's License goal. c. Securing a driver's license — Minimum level of advancement at end of hard-skills training for those with permit at entry Trainees should have 2 goals, (1) IRIS goal and (1) Workforce Readiness goal (goals should be created by week 2). When developing goals with a trainee, ensure that they are SMART (specific, measurable, achievable, relevant, and time-sensitive), action oriented and achievable within the timeframe of their program enrollment considering our programs are short term (12 & 16 weeks). Therefore, the goals determined are goals the trainee can reasonably achieve during the training phase. •Specific:State exactly what you want to accomplish (Who, What, Where, Why) J •Measurable: How will you demonstrate and evaluate the extent to which the goal is met? •Achievable: stretch and challenging goals wtihin ability to achieve outcome. What is the action- oriented verb? •Relevant: How does the goal tie into the Steps to Success? •Time-bound: Set a target date, the "by when" to guide your trainee to successful and timely completion.This doesn't need to be entered into Apricot, but set a target date for the trainee. Soft Skills For Success 15 City Council 15 — 272 6/16/2026 The Employment Readiness Specialist/Coordinator is responsible for conducting weekly soft skills class for trainees during training phase. In cases where multiple Employment Readiness Specialists/Coordinators are assigned to a cohort, the ER Manager will appoint one Specialist/Coordinator to take the lead on this. 1. Employment Readiness Specialist/Coordinator to enter accurate attendance for each trainee in Schoology same day group is held. 2. Soft Skills for Success classes are typically held in person. 3. Guest speakers should be scheduled ahead of time, upon syllabus completion. 4. Follow Blended Learning Model: a. Keep lecture under 30 minutes. b. Include opportunity for trainee-to-trainee interaction. c. Include small group discussion. d. Include interactive group learning. e. Allow time at the end of class for assessment completion. ➢ Below is an example of the SSFS topics: Soft Skills Topic: Learning Target: Emotional Self- Read my own emotions and recognize the impact of my emotions. Awareness Order Organize and plan Duty Display personal self-discipline, reliability, and effective decision making. Self-Assessment Demonstrate a basic personal awareness of my own strengths and areas for growth. Self-Alignment Real and ideal self-images are in alignment. Self-Confidence Demonstrate a healthy feeling of trust in my own abilities and ideas. Responsibility Purposeful, productive, and dependable Assertiveness Healthy confidence and self-assurance in social or professional situations Cooperation Work effectively alongside others toward individual or group goals Conflict Effectively negotiate and resolve conflict when it arises Management Social-Awareness Recognize the impact of my emotions on others Resiliency Recover from adversity and adapt to change, able to regain positivity Relationship Effectively engage in interactions with others Management Stress Tolerance Endure physical or mental pressure without becoming negative toward myself or others HEART Presentation j Laura's House, Healthy Relationships Financial Literacy I Budgeting, Credit, Identity Theft 1:1 Weekly Trainee Meetings 16 City Council 15 — 273 6/16/2026 1:1 Meetings with trainees are mandatory and occur on a weekly basis (at the same scheduled day and time during training). The 1:1 weekly meeting is documented in Apricot within 24-48 hours. Below is an example of a 1:1 meeting. • Meeting Agenda: o Begin with a check-in, what's working & what's not working, discuss any PC's given that week. (5 min) o Update on Workforce Readiness/Review WR tracker (5 min) o Follow up on SSFS Group. Trainees to provide 2 takeaways from the group & how it relates to WR (5 min) o Work on goals (15 min) Characteristics of an Effective 1:1 Support Meeting during Training Phase An effective meeting has the following characteristics: ✓ Employment Readiness Specialists/Coordinators assesses how the trainee is coping with the demands of training and address barriers to employment. ✓ Help trainee address challenges and issues that impact their life stability and future ability to work. ✓ Review progress on goals. ✓ Always provide opportunities for trainee to come up with solutions. ✓ Focus on an individual's strengths. ✓ Take a trauma informed lens. • If a trainee is tardy or does not show up for a meeting, the Employment Readiness Specialist/Coordinator enters a case note documenting the tardy/missed meeting and informs TS that a PC needs to be issued to trainee for attendance infraction. • If an Employment Readiness Specialist/Coordinator must miss a meeting due to a crisis, emergency, or personal time off the Employment Readiness Special ist/Coordinator should reschedule that trainee for another time in the same week. If a meeting cannot be made up, the Employment Readiness Specialist/Coordinator should check in through email, phone call or teams' message and notify Employment Readiness Manager. Case Noting Well-written case notes provide accountability, confirm the decisions made to deliver certain services and support decisions a staff member has made. Hope Builders staff should use the SOAP format for writing case notes (Please note: The SOAP format has been adapted to fit Hope Builders'needs and may not be comparable to what agencies outside Hope Builders may use). There are four components to SOAP. They follow: Subjective (S): What the trainee tells you relating to their goal. Example: Trainee feelings, concerns, goals, thoughts; intensity of problem Objective (0): Factual- What was observed or witnessed by staff; what was seen, counted, heard, or measured. 17 City Council 15 — 274 6/16/2026 Example: Trainees' appearance, affect, arrival time, etc. Action (A): Action/Intervention performed by Employment Readiness Specialists/Coordinators and progress toward goal(s) Example: What Employment Readiness Specialist/Coordinator did during 1:1 meeting; intervention used by Employment Readiness Specialists/Coordinators, referral provided, trainee progress etc. Plan (P): What Employment Readiness Specialist/Coordinator plans on doing on behalf of the trainee or plan for trainee to do; date of next meeting or follow up on referral if provided during 1:1. Example: Next meeting date, follow-up on referral provided Scenario & Sample SOAP Note: (S) Trainee shared personal awareness regarding his struggles with showing his emotions and feelings with others. Trainee reported he just holds it all in and has done this since his childhood. Trainee also shared his struggle with time-management. (0) Employment Readiness Special ist/Coordinator observed trainee was receptive during meeting, as he openly shared areas he struggles with. (A) Employment Readiness Specialist/Coordinator reviewed and created IRIS goal with trainee to work on balancing self-restraint. Employment Readiness Specialist/Coordinator commended trainee for his transparency and willingness to work towards goals. Employment Readiness Special ist/Coordinator created WR goal to work on Time-Management. Employment Readiness Specialist/Coordinator stressed the importance of attendance and punctuality. Employment Readiness Specialist/Coordinator provided examples of skills to improve time- management and explained the benefits of practicing these skills while in the program and for future employment. (P) Employment Readiness Specialist/Coordinator to meet with trainee next week to continue working on goals and action steps. Do's and Don'ts —As a general rule, Hope Builders staff should observe some of the following Do's and Don'ts when writing a case note: Do's • Keep quotes to a minimum and add when necessary. • Record immediately after meeting. • Use proper spelling, grammar, and punctuation. • Document all contacts or attempted contacts. Dont's • Avoid laden language, opinionated statements. • Avoid using names. • Don't procrastinate on notes (case notes are due 24-48 hours) 18 City Council 15 — 275 6/16/2026 Hope Builders case notes are to be kept current and documented in Apricot. The Employment Readiness Specialist/Coordinator is responsible for documenting case notes in Apricot within 24-48 hours. In highly sensitive cases, those situations where staff deems it inappropriate to write a case note that is visible to other staff in Apricot, a private case note can be created in Apricot. Scheduling Trainee Meetings in TEAMS Scheduling 1:1 check-in in TEAMS will be important for ensuring that trainees are looking at their calendars to see what they have for the day. At HB we use both Outlook and Teams both should sink. All Employment Readiness Specialist/Coordinator meetings/appointments should be scheduled on Teams, even for meetings that are not held virtually, (For 1:1's that are held virtually the trainee will click on the link to attend). To schedule Meetings in TEAMS: 1. Open your TEAMS calendar. 2. Click button. 3. Insert day, time, and add trainees to "attendees" row. 4. Add reoccurring status for the duration of training. 5. Click "Save" to send to trainees. Workforce Readiness WR Team Weekly Huddle While training is in session, it is important to meet with your team on a weekly basis (or more) as needed, to discuss trainees and be on the same page regarding coaching, PC's, who is doing well, resources needed, etc. You should be meeting with your WR team at minimum, one 30-minute huddle a week. *Please note that this is different from the WR Meeting set with management and is executed in addition to. Inputting Workforce Readiness MR) Scores Video Link for Visual Guide Utilize the HB Workforce Readiness Rubric to score each trainee on a weekly basis within Schoology. - If your WR meeting is on Monday, WR scores need to be completed by EOD Friday - If your WR meeting is on Friday, WR scores need to be completed by EOD Thursday To enter scores, follow the steps below. 19 City Council 15 — 276 6/16/2026 1. Log in to Schoology. 2. Select your cohort's "Workforce Readiness" course. 3. Go to the "Gradebook" 4. Under "All Materials", select "SSS" for Soft Skills CDC 4 . All Materials . Due Date,A • View I� 5. Find the correct week of training that you are in and utilize the rubric to determine each trainee's score for each individual category. 6. Do not manually type in the score. Instead, hover your mouse over the box and click on the square icon that appears and select the score using the pop-up that appears as shown below. ,n,b i•i 4.OD 3.20 3.00 '.70 _.00 1.00 _ Approachingprofioency! Approaching Proficient Not Proficient/Action Not Evident/Action Plan Advanced/Keep it upL Proficient/On Target Demonstrating Prog ress Needs Im rovement Plan Needed Needed Total Score. C can el 'Please add comments for anyone with less than a 3. Attendance below a 4.0 should always include a note. Positive notes for trainees are also encouraged. See Pro Tip for Updating WR Assessment Scores for more details. Entering Attendance Enter attendance in Schoology. a. This is important to complete in Schoology each day that you teach. b. It is recommended to start with attendance at the beginning of class. c. If a trainee is marked anything other than a green check mark for "Present", a note MUST be entered on the attendance log. d Present O Absent *Late Excused Progress Reports MR) Progress Reports are given twice within a cohort. CDC will have Progress Reports after week 2 (presented to trainees in week 3). CTP will have Progress Reports after week 3 and week 7 (presented to trainees in weeks 4 and 8). CMA will have Progress Reports after week 4 and week 8 (presented to trainees in weeks 5 and 9). The lead in your WR meetings will create and send an Excel Spreadsheet with the Progress Reports for each trainee. See example below: 20 City Council 15 — 277 6/16/2026 Tnlm NAME Paa: n,.r su• wk i wk x wk 3 D•mo V.tlnj PAIRhW PAII h Fro Qrrtia Ferlmrrnan[e. Pa4e Type Re Eerr.ellmn[: Arm of ser IM! Progress Report Meetings with each trainee will need to occur. PR Meetings typically take 10 minutes or so. To make coordination of meeting possible, it is encouraged to arrange these meetings to be the first 5-10 minutes of the Employment Readiness Special ist/Coordinator 1:1 Meetings. At minimum, 2 of 3 team members need to be present in a PR Meeting. The Employment Readiness Specialist/Coordinator should send the team their scheduled 1:1's via Outlook calendar. Should the TS members of the WR team not be available, the team can use their huddle time or search alternative routes for when these meetings can best occur. Follow the steps below with your team. 1. Before scheduling meetings, assign each team member 1/3 of your list of trainees. The trainees assigned to you will be the meetings that you lead (see below). a. For example, if your cohort has 21 trainees, the TS will be assigned 7 trainees, the Employment Readiness Specialist/Coordinator will be assigned 7 trainees. 2. Arrange meeting times and inform trainees about the upcoming Progress Report. Please ensure that you are available for the PR Meetings of the trainees that are assigned to you in step 1. 3. If you cannot attend a PR Meeting, please write notes for the trainee in the "Areas of Strength" and "Areas of Improvement" boxes noted on the excel spreadsheet prior to the meeting time. a. Note*: The more meetings that you make yourself available to attend, the less notes you must write ahead of time. 4. Execute meetings. a. Remember to take turns leading these meetings based on who you were assigned. b. If no notes are in the "Areas of Strength" and "Areas of Improvement" boxes, assign the non-leading team member to type notes into the boxes while the meeting is occurring for efficiency, these notes can be bulleted/brief since you are going into detail speaking with the trainee. 21 City Council 15 — 278 6/16/2026 c. Once the meeting is over and all notes are added, print or email trainee a copy of their progress report. 5. Employment Readiness Specialist/Coordinator will acknowledge in her 1:1 case management case note that the PR was completed and who was present for the WR meeting. a. Should the meeting have to be scheduled outside of Employment Readiness Specialist/Coordinator one-on-one time, whoever led the PR meeting will need to add a case note on Apricot to document the meeting. WR Self-Assessments WR Self-Assessments are created in Schoology in the Workforce Readiness course associated with your cohort. Trainees are asked to complete this self-assessment during orientation, as well as during training. The due date is already pre-set in Schoology for trainees to complete it by deadline time provided: week 3 and week 7 CTP; week 4 week 8 for CMA; and week 2 for CDC. Please review these assessments with your team and address any prevalent information the following week when meeting with each trainee for Progress Reports. Additionally, work with your WR team to ensure that the self-assessments are reviewed and graded in Schoology. Transition Team Meeting with HBCC An HBCC recruiter will be joining your WR Meeting the last week of training. During this time, you will be discussing trainees, any concerns or barriers that may need to be addressed, and who will be going to extended training versus Career Builder. -_ND OF TRAINING/CAREER BUILDER Workforce Readiness Record in Apricot Once training is complete, the Workforce Readiness Record in Apricot needs to be completed. This report can be found in each individual trainees "Folder". There is a section for the TS to fill out and sections for the Employment Readiness Specialist/Coordinator to fill. The Employment Readiness Specialist/Coordinator will fill out the Employment Readiness Specialist/Coordinator section for each trainee and email/notify TS when Employment Readiness Special ist/Coordinator sections are complete. Q+ Workforce Readiness Report(1 record) Extended Training Process (if applicable) Trainees who are not Workforce Ready at the end of training period (includes externship for CMA), are granted up to 4 weeks of training extension to demonstrate Workforce Readiness. Should a trainee not be able to demonstrate Workforce Readiness in 4 weeks and show 22 City Council 15 — 279 6/16/2026 adequate growth towards meeting goals, the trainee will be dismissed from training and will not advance to Career Builder. During extended training: • The trainee will be required to meet with Employment Readiness Specialist/Coordinator 2x a week for case management. • The Employment Readiness Specialist/Coordinator will create an Action Plan and goals Employment Readiness Specialist/Coordinator will be working on during ET. • Depending on reason for extended training, the trainee may be required to meet with Employment Readiness Specialist/Coordinator & TS for 2x weekly check-ins. o For example, one check-in with Employment Readiness Specialist/Coordinator and one check-in with TS. • The trainee will be required to participate in any supplemental Hard Skills, Soft Skills, or Employment Readiness tasks related to their goals. o For example, if they need to demonstrate stronger grades, the TS may work with them as well to increase their knowledge. If they need to show accountability in meeting deadlines, the TS may assign them a Hard Skills assignment to complete. • The trainee will be allowed to keep their Chromebooks during extended training. It is the responsibility of the TS to collect the Chromebook upon completion of extended training. o Note: Trainees final stipend will be held if the trainee does not return the Chromebook by the date designated by TS. • The TS will be responsible for completing the Stipend Roster for the trainees in extended training. Once a trainee is in the Career Builder stage, HBCC will reach out to them monthly for 6 months to check-in on how their job is going. If there is a barrier during employment or communication with HBCC is a challenge, HBCC will provide a referral to trainee to reach out to Employment Readiness Services for Career Readiness Assistance to work through their barriers or employment skills with an Employment Readiness Specialist/Coordinator. OTHER DUTIES Career Readiness Process: 1. When HBCC refers the trainee in Apricot, the trainee will receive an automatic email from Apricot stating they were dismissed from CB and referred to CR for additional support. See sample email below. Subject:Important Notice: Career Readiness Support Dear Hope Builders Participant, 23 City Council 15 — 280 6/16/2026 We are reaching out to inform you that you have been referred to the Career Readiness program for additional support to enhance your Workforce Readiness skills. Your Support Specialist will be in touch soon to guide you through the Career Readiness process. Please make sure to return their call within 24 hours to avoid being placed on inactive status. Ms. Michelle Cooper, 714-543-5105 ext.193, mcooper(@tsjhopebuilders.org Ms. Maria Davis, 714-790-8767 ext.145, mdavis(a)tsjhopebuilders.org Ms. Maria Plancarte, 714-543-5105 ext.137, malancarte(@tsjhopebuilders.org Ms. Sabine Shah, 714-543-5105 ext.167, sshah(@tsjhopebuilders.org Ms.Angelica Alvarez, 714-543-5105 ext.147, aalvarez(@tsjhopebuilders.org Thank you for your prompt attention. Best regards, a. Upon receiving referral: b. Employment Readiness Manager marks them inactive in Apricot. c. Employment Readiness Manager notifies Employment Readiness Specialist/Coordinator of new CR referral. d. Employment Readiness Specialist/Coordinator reaches out with one phone call informing them to reach out within 24 hours. e. Employment Readiness Specialist/Coordinator enters a case note and triggers Employment Readiness Manager, noting contact has been made and participant has been informed if no response in 24 hours, they will remain in inactive status. f. If they respond to Employment Readiness Specialist/Coordinator, Employment Readiness Specialist/Coordinator will assess for commitment. g. If they are committed to CR support Employment Readiness Specialist/Coordinator will notify Employment Readiness Manager, open an action plan and move forward. h. Employment Readiness Specialist/Coordinator will email Employment Readiness Manager the following information: 60 days from HS to assess for stipend eligibility, and anticipated WR date. i. Employment Readiness Manager will remove them from inactive status in Apricot. 2. For those marked inactive in CR we will send a quarterly engagement email to invite them to re-engage. See sample email below. Subject:Re-Engage with Career Readiness Support Dear Hope Builders Participant, We are writing to inform you that you are currently on inactive status but remain eligible for Career Readiness support. Our Support Services team would like to re-engage with you and offer assistance through the Career Readiness program. If you are interested in resuming support, please contact Ruth lbarra, Employment Readiness Manager, at ribarra(@tsjhopebuilders,nrg. Remember,you have two years from the completion of your training to re-engage and receive these services. We are here to help you achieve your career goals and look forward to supporting you. Best regards, a. For those that reach out via email and are interested in CR support. Employment Readiness Manager will ask for their updated contact information and will inform them their Employment Readiness Specialist/Coordinator will contact them. 24 City Council 15 — 281 6/16/2026 b. Employment Readiness Specialist/Coordinator makes contact and will assess for commitment. c. If they are committed to CR support Employment Readiness Specialist/Coordinator will notify Employment Readiness Manager, open an action plan and move forward. d. Employment Readiness Manager will remove them from inactive status in Apricot. e. For those trainees that have obtained a career pathway job on their own in the CR phase, Employment Readiness Specialist/Coordinator will assess if trainee has attained the requirements needed: i. Gather employment information to update Employment Record and confirm job meets career pathway requirements ✓ Start Date: ✓ Company Name: ✓ Company Address: ✓ Position: ✓ Pay Rate: ✓ Hours per week: ✓ Benefits: ✓ Temporary or Permanent: ✓ Placement Method: Self, HB Assisted or HBCC ii. A Career Pathway job: A middle-skill position in an industry where HB provides training, ensuring long-term employability, and opportunities for advancement within the organization. ✓ It must also offer competitive earnings of$18.50/hr. or more (adjusted annually and at least $2/hr. above minimum wage) OR be full-time, averaging at least 30 hours per week. f. If a participant meets Career Pathway requirements listed above update their Employment Record in Apricot. a. Employment Readiness Specialist/Coordinator will create a case note with the following information ✓ Employment Readiness Specialist/Coordinator updated employment record ✓ Employment Readiness Specialist/Coordinator assessed participant meets Career Pathway requirements ✓ Employment Readiness Specialist/Coordinator communicated & noted importance of answering all contacts made by HBCC ✓ Employment Readiness Specialist/Coordinator will trigger Employment Readiness Manager on case note b. For participants who meet the career pathway requirements and are in that position for a minimum of 6 months will be moved to the CB phase by Employment Readiness Manager as they have met full impact. 25 City Council 15 — 282 6/16/2026 EXHIBIT 3 INCENTIVE POLICY For Hope Builders' Incentive Policy, please see the Stipend Policy. City Council 15 — 283 6/16/2026 EXHIBIT 3 PROCUREMENT POLICY& PROCEDURES City Council 15 — 284 6/16/2026 EXHIBIT 3 FISCAL POLICIES AND PROCEDURES MANUAL FOR: Taller San Jose Hope Builders TALLER SAN JOSE as HOPE BUILDER FEBRUARY 2024 PREPARED FOR FEDERAL AWARDS City Council 15 — 285 6/16/2026 EXHIBIT 3 2 HB Fiscal Polices&Procedures TABLE OF CONTENTS SECTION 1: INTRODUCTION...................................................................... 3 SECTION 2: REVENUE - CASH RECEIPTS, ACCOUNTS RECEIVABLE, AND IN-KIND DONATIONS ......................................................................................... 7 SECTION 3: PURCHASING....................................................................... 12 SECTION 4: TRAVEL AND BUSINESS EXPENSES............................................. 18 SECTION 5: ACCOUNTS PAYABLE £t CASH DISBURSEMENTS PROCESS ................. 21 SECTION 6: PAYROLL PROCESS ............................................................... 24 SECTION 7: FIXED ASSETS...................................................................... 27 SECTION 8: ASSETS AND LIABILITIES......................................................... 30 SECTION 9: ACCOUNTING PERIOD CLOSE ................................................... 30 SECTION 10: FINANCIAL PLANNING £t OVERSIGHT ........................................ 35 SECTION 11: GRANTS MANAGEMENT PROCESS (INCLUDES FEDERAL AWARDS)...... 41 SECTION 12: FISCAL OVERSIGHT ROLES Ft RESPONSIBILITIES OF THE BOARD....... 44 SECTION 13: WHISTLEBLOWER SAMPLE..................................................... 52 SECTION 14: RECORD RETENTION SAMPLE ................................................. 55 City Council 15 — 286 6/16/2026 Last updated September 2022 EXHIBIT 3 3 HB Fiscal Polices&Procedures •n 1: Introduction A. Overview This manual documents the fiscal policies and procedures to be upheld by Hope Builders (HB). The fiscal policies and procedures ensure sound internal controls, fiscal responsibility, and accountability in accordance with Generally Accepted Accounting Principles (GAAP), and adherence to standards set by the Financial Accounting Standards Board (FASB). As a 501(c)(3) tax exempt nonprofit organization, HB is entrusted with funds granted by foundations and individual contributors and must adhere to the highest standards of accounting. Fiscal policies and procedures comprise HB's internal control structure. The control structure's main objective is limiting any potential unwarranted use of assets or misstatement of account balances. Several basic components of the internal control structure include: (1) the control environment, (2) the accounting system, (3) control procedures, and (4) the accounting cycle. An organization's policies and procedures can dictate its business practices. A Ranging from day-to-day accounting principles to board oversight, policies and procedures touch all activities and people at a nonprofit. While it may seem that these policies merely reflect current and/or best practices, in fact they represent the values of the organization. While establishing or revisiting policies, organizations benefit from examining whom the policy impacts and how, whether some individuals or groups might feel the policy's impact disproportionately, and whether the policy perpetuates inequity. Consider policies that allow staff to propose policy/process updates, the decision-makers, and the expectations. Establish equitable consequences for not following procedures - the tone at the top matters. B. Internal Control Structure 1. The Control Environment The control environment reflects the importance HB places on internal controls as part of its day- to-day activities. Factors that influence the control environment can include the tone at the top set by management and the Board of Directors, organizational structure, ways of assigning authority and responsibility, methods of management and control, personnel policies and practices, protection of informants of improper activities, and external influences such as significant funder expectations. 2. The Accounting System The accounting system encompasses the methods, accounting software, and records used to identify, assemble, classify, record, and report accounting transactions. Ideally, the accounting system should: • Identify and record all of HB's transactions. • Provide detailed descriptions of transactions allowing for classification in financial reporting. • Highlight the time period when transactions occurred to ensure they are recorded in the correct accounting period. 3. Control Procedures City Council 15 — 287 6/16/2026 Last updated September 2022 EXHIBIT 3 4 HB Fiscal Polices tt Procedures Control procedures are the procedures set up to strengthen HB's internal control structure and thus safeguard the agency assets. They are divided into the following: • Segregation of Duties: Allocation of tasks ensures that one individual does not have the ability to both make an accounting error (either intentionally or unintentionally) and also cover it up. • Restricted Access: Restrict physical access to valuable and movable assets to authorized personnel. Restrict systems access to make changes in accounting records to authorized personnel. • Document Control: To ensure that all documents are captured by the accounting system, pre-number documents and account for the sequence for documents. To ensure compliance with the Sarbanes-Oxley Act's provision to prevent destruction of litigation- related documents, HB has adopted policies and procedures for document retention. • Processina, Controls: These are designed to catch errors before they are posted to the general ledger. Common processing controls include batch controls, source document matching, clerical accuracy of documents, and general ledger account code checking. • Reconciliation Controls: These are designed to catch errors after transactions have been posted to the general ledger. 4. The Accounting Cycle The overall purpose of an accounting system is to accurately process, record, summarize, and report on HB's transactions. The component accounting cycles fall into one of four primary functions: I. Revenue, Accounts Receivable, and Cash Receipts Key steps in this area are: • Processing cash receipts • Making deposits • Recording cash receipts in the general ledger • Performing month-end reconciliation procedures II. Purchases, Accounts Payable, and Cash Disbursements Key steps in this area are: • Authorizing the procurement of goods and/or services • Processing purchase transactions • Processing invoices • Issuing checks • Recording disbursements • Performing month-end reconciliation procedures • Completing year-end reporting for 1099 tax forms III. Payroll City Council 15 — 288 6/16/2026 Last updated September 2022 EXHIBIT 3 5 HB Fiscal Polices tt Procedures The payroll process consists of processing payroll and remitting amounts due to employees, the government, and other agencies such as health insurers, retirement plan trustees, etc. Key steps in this area are: • Obtaining and gathering information for processing • Preparing payroll checks and depositing payroll taxes • Performing month-end reconciliation procedures • Preparing quarterly payroll tax returns • Preparing W-2s, the W-3, and other annual payroll tax returns IV. General Ledger and Financial Statements The general ledger process consists of posting the period's transactions to the general ledger and preparing the financial statements. Key steps in this area are: • Preparing monthly journal entries • Reconciling bank accounts and other general ledger accounts • Monitoring and reconciling prepaid, accrued, deferred, and fixed asset accounts • Reviewing general ledger activity and posting adjusting journal entries • Producing the general ledger and financial statements C. Key Details 1. Fiscal Year HB's fiscal year is July 1 - June 30. 2. Accrual Accounting HB is on the accrual basis of accounting and uses this system when preparing the organization's financial statements. Unlike cash basis accounting, which records revenue and expenses based on the timing of cash receipts and disbursements, accrual accounting recognizes revenue when it is receivable and expenses when incurred. 3. Approvals As an internal control, approval may be required for many of the processes and transactions outlined in this manual. In general, staff will obtain approval from a supervisor. For processes and transactions made by the ED, this individual must obtain approval from the Board of Directors (Board). 4. Board Involvement The day-to-day fiscal responsibilities of HB are assigned to its management and fiscal staff. However, ultimate responsibility for the overall fiduciary oversight of the organization rests with the Board. 5. Software and Applications HB uses the following to process and track financial information: • Accounting Software: QuickBooks Desktop, Enterprise Version • Development Software: Raiser's Edge City Council 15 — 289 6/16/2026 Last updated September 2022 EXHIBIT 3 6 HB Fiscal Polices tt Procedures • Online Donation System: Stripe, Blackbaud, and Raiser's Edge • Online Bill Payment System: Chase BillPay • Payroll System: Paychex 6. Maintenance of this Manual and Exceptions In order to ensure this manual accurately reflects the financial policies and procedures followed by HB, the Executive Director and the Director of Finance undertake an annual review of this manual. The Finance Committee, on behalf of the Board of Directors, must approve changes and updates to the fiscal policies. In certain cases, exceptions may be made to policies and procedures contained in this manual. All exceptions must be approved by the Director of Finance. City Council 15 — 290 6/16/2026 Last updated September 2022 EXHIBIT 3 7 HB Fiscal Polices a Procedures Section 2: Revenue - Cash Receipts, Accounts Receivable, and In-Kind Donations A. Overview HB properly receives, processes, deposits, and records revenue in a timely and appropriate manner. HB ensures that an appropriate segregation of duties, as included in the procedures below, is in place in order to ensure a checks and balances system for the revenue process. B. Policies lit Controls 1. Receive and record cash receipts on a timely basis. 2. Record revenue in accordance with donor stipulations and acknowledge receipt. 3. Store cash receipts in a secure, locked location prior to deposit. 4. Monitor all receipts due to the organization for likelihood of collection and create adequate reserves for uncollectible amounts. 5. Deposit cash and checks within one week of receipt. 6. Guard donor credit card information securely. 7. Sell donated stock within 48 hours of receipt. Value contribution income at the sale price and record any realized gain or loss on sale on the day of the sale of the stock. 8. Analyze proposed donations of goods and services for usability prior to acceptance. If the goods or services cannot be effectively used by HB, reject or donate them to another public charity, or otherwise discard them. 9. Periodically review activities for applicability to the IRS Unrelated Business Income Tax (UBIT) definition. C. Process Description M D]d - . 0_410�Mir Accounts Receivable Revenue pledged or earned but • Pledges Receivable not yet received in cash. • Grants Receivable • Accounts Receivable • Cash Revenue received as a donation or . Checks Cash Receipts as a payment for services that HB . Electronic/Wire Transfers provides. • Credit Card payments via Stripe and Blackbaud Donations of goods or services to • Supplies In-Kind Donations be used for internal operations • Space and/or programs. • Professional Services • Items for auction City Council 15 — 291 6/16/2026 EXHIBIT 3 8 HB Fiscal Polices tt Procedures � 1 • Revenue without Donor Contributions for which purpose or timing of use has not been restricted by Restrictions donors. Includes earned revenue and interest income. Contributions for which purpose or timing of use has been restricted by donors. May be further categorized as Temporarily or Permanently restricted: • Temporarily restricted contributions are grants/gifts which are received with donor stipulations limiting use of the contribution by time or Revenue with Donor purpose. Restrictions • Permanently restricted contributions are grants/gifts where the donor states that the donation must be maintained permanently but may permit the organization to expend part or all of the income derived from the asset. • Interest earned on an endowment may be purpose restricted by the donor(s) but is often unrestricted. Pledges, also called promises to give, are written commitments to contribute cash or other assets to the organization. PledgesUnderstanding TYPE • Recorded as income at the Agreement to contribute does not time the pledge is made. Unconditional Pledge depend on the occurrence of a a Create an Allowance for specified future and uncertain Doubtful Accounts (5-10% event. of pledged revenue recommended). • Not recognized as income. Agreement to contribute Once the condition has Conditional Pledge dependent on the occurrence of a been met, the pledge specified, future, and uncertain becomes unconditional event. and is then recognized as income. Donor-imposed Restriction Limits the use of the contributed asset to a specific purpose. Specifies a future and uncertain event that must take place. If this Donor-imposed Condition event does not occur, the donor is released from the obligation to contribute assets. All pledges and promises to give, along with supporting documentation, are communicated to Finance on a Pledge Form. The Director of Finance, with assistance from the Donor Relations Manager, determines if the pledge can be recognized as revenue, either with or without restriction, based on GAAP guidelines. The documentation for promises to give must include: The name of the donor City Council 15 — 292 6/16/2026 Last updated September 2022 EXHIBIT 3 9 HB Fiscal Polices£t Procedures • The amount of the gift • When the payment of the pledge is expected • Any restrictions on the use of the donation Unrelated Business Income Tax UBIT is tax on activities not related to the mission of a 501(c)(3) tax exempt organization. Under IRS publication 598 (Tax on Unrelated Business Income of Exempt Organizations), an organization is subject to UBIT if the activity meets all of the following three requirements: 1. Trade or business 2. Regularly conducted 3. Not substantially related Earned Revenue • Partnerino, Agency Contracts: HB provides supplemental programming through partnerships with local colleges and other educational institutions. This income comes in two ways: o HB proposes a scope of work and service fee for supplemental programming and contracts directly with a school. HB invoices schools for payment according to the contract terms. This earned revenue is unrestricted. o HB provides educational programming as a subcontractor for San Jose City College and other organizations on a reimbursement basis. Based on a proposed budget, both parties sign a reimbursement-based contract. HB submits invoices with detailed expense reports and records funds as Tuition Revenue in the accounting software. • Subtenants: HB acts as a sublandlord and subleases portions of its leased office space to subtenants. HB maintains a detailed sublease with each subtenant that covers all terms of the agreement. HB invoices its subtenants for rental fees on a monthly basis. This earned revenue is unrestricted and is recorded in the accounting software as Space Rental Income. • Fiscal Sponsorship: HB acts as a fiscal sponsor for certain projects that align with HB's mission. HB maintains a detailed Memorandum of Understanding (MOU) with each sponsored project covering all terms of its fiscal sponsorship of the project. In return for the services described in the MOU, HB retains a percentage of funds received by each project. This earned revenue is unrestricted and is recorded in the accounting software as Fiscal Sponsorship Fees. D. References Pledge A donor fills out and signs a form created for each campaign, or provides Form/Communication another form of written documentation, to communicate their pledge to give monetary support. E. Procedures Exec. Dir. of Staff Deputy Donor Finance Acct. LDirector 1. Receive mail and distribute to Receives appropriate staff. checks x from Dev. City Council 15 — 293 6/16/2026 Last updated September 2022 EXHIBIT 3 10 HB Fiscal Polices Et Procedures Exec. Dir. of Staff Acct. Deputy Donor Devt. Dir. Finance Acct. Clerk Director 2. Copy checks and supporting documentation, file a copy for Receives Finance and forward a copy to copy for X Finance Development (for contributions). 3. Enter donation information and code donations in development X software. Provide coding to Finance as necessary. 4. Create batch(es) by revenue X account in development software. 5. Prepare and make the bank deposit (at least weekly): • Prepare deposit slip. • Deposit at bank. X • Review receipt to verify amount and account. • Attach receipt from bank to cash receipts backup. 6. Enter cash receipts into accounting software, classifying revenue in accordance with donor X stipulations and satisfying grants or accounts receivable as applicable. 7. File deposit slips, check copies, and other supporting X documentation. 8. Reconcile batch report from development software with X X checks/cash received (monthly). 1. If received by mail: • Process credit card through Development Software. Notified X • Redact credit card information after credit cards clear. 2. If received via Online Donation System: Notified X • Provide transaction report for Finance. 3. Enter new donations in X development software. 4. Create credit card batch(es) in X development software. 5. Enter credit card transactions in X accounting software. 6. Reconcile development software batch to bank deposits and online X X donation statement (monthly). City Council 15 — 294 6/16/2026 Last updated September 2022 EXHIBIT 3 11 HB Fiscal Polices Et Procedures DonorExec. Dir. of Staff Acct. Deputy Dir. Finance Acct. Clerk Director 1. Notify Finance department if wire transfer donation is expected, and X supply coding information. 2. Review bank accounts weekly and notify Development department X Notified Notified of unexpected wire transfers. 3. Enter wire deposit in accounting X software. 4. Enter wired donation in X development software. 1. Provide donor with account X information for stock transfer. 2. Notify Finance department when X stock donation is expected. 3. Sell stock within 48 hours of X receipt. 4. Receive funds from clearing service for proceeds of stock, and X process following check and cash procedures above. 5. Enter deposit in accounting X software. 6. Enter stock donation in development software. X 1. Determine whether to accept in X kind donation. 2. Determine the Fair Market Value of in-kind donation for the X purpose of recording revenue. Save documentation. 3. Enter donation information in X development software. 4. Enter donation in accounting X system. 1. Reconcile revenue information in development software to X X information in the general ledger and bank statement. 2. Reconcile bank account at month- X end. 3. Print acknowledgment letters and X X obtain appropriate si natures . City Council 15 — 295 6/16/2026 Last updated September 2022 EXHIBIT 3 12 HB Fiscal Polices Et Procedures Section A. Overview HB makes purchases are made in order to support its day-to-day activities and services. An appropriate segregation of duties, as included in the procedures, ensures checks and balances in the purchasing process. The following applies to all purchases, including both goods and services. B. Policies Et Controls 1. Report and review all potential conflicts of interest. 2. Purchase goods and services using the best combination of quality, service, availability, and price. 3. Only make and receive authorized purchase commitments. 4. Obtain and submit proper documentation for all purchases. 5. Only authorized personnel are issued credit cards; they must agree to the credit card policies. 6. Authenticate every consulting engagement with an agreement and appropriate documentation of services prior to payment. 7. Review and document each consulting arrangement to ensure that the consultant qualifies for consultant status and not for classification as an employee. 8. Review all agreements on a yearly basis to make sure they remain current. Periodically review the ledger and check against a list of agreements to make sure there are appropriate agreements for all consulting engagements. C. Process Description Annual Conflict of Interest Staff with purchasing responsibilities, management, and members of the Board of Directors may not participate in self-interested or related party transactions. Each such individual authorized to obligate funds must sign a Conflict of Interest Statement on an annual basis to confirm adherence to the policy and disclose any actual or potential self-interested or related party transactions in writing. Pre-Purchase Where we spend our money matters. Vendor selection is a key area in which nonprofits can express their values and serve their mission. During the vendor selection process, many nonprofits consider bids from multiple companies or partners, evaluating the options on price, speed, or product quality. What would happen if you expanded this evaluation to include metrics like footprint (international corporations vs. local shops), ownership (BIPOC or LGBTQ+ -owned or -led companies), and other areas of mission alignment? City Council 15 — 296 6/16/2026 EXHIBIT 3 13 HB Fiscal Polices Et Procedures Competitive Bidding For purchases or contracts costing more than $10,000, staff must obtain three prices prior to purchase commitment. Bids may include online or print advertisements and must detail the vendor, date, cost, and goods/services to be received. HB will identify what factors, materials, services must be fulfilled by contractors to be evaluated. HB will ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, HB will not preclude potential bidders from qualifying during the solicitation period. • Sole Sourced Vendors: When only one vendor is available for a product or service, the vendor is considered a sole sourced vendor. Competitive bidding is not required for sole sourced vendors, although staff should check for new and emerging vendors periodically and note any sole sourced vendor purchase. Due to a limited market, HB considers textbook printers as sole source vendors. • All contractors must incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. The specific features of the named brand which must be met by offers must be clearly stated. Approval Prior to purchase commitment, staff must complete a Check Request Form for all purchases according to the approval authorization levels in the chart below. Blanket Purchase Orders Blanket purchase orders apply to regularly recurring expenses (e.g., utilities, office supplies). After a supervisor approves a blanket purchase order at the outset of a service engagement or at the beginning of the fiscal year, staff are not required to complete additional bidding, purchase requests, or approvals to process payment during the course of the service engagement or fiscal year. Consultant Services Before beginning a consulting arrangement, HB evaluates criteria established by the IRS to confirm if the consultant performing the services qualifies for independent contractor status. In essence, in order to be categorized as a consultant, the party in question should be: • Largely autonomous in their work • Not subject to overt direction and control by the person(s) for whom the service is performed Specific guidance and examples from the IRS may be found in the Employer's Supplemental Tax Guide, Publication 15-A, found online at www.irs.gov. Staff must complete and obtain approval for any contractor agreement prior to commencement of work. City Council 15 — 297 6/16/2026 Last updated September 2022 EXHIBIT 3 14 HB Fiscal Polices Et Procedures Email or verbal purchase Direct supervisor • Contractor < $1,499 request agreement (for services Complete and submit Executive Director and a . Contractor Between $1,500 and Purchase/Check Direct supervisor agreement (for $99,999 Request form services) • Competitive bidding Complete and submit Board approval required • Contractor > $100,000 or outside Purchase Request form agreement (for of the approved budget services) • Competitive bidding Purchase Method of Payment Purchases may be made using one of three methods of payment, listed in order of preference: (1) the vendor invoices HB for the good or service; (2) staff uses a HB-issued credit card; or (3) the employee pays for expenses using their personal funds (i.e., out-of-pocket) and HB reimburses the expense. • Vendor Invoices: HB processes payments without the vendor invoice only on an exception basis. HB selects invoices based on due dates, discounts available, and availability of cash, and does not process payments for goods not yet received. Vendor invoices must include the following for recording in the accounting system: o General ledger account(s) o Class(es) o Allocation % and/or dollar amount to each account and class o Signature of requestor • Credit Card Purchases: Individuals may be issued HB designated credit cards for authorized expenses with approval of the ED. Staff may not use corporate credit cards for personal expenses; cash advances on credit cards are prohibited. Cardholders who use HB designated credit cards improperly will be held liable for any and all unapproved purchases and will reimburse HB for unapproved purchases within 30 days of the purchase. • Out-of-Pocket: Individuals may be reimbursed for purchases using personal or out-of- pocket funds. HB will reimburse out-of-pocket funds through the Accounts Payable process. Staff must submit requests for reimbursement within 30 days of incurring the expense. Vendor Qualification HB completes new vendor qualification prior to any purchase.. Accounting Staff must complete a New Vendor Verification Form for all applicable new vendors prior to set up in the Vendor Master File. Any edits to the Vendor Master File are approved on a quarterly basis by accounting staff. City Council 15 — 298 6/16/2026 Last updated September 2022 EXHIBIT 3 15 HB Fiscal Polices Et Procedures D. References Conflict of Interest This statement must be reviewed and signed by each new employee or Board Statement member with purchasing authority or influence over purchasing. All consultant engagements must be documented in a formal agreement. In Contractor Agreement the case the consultant does not provide an agreement, staff may use this template. Credit Card Each staff member who is issued an organization credit card must review and Authorization Form sign this form prior to receipt of the card. Employee Mileage Et Expense Used to document receipts for all out-of-pocket expense reimbursements. Reimbursement Report Monthly Credit Card Used to document receipts for all expenses incurred using a HB-issued credit Expense Report card Used for all purchase and check requests involving payment to a vendor. The Check Request Form requester must complete this form for purchases over $1,499 requiring pre- approval. This form must be reviewed and signed prior to purchase commitment by the authorized approver. New Vendor Must be completed in order to add a vendor to the Vendor Master File. Verification Form E. Procedures Goods 1. Ensure purchase is within the approved budget and obtain pre- approval for purchase either through email or on the Approve Approve X Purchase Request Form as needed according to the thresholds above. 2. For purchases of $5,000 or more, conduct comparative price shopping and document the Approve Approve Receive X results using the Purchase as needed Form Request Form. 3. Make the purchase. If possible, request that the vendor invoice X HB for the purchase. City Council 15 — 299 6/16/2026 Last updated September 2022 EXHIBIT 3 16 HB Fiscal Polices Et Procedures 4. Receive goods (if applicable) and forward to purchase requestor to X ensure order is accurate. 5. For purchases made via vendor invoice or submit the following to Finance: • Purchase Request Form (if applicable) • Signed Check Request Form • Invoice • Packing Slip (if applicable) For purchases made with a HB Receive, credit card or out-of-pocket Review, Ft funds, submit the following to Reconcile X Finance: Forms to • Purchase Request Form (if Invoices applicable) • Signed Employee Mileage Ft Expense Reimbursement Report or Monthly Credit Card Expense Report, as applicable • Credit Card Statement (if applicable) • Receipt(s) 6. Enter vendor into accounting software, if applicable. Approve X 7. Record purchase in accounting Approve X software. Services 1. Ensure purchase is within the approved budget and obtain pre- approval for purchase on the Approve Approve X Purchase Request Form as needed according to the thresholds above. 2. Obtain a signed contract from Review& X the consultant or organization. Sign 3. Determine if individual qualifies X as an independent contractor. 4. Scan contract and set up vendor X in accounting software. 5. Record purchase in accounting software. Approve X City Council 15 — 300 6/16/2026 Last updated September 2022 EXHIBIT 3 17 HB Fiscal Polices Et Procedures qP It 1. Determine and complete New Vendor Verification Form as appropriate: • Contact information • Call, email, or website search to gather basic information X All independent contractors: • W-9 (US citizen or resident) • W-8BEN (foreign national working in US) • CV or equivalent (foreign national working outside of US) 2. Enter new vendor into Chase for payment. X 3. Enter new vendor into accounting software, including tax X ID. 4. Attach New Vendor Verification Form to first Purchase Request or purchase that brings vendor to a new level X (in terms of cumulative purchases that fiscal year). 5. Approve new vendor upon review of documentation. X 5. Review Vendor Master File annually and ensure all X X documentation exists. City Council 15 — 301 6/16/2026 Last updated September 2022 EXHIBIT 3 18 HB Fiscal Polices Et Procedures • 4: Travel and Business A. Overview This section contains policies and procedures related to authorized expenses as incurred while traveling or conducting business on behalf of and for the benefit of HB. B. Policies 8t Controls 1. Obtain pre-approval for out-of-town and overnight travel; keep travel to a reasonable level. 2. Try to find a cost-effective mode of transportation. 3. Submit complete expense reporting, supported with appropriate documentation, on a timely basis for proper processing. C. Process Description The primary purpose for HB employees' travel should be for purposes of executing programmatic work, pursuing fundraising opportunities with individual and institutional donors, and for strategic opportunities to increase the visibility, profile, and reputation of HB in accordance with its strategic goals and objectives. When possible, the traveler should make travel arrangements at least 30 days in advance to maximize opportunity for lower fares. Staff traveling on business related to HB are entitled to transportation, hotel accommodations, meals, and incidentals which meet reasonable standards for convenience, safety, and comfort. Staff are expected to use discretion and good judgment regarding expenses charged to HB. Regular commuting costs will not be reimbursed. 0 Policies around reimbursements represent an organization's values. For example, a policy stating that staff will receive reimbursement at the end of the pay period places undue pressure on individuals whose personal finances do not allow them to wait for such funds. Revisiting an existing policy such as this one helps the organization benefit from examining whom the policy impacts and how, whether some individuals or groups might feel the policy's impact disproportionately, and whether the policy perpetuates inequity. Consider who has access to company credit cards? Business - EXPENSE REIMBUR s Tourist, coach, or economy class Business class ticket unless ticket • Baggage fees for up to one (1) approved in advance; The Airfare / Rail • bag per traveler will be cost of changing a ticket reimbursed each way for non work related Internet used reasons •Business-related meals or Reasonably-priced meal When meals are provided meals while traveling on Up to 20% gratuity (by HB, hotel, conference, business Not to exceed $59 per day for an or other party) individual when traveling Ground Transportation Taxi fare plus up to 20% gratuity and/or public transportation Rental Vehicles Rental car, gas, tolls, parking, Rental vehicle expenses when and insurance other modes of transit are City Council 15 — 302 6/16/2026 Last updated September 2022 EXHIBIT 3 19 HB Fiscal Polices Et Procedures Businessp- - available, practical, and affordable • Reasonable room charges 8t Extra days at the hotel for Hotel taxes business not related to HB • Up to $5/day in gratuity • Current standard mileage rate set by IRS, tolls, and parking Personal Automobile • Driving directions between locations serve as appropriate documentation for mileage reimbursement Credit Card Purchases and Out-of-Pocket Reimbursements Prior to processing credit card payments or employee reimbursements, staff reconcile the documents below and resolve any discrepancies prior to payment: • Signed Employee Mileage Et Expense Reimbursement Report • Coded and signed Monthly Credit Card Expense Report, if applicable • Receipt(s) The Employee Mileage Et Expense Reimbursement Report must be approved by the traveler or purchaser's supervisor. Expenses should be: • Reported on a daily basis • Submitted within 2 weeks of the traveler's return Documentation All expenses need to be supported with appropriate, original receipts. Please number the receipts and reference on the Employee Mileage it Expense Reimbursement Report and Monthly Credit Card Expense Report, as applicable. Missing Receipts Staff should make every effort to obtain receipts for credit card and out-of-pocket business expenses. However, in cases where no receipt is available or the employee lost the receipt, they must include a Lost Receipt Form. Home Office Reimbursement Employees will receive a monthly home office reimbursement of $50. The staff accountant submits a monthly home office reimbursement request according to an approved work from home schedule. D. References Employee Mileage Er Used to document receipts for all mileage and out-of-pocket expense Expense reimbursements. Reimbursement Report Monthly Credit Card Used to document receipts for all expenses incurred using a HB-issued credit Expense Report card. Lost Receipt Form Used to document cases where no receipt is available, or the employee lost the receipt. City Council 15 — 303 6/16/2026 Last updated September 2022 EXHIBIT 3 20 HB Fiscal Polices Et Procedures E. Procedures 1. Incur business or travel expenses, ensuring all purchases meet the reimbursement guidelines and that7Approve, X a receipt is obtained for each purchase. Receive 2. Complete and submit an Employee Mileage &t Expense and Reimbursement Report and/or Monthly Credit Card Approve reconcile X Expense Report along with receipts with receipts 3. Process employee reimbursements according to guidelines in Accounts Payable. Approve X 4. Process credit card statement payments according to Approve X guidelines in Accounts Payable. City Council 15 — 304 6/16/2026 Last updated September 2022 EXHIBIT 3 21 HB Fiscal Polices Et Procedures Section • • - Et Cash Disbursements • A. Overview This section refers to the payment of all purchases in which a vendor invoices for goods or services. Some portions of this section also apply to the reimbursement of expenses to HB employees and the payment of HB-issued credit card statements. HB maintains an appropriate segregation of duties, as included in the procedures, to ensure checks and balances in the accounts payable process. B. Policies Ft Controls 1. Only make and record authorized and accurate disbursements. 2. Appropriate individuals with fiscal oversight and fiduciary responsibility to the organization review and approve all major expenditures. C. Process Description Vendor Invoices Et Payments to Participants HB selects vendor invoices based on due dates, discounts available, and availability of cash and confirms that that the goods arrive within a reasonable period after ordering. Services may include payment prior to delivery, per the agreement. HB processes payments without the vendor invoice or participant voucher only on an exception basis approved by the Director of Finance. Staff must attach a Payment Request Form to each vendor invoice and include the following for recording in the accounting system: • General ledger account(s) • Class • Project/activity • Payment date HB also provides stipends to participants for training and childcare. HB processes payments based off of the approved the Master Training Stipend Roster and Childcare Check Request Forms. Check Processing HB keeps blank check stock in a secure, locked location with access limited to the Director of Finance, Staff Accountant, and Accounting Clerk. Online Bill Payment is used for pre-approved recurring charges, vendor payments greater than $5,000, and the reissuance of lost payments. The Director of Finance also uses Online Bill Payment for vendors that do not accept checks. When appropriate, the Executive Director makes payments electronically (i.e., ACH or wire transfer) rather than by check or Online Bill Payment. Signatures on checks and releases for wire transfers are obtained in accordance with the approval authorization guidelines below. Checks and BillPay payments are processed weekly. City Council 15 — 305 6/16/2026 EXHIBIT 3 22 HB Fiscal Polices Et Procedures Approval Authorization Guidelines METHOD OF PAYMENT THRESHOLD SIGNATORIES/APPROVERS • Executive Director • Less than $24,999 0 Deputy Director Checks • Director of Program • $25,000 or more • Executive Director • Executive Director • Less than $5,000 0 Deputy Director Online Bill Payment Director of Program • $5,000 or more • Executive Director Intra-Account Transfers • Any amount (Initiation and Executive Director release) Automated Clearing House and Third-Party Electronic Transfers • Any amount 0 Executive Director Wires Money transferred internally from one HB bank account to "Intra-account Transfers another. Third Party Electronic Money transferred externally from HB bank account to a third Transfers (Wires) party's bank account or for payment. D. References Used for all purchase and check requests involving payment to a vendor. The Purchase/Check requester must complete this form for purchases over $1,499 requiring pre- Request Form approval. This form must be reviewed and signed prior to purchase commitment by the authorized approver. Master Training Used to communicate a report of all students eligible to receive stipends, Stipend Roster Form and the amounts, to the Accounting Clerk Child Care Check Used for all participant childcare voucher requests Request Form City Council 15 — 306 6/16/2026 Last updated September 2022 EXHIBIT 3 23 HB Fiscal Polices Et Procedures E. Procedures 1. Complete Check Request Form for vendor AIR invoices, Master Training Stipend Roster Form or Childcare Check Request Form, as Receive X applicable, and submit to Finance. 2. Reconcile payment documents and resolve any discrepancies before entry in accounting X system. Refer to Purchasing procedure 3.1 for required documents. 3. Enter payment information into the accounting software, recording each expense X to the appropriate account, class, funder/grant, and project. 4. Select invoices to pay and approve check Provides Reviews X run. input 5. If payment is being made via ACH or wire, initiate transfer via online banking. X 6. Retrieve blank check stock and cut checks. Review X 7. Route checks for signatures with supporting documentation. X 8. Mail checks. X 9. File all documentation. X City Council 15 — 307 6/16/2026 Last updated September 2022 EXHIBIT 3 24 HB Fiscal Polices Ft Procedures Section •: Payroll Process A. Overview This section applies to the tracking of time worked and the processing and disbursement of salaries to employees. HB maintains an appropriate segregation of duties, as included in the procedures, in order to ensure checks and balances in the payroll process. B. Policies 8t Controls 1. Process payroll for work performed. 2. Properly calculate and process payroll amounts and deductions, record them in the accounting system. 3. An individual independent of payroll processing responsibilities verifies payroll for accuracy. 4. Properly communicate, approve, and track employee leave. 5. Record status changes in a timely manner to prevent unauthorized or erroneous payroll disbursements. 6. Maintain and store payroll files securely to limit inappropriate access to confidential information. C. Process Description HB calculates gross pay of salaried employees by dividing the annual salary by the number of pay periods during the year. Salaried employees receive the same gross pay each pay period regardless of the number of hours worked. Hourly employees are paid based on the number hours worked, as documented on an approved timesheet, using the most recently approved hourly pay rate for that employee. HB follows all State and Federal laws and regulations when calculating pay for overtime. HB processes payroll on a biweekly basis through an outsourced payroll processing company. The payroll processing company provides the following services: • Calculation and electronic deposit of all federal and state taxes. • Preparation of all quarterly payroll tax returns. • Preparation of the annual W-2 statements. Changes to net pay include changes to insurance and other deductions. Staff must complete a Personnel Transaction Ft Payroll Deduction Form for all actions that create a change in net pay. In accordance with the Fair Labor Standards Act, all payroll records must show the date, amount, and description of deductions from wages. The employee's personnel file should contain the original documents supporting the authorization of each deduction. Finance staff accumulates confidential payroll information, including timesheets and payroll registers, and maintains them in the payroll files, which are stored electronically in a secure location. City Council 15 — 308 6/16/2026 Last updated September 2022 EXHIBIT 3 25 HB Fiscal Polices Et Procedures D. References Manual Payroll Check Refers to an off-cycle payroll check that is processed through the Payroll Software and then cut in-house if not electronically delivered. Used to communicate new hires, salary changes, and terminations of both Personnel Transaction hourly and salaried employees. This form is also used to communicate Ft Payroll Deduction changes to benefits deductions including health insurance, dental, salary Form garnishments, and other tax-preferred plans. This form must be approved by the employee's direct supervisor, executive director, and HR Specialist. E. Procedures r 1. Determine allocation of salaries between programs/function as X X well as rants if applicable. 2. Maintain allocations on a spreadsheet and updates as X needed. 3. Using a Personnel Transaction Ft Payroll Deduction Form, communicate the following to Finance: • New hire information • Salary adjustments • Employee status changes Notified X • Benefits changes • Changes to payroll deductions • Address or personal information changes 4. Complete timecards and obtain X approval from supervisor. 5. Collect timesheets from hourly X employees. 6. Add new hires to the payroll X system. 7. Request vacation time and obtain supervisor approval. Report other X PTO. 8. Prepare and submit payroll to Submits Reviews Prepares payroll system for processing. City Council 15 — 309 6/16/2026 Last updated September 2022 EXHIBIT 3 26 HB Fiscal Polices Et Procedures 40 .- 7Ensure ayroll into accounting sing third-party import X . hat terminated employees are removed after X their final paycheck has been processed. 11. Review payroll change report to ensure all changes are accurate X and appropriate before distribution. 12. Perform payroll reconciliations: • Prior period to current period payroll register (bi- weekly) • Employee deductions to payments made to insurers X and other benefits providers (monthly) • Quarterly Form 941 to GL (quarterly) • Gross salaries (per W2 Forms) to GL (annually) 13. Maintain payroll files. X r • • • • 1. Approve the issuance of a manual payroll check. X 2. Submit the manual payroll check information to the outsourced Approve payroll processor on the next payroll submission. Et submit Enter 3. Input manual payroll check into the accounting software and cut check according to standard Accounts Payable process (see Section X 5 . 4. Submit the manual payroll check information to the outsourced Approve payroll processor on the next payroll submission. Et submit Enter `Manual payroll checks will be processed on an exception basis only and are signed by the ED or Director of Programs. City Council 15 — 310 6/16/2026 Last updated September 2022 EXHIBIT 3 27 HB Fiscal Polices Et Procedures Section - . Assets A. Overview This section applies to the acquisition, tracking and disposal of fixed assets. HB must track assets appropriately to ensure the ability to value fixed assets. B. Policies Et Controls 1. Obtain appropriate approval via written requests (supported by sufficient operational and financial justification) for the purchase of capital assets. 2. Identify, tag, track, and inventory all fixed assets inventoried on an annual basis. 3. Only count leasehold improvements and purchases that materially add to the value of the property and prolong the useful life as capital assets. 4. Appropriately record depreciable and non-depreciable fixed assets. 5. Properly authorize and record disposals of capital assets. C. Process Description HB considers fixed assets costing $5,000 or more, with a useful life of at least three years, to be capital assets. Note that an exception to this rule may be batch orders of goods with identical useful life that are valued at more than $5,000 in aggregate and are on the same invoice. This should be reviewed on a case-by-case basis. HB calculates depreciation of property and equipment by the straight-line method of the estimated useful lives of the assets. See definitions below for more information. Capital Asset Fixed assets costing $5,000 or greater with a useful life of at least one year. Asset Tag Special identification number that is numerically sequenced and visibly attached to the asset. Depreciation Calculation used to decrease the value of assets equally over the estimated useful life. Estimated Useful Life The length of time that a depreciable asset is expected to be useable. Fixed Asset Tangible property not expected to be consumed or converted to cash in the short-term. Description of CATEGORYLASSET Office Equipment Et Furniture Desks, chairs, printers/copiers, 5 to 15 years telephones Appliances Refrigerators, stoves, washing 3 to 10 years machines Leasehold Improvements Replacing floors, tiles, roofing Term of Lease City Council 15 — 311 6/16/2026 EXHIBIT 3 28 HB Fiscal Polices Et Procedures Capitalization of Expenditures HB considers capital expenditures to be the following: expenditures that increase the value of property, extend its life, or alter it to a new or different use. HB also capitalizes significant improvements to property leased by HB, including improvements that add value to the leasehold. Basis for Cost The accounting records show the depreciable assets at the acquisition cost. Acquisition costs include the invoice price plus all expenses incurred to prepare the asset for operation, including such costs as preliminary engineering studies and surveys, legal fees to establish title, installation costs, freight, and labor and material used in construction or installation. Non-depreciable capital assets (e.g., [and) are carried in the records at the original net cost. Determination of Useful Life When HB acquires an asset, the Director of Finance estimates its useful life using such indicators as terms of time, units of production, or hours of service. The cost of an asset is determined over its useful life via depreciation or depletion. When an asset has an indeterminable useful life, such as that for land, HB does not depreciate it. In the event of a significant change in the estimate of the remaining useful life after the asset has been placed into use, HB will distribute the remaining cost to be depreciated over the revised remaining life. Fully Depreciated Assets Fully depreciated assets remain in the fixed asset ledger with the related accumulated depreciation as long as the property is still in use to ensure accurate tracking and safeguarding of assets. Asset tagging for government-funded organization When HB uses government contract funds to acquire assets, these cannot be treated as fixed assets belonging to the organization. Staff should identify and tag such assets appropriately and keep them available for inspection in case of an audit. D. References Asset Disposal Form Used to track and obtain approval for the disposal of capital assets. E. Procedures PROCESS7.1 ASSET ACQUISITION 1. Obtain capital asset according to the purchasing X guidelines in Section 3. 2. Upon receipt of capital asset, label item with X organization name and identifying number. 3. Assign the asset an estimated useful life. X City Council 15 — 312 6/16/2026 Last updated September 2022 EXHIBIT 3 29 HB Fiscal Polices Et Procedures IN • � 4. Enter asset information into the Fixed Asset Tracker and share with Finance. The fixed asset tracker should contain the following information: • Name and description of asset • Estimated useful life • Tag number X • Serial number, model, or other identification • Vendor name, acquisition date, and cost • Location and condition of asset • Disposition data, including date of disposition 5. Enter asset information into the Fixed Asset Depreciation X Schedule. 6. Track depreciation of assets and adjust amounts in X accounting system on a monthly basis. 7. Complete physical inventory of capital assets and X X reconcile to fixed asset inventor (annually). -�Zo1. Prepare and submit Asset Disposal Form to Finance, including: Description of asset Reason for disposal Approves X • Method of disposal 2. Dispose of the asset through retirement or sale. X 3. Remove asset from fixed asset tracker. X 4. Forward approved Asset Disposal form and retirement or sale Receive X information to Finance. 5. Remove asset from fixed asset depreciation schedule and make X appropriate adjustments to asset accounts in the accounting system. City Council 15 — 313 6/16/2026 Last updated September 2022 EXHIBIT 3 30 HB Fiscal Polices Ft Procedures Section - • Liabilities A. Overview This section refers to the approval of taking on long-term debt as well as the process for investments. HB should implement these procedures in accordance with the investment policy and the roles and responsibilities of the Board as they relate to long-term debt and investments. B. Policies 1. Properly approve, document, and record all long-term debt. 2. The Board of Directors sets the investment policy to determine how assets are purchased and sold. 3. Properly approve, document, and record the purchase and sale of investments. 4. Properly reconcile investment statements to the supporting books and records on a periodic basis. 5. Limit access to the organization's credit line to authorized users for appropriate uses. Monitor and reconcile the credit line monthly. C. Process Description Assets: Investment Purchase and Sale The Board approves the investment policy set by the Finance Committee to determine how assets are purchased and sold. Liabilities:Assumption of Long-term Debt Staff or Board members present proposals to issue debt to the Board, including bonds payable, notes payable, lease obligations, and pension plan obligations. In its approval, the Board should have a proper understanding of the obligations of the debt and the organization's ability to meet those obligations. The Board prepares a resolution to document the Board's approval of the issuance of the debt. If there are any assets collateralizing the debt, HB keeps a register specifically identifying them, updating this register periodically with the current book value of the assets. HB records debt at the present value of future cash flows and accounts for a discount or premium using the effective interest method. D. Procedures 1. Set investment policy; review on an annual basis. Provide Provide X input input 2. Enter investment income in the accounting software on a Forward X monthly basis. statement 3. Reconcile investment accounts to bank statements on a Review Et X monthly basis. approve 4. Distribute reports detailing the earnings and activity in all investment accounts to the Finance Committee on a X bimonthly basis. Section ': Accounting Period Close City Council 15 — 314 6/16/2026 EXHIBIT 3 31 HB Fiscal Polices Et Procedures A. Overview This section applies to the closing processes that occur at month, quarter, and year-end. The close process results in a set of financial statements that provide critical information as to the financial performance and condition of HB. The primary purpose of closing procedures is to bring control, reliability, and audit-ability to the accounting process. Finance completes close process with information submitted by staff on a regular basis (outlined in sections 3 and 4). B. Policies Et Controls 1. Staff provide information critical to the close process to Finance in a timely manner. 2. Perform a monthly, quarterly, and annual closing process of the accounting records in a timely manner. C. Procedures Period Target Date* 71cashRecei is int cash receipts summary ports after final day's receipts Month 5 X are recorded. 2. Review cash receipts and post to Month 5 Review Enter GL, if not already posted. Cash Accounts 1. Complete bank reconciliations Month 10 Review Ft X for each cash account approve 2. Analyze aging of un-cleared checks and clear stale checks as appropriate. Follow up on Month 10 Review X significant outstanding amounts, including outstanding checks issued to em to ees. 9.2 REVENUE RECOGNITION ACTIVITIES Accounts Receivable 1. Generate and analyze Accounts Follow up Receivable aging report. Follow on up on significant outstanding Month 5 Review X outstandi amounts. ng led es 2. Post interest and dividends Month 10 Review X income to GL 3. Post grants and pledges Provide receivable to GL as per executed Month 10 Review X pledges award letters/contracts and and pledge forms. awards 4. Prepare and send invoices for amounts owed to the Quarter 15 X organization. City Council 15 — 315 6/16/2026 Last updated September 2022 EXHIBIT 3 32 HB Fiscal Polices Et Procedures Period Target •` Date" 07 5. Reconcile revenue reports from the development software and Month 10 Review X X make any necessary updates to the GL. 6. Reconcile investment income. Month 10 Review X 9.3 OTHER CURRENT ASSETS Prepaid Expenses 1. Adjust pre-paid expenses (e.g., insurance, real estate taxes, interest expense, etc.) to Month 10 Review X recognize expense in proper month. 9.4 ASSET ANALYSIS Fixed Assets 1. Record depreciation amounts for capital assets according to Month 18 X approved depreciation schedule. 2. Review new fixed asset purchases made in the previous month to verify they have been Quarter 30 X recorded properly with the correct depreciation schedule. 3. Review disposals of fixed assets and adjust the fixed asset ledger Quarter 30 Approve X and appropriate. 4. Reconcile fixed asset ledger to Annual 30 Approve X year-end fixed asset inventory. 1. Analyze classifications of net asset accounts to ensure net assets are appropriately Provide Provide classified as unrestricted, Month 20 X input input temporarily restricted, or permanently restricted. 9.6 ACCOUNTS 1. Review credit card statement; match to supporting documentation for approved Month 5 Review X travel and business expenses and verify coding. 2. Review expense reports; match supporting documentation for Month 5 Review X approved travel and business expenses and verify coding. 3. Follow up with staff on missing Month 5 X documentation as needed. City Council 15 — 316 6/16/2026 Last updated September 2022 EXHIBIT 3 33 HB Fiscal Polices Et Procedures Period Target Date" - 4. Review A/P and other payables for possible accruals, and post to Month 10 X G L. 5. File annual property taxes. Annual 30 X Payroll Activities 1. Enter payroll to GL via download Review Er from Accounting Software. Bi weekly 2 approve X 2. Perform payroll reconciliations. Month 3 Review l* X approve 3. Record FSA withdrawals in Month 15 Review Et X accounting software approve 4. Perform reconciliations of all benefit liabilities (401 K, FSA, Month 15 Review�t X etc.) approve 5. Perform reconciliation of payroll Review It taxes (Form 941). Quarter 30 approve X 6. Track employee vacation and other PTO and record accrued Annual 15 X leave balances in accounting software. 7. Perform reconciliation of gross Annual 30 Review& X salaries (W-2 Forms). approve 9.7 NOTES PAYABLE _= 1. If applicable, analyze notes payable accounts (e.g., notes payable for mortgages or lines of Month 15 Review X credit) and post any unrecorded interest and principal amounts. REPORTING9.8 FINANCIAL O• 1. Update cash flow forecast. Month 15 X 2. Run preliminary budget-to-actual expense reports. Quarter 20 X 3. Run preliminary balance sheet, Month 20 X including detail on AR and AP. 4. Perform necessary review and analysis of month-end financial Month 22 X data. 5. Review budget-to-actual reports, balance sheet, and AR and AP Bi- 22 X aging prior to preparation of full Monthly financial report package. 6. Generate investment report. Quarter 22 X City Council 15 — 317 6/16/2026 Last updated September 2022 EXHIBIT 3 34 HB Fiscal Polices Et Procedures Period Target Date" - 7. Draft management narrative to _ accompany financial report B' 25 X package. Monthly 8. Generate full final financial package and complete financial Bi- 25 X statements for management Monthly team and Board of Directors. 9. Distribute reports to Month 27 X management. 10. Distribute reports to Board of Quarter 27 X Directors. 11. Meet with Department Heads to Month 30 X discuss variances. 12. Generate financial grant reports As Needed N/A Provide X for funders. data "Number of calendar days following end of period. City Council 15 — 318 6/16/2026 Last updated September 2022 EXHIBIT 3 35 HB Fiscal Polices Et Procedures Section1 Oversight J A. Overview This section applies to the budgeting, cash management, internal and external financial reporting, and audit processes. The annual operating budget is a managerial tool HB staff and board use to facilitate decisions regarding the allocation of resources. Financial reports are managerial tools used to communicate the financial activities of the organization to managers, the Board, and outside organizations. B. Policies 1. Maintain a comprehensive chart of accounts and review it annually (including Cost Centers). Mark any inactive accounts/cost centers as such, adding new accounts only when necessary. 2. Produce a budget on an annual basis and obtain Board approval prior to end of fiscal year. Any significant increases or decreases to the budget require additional approval. 3. Forecast cash balances on a regular basis and take appropriate steps to ensure the availability of liquid reserves sufficient to meet ongoing obligations. 4. Enter into relationships with banking institutions only with appropriate authorization. 5. Reconcile bank accounts in a timely manner, led by someone who is not an authorized check signer. 6. Produce bi-monthly financial reports for management and the Board on a timely basis to ensure proper controls of the accounting process, and to facilitate effective monitoring and oversight. C. Process Description Chart of Accounts and Cost Centers The chart of accounts is a listing of all the accounts that make up HB's accounting system, providing the framework for defining every transaction in the organization. Additional segmentation in the accounting system is used in conjunction with the chart of accounts to capture all relevant information for each revenue and expense transaction. Each year, HB reviews and updates its chart of accounts and system for coding revenues and expenses with the goal of increasing accuracy, efficiency, and effectiveness. Accounting Segments • A listing of all the natural • Assets and Liabilities Chart of Accounts accounts that make up . Net Assets the accounting system. • Revenue and Expenses • Segmentation by type of a Without Donor Restriction Fund funding, and availability of funds for use. With Donor Restriction • Segmentation to capture relevant information for • Program Organizational Functions each revenue and expense • Administration transaction by functional . Fundraising area. City Council 15 — 319 6/16/2026 EXHIBIT 3 36 HB Fiscal Polices Et Procedures • Segmentation to capture relevant information for • Applicant Classes each revenue and expense • Trainee transaction by program or • Career Builder function. • Segmentation to capture • Outreach relevant information for • Construction Technical Sub-Classes each revenue and expense transaction by Program ro'ect/activit Career Readiness • Segmentation to capture relevant information for • Irvine Foundation Customer/Job each revenue and expense • City of Anaheim transaction by revenue a City of Santa Ana source or grant. Budget Development The annual operating budget is a managerial tool used for planning and facilitating decisions regarding the allocation of resources. The budget expresses in financial terms the mission and goals of the organization. It is also a means of monitoring results to ensure that financial activity conforms to the plan. Staff begin the budget development process no less than 3 months prior to the end of the fiscal year and obtains Board approval prior to the start of the fiscal year. Financial Reporting (Internal) Financial reports are managerial tools used for reporting the financial activities of the organization to management and the Board. Careful analysis of financial reports allows measurement of past performance and helps predict future performance. Results of this analysis assist in making decisions that affect the resource allocation. Internal - . . Budget vs. Actual Provides comparison of HB's Department/ Work Team Organization-wide budget to actual revenues and Heads Management • By class expenses. • Board of Directors Provides a snapshot of HB's Statement of Financial Position assets, liabilities, and net assets. . Management Also referred to as the Balance • Board of Directors Sheet. Cash Flow Forecast Indicates expected cash receipts • Management and disbursements. • Board of Directors Lists of receivables and payables AR and AP Aging Reports showing length of time Management outstanding. Written analysis summarizing Management Narrative operating results and highlighting • Management significant fluctuations between • Board of Directors the budget and actual results. Financial Reporting (External) HB is audited annually by an independent external auditor. The audited financial statements are the auditor's attestation that the financial records of the organization are complete and accurate City Council 15 — 320 6/16/2026 Last updated September 2022 EXHIBIT 3 37 HB Fiscal Polices Et Procedures according to GAAP for the fiscal year audited. These statements are distributed to Board members, senior management, and funders. The annual audit includes the reports in the following chart. Mil Statement of Financial ' Provides a snapshot of HB's assets, liabilities, and net assets at a fixed point Position in time. Also known as the Balance Sheet. Details income recognized less expense incurred over the course of the fiscal Statement of Activities year, resulting in the total change to the net asset balance. • Includes restricted revenue raised for future periods. • Also known as the Income Statement or Profit Et Loss Statement. Reports the cash inflows and outflows of the organization on an annual Statement of Cash basis. Flows . This statement is used to adjust accrual reporting to obtain a snapshot view of the or anization's position on a cash basis. Statement of a Discloses expenses by functional classification (Program, Administration, and Functional Expenses Fundraising). Reporting and Audit Requirements The Audit Committee of the Board reviews and approves the contract with the external auditor annually. HB rotates its lead audit partner a minimum of once every seven years. In addition, HB also issues a formal RFP and conducts a competitive bidding process for external auditors once every five years. ReportingState and Federal RequirementsTYPE • P•RDEFINITION/PURPOSE • Annual report to IRS. IRS Form 990 • Public document showing financial position (hard copies must be available to public upon request). Prepared two months after annual financial audit. California Exempt Organization annual information return. CA Form 199 . Required for CA nonprofits with gross receipts normally equal to or greater than $50,000. RBF-1 Form Registration/Renewal Fee Report • Annual filing to CA Attorney General for charitable organizations Annual review of financial records. Annual Audit • Performed by independent, external auditor. According to best practice, should be completed within 6 months after fiscal year close. Applicable only if HB expends $750,000 or more a year in federal awards. Single Audit . Covers the entire operation of the organization, or at a minimum, the departments and/or units that receive and expend federal awards. City Council 15 — 321 6/16/2026 Last updated September 2022 EXHIBIT 3 38 HB Fiscal Polices&Procedures D. References Chart of Accounts and Detailed list of general ledger accounts and segments for tracking additional Cost Centers information related to revenue and expenses E. Procedures M : • • . . � 1. Establish goals for the upcoming fiscal year, both X Provide X Provide Provide Provide X programmatic and financial input input input input in nature. 2. Designate budget Provide X development team. input 3. Communicate goals, timeline, and templates in a Attend Attend X Attend Attend Attend budget development kickoff meeting. 4. Distribute historical data and template for revenue and expense budgets by X Receive Receive program/function. 5. Create program/department X expense projections for HB. 6. Create expense projections Provide Provide for HB X input X input X 7. Create Administration X expense projections and X (Joey) earned revenue projections. 8. Create contributed revenue Provide X projections. s Input 9. Create earned revenue Provide X X projections s input (Gov. Grants 10. Assemble individual budgets Review into one master budget. if X approve 11. Revise budgets, as necessary, Provide Provide Provide Provide to meet revenue and input input X X input input expense targets. 12. Incorporate adjustments into Review Provide full budget, as necessary, Et X and draft budget narrative. approve input Provide 13. Draft cash flow projection. X Input (Jessica) 14. Present draft budget to X Provide X finance committee input 15. Present draft budget to full Finance Board of Directors. Comm. City Council 15 — 322 6/16/2026 Last updated September 2022 EXHIBIT 3 39 HB Fiscal Polices Et Procedures M�MMM. tmifim' 1 1 I • 'ZOOM 16. Approve budget, following the incorporation of any X requested changes. 17. Enter budget into accounting Review X system. 1 • • ' • ' • 1. Produce budget-to-actual Receive Receive Receive reports by program/ function Et Et Support X Receive & and organization-wide. review review Et review Et review review 2. Draft full financial report Receive Receive Review Receive package and distribute to the Et Et Et X 8 review Board. review review approve 3. Hold variance analysis meetings with Department Receive Et Receive and Work Team heads on a X Et review review quarterly basis. 4. Reforecast the budget at midyear, as necessary, to reflect significant changes. Support Review Et X Et Keep the original and review approve reforecast budget in the accounting system. • External - Auditor r 1. Identify and engage lead external auditor (every 5 X ears or as needed). 2. Draft audit engagement letter identifying services, terms, and Receive Receive Receive X delegations of roles of responsibilities of HB and the auditor. 3. Define audit timeline and deliverables with X Provide Provide external auditor. input input 4. Hold pre-audit kickoff X Attend Attend Attend Attend meeting to communicate City Council 15 — 323 6/16/2026 Last updated September 2022 EXHIBIT 3 40 HB Fiscal Polices Et Procedures -• • External - Auditor timeline and responsibilities. 5. Coordinate audit X Support Support preparation. 6. Draft necessary audit X X X X schedules. 7. Conduct audit. X 8. Provide auditors with necessary documentation X X X X X for testing purposes. 9. Receive audited financial statements and X X X X management letter. 10. Present results of the audit to the Board of Attend Attend Attend X Directors. City Council 15 — 324 6/16/2026 Last updated September 2022 EXHIBIT 3 41 HB Fiscal Polices Et Procedures Section - Process J A. Overview This section applies to the grants management process, from identifying new funding opportunities to reporting on grants received. HB maintains and monitors all grants in accordance with funder guidelines. B. Policies 8t Controls 1. Manage grants to minimize agency risk and maintain fiscal integrity. 2. Appropriately identify, secure, and manage funding. C. References Cash Flow Projections Multi-tabbed Excel spreadsheet that captures actual cash received to-date plus projected cash inflows and outlays for organization-wide revenue and expense. Grant Budget Detail Document prepared to track spend down compliance against a funder-approved Sheet budget for each restricted grant and government contract Document prepared to communicate to Finance the detailed information needed Grant Cover Sheet to account for the grant, such as the funder, amount, grant terms and payment schedule. D. Procedures Support X 1. Identify funding with with opportunities. new Senior funding Dir. of Dev 2. Receive and review RFPs. X X 3. Develop and maintain income Provide with projections and funding plan. input X Senior X Dir. of Dev 4. Develop and maintain a Grant Budget Detail Sheet to track expenditures by restricted Support X grant, program/work team, and project. 5. Prepare proposals (narrative) X Assists for new or renewed grants. 6. Create list of required supporting documents and X Assists attachments City Council 15 — 325 6/16/2026 EXHIBIT 3 42 HB Fiscal Polices Et Procedures r - X 7. Prepare budgets for new or with X renewed grants and projects Support Director for Gov as needed. of grants Finance 8. Coordinate submission of grant proposals. • Assemble supporting documents in Grants folder X • Delegate responsibility for submission based on method (simple email vs. upload via onlineportal) 9. Receive notification of funding award and notify X X Notified Notified Development. 10. Add award to weekly deposit X report 11. Prepare Grant Cover Sheet Notified X and notify Finance. Dir. of Dir. Of Donor DeputyExec. Dir. Finance Program Devt. Asst. Relations CONTRACTSManager Ll 1.2 GRANTS AND • • ' • A'D 1. Review the most updated applicable compliance requirements and prepare to X X answer questions (at outset of each new contract and at Least once annually 2. Conduct a kickoff meeting to discuss details of funding award, including: • Timeframe Participate Participate Participate • Restrictions (including X as needed as needed Participate as needed X federal and grant- specific regulations) • Reporting and compliance requirements 3. Create grant tracking documents and staff X allocation plan. 4. As funds are spent, track against Grant Budget Detail X Sheet. City Council 15 — 326 6/16/2026 Last updated September 2022 EXHIBIT 3 43 HB Fiscal Polices Et Procedures of • Donor Exec. Dir. Finance Program 11 Manager r Devt. Asst. Relations 011.2 GRANTS AND CONTRACTS MANAGEMENT PROCESSS: POST-AWARD 5. Collect receipts, payroll reports, and any other necessary reporting X attachments on shared drive for report submission. 6. Meet on monthly basis to monitor programmatic and fiscal compliance and ensure X X funds are spent according to budget. 7. Monitor receipt of funder payments and track grants X Provide Provide receivable. input input 8. Prepare non-financial reports Provide to funder. Approve X input 9. Submit final invoice Approves X 10. Prepare and submit financial Provide Provide X reports to funder. input input (Gov X rants X 11. Create and maintain grant Found- and funder files. grantsGov ation rants 12. Discusses any need for X extensions, budget X X Found- X modifications, or other Approves ation issues. grants 13. Perform budget modifications as agreed upon Approves X by grantingagency. 14. Write justification for budget X modification or extension. 15. Inform funder of need for extension and/or budget X modifications. City Council 15 — 327 6/16/2026 Last updated September 2022 EXHIBIT 3 44 HB Fiscal Polices Et Procedures Section - FederalA. Overview This Section provides additional internal controls, practices, policies, and procedures regarding managing Federal awards. The procedures herein aim to safeguard assets and expend funds in accordance to Federal award requirements. Uniform guidance to administer federal grant awards comes from the Office of Management Office through the documentation found in 2 CFR Part 200 and subparts. Reporting and compliance are two required components to successfully administer grant awards. B. Description of Policies and Guidelines 1. Payments This section sets the policies and procedures to comply with 2 CFR 200.302(b)(6). Hope Builders will always default to seeking or requesting reimbursement for expenses directly or indirectly related to the government grant in accordance to 2 CRF 200.305 (3). This is the preferred method to simplify the processing of government grant payments. Hope Builders management may decide to request an advance depending on the nature of the government grant and project. Advance payments will only be requested if Hope Builders is able to meet the following: A. Must maintain or demonstrate the willingness to keep written procedures that minimize the time elapsing between the transfer of funds and disbursement of those funds. B. Maintain financial management systems that meet the standards for fund control and accountability as established in this part. C. The funds must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash required to carry out the purpose of the approved program or project. D. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements for direct program or project costs and the proportionate share of any allowable indirect costs. E. Timely payment to contractors in accordance with the contract provisions. Please see section 11 of this manual for all policies and procedures regarding processing of government grant funding. 2. Allowable Costs: This section sets the policies and procedures when considering Allowable Costs under 2 CFR 200.302(b)(7) and 2 CFR 200.403 HB is responsible for: A. The efficient and effective administration of the Federal award through the application of sound management practices and executing the unique combination of staff, facilities, and experience to accomplish the goals set forth. City Council 15 — 328 6/16/2026 EXHIBIT 3 45 HB Fiscal Polices Et Procedures B. Administering Federal funds in a manner consistent with underlying agreements, program objectives, and the terms and conditions of the Federal award. All costs must meet the following general criteria to be allowable under Federal awards as follows (except where otherwise authorized by statute): A. Be necessary and reasonable for the performance of the Federal award and be allocable thereto under these principles. B. Conform to any limitations or exclusions set forth in these principles or in the Federal award as to types or amount of cost items. C. Be consistent with policies and procedures that apply uniformly to both federally financed and other activities of HB. D. Be accorded consistent treatment. A cost may not be assigned to a Federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the organization as an indirect cost. E. Be determined in accordance with generally accepted accounting principles (GAAP). F. Not be included as a cost or used to meet cost sharing or matching requirements of any other federally-financed program in either the current or a prior period. G. Be adequately documented: i. All eligible costs supported by source documents (such as invoices, check requests, or similar document) and approved by designated, authorized approvers. ii. All direct and indirect costs must comply with restrictions, limitations, and conditions of the applicable available grants. iii. Costs need to comply with other factors (2 CFR 200.403). H. Cost must be incurred during the approved budget period. The Federal awarding agency is authorized, at its discretion, to waive prior written approvals to carry forward unobligated balances to subsequent budget periods. I. Reasonable and necessary costs that are required to operate and manage programs funded by grants. 3. Procurement: This section addresses the policies and procedures when considering procurement under 2 CFR 200.318. HB is responsible for properly documenting procurement procedures. See Sections 3 and 7 of this manual for details. HB will also follow the procurement guidelines set forth by 2 CFR 200.320 when dealing with informal procurement methods, formal procurement methods, noncompetitive procurement methods. 3. Competition: This section addresses the policies and procedures when considering procurement under 2 CFR 200.319. City Council 15 — 329 6/16/2026 Last updated September 2022 EXHIBIT 3 46 HB Fiscal Polices Et Procedures HB is responsible for ensuring that all procurement transactions for the acquisition of property or services required under a Federal award must provide full and open competition. See the competitive bidding section under Sections 3 of this manual for details. 4. Compensation: This section addresses the policies and procedures when considering compensation and fringe benefits under 2 CFR 200.430. HB employees are hired in a competitive process documented by Human Resources. The job description of each employee's title can be used to support his/her role and reflect their functions and responsibilities. Actual current compensation rates and fringe benefits as approved by the Executive Director are used to request reimbursement from Federal award agencies. In certain cases, grantors have certain limitations to employee compensation built in their grant agreements. As a grant recipient, HB has been and continues to honor and comply with limitations and conditions of a signed Federal award agreement. HB is responsible for ensuring that all personnel compensation fall under the proper guidelines and requirements as follows: A. All personnel salaries will be considered reasonable based on labor market analysis performed by HR and HB Management. This will also include any incentive compensation, awards, performance-based bonuses, etc. B. HB Management and HR will review each employee and perform a labor market analysis every year during the preparation of the annual budget. HR will compare each employee's compensation with the adequate labor market analysis reports from outside agencies. C. HB uses Paychex as the system to properly record and keep the official payroll records. All internal controls between HR and Payroll processing staff will be maintained. 1. HR Staff are responsible for creating and updating personnel files and profiles in Paychex only. They will not be running payroll. 2. Payroll staff are responsible for processing payroll but do not have access to personnel files or profiles. 3. Paychex abides by state and federal employment laws and regulations. 4. Paychex will record all payroll items, job costing, and labor distributions for each employee. All hours and total compensation is imported into QuickBooks. This import clearly outlines all job cost and labor distribution allocations. D. Time and Effort Procedures: 1. In accordance with 2CFR 200.430 timesheets are utilized to track time and effort. It documents staff time spent on projects and or programs so that the correct grant/fund is charged. Staff codes their timesheet as follows: • Class Code (identifies the correct program or class in QuickBooks) • Customer Code (identifies the grant) • Account Number (identifies the account within to the grant) 2. Bi-weekly timesheets are maintained and include the time period and number of hours allocated to each account number and customer code (required for reimbursement by grantor). Staff submit their timesheets Paychex Time and City Council 15 — 330 6/16/2026 Last updated September 2022 EXHIBIT 3 47 HB Fiscal Polices Et Procedures Attendance system, and it is reviewed by the Supervisor for accuracy and approves it in the system. 3. Payroll Accountant reviews timesheets to ensure accuracy. Payroll expenditure reports are maintained and utilized as supporting documentation for reimbursement requests. These reports are reviewed by Contracts Coordinator to ensure the actual costs charged to a grant meet contract requirements and within the approved budget for the program. Please refer to Section 6 of this manual for payroll procedure details. 4. Fringe Benefits: This section addresses the policies and procedures when considering fringe benefits under 2 CFR 200.431. Fringe benefits are allowances and services provided by HB to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (PTO, ETO, sick or military), employee insurance, pensions, and unemployment benefit plans. Except as provided elsewhere, the costs of fringe benefits are allowable provided that the benefits are reasonable and are required by law, HB and employee agreement, or an established policy of HB. HB is responsible for ensuring that all fringe benefits fall under the proper guidelines and requirements as follows: A. These fringe benefits must be allocated to Federal awards and all other activities in a manner consistent with the employees whose salaries and wages are chargeable to such Federal awards. B. Fringe benefits that are classified as direct or indirect costs will also be allocated in accordance with FIB'S accounting practices and with the Federal award requirements. Please refer to Section 6 of this manual for payroll procedure details. 5. Employee Relocation Costs: This section addresses the policies and procedures regarding employee relocation costs under 2 CFR 200.464. HB will not be providing any relocation costs to current or future employees at this time. All current recruiting efforts are concentrated on hiring individuals that are local and live within the surrounding area. The Executive Director will be the only person allowed to make and update to this policy when the occasion arises or when it is needed. 6. Travel Costs: This section addresses the policies and procedures regarding travel costs under 2 CFR 200.475. Travel costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of HB. Such costs may be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two, provided the method used is applied to an entire trip and not to selected days of the trip, and results in charges consistent with those normally allowed in like circumstances in the HB's no-federally-funded activities and in accordance with HB travel City Council 15 — 331 6/16/2026 Last updated September 2022 EXHIBIT 3 48 HB Fiscal Polices Et Procedures reimbursement policies. See Section 4 of this manual for more details on the travel reimbursement procedures. City Council 15 — 332 6/16/2026 Last updated September 2022 EXHIBIT 3 49 HB Fiscal Polices Et Procedures Section 12: Fiscal Oversight Roles Eit Responsibilities of the Board A. Overview The Board provides effective financial oversight, which includes making financial decisions that further HB's mission, program(s), and goals. B. Description of Roles Et Responsibilities 1. Board Fiscal Oversight Responsibilities • The Board approves HB's fiscal policies, adopting and updating them annually. • The Board is aware and knowledgeable of its fiscal responsibilities. • The Board reviews and approves HB's annual budget. The Board reviews and approves operating, cash, and capital budgets for HB annually, based on Finance Committee recommendations. • The Board monitors key variances between HB's budget and the current financial reports on a regular basis. The Finance Committee receives and reviews variance reports as it deems necessary. Staff provide the Board with reports bi-monthly. • The Board approves large expenditures in excess of a pre-determined limit. HB establishes a threshold amount on purchases for which Board approval is required. 2. Roles of the Finance Committee The Finance Committee takes the lead in reviewing and recommending internal accounting and financial controls, practices, and procedures for HB. A standing or ad hoc committee of the Board reviews large or unusual purchases, relying on expertise appropriate to the requirements of the decision. Appointed committees are authorized to consult with outside experts, as necessary, to fulfill their responsibility and make recommendations to the full Board on these issues. i. Overall Responsibilities • Each Board member of the Finance Committee shall be in good standing and shall be independent in order to serve on this committee. • At least one member of the Committee shall be designated as Finance Committee Chair by the Board. This member must have a background and expertise in fiscal management or accounting. • The Committee reviews its charter annually, reassesses the adequacy of this charter, and recommends any proposed changes to the Board. It considers changes that are necessary as a result of new laws or regulations. • The Committee meets at bi-monthly prior to board meetings. The Committee may ask members of management or others to attend the meetings and provide pertinent information as necessary. ii. Financial Responsibilities • Ensure that accurate and timely financial information is presented to and understood by the Board. City Council 15 — 333 6/16/2026 Last updated September 2022] EXHIBIT 3 50 HB Fiscal Polices Et Procedures • Ensure the distribution of a financial reporting package that provides financial reports with sufficient detail to support the Board's fiscal oversight responsibilities. • Ensure that all Board members receive required statements before each board meeting allowing sufficient time for Board members to review. • Regularly review financial results. • Ensure development of the annual budget, review the proposed budget with management, and recommend final operating budget to the full Board for approval. • Ensure the budget allows management to make spending decisions within pre- authorized guidelines. • Perform ongoing monitoring of the budget, including re-estimates, if necessary. • Ensure management has mechanisms in place to monitor the budget on a monthly basis. • Oversee the management of organization-wide financial assets. • Set investment objectives, strategy, and policy. • Approves the opening and closing of all HB's bank accounts. • Establish satisfactory reserves. • Meet guidelines and requirements set by funders. • Avoid and resolve conflicts of interest at staff or Board level. • Approve executive compensation level. 3. Roles of Audit Committee The Audit Committee oversees internal controls and risk-management procedures. i. Audit Responsibilities • Appoint the independent auditors to be engaged by HB, approve the audit fees, and pre-approve any non-audit services before the services are rendered. Review and evaluate the performance of the independent auditors and review with the full Board any proposed discharge of the independent auditors. • Review the audit of the financial statements, judgments about the quality (not just acceptability) of organization's accounting principles, significant changes required in the audit plan, and serious difficulties with management during the audit. • Review all material written communications between the independent auditors and management, such as the management letter. • Review legal and regulatory matters that may have a material impact on the financial statements. • Conduct executive sessions with the outside auditors, outside counsel, and anyone else as desired by the committee. • Inquire about significant risks or exposures facing HB, assess the steps management has taken or proposes to take to minimize such risks, and periodically review compliance with such steps. City Council 15 — 334 6/16/2026 Last updated September 2022 EXHIBIT 3 51 HB Fiscal Polices Et Procedures • Review the adequacy of HB's internal controls including computerized information system controls and security. • Review procedures for receipt, retention, and treatment of complaints regarding accounting, internal controls, or auditing matters by any party internal or external to HB (Whistleblower Policy). • Periodically review officer expense reimbursement. City Council 15 — 335 6/16/2026 Last updated September 2022 EXHIBIT 3 52 HB Fiscal Polices Et Procedures • - • • A. Overview This section outlines clear procedures for handling whistleblower complaints. The Sarbanes-Oxley Act of 2002, Section 1107, Retaliation Against Informants states that it is illegal to retaliate against a whistleblower. Proper handling of complaints will help protect HB from being accused of retaliation against whistleblowers. To be effective, this policy must be circulated to all employees and board members. This policy establishes procedures for the receipt and treatment of employee complaints regarding wrongful conduct relating to HB. The policy has been adopted to: 1. Provide employees with a confidential mechanism to alert management of alleged Wrongful Conduct (as defined below). The Finance Committee determines the confidential mechanism and shall outline it in the Employee Handbook. 2. Ensure that all information regarding such conduct is handled in a professional and thorough manner. 3. Protect employees from retaliation for bringing such concerns to the attention of management. HB requires employees to observe the highest standards of business and personal Standards for ethics in the conduct of their duties and responsibilities. Employees must Employee Conduct practice honesty and integrity in fulfilling their job responsibilities and must comply with all applicable laws, government regulations and agency rules and procedures. Definitions of WrongfulConduct CONDUCT • Baseless Allegations Claims or accusations made with reckless disregard for their truth or falsity. A deliberate act or failure to act with the intention of obtaining an unauthorized benefit. Examples: • Forgery or alteration of documents • Unauthorized alteration or manipulation of computer files • Fraudulent financial reporting Fraudulent or Dishonest . Pursuit of a benefit or advantage in violation of the Institute's conflict of Conduct interest policy • Misappropriation, misuse, or theft of Institute resources, such as funds, supplies, or other assets • Authorizing or receiving compensation for goods not received or services not performed • Authorizing or receiving compensation for hours not worked Examples of other wrongful conduct include: Other Wrongful • Criminal behavior Conduct • Inappropriate behavior towards a coworker • Other violations of agency policies or applicable laws City Council 15 — 336 6/16/2026 Last updated September 2022] EXHIBIT 3 53 HB Fiscal Polices Et Procedures B. Policy 1. Reporting Responsibility Each employee is responsible for complying with the above standards, and for reporting wrongful conduct or suspected wrongful conduct by other employees. Wrongful conduct includes, but is not limited to, fraud, theft, embezzlement, mishandling of funds, criminal behavior, questionable accounting or auditing practices, inappropriate behavior towards a client or other violations of agency policies or applicable laws. 2. Non-Retaliation No employee shall suffer harassment, retaliation, or any other adverse employment consequence as a result of: • Reporting suspected wrongful conduct in accordance with the procedures of this policy; • Providing information, causing information to be provided or otherwise assisting in any investigation, including investigations by local, state, or federal governmental bodies, regarding any wrongful conduct; or • Filing, causing to be filed, testifying, or otherwise assisting in a criminal, civil or regulatory investigation or proceeding relating to HB. Employees seeking retaliation against someone who accounts for a violation in good faith shall be subject to discipline including potential termination. By encouraging and enabling employees and others to raise serious concerns within HB, the Whistleblower Policy hopes to initially address the situation internally. 3. Reporting Violations This Whistleblower Policy encourages employees to share their questions, concerns, suggestions, or complaints about other employees' conduct with someone who can address them properly. In most cases, an employee's primary supervisor is in the best position to address an area of concern. However, an employee who is not comfortable speaking with his/her supervisor or is not satisfied with the supervisor's response is encouraged to speak with his/her Department Head. Senior managers are required to report suspected violations to HB's Compliance Officer and/or HB's General Counsel, who has specific and exclusive responsibility to investigate all reported violations. An employee who is not satisfied or is uncomfortable with speaking to staff members in their department should contact HB's Compliance Officer directly. 4. Compliance Officer This role is played by the Finance Committee Chair. The Compliance Officer is responsible for investigating and resolving all reported complaints and allegations concerning violations and, at his or her discretion, shall advise HB's Chair of the Board of Directors if the complaint concerns an alleged violation by the organization President. The Compliance Officer shall have direct access to the Board of Directors and shall report to the Board of Directors at least annually on compliance/whistleblower activity. 5. Accounting and Auditing Matters The Executive Director shall immediately notify the Chair of the Board of Directors and the Treasurer of the Board of any reported concerns or complaints regarding HB's finances, including accounting practices, internal controls, alleged malfeasance or illegal conduct, or auditing issues. After immediately notifying the Board of Directors of any such grievance, the Compliance Officer, City Council 15 — 337 6/16/2026 Last updated September 2022 EXHIBIT 3 54 HB Fiscal Polices Et Procedures and the Executive Director (unless one or the other is the subject of a complaint) is expected to work with the Board of Directors until the situation is settled. 6. Acting in Good Faith Anyone filing a complaint concerning a violation or suspected violation must be acting in good faith by having reasonable grounds for believing that the activity occurred and have reasonable grounds for believing the information disclosed indicates a violation of the Standards set forth above. Any allegations that prove to be unsubstantiated and which prove to have been made maliciously or with knowledge of their falsehood will be treated as a serious disciplinary offense. 7. Confidentiality The complainant may submit violations or suspected violations on a confidential basis. Anonymous submissions are acceptable as well. Aligning with the need to execute a thorough investigation, reports of violations or suspected violations will be kept confidential to the extent possible. Handling of Reported Violations The Compliance Officer will notify the complainant and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be timely researched and, if stipulated by the investigation, necessary corrective measures will be pursued. The Compliance Officer will update the complainant of the status of the reported violation or suspected violation within 30 business days of the acknowledgement of receipt and will notify the complainant of the investigation into the complaint. City Council 15 — 338 6/16/2026 Last updated September 2022 EXHIBIT 3 55 HB Fiscal Polices Ft Procedures •n 14: Record Retention A. Overview This section applies to the retention, maintenance and destruction of HB's records and documents. In accordance with the Sarbanes-Oxley Act, which makes it a crime to alter, cover up, falsify, or destroy any document with the intent of impeding or obstructing any official proceeding, this policy provides for the systematic review, retention, and destruction of documents received or created by HB in connection with the transaction of organization business. B. Policies 1. Maintain records as required by government regulations, grant requirements, audit requirements, and other legal needs as may be determined. 2. Obtain Board approval for any exceptions to the record retention requirements. 3. Protect data and information from unauthorized access, use, modification, disclosure, and destruction. C. Process Description User Access Prior to being given access to any confidential information, incoming employees are required to sign a Privacy Policy concerning access to and use of confidential information. HB full implements authorization and privilege controls for the network operating system and applications, as well as specific applications and information. Maintenance of Accounting Records The design and implementation of a file structure is critical to having a fully documented, completely traceable, and fully usable accounting system. The types of accounting records the organization maintains include all original documentation submitted to substantiate transactions recorded on the general ledger and the financial reports issued to management, the Board of Directors, and the public. Accounting File Maintain electronic and hard copy files which contain the accounting files listed above. Maintain all current hard copies of accounting documents, contracts, and funder agreements at the organization's main office with access is limited to authorized users only. Permanent File Maintain a permanent file including audits, incorporation papers, personnel policies, corporate-by- laws, board reports and other documents that span calendar and fiscal periods in the main office with access limited to authorized users only. Maintain electronic back-up copies and hard copies off-site. Electronic Financial Records Access to electronic financial records is available to authorized users on a shared and limited basis. HB incorporates the internal control concept of separation of duties in assigning access to its electronic financial records. Electronic records are backed-up daily and stored on a virtual server. City Council 15 — 339 6/16/2026 Last updated September 2022 EXHIBIT 3 56 HB Fiscal Polices Et Procedures D. Procedures Document Retention Guidelines TYPE OF DOCUMENT HOW • • RETAIN Accounting Annual reports 7 years Audits: Audited financial statements 7 years • Internal audit reports 3 years Bank: Bank deposit records 3 years Bank statements and reconciliations 7 years Canceled checks: • Ordinary 7 years • Taxes, property, and important payments 7 years Contributions and grants: • Unrestricted Temporarily restricted and perm. 7 years • restricted/endowment Indefinitely Indefinitely Life income agreement Expense analyses / distribution schedules 7 years Fixed asset records, appraisals, depreciation schedules 7 years General ledger and subsidiary ledgers 7 years Physical inventory records 7 years Purchasing: Purchase orders and requisitions 3 years • Invoices (to customers/from vendors) 3 years • Shipping and receiving reports 3 years Taxes: • Tax returns and worksheets 7 years • Withholding tax statements 4 years Vouchers for payment to vendors, employees, and 7 years others Donor and Grant Records Donor records and acknowledgement letters 7 years Grant applications and contracts 7 years (after completion) Organization Records Annual Reports to Attorney General Indefinitely Articles of Incorporation Indefinitely Board policy resolutions Indefinitely Charters, constitutions, bylaws Indefinitely Construction documents Indefinitely Contracts, mortgages, notes and leases (expired) 7 years Contracts still in effect Indefinitely Deeds, mortgages, bills of sale Indefinitely City Council 15 — 340 6/16/2026 Last updated September 2022 EXHIBIT 3 57 HB Fiscal Polices Et Procedures Vocurnent - - • Guidelines _IEWMI! LYPE OF DOCUMENT • • • RETAIN Ow Labor contracts Indefinitely Fixed asset records Indefinitely IRS Application for Tax-Exempt Status Indefinitely IRS Determination Letter Indefinitely State Sales Tax Exemption Letter Indefinitely Loan documents, notes Life of loan Licenses Indefinitely Minutes from board and committee meetings Indefinitely Patents and related papers Indefinitely Trademark registrations and copyrights Indefinitely Personnel Accident reports and workers compensation records 7 years (after termination) Employment applications (not hired) 3 years Employment and termination agreement Indefinitely Garnishments 7 years 1-9 Forms 3 years (after termination) Payroll records and summaries 7 years Personnel files 7 years (after termination) Retirement and pension records Indefinitely Timesheets 7 years (after termination) Insurance Accident reports and claims Indefinitely Fire inspection reports 6 years Group disability reports 7 years Insurance records (expired contracts) 7 years Correspondence General 3 years Legal and important matters Indefinitely Electronic Documents Email 7 years City Council 15 — 341 6/16/2026 Last updated September 2022 EXHIBIT 3 YSPN MEMBER PERFORMANCE PLAN 2026-2027 Hope Builders WIOA YOUTH POPULATION Youth Population Ages #of Youth to be Served In-School 16-18 0 Out-of-School(75%minimum) 16-24 20 TOTAL NUMBER OF YOUTH TO BE SERVED PROJECTED ENROLLMENTS&EXPENDITURES (NOTE:100%OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31,2026) #of Enrollments Quarter per Quarter Estimated Expenditures per Quarter [4th 5 $50,000 Enrollment Required) 5 $50,000 5 $50,000 5 $50,000 TOTAL 1 20 $200,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL) x 1.Tutoring,study skills training, dropout prevention 1.%of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd 2.Alternative secondary school services or dropout quarter after exit recovery Benchmark: 68% x 3. Paid &unpaid work experience that have 2.%of Participants who are in education/training academic and occupational components,which may or in unsubsidized employment during the 4th include:summer employment, pre-apprenticeship, quarter after exit internships&job-shadowing, or On-the-Job training Benchmark:62% (20%of funds must be used for this element) x 4. Occupational skills training—priority for 3.The median earnings of Participants in recognized credentials aligned with sectors in unsubsidized employment during the 2nd quarter demand after exit Benchmark:$4000 *Pending further State and Federal guidance. x 5. Education offered concurrently with workforce 4.%of participants who,during the program,are preparation activities in education or training that leads to a recognized x 6. Leadership development,community service& postsecondary credential or employment AND peer-centered activities who are achieving measurable skill gains x 7. Supportive Services Benchmark:59% x 8.Adult mentoring *Pending further State and Federal guidance. x 9. Follow-up services for not less than 12 months 5.%of Participants who obtain a recognized after exit(required) I postsecondary credential or secondary diploma 10.Comprehensive guidance&counseling drug& during participation OR within 1 year after exit alcohol, etc. Benchmark:62% x 11. Financial literacy 6. Effectiveness in serving employers 12. Entrepreneurial skills training Benchmark: BL* x 13. Labor marker information-career awareness and exploration *Pending further State and Federal guidance. 14.Activities to help youth prepare for and transition to postsecondary education City Council 5 — 342 6/16/2026 EXHIBIT 3 COMPLAINT HANDLING PROCEDURES City Council 15 — 343 6/16/2026 EXHIBIT 3 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT C City Council 15 — 344 6/16/2026 EXHIBIT 3 Table of Contents I. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non-Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 City Council 1 — 345 6/16/2026 EXHIBIT 3 I. Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 City Council EXHIES1 1 — 346 6/16/2026 EXHIBIT 3 Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that —for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 4 City Council 1 — 347 6/16/2026 EXHIBIT 3 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: s City Council 1 — 348 6/16/2026 EXHIBIT 3 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non-Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 6 City Council 1 — 349 6/16/2026 EXHIBIT 3 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non-criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1. All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private-for-profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. City Council EXHIES1 1 — 350 6/16/2026 EXHIBIT 3 A "participant", within the meaning of these procedures, is an individual who receives employment-training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of an employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; s City Council 1 — 351 6/16/2026 EXHIBIT 3 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 9 City Council 1 — 352 6/16/2026 EXHIBIT 3 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. so City Council EXHIES11 — 353 6/16/2026 EXHIBIT 3 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 City Council EXHIES11 — 354 6/16/2026 EXHIBIT 3 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private-for-profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: 1. Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 City Council EXHIES1 1 — 355 6/16/2026 EXHIBIT 3 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 City Council 1 — 356 6/16/2026 EXHIBIT 3 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 City Council 1 — 357 6/16/2026 EXHIBIT 3 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 City Council 1 — 358 6/16/2026 EXHIBIT 3 PROCEDURES FOR HANDLING NON-CRIMINAL COMPLAINT No later than 180 days of Handling of complaints filed at LWDA level arising in connection with alleged WIOA programs operated by LWDAs discrimination Informal Resolution Process Filing of Complaint/Request for Hearing w 0 0 Notice of Hearing issued by LWDA 0 0 a Hearing Conducted LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not issued within 60 days Within 10 days of ° receipt of ° unsatisfactory decision or 10 days from date Request for State Review o LWDA decision o 0 should have been issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 City Council 1 — 359 6/16/2026 EXHIBIT 3 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 City Council 1 — 360 6/16/2026 EXHIBIT 3 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 City Council EXHIES11 — 361 6/16/2026 EXHIBIT 3 PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 180 days of Filing of complaint on the basis of Disability with LWDA Da 1 alleged y discrimination Informal Resolution If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted Day/45 Day LWDA Decision Unsatisfactory Decision or No Decision State Review Filed within 30 days of LWDA/State Governor's Decision Decision or 90 60 Days days from date of initial filing of Appeal to Assistant Secretary Department of Labor complaints 19 City Council 1 — 362 6/16/2026 EXHIBIT 3 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON-CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual 'joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 City Council 1 — 363 6/16/2026 EXHIBIT 3 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post-termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 City Council 1 — 364 6/16/2026 EXHIBIT 3 GRIEVANCE POLICY If you believe Hope Builders has violated your rights, treated you unfairly or discriminatory in any manner, you have the right to appeal the decision. Appeals can be voiced to the appropriate staff member listed below via telephone and/or through a written complaint at: Hope Builders 801 N. Broadway Santa Ana, California 92701 Hope Builders will not retaliate against you in any way should you choose to file a complaint. Amber Rizkalla, Director of Programs arizkalla(&tsjhopebuilders.org 714-543-5105 Ext: 136 Trainee Handbook revised 1012023 27 City Council 15 — 365 6/16/2026 EXHIBIT 3 Hope Builders Budget Narrative Total Program Cost: Total program cost is $1,461,112, which represents the full cost of delivering all program services, instruction, supportive services, and operational activities across all funding sources. Total WIOA Allocation: Total WIOA allocation is $200,000, which supports a portion of direct program implementation, instructional staffing, and participant services within the overall program model. Match/In-Kind:Total match/in-kind is $1,261,112, which represents leveraged funding and contributed resources that significantly expand program capacity and support full service delivery beyond the WIOA investment. Summary of Personnel Salaries & Benefits: Total WIOA budget is $146,168, which supports instructional staff and program personnel responsible for delivering direct training and workforce preparation services across all program components. Operating Expenses: Total is $53,832, which covers program-related costs such as supportive services, participant incentives, and other direct program supports that enable participant success and retention. Indirect Cost/Administrative Cost: Total is $21,925, which represents 15% of allowable Personnel Salaries and Benefits costs in accordance with the approved indirect cost limitation. Indirect costs are applied only to eligible staff salary and benefit expenses and are not calculated against the total program budget. WEX Allocation: Total WEX allocation is $151,687, which includes Personnel Salaries & Benefits ($129,687) for staff directly supporting Work Experience (WEX) and workforce preparation activities, as well as Participant Stipends ($22,000) that provide weekly $100 stipends to participants engaged in structured work-based learning activities. The WEX allocation demonstrates a strong emphasis on direct training, work-based learning, and participant workforce preparation activities. Personnel Salaries: These personnel provide direct instruction and hands-on training to participants across program areas, ensuring the delivery of job-ready skills and structured learning experiences aligned with industry standards. Clinical Medical Assisting (CMA) Instructor—Sofia Diaz; 21% FTE for 12 months; $15,565 salary. Sofia Diaz will deliver hands-on instruction and skills training for participants in the CMA program. She will teach core clinical competencies, support skill development through guided practice, and provide individualized feedback to help participants build confidence and proficiency for employment in the healthcare field. Her role is essential in preparing youth with practical,job-ready skills that increase their employability. Exhibit D City Council 15 — 366 6/16/2026 EXHIBIT 3 Clinical Medical Assisting (CMA) Instructor—Manara McCobb; 21% FTE for 12 months; $16,291 salary. Manara McCobb will deliver hands-on instruction and skills training for participants in the CMA program. She will teach core clinical competencies, support skill development through guided practice, and provide individualized feedback to help participants build confidence and proficiency for employment in the healthcare field. Her role is essential in preparing youth with practical,job-ready skills that increase their employability. Child Development Careers (CDC) Instructor—Lauren Eddy; 21% FTE for 12 months; $16,800 salary. Lauren Eddy will deliver hands-on instruction and skills training for participants in the CDC program. She will teach foundational child development concepts, facilitate applied learning activities, and provide individualized support to help participants develop the skills needed for careers working with children. Her role is essential in preparing youth with practical, job-ready skills that increase their employability. Construction Training Program (CTP) Instructor—Michael O'Neill; 21% FTE for 12 months; $15,750 salary. Michael O'Neill will deliver hands-on instruction and skills training for participants in the CTP program. He will teach construction fundamentals, guide participants through practical, tool-based learning, and provide individualized feedback to build competency and confidence in the trades. His role is essential in preparing youth with practical,job-ready skills that increase their employability. Admissions Lead—Erika Rios-Streitz, 21% FTE for 12 months; $15,120 salary. Erika Rios-Streitz will manage the admissions process, ensuring the smooth intake of eligible participants into the program. She will support youth in navigating the application process, ensuring that they meet program requirements and receive appropriate support. Her role supports the grant by ensuring that qualified participants are recruited, contributing to the program's overall success. Employment Readiness Lead—Cindy Mendizabal, 21% FTE for 12 months; $15,750 salary. Cindy Mendizabal will oversee the employment readiness activities of the program. She will coordinate job preparation workshops, resume writing, and interview coaching to ensure that participants are fully equipped for employment. Her role directly impacts the success of the program by improving the employability of youth participants. Employment Readiness Specialist—Sabine Shah, 21% FTE ($13,374) for 12 months; $14,362 salary. Sabine Shah will provide direct support services to program participants. She will assist participants with accessing resources, offer guidance, and ensure that they stay on track to achieve their career readiness goals. Her role is critical in ensuring that participants receive the necessary support to succeed throughout their training and transition into employment. Employment Readiness Coordinator—Julia Montgomery, 21% FTE ($55,162) for 12 months; $12,230 salary. Julia Montgomery will provide employment readiness training to participants. She will assist participants with job search activities, resume development, and interview Exhibit D City Council 15 — 367 6/16/2026 EXHIBIT 3 preparation. Her role is essential in ensuring that participants are fully equipped with the skills and resources needed to successfully transition into employment. Employment Readiness Coordinator—Blanca Valenzuela, 21% FTE ($55,162) for 12 months; $12,230 salary. Blanca Valenzuela will provide employment readiness training to participants. She will assist participants with job search activities, resume development, and interview preparation. Her role is essential in ensuring that participants are fully equipped with the skills and resources needed to successfully transition into employment. Personnel Benefits: These costs reflect employer-required payroll taxes associated with instructional staff, including Social Security, Medicare, and state employer taxes that support compliance with federal and state employment requirements. Clinical Medical Assisting (CMA) Instructor—Sofia Diaz: 9% benefits of$15,770 salary: $1,401 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35%State Employer Taxes) Clinical Medical Assisting (CMA) Instructor—Manara McCobb: 9% benefits of$17,152 salary: $1,466 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35% State Employer Taxes) Child Development Careers (CDC) Instructor—Lauren Eddy: 9% benefits of$15,310 salary: $1,512 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35% State Employer Taxes) Construction Training Program (CTP) Instructor—Michael O'Neill: 9% benefits of$16,072 salary: $1,418 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35% State Employer Taxes) Admissions Lead—Erika Rios-Streitz: 9% benefits of$13,461 salary: $1,361 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35% State Employer Taxes) Employment Readiness Lead—Cindy Mendizabal: 9% benefits of$15,440 salary: $1,418 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35%State Employer Taxes) Employment Readiness Specialist—Sabine Shah: 9% benefits of$13,374 salary: $1,293 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35%State Employer Taxes) Employment Readiness Coordinator—Julia Montgomery: 9% benefits of$11,603 salary: $1,101 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35%State Employer Taxes) Exhibit D City Council 15 — 368 6/16/2026 EXHIBIT 3 Employment Readiness Coordinator—Blanca Valenzuela: 9% benefits of$11,603 salary: $1,101 for Benefits (6.2% Fed Social Security Tax, 1.45% Fed Medicare Tax, and 1.35%State Employer Taxes) Operating Expenses: These costs represent facility and operational categories that support program delivery; however, no funds are allocated in these areas for this project. Rent: $0 - No rent costs are allocated to this project. Utilities: $0 - No utility costs are allocated to this project. Phones: $0 - No phone costs are allocated to this project. Internet Fees: $0 - No internet costs are allocated to this project. Parking Fees: $0 - No parking costs are allocated to this project. Security: $0 - No security costs are allocated to this project. Maintenance: $0 - No maintenance costs are allocated to this project. Insurance: $0 - No insurance costs are allocated to this project. Equipment Rental Fees: $0 - No equipment rental costs are allocated to this project. Vehicle Lease: $0 - No vehicle lease costs are allocated to this project. Office Expenses (Consumables): $0 - No office consumable costs are allocated to this project. Accounting Services: $0 - No accounting service costs are allocated to this project. Legal Services: $0 - No legal service costs are allocated to this project. Auditing Services: $0 - No auditing service costs are allocated to this project. Indirect Cost: $21,925 for administrative costs that support overall program operations, including organizational oversight, compliance, and general administrative functions. Staff Training: $0 - No staff training costs are allocated to this project. Staff Conferences: $0 - No staff conference costs are allocated to this project. Staff Travel/Mileage: $0 - No staff travel or mileage costs are allocated to this project. Exhibit D City Council 15 — 369 6/16/2026 EXHIBIT 3 Participant Wages: $22,000 - Provides weekly$100 stipends to participants engaged in Work Experience (WEX) activities. These payments are treated as participant compensation for participation in structured work-based learning placements and are reported under participant wages in accordance with program and budget guidelines. Supportive Services: $9,907 Supportive Services cover essential materials, equipment, certifications, and supplies needed for participants in the CMA, CDC, and CTP programs to fully engage in training. These include industry-specific textbooks and tools, uniforms and safety gear, certification and testing costs, transportation and childcare assistance, drug and background testing, and general classroom and learning supplies that support successful program completion. Participant Incentives: $0 - No participant incentive costs are allocated to this project. Youth Conferences: $0 - No youth conference costs are allocated to this project. IT Expenses: $0- No IT costs are allocated to this project. Program Supplies: $0 - No program supply costs are allocated to this project. Exhibit D City Council 15 — 370 6/16/2026 Budget Form EXHIBIT 3 Hope Builders Administrative Total Cost(Not to Program Total WIA Cost Match/In Kind Exceed 15%) Cost Personnel Salaries CMA Instructor $74,118 $15,565 $58,553 CMA Instructor $77,577 $16,291 $61,286 CDC Instructor $80,000 $16,800 $63,200 CTP Instructor $75,000 $15,750 $59,250 Admissions Lead $72,000 $15,120 $56,880 Employment Readiness Lead $75,000 $15,750 $59,250 Employment Readiness Specialist $68,390 $14,363 $54,027 Employment Readiness Coord. $58,240 $12,230 $46,010 Employment Readiness Coord. $58,240 $12,230 $46,010 Personnel Benefits CMA Instructor $18,530 $1,401 $17,129 CMA Instructor $19,394 $1,466 $17,928 CDC Instructor $20,000 $1,512 $18,488 CTP Instructor $18,750 $1,418 $17,333 Admissions Lead $18,000 $1,361 $16,639 Employment Readiness Lead $18,750 $1,418 $17,333 Employment Readiness Specialist $17,098 $1,293 $15,805 Employment Readiness Coord. $14,560 $1,101 $13,459 Employment Readiness Coord. 1 1 $14,560 $1,101 $13,459 Total Personnel Salaries&Benefits $798,207 $146,168 $652,039 Operating Expenses Rent $138,168 $0 $138,168 Utilities $7,200 $0 $7,200 Phones Internet Fees $9,360 $0 $9,360 Parking Fees Security Maintenance Insurance $3,996 $0 $3,996 Equipment rental fees* Equipment rental fees* Vehicle lease* Office expenses(consumables) Accounting Services Legal Services Auditing Services Indirect Cost* $21,925 $21,925 $0 Staff Training Staff Conferences Staff Travel/Mileage Participant Wages* $22,000 $22,000 $0 Supportive Services* $9,907 $9,907 $0 Participant Incentives* Youth Conferences IT Expenses $54,000 $0.00 $54,000 Program Supplies $298,543 $0.00 $298,543 Total Operating Expenses $0 $565,099 $53,832 $511,267 GRAND TOTAL(Personnel+operating) $0.00 $1,363,306 $200,000 $1,163,306 City Council EXHIBIT a 5 - 371 6/16/2026 Budget Form EXHIBIT 3 Hope Builders Budeet Form Instructions for Y PN M m r hi All costs related to the program activities described in the proposal must be included on the Budget Form. A budget narrative must be attached on a separate sheet of paper for all line items marked with an*asterisk. Personnel Salaries: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE)or the amount of time to be charged to this project. Benefits: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE)or the amount of time to be charged to this project. OPERATING EXPENSES Rent or User Fee: Provide percent of office space that will be charged to this project. Describe how percentage was determined. Equipment Rental Fee(equipment may not be purchased): List items that will be used for this project. Provide percent of rental fee that will be charged to this project. Describe how percentage was determined. Vehicle Lease(vehicles may not be purchased): Provide list of vehicles dedicated for this project. Describe vehicle use and percentage of use that will be charged to this project. Describe how percentage was Indirect Cost: Provide indirect cost rate plan. Participant Wages: Describe costs directly related to individual participants such as paid training and/or work experience. Include number of youth,hourly wage,benefits and bonuses. Include length of activity. Support Services:Attach policies and procedures for supportive services. Policy must include spending limits. Participant Incentives: Indicate the type of payment,rate of payment and describe what youth must achieve to receive the incentive. Other: This item may include fieldtrips and youth stipends. All items must listed and include cost details. States, local governments and non-profit institutions who receive$500,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-133,"Audits of States,and Local Governments City Council EXHIBIT IJ 5 — 372 6/16/2026 1 EXHIBIT 3 CITY OF SANTA ANA CERTIFICATION REGARDING LOBBYING Exhibit E The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any organization, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any organization, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. Taller San Jose Hope Builders Grantee/Contractor Organization 03/16/26 ignature Date Shawna Smith Name of Certifying Official Signature City Council 15 — 373 6/16/2026 EXHIBIT 3 Certification Regarding Drug-Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; City Council 15 — 374 6/16/2026 EXHIBIT 3 (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - ( 1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Hope Builders Organization A�xlx/-� March 16, 2026 Authorized Signature Date EXHIBIT F City Council 15 — 375 6/16/2026 EXHIBIT 3 PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Name: Hope Builders Date: March 16, 2026 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 801 N. Broadway, Santa Ana, CA 92701 (Headquarters & CDC Program 810 Poinsettia St N, Santa Ana, CA 92701 (CTP Program) 100 N. Harbor Blvd, Unit 200,Anaheim, CA 92805 (CMA Program) City Council 15 — 376 6/16/2026 t4m@,Tr:b 1 CITY OF SANTA ANA CERTIFICATION REGARDING DEBARMENT This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or organization; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Taller San Jose Hope Builders Grantee/Contractor Organization Shawna Smith, Executive Director Name and Title of Official Authorized to Certify On Behalf of the Grantee 03/16/2026 Date City Council 15 — 377 6/16/2026 CITY OF SANTA ANA SIGNATURES &ASSURANCES The assurances are: 1. I am authorized by my Board of Directors, Trustees, or other legally qualified officer to submit this proposal on behalf of the "Applicant." 2. Applicant is not currently on any federal, State of California or local Debarment List. 3. Applicant will provide records to show fiscal solvency, if required. 4. Applicant will meet all applicable Federal, State and local compliance and regulatory requirements. These include but are not limited to a. Ensuring that records accurately reflect actual performance; b. Maintaining record confidentiality, as required; c. Reporting financial participant, and performance data, as required; d. Meeting requirements of Section 504 or the Rehabilitation Act of 1973; e. Meeting all applicable labor laws, including Child Labor Law standards; and f. Meeting all lobbying certification and disclosure of lobbying activities requirements. 5. Applicant will establish, in accordance with section 184 of the Workforce Innovation &Opportunity Act, fiscal control and fund accounting procedures necessary to ensure the proper disbursement of, and accounting for funds provided to the Local Workforce Development Board. 6. That it will comply with the uniform administrative requirements referred to in WIOA. 7. Compliance with the confidentiality requirements of WIOA. 8. That no funds received under the Workforce Innovation & Opportunity Act will be used to assist, promote or deter union organizing. 9. That it will comply with the nondiscrimination provisions of WIOA, including an assurance that Methods of Administration have been developed and implemented. 10. That it will collect and maintain data necessary to show compliance with the nondiscrimination provisions of WIOA. 11. That there will be compliance with grant procedures of WIOA. 12. That all funds will be spent in accordance with the Workforce Innovation &Opportunity Act, written Department of Labor guidance, and other applicable Federal and State laws and regulations. 13. That it will endeavor to partner and plan with such entities, that the SAWDB, its subcommittees or staff direct, including regionally, statewide or nationally. 14. That it will comply with such new regulations that are set forth in the new Law that will govern the activities set forth herein. 15. That it will comply with new policies initiated by the State of California, City of Santa Ana, as appropriate. 16. Respondent will not: a. Place a costumer in a position that will displace a current employee; b. Use WIOA money to assist, promote, or deter union organizing; c. Use funds to employ to train persons in sectarian activities; and d. Use funds for customers in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. SIGNATURES &ASSURANCES I recognize that I must give assurance for each item above, 1 through 16, as applicable. If I cannot, this proposal will be automatically rejected. - 44�� (Si nature required) COMMENTS: 6/16/2026 1 EXHIBIT 3 CITY OF SANTA ANA SUBRECIPIENT COMPLIANCE FORM Instructions: Please complete this form sign and submit to the Santa Ana Workforce Investment Board. Subrecipient Taller San Jose Hope Builders Agreement Date 03/16/2026 Agreement Amount $200,000 SAM.gov UEI #SYUWJWBCZKU3 Catalog of Federal Domestic Assistance (CFDA) The Catalog of Federal Domestic Assistance (CFDA) is a government-wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government. The primary purpose is to assist users in identifying programs that meet specific objectives (for more information refer to: httgs://sam.gov/content/assistance-listings ) CFDA Title & Number: WIOA Youth Activities #17.259 = initial if you understand and agree with the above statement Monitoring Subrecipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact, or other means to provide reasonable assurance that the subrecipient administers Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. = initial if you understand and agree with the above statement Audits Subrecipients expending $750,000 or more in Federal awards during the fiscal year must have met the audit requirements of OMB Super Circular section 200.501 within 9 months of the end of the subrecipients audit period (refer to: https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part- 200/subpart-F ). Please provide documentation that demonstrates the most recent audit in compliance with the above mentioned OMB Circular or a letter indicating why you didn't require a single audit for PY 2024. See Attached ❑Not Applicable = initial if you understand and agree with the above statement 4444w ' 03/16/2026 City Council 15 — 379 6/16/2026 1 EXHIBIT 3 CITY OF SANTA ANA AMERICANS WITH DISABILITY ACT (ADA) AND EQUAL OPPORTUNITY (EO) LAW SURVEY I. Is there a minimum of 2 designated disabled parking slots? Per Dept. of Rehab Sect. 504 YES®NO❑ II. Are individuals able to reach the building's entrance for individuals with a disability without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.). Per Dept. of Rehab. Sect. 504 YES®NO❑ III. Is there a front door labeled with the international wheelchair access sign? Per Dept. of Rehab. Sect. 504 YES®NO❑ Is the labeled entrance's threshold not higher than '/2 inch to allow for wheelchair access? Per Dept. of Rehab. Sect. 504 YES®NO❑ IV. Is the door-handle to the labeled wheelchair entrance door, a lever handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YES®NO❑ V. If any services are available on the second floor, does the building have an elevator? Per Dept. of Rehab. Section 504 YES❑NOV NA❑ VI. Does the classroom, working area, and break-room have enough room to maneuver a wheelchair and/or crutches? Per Dept. of Rehab. Sect. 504 YES®NO❑ VI I. Does the provider catalog/employee manual, contain the organization's Grievance Policy? Per WIOA Section 188 & 29 CFR Part 38 YES®NO❑ Vill. Is Grievance Procedure and contact person made available in writing to the participant on or before the first day of program participation. Per WIOA Section 188 & 29 CFR Part 38 YES®NO❑ IX. If serving any Limited English individuals is the grievance procedure and procedures available in their language. Per Title 29 CFR Section 38.36(b) YES❑NOV X. Is there at least one internationally labeled accessible restroom for the disabled. Per Dept. of Rehab. Sect. 504 YES®NO❑ City Council 15 — 380 6/16/2026 1 EXHIBIT 3 CITY OF SANTA ANA XI. Does toilet stall for individuals with a disability have bars on each side of the wall. Per Dept. of Rehab. Sect. 504 YES®NO❑ XII. Is there a telephone reasonably accessible to individuals with a disability? Per Dept. of Rehab. Sect. 504 YES®NO❑ XIII. Is there a water fountain reasonably accessible to individuals with a disability? Per Dept. of Rehab. Sect. 504 YES®NO❑ XIV. Are auxiliary (supplementary) aides available when requested by the individual. Per CFR Title 20,29,41 YES❑NOV Youth Service Provider Information: Shawna Smith Print First & Last Name 4440!� 03/16/26 ervice Provider Signature Date 801 N Broadway, Santa Ana, CA 92701 Business Address 714-543-5105 Business Phone Number All information is subject to validation by SAWDB staff upon approval of award. City Council 15 — 381 6/16/2026 ACC?R"® CERTIFICATE OF LIABILITY INSURANCE EXHI AT4/ZZ/ZO26YY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Julie Doan Patriot Growth Insurance Services, LLC PHONE 714-733-6200 A/C,No 7777 Center Avenue, Suite 600 A/C No Ext Huntington Beach CA 92647 ADDRESS: Julie.Doan@patriotgis.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: Nonprofits'Insurance Alliance of California 11384 INSURED TALLSAN-01 INSURERB:QBE Insurance Corp/The ILM Group Taller San Jose Hope Builders dba Hope Builders Hope Builders Career Connections INSURERC: Philadelphia Indemnity Insurance 18058 801 N Broadway INSURERD: Cornerstone Insurance Plc Santa Ana CA 92701 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:2093043825 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR I POLICY NUMBER MM/DD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY Y Y 20236888 10/1/2025 10/1/2026 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES Ea or $500,000 MED EXP(Any one person) $20,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY JECT X 1:1EC 1:1LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: Prof.Liability Aggregate $$2,000,000 C AUTOMOBILE LIABILITY Y Y PHPK2606749 10/1/2025 10/1/2026 COMBINED SINGLE LIMIT $1,000,000 Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLALIAB X OCCUR Y 202368880UMB 10/1/2025 10/1/2026 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ D WORKERS COMPENSATION Y WC04400336024 9/1/2025 9/1/2026 X PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 ❑ OFFICER/MEMBER EXCLUDED? NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Accident/Sexual Misconduct MHH010307/202268BOACC 10/1/2025 10/1/2026 Aggregate $1,000,000 A Social Service Professional Liab 20236888 10/1/2025 10/1/2026 Per Event/Aggregate $2mm/$2mm C Crime PHPK2606749 10/1/2025 10/1/2026 Aggregate $250,0000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: 100 N Harbor Blvd.,Ste 200,Anaheim CA 92805 City of Santa Ana,its City Council,officers,officials, employees,agents,and volunteers are named as additional insured with respects to General liability,auto liability. Policies are primary and non-contributory.Waiver or subrogation applies. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana 20 Civic Center Plaza AUTHORIZED REPRESENTATIVE Santa Ana CA 92701 { 1 LAG! IWO_ QQ�� reserved. ACORD 25 RtIM;puncil The ACORD name and logo are re3i5tere�`rMarks of ACORD 6/1T6/20 6 EXHIBIT 3 POLICY NUMBER: 2023-6888 COMMERCIAL GENERAL LIABILITY Named Insured: Taller San Jose Hope Builders dba: Hope builders CG 20 26 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy.The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II—Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s)or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III— Limits Of Insurance: with respect to liability for"bodily injury", "property damage"or"personal and advertising injury" If coverage provided to the additional insured is caused, in whole or in part, by your acts or required by a contract or agreement, the most we omissions or the acts or omissions of those acting will pay on behalf of the additional insured is the on your behalf: amount of insurance: 1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you. whichever is less. However: This endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the insured only applies to the extent permitted by Declarations. law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG Cltf ogdRcil ©Insurance Services QgiQ9 J80., 2012 6/An026Pf 1 EXHIBIT 3 POLICY NUMBER: 2023-6888 COMMERCIAL GENERAL LIABILITY Named Insured: Taller San Jose Hope Builders dba: Hope builders CG 20 37 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED — OWNERS, LESSEES OR CONTRACTORS — COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person or organization that you are required to All insured premises and operations. add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II—Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s)or additional insureds, the following is added to organization(s)shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for"bodily injury" or "property damage" caused, in whole or in part, by If coverage provided to the additional insured is "your work" at the location designated and required by a contract or agreement, the most we described in the Schedule of this endorsement will pay on behalf of the additional insured is the performed for that additional insured and amount of insurance: included in the "products-completed operations hazard". 1. Required by the contract or agreement; or 2. Available under the applicable Limits of However: Insurance shown in the Declarations; 1. The insurance afforded to such additional whichever is less. insured only applies to the extent permitted bylaw; and This endorsement shall not increase the applicable Limits of Insurance shown in the 2. If coverage provided to the additional insured is Declarations. required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG CltfogdRcll © Insurance Services qf!�.e..t3842012 6MR202(Pf 1 EXHIBIT 3 POLICY NUMBER: 2023-6888 COMMERCIAL GENERAL LIABILITY Named Insured: Taller San Jose Hope Builders dba: Hope builders CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Any person or organization that you are required to All insured premises and operations. add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II—Who Is An Insured is amended to 2. If coverage provided to the additional insured include as an additional insured the person(s)or is required by a contract or agreement, the organization(s)shown in the Schedule, but only insurance afforded to such additional insured with respect to liability for"bodily injury", "property will not be broader than that which you are damage" or"personal and advertising injury" required by the contract or agreement to caused, in whole or in part, by: provide for such additional insured. 1. Your acts or omissions; or B. With respect to the insurance afforded to these 2. The acts or omissions of those acting on your additional insureds, the following additional behalf; exclusions apply: in the performance of your ongoing operations for This insurance does not apply to "bodily injury" or the additional insured(s)at the location(s) "property damage" occurring after: designated above. 1. All work, including materials, parts or However: equipment furnished in connection with such 1. The insurance afforded to such additional work, on the project (other than service, insured only applies to the extent permitted maintenance or repairs)to be performed by by law; and or on behalf of the additional insured(s)at the location of the covered operations has been completed; or CG C%008dRcll © Insurance Services qf!�.e..I�3gr�, 2012 6/1��2®26pf 2 EXHIBIT 3 2. That portion of"your work" out of which the 2. Available under the applicable Limits of injury or damage arises has been put to its Insurance shown in the Declarations; intended use by any person or organization whichever is less. other than another contractor or subcontractor engaged in performing operations for a This endorsement shall not increase the principal as a part of the same project. applicable Limits of Insurance shown in the Declarations. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III— Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or CG C%K8dRcll ©Insurance Services qfj�.e..I�38.62012 6/1��g®Vf 2 NMINONPROFITS EXHIBIT 3 INSURANCE ALLIANCE OF CALIFORNIA AHeadfor Insurance.AHeartforNonprofits.' POLICY NUMBER: 2023-6888 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: A. Section II—WHO IS AN INSURED is amended to include: 4. Any public entity as an additional insured, and the officers, officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s) on your policy, but only with respect to liability for"bodily injury', "property damage" or "personal and advertising injury" caused, in whole or in part, by: a. Your negligent acts or omissions; or b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public entity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B. Section III— LIMITS OF INSURANCE is amended to include: 8. The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4. above, are those specified in the written contract between you and that public entity, or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. C. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or NIAtMy' 15 - 387 6/16V®26pf 2 NMINONPROFITS EXHIBIT 3 INSURANCE ALLIANCE OF CALIFORNIA AHeadfor Insurance.AHeartforNonprofits.' POLICY NUMBER: 2023-6888 (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for"property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I—COVERAGE A— BODILY INJURY AND PROPERTY DAMAGE. (e) Any other insurance available to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s) against any"suit" if any other insurer has a duty to defend the additional insured(s)against that"suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAtIUY' 15 - 388 6/1�ngVf 2 NMNONPROFITS POLICY NUMBER: 2023-6888 FORM: NIAC-E26 111T1 17 INSURANCE NAMED INSURED: Taller San Jose Hope Builders dba:��e PICer� ALLIANCE OF CALIFORNIA A Head for Insurance.A Heart for Nonprofits. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Name of Person or Organization: Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage. N I AtfqtldUFCll 15 - 389 6/1�W26Pf 1 Community Development Agency www.santa-ana.org/cd Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: State of California Volunteers Youth Service Corps award for The Santa Ana Youth Employment program AGENDA TITLE Resolution and Appropriation Adjustment to Accept the State of California Volunteers Youth Service Corps Award Agreement JP2017-Y2526 (Non-General Fund) RECOMMENDED ACTION 1. Adopt a resolution to accept the State of California Volunteers grant award, and authorize the City Manager to enter into State of California — Department of General Services, Standard Agreement No. JP2017-Y2526 (Grant Agreement) for $1,500,000 for the Santa Ana Youth Employment Program. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2025-2026 YOUTH SERVICE CORPS COMPETITIVE PROGRAM THROUGH THE STATE OF CALIFORNIA FOR THE CITY OF SANTA ANA YOUTH EMPLOYMENT PROGRAM 2. Authorize the City Manager, or designee, to conduct all negotiations, sign, and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Project scope, including, but not limited to, agreements with contractors, consultants, and vendors detailed in Exhibit B, Budget Detail of the Grant Agreement. 3. Approve an appropriation adjustment to recognize $1,500,000 in funds from California Volunteers State General Funds-State Grant-Direct account (no. 18318002-52025) and appropriating the same amount to expenditure account (no. 18318763-various). (Requires five affirmative votes) GOVERNMENT CODE §84308 APPLIES: No DISCUSSION The State of California's Governor's Office of Service and Community Engagement / California Volunteers has awarded the City $1,500,000 through a competitive City Council 16 - 1 6/16/2026 Adopt a Resolution to accept the State California Volunteers Award June 16, 2026 Page 2 application process to implement a Youth Service Corps - Santa Ana Youth Employment Program. On December 19, 2025, staff responded to a competitive request for application (RFA) with the California Volunteers office for their 2025-2026 Youth Service Corps. On February 6, 2026, staff received notification of the award and has been working with the State to prepare the necessary documents to receive the award. This award represents the City's third award from California Volunteers. The City has successfully administered two previous Youth Service Corps grants. In June 2022, the City received $4,497,514 to support a youth workforce development program that provided 400 youth participants with an average of 350 hours of paid work experience over a two-year period at various City departments and local nonprofit organizations. In June 2024, the City received an additional $2,000,000 and served more than 300 youth participants, who collectively completed 77,394 hours of paid work experience at a rate of$20 per hour. This proposed round of funding will support approximately 100 youth participants between the ages of 16 and 30. Participants will be compensated at a rate of$20 per hour and complete between 300 and 900 hours of work experience, depending on their assigned worksite and career pathway. In addition to the work experience component, participants will receive workshops and training to meet the goals for the program which include: (1) preparing youth for educational and career success, (2) expanding public service workforce pipelines, (3) strengthening community well-being by addressing food insecurity, and (4) enhancing quality of life through increased economic opportunity. The Santa Ana WORK Center will serve as the lead and primary service provider for the program, administering all core program functions including program compliance, tracking, reporting, recruitment, eligibility determination, orientation, worksite development and placement, payroll, participant supervision, case management, career counseling, supportive services (public transportation, gas cards, clothing, and assistance in locating child care), linkages with alternative secondary education and adult continuing education, and other appropriate referrals. In addition, the Santa Ana Public Library will provide digital literacy and online research workshops, while Working Wardrobes will deliver career-readiness training, including resume development, interview preparation, workplace professionalism, and professional attire assistance. Adoption of the Resolution will allow the City to execute the agreement with the State's California Volunteers office and obligate the funds for the grant period ending December 31, 2027 (Exhibit 1). FISCAL IMPACT Approval of the appropriation adjustment will recognize $1,500,000 in funds from California Volunteers State General Funds-State Grant-Direct account (no. 18318002- 52025) and appropriate the same amount to expenditure account (no. 18318763- City Council 16 - 2 6/16/2026 Adopt a Resolution to accept the State California Volunteers Award June 16, 2026 Page 3 various). Grant includes 10% Administrative Costs, at least 50% for Youth Fellow Wages, and remaining to Program Expenses. Funds will be assigned, budgeted, and available for expenditure in FY 2025-26. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 2026-27. Fiscal Year Accounting Fund Description Accounting Unit, Amount Unit-Account Account Description CA for All Youth 18318763- CA for All Youth Workforce FY 2025-26 61 xxx Workforce Development Program, $442,550 Development Program Salaries & Benefits (Staff) CA for All Youth 18318763- CA for All Youth Workforce FY 2025-26 61xxx Workforce Development Program, $809,400 Development Program Salaries & Benefits (Participants) CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $41,110 62xxx Development Program Development Program, Contractual Services CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $3,100 63xxx Development Program Development Program, Commodities CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $111,900 65xxx Development Program Development Program, Fixed Charges CA for All Youth CA for All Youth FY 2025-26 18318763- Workforce Workforce $91,940 69xxx Development Program Development Program, Miscellaneous Total $1,500,000 EXHIBIT(S) 1. Resolution Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 16 — 3 6/16/2026 EXHIBIT 1 Resolution No: 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE ACCEPTANCE OF GRANT FUNDS FOR CALIFORNIA VOLUNTEERS 2025-2026 YOUTH SERVICE CORPS COMPETITIVE PROGRAM THROUGH THE STATE OF CALIFORNIA FOR THE CITY OF SANTA ANA YOUTH EMPLOYMENT PROGRAM WHEREAS, the California Volunteers has been delegated the responsibility by the Legislature of the State of California ("State") for the administration of a grant 2025-2026 Youth Service Corps Competitive Program ("Grant") to the City of Santa Ana ("City"), for the City of Santa Ana Youth Employment Program ("Project"), setting up necessary procedures governing Grant distribution; and WHEREAS, the City will enter into a contract with the State of California ("Exhibit A")to accept the Grant funds and to implement the programs detailed in the Project, which was submitted to and accepted by the State via Request for Applications, Solicitation Number CV25-YSC04. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby: A. Approves the acceptance of grant funds of up to a maximum amount of Two Million Dollars ($1,500,000) for the Grant Project; and B. Certifies that the City has or will have available, prior to commencement of Project work utilizing specified Grant funds, sufficient funds, including those provided by this Grant, to complete the Project; and C. Certifies that the City has or will provide sufficient funds to operate and maintain the Project subject to reimbursement by the State through the Grant funds; and D. Certifies that the City has reviewed, understands, and agrees to the provisions contained in the State of California — Department of General Services, Standard Agreement with Governor's Office of Service and Community Engagement / California Volunteers, Agreement No. JP2017- Y2526 ("Grant Agreement"); and E. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements (including but not limited to the Grant Agreement, attached hereto as Exhibit A), amendments, and payment requests, which may be necessary for the completion of the Project scope(s), including but Resolution No. 2026-XXX City Council 16 — 4 "(0276 6 EXHIBIT 1 not limited to agreements with contractors, consultants and vendors detailed in the Grant Agreement; and F. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Section 2. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. Adopted this day of 120 Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: / Andrea N. Garcia Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on June , 2026. Date: City Clerk City of Santa Ana Resolution No. 2026-XXX City Council 16 — 5 � �6 SCO ID: 0680-JP2017-Y2526 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES EXHIBIT 1 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if Applicable) STD 213(Rev.04/2020) JP2017-Y2526 GO-LCI-0650 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME Governor's Office of Service and Community Engagement/California Volunteers"hereinafter referred to as State" CONTRACTOR NAME City of Santa Ana,"herei nafter referred to as Gra ntee" 2_The term of this Agreement is: START DATE THROUGH END DATE December 31,2027 3.The maximum amount of this Agreement is: $1,500,000,00 or One Million,Five Hundred Thousand Dollars and 00/100 4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Scope of Work 12 Exhibit B Budget Detail 2 Exhibit C Budget Payment Provisions 1 + California Volunteers'Reporting,Invoicing,Service Events and/or Member Convenings,Programmatic and Exhibit D Fiscal Document Retention 4 HExhibit E* General Terms and Conditions* Online Items shown with an asterisk(*),are hereby incorporated by reference and made par-tof this agreementas i attached hereto. These documents can be viewed at Mips.11www.dgs.ca.govlOLSlResources IN WITNESS WHEREOF,THIS AGREEMENTHAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME(if other than an individual,state whethera corporation,partnership,etc.) City of Santa Ana CONTRACTOR BUSINESS ADDRE55 CITY STATE ZIP PO Box 1974 M-13 Santa Ana CA 92702 PRINTED NAME OF PERSON SIGNING TITLE Alvaro Nunez City Manager CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED See signature page APPROVED AS TO FORM: SONIA R. CARVALHO City At rney �/,^� El (ilitK Andrea N. Garcia Senior Assistant City Attorney City Council 16 — 6 6/16/2026 Page 1 of 2 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA JENNIFER L. HALL ALVARO N"EZ City Clerk City Manager RECOMMENDED FOR APPROVAL: MICHAEL L. GARCIA Executive Director Community Development Agency City Council 16 — 7 6/16/2026 SCO I D: 0680-J P2017-Y2526 STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES EXHIBIT 1 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(IfApplicable) STD 213(Rev.04/2020) J P2017-Y2526 GO-LCI-0650 STATE OF CALIFORNIA CONTRACTING AGENCY NAME Governor's Office of Service and Community Engagement/California Volunteers CONTRACTING AGENCY ADDRESS CITY STATE ZIP 1400 10th Street Sacramento CA 95814 PRINTED NAME OF PERSON SIGNING TITLE Anthony Chavez Chief Deputy Director CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable) SCM,Chapter 4.04(A)(4) City Council 16 — 8 6/16/2026 Page 2of2 itt of Santa Ana ExhibitA- Scope of Work C EXHIBI IJ02017-Y2526 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Point of Sandy Barba, Workforce Specialist IV Contact: City of Santa Ana Community Development Agency sbarba@santa-ana.org (714) 565-2611 Section 1: Program Goal The City of Santa Ana seeks to expand youth employment opportunities and strengthen long-term career pathways for local youth by participating in the California Volunteers Youth Service Corps. Through this program, the City of Santa Ana will provide increased youth access to meaningful paid work experience, build a pipeline into public sector and community-serving careers, and enhance municipal capacity to address critical local needs in public service, education, and food insecurity. Santa Ana faces ongoing barriers that hinder young people from entering the workforce, such as limited entry-level opportunities, lack of work experience, and economic and social challenges that mostly impact low-income and historically underrepresented youth. This program aims to reduce these obstacles by providing structured work experience combined with mentoring, career exploration, and comprehensive support. Participation in this program directly supports several of the City's strategic goals: (1) preparing youth for educational and career success, (2) expanding public service workforce pipelines, (3) strengthening community well-being by addressing food insecurity, and (4) enhancing quality of life through increased economic opportunity. The program also reinforces the City's mission to deliver efficient public services in partnership with the community by cultivating a skilled, diverse, and service-oriented local workforce. With the support of this grant, the City will offer youth hands-on work experience across municipal departments and nonprofit agencies, complemented by skill-building workshops and individualized career guidance. These opportunities will increase youth employment readiness, expand interest in public service career pathways, and help address the City's operational needs in high-demand areas. The City's goal is to create a sustainable model that both improves youth outcomes and strengthens municipal capacity to serve residents. Section 2: Program Design The City of Santa Ana will implement the program in-house through the Santa Ana WORK Center, which has decades of experience operating high-quality youth workforce programs with seamless access to services for youth, connecting them with relevant programs and partners within the Youth Service Providers Network (YSPN). The WORK Center Serves as the central navigator for these partnerships, ensuring alignment with grant objectives and best practices in youth workforce development. The City has demonstrated capacity in administering and implementing two prior 1 City Council 16 — 9 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 rounds of California Volunteers-funded Santa Ana Youth (SAY) Employment Program. The program will serve a total of 101 youth through a structured, cohort-based workforce model that balances intensive, long-term engagement with broader exposure to career pathways within City departments. Beginning in April 2026, one 12-month cohort of 12 youth will participate in sustained paid work experience, working 20 hours per week at $20 per hour to support deeper skill development and long-term career exploration. To expand access and maximize impact, the program will also engage an additional 89 youth through four-month cohorts starting in May 2026 and continuing throughout the program year. This approach allows the City to reach a significantly larger number of participants while maintaining consistent supervision, quality programming, and meaningful workforce exposure. City staff will be responsible for participant placement, case management, payroll oversight, and the provision of supportive services, including public transportation assistance, gas cards, work clothing, and support in locating child care. Staff will also facilitate linkages to alternative and career technical education, secondary education, and long-term employment opportunities to support career pathway development. All programming will align with the grant's priority focus areas of public service, food insecurity, and education, which guide the structure of paid work experience placements and workshops across all cohorts. Public service will be the primary focus, representing approximately 50 percent of available worksites, with additional placements supporting food insecurity and education initiatives. Detailed worksite positions and focus areas are provided in Attachment A, which outlines more than 110 paid work experience positions developed across City departments and nonprofit agencies. The program will rely on a combination of internal City departments and carefully selected external partners who will enhance service delivery. The Santa Ana Public Library (SAPL), a City agency, will deliver workshops in digital literacy and the use of online research resources available through the Library. Their involvement supports both education and public service focus areas while introducing youth to internal City career pathways. Working Wardrobes, the City's primary community-based partner, will provide career-readiness workshops drawing on its 34 years of expertise in workforce development. Their services include interview preparation, resume building, harassment prevention, workplace professionalism, and access to professional attire through their career center. Personal shoppers assist each youth in selecting appropriate career attire, including professional clothing, shoes, and accessories. Working Wardrobes offers excellent quality clothing and accessories for both men and women. Participants choose a new "success suit" with the assistance of a trained `Personal Shopper' in an inviting, department store-like setting. This comprehensive "shopping" experience is designed with an emphasis on the dignity and respect of each person they serve. The goal is for all participants to look and feel successful, so they have the confidence to succeed in their interviews and careers. 2 City Council 16 — 10 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Additionally, Chase Bank, a for-profit institution, will contribute in-kind financial literacy workshops that introduce youth to banking basics, budgeting, saving, and strategies for building financial stability. These collaborations strengthen the program's workforce development framework while ensuring all core program functions remain under City oversight. Through these workshops, described in more detail in Attachment B, youth gain foundational skills in communication, professionalism, financial literacy, technology, and academic support that will complement their hands- on work experience. The combination of structured placements, training, and mentoring ensures that youth build both immediate job skills and long-term career readiness. Work experience placements will be offered at more than 110 sites, including government departments such as Public Works, Parks and Recreation, Planning and Building, Community Development, and SAPL, as well as nonprofit partners focusing on food insecurity and education. Each worksite, position, and description is listed in Attachment A. Positions are designed to promote meaningful skill development, ranging from 300-hour placements to select 900-plus-hour opportunities aligned with career paths like Code Enforcement Associate, Code Enforcement Officer, Teacher Aide, Librarian, and Recreation Leader. The more hours at a worksite enable youth to gain the experience needed for competitive hiring in City roles, including some full- time, permanent positions with the City, educational institutions, or youth-serving agencies. Each payroll cycle will include a brief evaluation tool completed by the worksite supervisor to reinforce youth accountability and retention. Youth will have the chance to demonstrate progress and potential with each evaluation attached to their time card. Including a brief evaluation questionnaire with each time card has been effective in motivating youth to perform at their best, providing additional mentoring and guidance when needed, and serving as a retention tool for worksites engaged with our youth. It also offers oversight of youth performance and helps identify those who may benefit from counseling and mentoring to excel on the job and truly develop. Based on positive evaluations and a strong interest in career pathways, youth and worksites will have the opportunity to extend their experience beyond the required 300 hours. Approximately 50% of the program's paid work experience placements will be in Public Service worksites, providing youth with direct exposure to careers in public service and strengthening the pipeline of future City employees. Participants will be matched to worksites based on their interests, career goals, and availability, and will choose from their top three placement preferences to promote alignment, engagement, and retention. For select positions, youth will participate in a competitive interview process with worksite supervisors. This process ensures appropriate placement while offering participants hands-on experience in professional interviewing and workplace readiness. Program experience demonstrates that when youth interests are prioritized 3 City Council 16 — 11 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 and career pathways are clearly aligned, participants achieve higher completion rates and show increased motivation to pursue long-term career opportunities in public service. By providing meaningful paid work experiences with career exploration opportunities, the City of Santa Ana is addressing immediate community needs while developing a pipeline of skilled professionals. These experiences serve as stepping stones, guiding youth toward sustainable and fulfilling careers within their communities. The programs' comprehensive approach aligns with the City's commitment to building a strong, interconnected, and service-oriented workforce, ensuring that young people gain practical experience, professional development, and opportunities for civic engagement. The program is set to launch on April 1, 2026, and will operate throughout the year. Across all cohorts, the program will serve 101 youth through paid work experience placements, with outcomes tracked by cohort to ensure completion and skill attainment. This cohort approach has proven very effective, as defined start and end dates help youth manage their time more effectively, stay engaged, and complete the program. Youth benefit from starting with peers, taking part in coordinated workshops, and aligning their hours with the school calendar. The program's focus on valuable paid work experience, skill-building workshops, and personalized support meets both immediate community needs and Santa Ana's long-term workforce ambitions. By investing in pathways that prepare youth for careers in public service, education, and community roles, the City is nurturing a skilled, connected, and service-minded future workforce. Section 3: Youth Recruitment/Development To ensure broad and equitable access to the program, our team conducts ongoing, community-based outreach aligned with the goals of the Youth Corp initiative. We actively participate in outreach events across the region, including career fairs, Girls Inc. youth events, and additional community or city-sponsored events throughout the year. These engagements allow us to connect directly with young people, including those who are underserved or disconnected from traditional workforce pathways. Through these events, we provide information about employment opportunities, supportive services, and program enrollment. This outreach strategy is a key component of our efforts to reduce barriers, increase program visibility, and ensure that all young people have access to meaningful workforce development opportunities. Additionally, the City has established networks that will be relied upon to disseminate program information and assist in recruiting youth from the priority eligibility categories. For example, the Youth Services Provider Network through the WORK Center holds monthly meetings that bring together community-serving organizations with a youth focus and that work with foster, homeless, and justice-involved individuals. 4 City Council 16 — 12 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 The City will also use various media resources, including periodic news releases through its Public Information Officer, posting electronic program announcements/flyers on social media, and posting program information on the City's website. Other outreach strategies will include posting physical program announcements/flyers at all Santa Ana library branches, recreation centers, community and family resource centers, high school and college career counseling centers, and other high-traffic public spaces. Staff have worked hard to establish a presence and the importance of the SAY Employment program since it began in 2022 with our first round of California Volunteer funding. This year alone, we have received over 573 applications and had to close our online application at https://www.santa-ana.org/californianforall-youth-employment- program/to ensure we could enroll as many as possible within our funding and staffing capacity. With each funding cycle, we have surpassed our enrollment goal. Our current enrollment goal was 120, and we have exceeded it by 234, and have had to leverage local funding to serve more youth and address the community's need for our program. To remain competitive and effectively recruit, engage, and retain youth, the program's wraparound services are designed to address the diverse needs of the target population. These supports include a competitive hourly wage, transportation assistance, professional attire, career guidance, work-readiness workshops, housing navigation support, help with accessing needs-based social services, higher education guidance, and onboarding support, such as background checks, TB testing, and required work uniforms when applicable. While not all participants will require every support, trained and knowledgeable staff will conduct assessments to identify participant needs and ensure each youth has the resources necessary to complete the program successfully. For participants who are actively attending school, work schedules will be designed to accommodate academic commitments and prioritize educational success. This individualized, youth-centered approach has proven essential to participant retention and completion. Section 4: Metrics/Outcomes The City of Santa Ana will capture all required Youth Service Corps metrics using established data collection processes through the City's youth workforce programs, including the SAY Employment Program. The City maintains an internal database that tracks applications received, eligibility documentation, demographic characteristics, priority population status, worksite assignments, hours worked, and completion status. This database is updated continuously by program staff and serves as the foundational system for generating the monthly metrics required by California Volunteers. 5 City Council 16 — 13 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 All information required by the grant, including the total number of applications submitted, the number of open and filed positions, the number of youth enrolled, number actively serving during the reporting period, program exits, and total service hours, will be tracked through a combination of timesheet verification, supervisors' evaluations submitted each payroll cycle, and case management notes. The City also tracks the distribution of youth across the required focus areas of public service, education, food insecurity, and climate. This is collected at enrollment through worksite selection and validated monthly through worksite timesheets and supervisor check-ins. Priority population data, including low-income status, justice involvement, foster care history, mental health or substance abuse system involvement, homelessness, and other barriers, is captured at intake through the SAY Employment application, which mirrors the eligibility categories outlined by California Volunteers. This ensures accurate, real-time reporting of priority demographic data required at the state level. Survey data will be stored in the City's internal system and uploaded into the California Volunteers reporting platform (America Learns). Surveys will assess youth skills, career readiness, satisfaction, and progress toward career pathway goals. Additionally, contact information for each participant, including name, phone, email, zip code, worksite placement, and completion status, will be maintained for statewide communications and performance monitoring. The City's existing evaluation structure, where supervisors complete a short evaluation every payroll cycle, further strengthens accountability and provides qualitative insight into youth progress, soft-skill development, and areas needing coaching or support. These evaluations complement the state-required surveys and improve the accuracy of monthly reporting. Furthermore, we obtain success stories from our youth to gain their personal insight on their experience, as seen in Attachment C Success Stories. Through this integrated system of intake documentation, timesheet verification, evaluation tools, surveys, and ongoing case management, the City will fully meet California Volunteers' reporting requirements and ensure accurate, consistent, and timely submission of all program metrics and outcomes. Section 5: Budget/Staffing/Communications The City of Santa Ana is requesting $1,500,000 to serve 101 youth ages 16 to 30 from April 1, 2026, through December 31, 2027. The proposed budget is structured to prioritize participant wages and direct youth services while maintaining fiscally responsible administrative and operational oversight necessary to ensure program quality, accountability, and compliance. At least 50 percent of the total budget is dedicated to participant wages and wage- related costs to provide youth with meaningful, compensated work experience in high- quality worksites aligned with public service, food insecurity, and education. Youth will 6 City Council 16 — 14 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 earn $20 per hour and complete between 300 and 960 hours of paid work experience, depending on cohort structure, performance, and worksite placement. Wage calculations are based on projected participant counts, hours, and pay rates reflected in the program budget. Additional wage-related costs, including workers' compensation, payroll taxes, and benefits, are included under "Other Participant Costs" in full compliance with California Volunteers guidelines. When combined with Fellow Wages, approximately 54 percent of the total budget is invested directly in participants. Administrative costs are capped at no more than 10 percent of the total budget and support essential fiscal oversight, contract compliance, invoicing, internal auditing, and required reporting. Administrative staffing totals approximately 0.21 FTE and includes proportional allocations of finance, accounting, and administrative support staff. These positions ensure accurate payroll reconciliation, timely submission of financial and programmatic reports, and proper stewardship of state and City funds, while maximizing resources dedicated to direct youth services. Direct operating costs, when combined with administrative costs, remain within the allowable 30 percent cap and support core program operations. These costs include program supplies, materials, technology, and staffing time dedicated to recruitment, outreach, intake and eligibility determination, orientation, job matching, worksite coordination, timecard processing, data entry, and ongoing monitoring of participant progress. Direct program staffing includes approximately 1.00 FTE, consisting of an Economic Development Specialist III (0.05 FTE), a Workforce Specialist IV serving as program lead (0.35 FTE), a Workforce Specialist I supporting program operations (0.50 FTE), and an Account Clerk II (0.10 FTE). Together, these positions ensure consistent oversight of paid work experience placements, accurate wage payments, compliance with California Volunteers requirements, and effective coordination across more than 110 public and nonprofit worksites. Wrap-around services are strategically budgeted and remain within the 40 percent allowable limit to address barriers to participation and support youth retention and successful completion. These services include transportation assistance, professional clothing, work-related supplies, and referral-based support for child care and social services. Intensive case management and career counseling are delivered through dedicated staffing totaling approximately 2.50 FTE. Workforce Specialists assigned to conduct individualized assessments, coordinate supportive services, provide career guidance, and maintain regular contact with participants, with a particular focus on priority populations such as low-income youth, foster youth, justice-involved youth, and youth experiencing housing instability. The City has leveraged partnerships to expand services without additional cost to the grant. The Santa Ana Public Library will provide in-kind workshops in Al technology, digital literacy, and online research tools through existing programming, while Chase Bank will offer financial literacy workshops focused on budgeting, savings, and banking fundamentals. In addition, approximately $91,000 is allocated to Working City Council 16 — 15 6/16/2026 EXHIBIT 1 City of Santa Ana Youth Employment Program Funded by California Volunteers RFA#CV25-YSC04 Wardrobes to deliver professional development and job-readiness workshops and to provide professional attire. Program staff will coordinate scheduling and participation for all partner-led activities to ensure alignment with program goals and participant needs. All program materials, outreach, communication, and participant-facing materials will comply with California Volunteers branding and messaging requirements, and the City is fully committed to participating in all required trainings and curriculum activities. Through this budget structure, the City ensures that the majority of funding directly supports youth wages and services while maintaining the staffing and operational capacity necessary to deliver a high-quality, accountable, and impactful youth employment program. s City Council 16 — 16 6/16/2026 Attachment A EXHIBIT 1 iI ri . i i i • • Business Name Posiarn rFtie 300Hmrs 400 Hours Job Oheshriptiorc Focus.Area: Boys and Girls Club of Central Assists youth with homework,supports and leads activities that build social skills, Orange Coast Junior Mentor 3 teamwork,and confidence.Gain hands-on experience in mentoring,program support, Education and youth engagement Assist staff in supervising students in the after-school program-Organize and City of Santa Ana-Salgado Program Aide 1 coordinate in preparing for events and activities.Help with customer service needs Education Community Center and administrative tasks upon request- Support teachers in the classroom by working and tutoring students one-on-one or in a group setting.Monitor students'behavior,report progress or concerns to teachers, El Sol Academy instructional Aide 3 2 Education and assist with lesson preparation-Shadow teachers to prepare them for a pathway to becoming a teacher. Supervise students and foster positive behavior and relationships with others. Organize and coordinate help to prepare for events and activities.Assist at-risk youth KidWorks-KCE Evergreen Center Program Aide 3 Education from preschool through college by providing educational programs,mentoring,and college career readiness services. Supervise students and foster positive relationships with others and behavior. Organize and hei p coordinate for events and activities.Assist at-risk youth from KidWorks-KCTTownsend Center Program Aide 2 preschool through college by providing educational programs,mentoring,and college Education career readiness services. Supervise students and foster positive relationships with others and behavior. KidWorks-Dan Donahue Center Program Leader 5 Organize and help coordinate for events and activities-Assist at-risk youth from Education preschool through college by providing educational programs,mentoring,and college career readiness services. Support teachers in the classroom by tutoring students one-on-one or in small groups. KidWorks-Dan Donahue Center Preschool Teacher Aide 2 Supervise students during recreational activities and work on character building and Education personal development Provide administrative support by maintainingthe Kid Works database,answering KidWorks-DanDonahueCenter- C&C Program Aide _ phone calls,and providing professional customer service.Research scholarships and Education internships for 12th grade and college students-Work on marketing material. Interact with guests and provide educational information about animals,exhibits,and habitats.Helpensurea safe and enjoyable experience in areas such as thegoatyard Santa Ana Zoo Zoo Monitor and butterfly habitat Monitor visitor behavior,answer questions,and promote 9 Education conservation awareness to guests of all ages.The role requires working outdoors, standing for extended periods,and engaging with the public in a professional and friendly manner. Work with the community to cultivate and maintain the garden.The garden is utilized collectively by the€ommuni ty for educational and recreational activities,such as Community Garden at Roosevelt- improving soil,growing food,composting,and collecting seeds.Harvest all food, Program Leader 1 Food Insecurity Walker Community Center herbs,and seeds to share and distribute amongst the mmmunityto provide food security- Receive donations or shipments and offload food delivered by companies and properly El Sal Academy Food Pantry Assistant y distributethem tothecommunity-Helpwith ordering supplies,food,managing Food Insecurity procurement,and managing inventory.Train new team members on system operations and manage the flow of customers to ensure a quick checkout. Assistthe Meals on Wheels program by storing and preparing food following proper Gty of Santa Ana—Santa Ana safety a nd sanitation procedures.Help kitchen supervisor with receiving,cou nti rig, Kitchen Assistant and ordering food supplies to ensure the kitchen operates smoothly.Serve meals to Senior Center—Meals an Wheels Kitchen Food InsecurHy senior participants,dean tables and dishes,and maintain a safe and organized work erhviron ment.May al so assist with packaging meals for delivery a nd supporting special n utrition or comm u n ity events. Community Action Partnership Assist with food distribution,hot meal preparation and service,office tasks such as [CAP OC]j Southwest Program Aide B customer service,intake,and mail sorting.Trade inventory,manage records,and Food I nsecurRy Community Center support program operations. Assist front of-house operations,including ticket sales,concession service,and processing membership sign-ups.Support nonprofits fundraising efforts by assisting The Frida Cinema Concession Attendant with donoroutreach and helping maintain a welcoming environment forguests. 8 Contribute to customer engagement through promotional activities,outreach Other materials,and creative marquee signage that highlights upcoming films and events. Helptrack inventory,restocking supplies,and maintaining thecleanliness and organization of theater spaces. Receive donations from businesses and the community.Sort„price,and manage Assistance League of Santa Ana Retail Assistant 3 inventory of what was sold and what was donated to the community.Assist in the Public Service Operations and distribution of school uniforms and school materials to children in Santa Ana- Support Counci I member and their team by attending community events,assisting with presentations,and helping staff booths and tables at City events.Respond to public City of Santa Ana-City Mark ager's t)ffrce Junior Council Page 3 email inquiries and help prepare meeting materials.Attend council meetings monthly Public Service to take notes and complete follow-up tasks.They also assist in the office with administrative duties. City of Santa Ana-Community Assist the Arts&Culture team in updating the city`s online public art map,maintain DevelopmentAgency-Arts& Cie rlcalAide 3 the department's webs lte,and managesocialmed!acontent.Support staff atvari®us Public Service Culture arts and culture city events and help process i nvo I ces for Artist Grants.Help with der!cal tasks such as flli ng,data entry,scheduling,and organizing program materials. City Council 16 — 17 6/16/2026 1 EXHIBIT 1 Business Name Position Title 300 Hours 900 Hours Job Description: Focus Area. Assist the Homeless Se Writes and Housing tea m complete data entry,updating records, City of Santa Ana-Community and organizing program files.Help prepare materials for meetings,answer phone calls, Development Agency-Homeless Intern 1 Public Service Services/Ho using draft flyers and newsletters-Assist with the First-Time Homebuyer Program by reviewing basic eligibility information and answering general questions- Assist the Finance and Management team with clerical tasks like electronic document City of Santa Ana-Finance and PT Customer Service filing,word processing,and spreadsheet calculations.Help calculate and summarize Management Clerk 2 statistical data-Gain experience providing excellent customer service while supporting Public Service visitors at the Information Desk. City of Santa Ana-Jerome Supervise youth sports activities,games,and other youth-oriented activities.Perform Recreation Center Program Leader 1 administrative tasks.Enforce facility roles to ensure a dean and safe space for anyone Public Service who attends these facilities. City of Santa Ana-Parks and Recreational Facility Assist with opening and closing city facilities.Prepare for upcoming events.Enforce 3 Public Servile Recreation-Reservations Attendant park or facility roles to ensure a dean and safe environment for the community. Support the Code Enforcement Division by assisting with records management, processing documents,and maintaining accurate case tiles.Accompany code City of Santa Ana-Planning& enforcement officers in the field to address citizen complaints,draft daily reports,and conduct basic research to verify property information or support case preparation. Building Agency-Code Code Enforcement Aide 0 2 Public5ervice Enforcement Division H elp manage inspection schedules,prepare notices,and update database records to track code violations and follow-up actions-Provide administrative assistance to both office and field staff by organizing documents,preparing case packets,and supporting customer inquiries- City of Santa Ana-Planning Support the NI ES team by providing administrative assistance to community planning & Building Agency-Neighborhood staff,in d u ding organizing documents,preparing materials,and entering data. HIES Aide 1 Participate in community meetings,neighborhood outreach,and special events to help Public Service Initiatives Environmental staff engage residents and share information about city programs.Assist with event Services(NIESI setup,greet attendees,and help collect feedback from the community. Assist Planning Division Staff with records management and administrative support, maintain accurate project files,organize documents,and process planning-related City of Santa Ana-Planning& paperwork.Support the public plann ing counter by answering basic q uestions,helping residents with forms,and directing customers to appropriate staff for zoning, Building Agency-Planning Planning Division Aide 1 Public Service Division permitting,or development inquiries.May conduct basic research on inning regulations,land-use designations,and property information to assist staff with project preparation.Help prepare maps,update tracking logs,and assemble materials for meetings,hearings,and community workshops. Provide administrative and clerical support to the Administrative Services Division. City of Santa Ana-Planning and Organize documents,complete data entry,and assist with records managementto BuildingAgency Administrative Administrative Aide 1 ensurefilesareaccurate and up-to-date.Prepare conference roomsfor meetingsand Public Service y support th a City's I nformation Desk by greeting visitors and answering basic inquiries. Services Division Provide general office assistance,including photocopying,scanni ng,and distributing materials to staff. Support the Building Safety Division by assisti ng with records management and tagging City of Santa Ana-Planning and building plans to ensure accurate documentation.Help schedule inspections and Building Safety Division coordinate with staff to keep daily operations running smoothly.Provide general Building Agency-Building Safety 2 Public Service Ride assistance todivision personnel,inducting organizing files,preparing materials,and Division supporting customer inquiries.Learn how building safety regulations are applied and how inspections are scheduled and tracked within a municipal agency. Support the Library by assisting with creative technology programs,digital learning workshops,and hands-on activities in areas such as multimedia,coding,and design. City of Sa nta An a-Public Library Intern Helpstaff organize and maintain Iibrary mate riaIs,including shelving books,preparing 12 displays,vesting decorations,and managing supplies to keep public spaces PublicService welcoming and accessible.Assist patrons with basic corn pater use,printing,and navigating online resou rces,while also hel pi ng staff p repa re for ch i Id ren's programs, literacy activities,and community events- Supportthe Construction Services team with customer service,reference checks,data City of Santa Ana-Public Works entry,scheduling,and invoice management Help organize project files,maintain Construction Services Administrative Aide 1 records,and prepare documentsformeetingsand field staff.Mayassistwithtracking Public Service project timelines,coordinating communication between staffand contractors,and ensuring compliance with departmental procedures.Support staff prepare reports, update databases,and manage correspondence related to construction Assist the C.I.P-Engineering team with customer service,phone operations, Ca projects- CityCa of Santa Ana-Public Works scheduling,and data entry.Support staff with reference checks,document Capital Improvement Program Jr.Administrative Aide organization,and other special projects as needed.Help manage consultant (C.LP.]Engineering 1 Public Servile relationships by verifying irssuran€e,tracking invoices,and reaching out to vendors for updates or inquiries.Assist in maintaining project files,updating databases,and preparing materials for meetings. Assist the Traffic Engineering team in investigating traffic signal and street lighting City of Santa Ana-Public Works- operations,responding to complaints,and reviewing project records and plans.Help Traffic Engineering Jr.Engineering Intern 1 engineers update traffic signal plans using software's and perform data entry.May Public Service assist with field observations,sitevisits,and documentation of traffic conditions to support ongoing projects- City Council 16 — 18 6/16/2026 2. EXHIBIT 1 Business Name Position Tale 300 Hoes 900 Hours Job Descripmn: Focus Area: Assist Public Works staff by preparing and modifying engineering drawings, spreadsheets,project displays,and reports to support ongoing municipal projects. City of Santa Ana—Puhl is War ks Engineer Intern Conduct research,collect and analyze field data,and assist with project estimates, I design calculations,and plan review under the guidanee of professional engineers. Public Service H el organize project documentation,maintain databases,and support administrative and technica I tasks as needed- Assist the legal team by provid i ng admi nistrative support,ind udi ng translation services for clients-Help with client intake,determine eligibility for legal assistance, Comm unity Legal Aid SoCal Intern 1 answer questions,and ma nag ph one communications.Gain hands-on experience in Public Service legal office operations,client advocacy,and professional communication,while developing skills in case management and legal documentation. Assist with data entry,organizing records,and maintaining accurate documentation far legal programs.Conduct basic research to support staff with case preparation, policy projects,and initiatives that advance due process and access to legal Orange County Justice Fund Administrative Fellow 1 representation for vulnerable immigrants and refugees.Screen applications,review Public Service eligibility information,and assist with coordinating communication between staff and community partners.Provide event support by helping with setup,registration,and outreach. First point of contact for community members seeking free civil legal assistance.Assist In conducting intake screenings to gather essential client information,identify legal concerns,and determine whether individuals qualify for PLC services in areas such as Public Lew Center Intake Specialist housing,immigration,consumer rights,family law,health,veterens'advocacy,and 2 support for nonprofit and community-based organizations.Entering and updating Public Service client data in the rase management system,organizing intake records,and helping staff maintain accurate documentation for ongoing cases and legal clinics.May assist with interpreting for clients who speak languages other than English,ensuring equitable access for d iverse communities. Assist with front desk reception,greet students,answergeneral inquiries,and direct visitors to appropriate staff or resources.Provide translation and interpretation Santa Ana College-Legal Studies services in English and Spanish to support students,faculty,and community members Department Intern 1 seeking assistancewith legal education programs,workshops,and departmental Pu bl ic Service services-Support legal clinics,guest spec ker events,and outreach activities by checking in attendees,distributing materials,and interpreting forstudents or corn munity rn em bers. Help with clerical and administrative tasks that keep daily operations run nipg Santa Ana Police Department- efficiently,indud ing answering phones,assisting visitors,sca n ning documents,filing Jail Bureau Clerical Aide 3 records,and enteringdata into lawenforcementdatabaseswith accuracy-Help Public Service maintain inmate files,update lags,prepare documents for staff review,and organize reports used by correctional officers and supervisors.Handle sensitive and confidential Information while following strict security and privacy protocols- Provide office support and assist with tasks assigned by their supervisor.Participants are assigned to departments based on their interests and the Police Department's operational needs.Depending on placement,may assist the Homicide Unit with organizing rase files,preparing reports,and managing records;support the Forensics Santa Ana Police Department Part-Time Intern Unit by helping maintain evidence documentation and processing lab materials,or 3 3 assistthe Traffic Division with data entry,traffic records,and administrative tasks. Public Service Interns assigned to the Fiscal or Central Distribution Center(CDC)help with financial record keepi ng,inventory management,and supply coordination-All interns participate in professional onboarding,including i nterviews and background chedes (with parental consent for minors),and gain exposure to the day-to-day operations of a municipal police department. Assist WORK center staff with workforce programs.Help staff with data entry,filings, Special Employment organizing orientation and workshop materials.Assist staff with worksitefollow up Santa Ana WORK Center Program Intern 1 1 Public Service and coordination.May assist with timecard cdlection and payroll along with other administrative duties- Youth work doselywith the Executive Director,Director of Programming,and Marketing Team to support The Frida Cinema's creative advertising efforts.Help Th e F rida Cinema Video Content Editor identify upcoming films.,theme series,and special events that would benefit from 2 engaging video promotion.Create trailers,highlight reels,and short-form digital Public Service content to boost audience interest and increase community participation.Assist with organizing media assets,following branding guidelines,and preparing content for social media and theater displays. Supportthe retail team by assisting customers,answering questions,and providing friendly service throughout the store.They learn howte handle transactions with The Hanger Outlet Retail Store Store Associate 2 accuracy and professionalism.Help restock shetves and organize inventory to maintain Pu bl is Service an appealing shopping environment.Assist with sorting and recycling clothing donations,and will gain exposure to sustainable retail practices City Council 16 — 19 6/16/2026 EXH IAfla�hment B SAY INTERN WORKSHOPS Workshop: Provider: (Description: The SAY Orientation introduces participants to the Santa Ana Youth Employment Program and walks them through program expectations, SAY ORIENTATION SAY PROGRAM/SAY requirements,and available resources.Youth learn about timecards, PROGRAM COUNSELORS worksites,workshops,and support services designed to help them succeed. This session sets the foundation for a smooth and successful experience in the program. The Placement session helps participants explore available worksites and SAY PROGRAM/SAY choose the one that best fits their interests,goals,and career path.Staff SAY PLACEMENT PROGRAM COUNSELORS guide youth through each option,explaining job duties,schedules,and expectations.By the end,participants feel confident selecting a worksite where they can learn,grow,and build real experience. Participants develop four professional life skills to help them prepare and thrive in a new work environment.Workability-understanding and meeting 1A NAVIGATING SUCCESS Working Wardrobes expectiations on the job.Adaptability-navigating success in the workplace. Respectability thriving in a multi-generational workplace.Suitability- learning and fitting into the culture of the workplace. Participants will learn how to define and identify inappropriate behavior, including discrimination and sexual harassment,in the workplace.They will 1B/C HARRASSMENT PREVENTION learn about situations as the recipient and howto avoid claims against AND POWER OF IMAGE Working Wardrobes themselves by establishing healthy boundaries and maintaining appropriate work relationships. Participants will also learn how personal branding, including oommunication,physical appearance,and wardrobe choices, impacts how future employers see them. 2A SKILLS BILLS'PART I-YOU'VE GOT Participants will be able to identify natural and learned soft skills through a SKILLS Working Wardrobes self-assessment activity.In a group setting,students identify how these skills can translate into any future jobs. Students learn key strategies for developing a targeted job search 2B SKILLS BILLS PART H-JOB SEARCH Working Wardrobes approach,including maximizing the use of an online Application Tracking SKILLS System,building a professional network,conducting informational interviews,and managing rejection fatigue. 2C SKILLS BILLS PART III-INTERVIEW Students learn preparation strategies and develop success stories for SKILLS Working Wardrobes commonly asked interview questions.They observe and participate in a mock interview while receiving direct feedbackfrom their peers. Participants will explore databases and software provided by the Santa Ana Public Library.These workshops are designed to provide students with a comprehensive understanding of how to leverage online platforms and DIGITAL MEDIA LITERACIES Santa Ana Public Library databases to enhance personal and professional skills.Participants learn to navigate these resources to optimize their success in the workforce and in academic settings by developing new skills.Improving their proficiency and building their capacity. Participants learn the basics of managing and growing their money with "GETTING STARTED EARNING guidance from Chase.This interactive workshop is designed for young MONEY„ Chase Bank people who want to understand how to start earning,budgeting,and saving for the future.Whether it's their first job or side hustle,they walk away with practical tips to make their money work for them. In this class,youth learn the basics of goal setting,budgeting,and saving. "HOW TO SET GOALS,BUILD A Chase Bank They break down how to track spending,create a workable budget,and set BUDGET AND SAVE" financial goals they can actually reach.Participants leave with practical tools they can start using right away. City Council 16 — 20 6/16/2026 E -Y25i f to Ana Exhibit B - Budget Detail 26 Youth Service Corps Budget Template Applicanh. City of Santa Ano Conlactinforalation: ISandy Barba 1{714�565-2611 sharhaosanta-ana.0re I-A.Administration{Musk not exceed 10%of total award) Items Description Calculation Total Budget %Allocation Cross Check lnlemai c Gom conenon afy depamnems-Buagef office provides Indirect Cast irfomi m s.w:,s $ 84,106.00 rotor $ 84,1 fM.00 5.61% 1-B.Diet]Operating Costs(Must not exceed 30%of Total Award when combined with Section EA_Administration) Items Description Calculation Total Budget %Allocation Cross Check Aanvn hfanagw 0_01 FIE-Salary&beneffs [PERS,Meat,SS Art,HeaM w"ken Camp, Admin Staff I—) $(219,W52D+63,452 )x I% 5 2,825.00 A.hbrxrgemem PJloly5I0A5 FIE-sua.y$ aeneflE[PERS,Meai,.SS AJL Heorh,YYgi[ers Ad min Staff comp,Insuarxx] $(13D,394.07+52,32325)x5% $ 7,136.00 sr.�nnng Amd=Ma.10 FrE-x9W s refit[PERS,Metli,55 AJ[Health,lryrakers Ad min Staff Camp.Irnuarxe] $(81,67320+51,266.16)A0% $ 13,294.00 Sr..*—nfarx 0py FIE-Sway a be-fils lP®S,Meai,SS AII,Heamr,W.&—Capp, Ad min Staff nwmncef $(139,774.70+54,01324)x 4% S 7,752.00 Ewn t)eY Speaialisl III 0.05 FIE-�'8 -MFM[PERS,h'leai,SS NI Hearh,Won— Program Staff rprnp,Irnuro—] $(171,587.10+60,098.13)x 5% $ 11,624.00 ,,% rtface Speaallar Iv xss FIE-Salary8 -erelN[PEPS,Meth,Ss At Health,Nbrker[ Program Staff C—P,1--] $(133,404.92+53,931 AD)x 35% $ 65,568.00 Wa!dr Speaolirt1050 FIE-salary8 b-"h[PEPS,Meal,SS Wit Heath,mrl— Program Staff o-qX Irsuance] $(63,298.20+35,216.91 J x 50% $ 49,258.00 A—M aerk ll["0.10 FrE-miary8 -MFM[PEPS,Meth,SS NL Healm,ADM— Program Staff camp.lruuo ) $(28.022.40+4,774.86)x 10% $ 3,280.00 Unfunded Accrued Liability(UAL) a ndih Based on cost allocation $ 41,943_00 Benefits Overhead rresr Based on cost allocation $ 3,718.00 Contract Services —T-irq.*n»ng.Sp— As needed $ 5,000.00 TB Testing W x 25 fellows $ 1,0D0.00 LIvescan $20x55fellows $ 1,100.00 Auditor Fee one-time fee $ 100.00 Rent 8—d an aasta oca an $ 27,903.00 Miscellaneous Expenses s'upplim asneeded $ 3,000_00 Fuel Shamof—&CyVehialewhen d as needed $ 100.00 Fleet shareof—of ayvenialexmen erred as needed $ 500 00 ARC-occident,repair,etc Shamof—&CrIyVehicrewhen d Usneeded $ 100.00 IT Maintenance Charges 18o a,aanalloam— $ 20,64700 Communications-Landlines Bdsedmc0sra110aae0n $ 2,M-00 Totar $ 270,686.00 23.69Ye It.Youth Service Carps Fellow Wages(Must be at least 509E of grant arnount) #Requested Hourly Salary #Ear Hours Total ludget %Allocation Cross Check 5D-Public Service Positions $ 20.00 300 $ 30D,D00.00 1aPublic Service Positions $ 2000. 900 $ 180,D30_00 1D-FoodInsecurityPositians $ 2000. 300 $ 60,D00_00 29-Educaficn Positions $ 2000. 300 $ 174,D00_DD 2-6ducatlon Positrons $ 20.D© 900 $ 36,D30_00 101.00 $ 750,000.00 Sfl_004fi III.CaliforniansForAll Youth Workforce Fellows-Other Fellow Costs Items Description Calculation Total Budget FICA for Fel lows Ss AfI oast(3.759.Vj Bored m h.waked $ 28,125.00 Workers Compensation E72%ole SCFFee Sin:cxxe $ 20,400.00 Health Care WDI[T A5%role] Basra on hn waked $ 10,675.00 Retirement $ - Tofur $ 59,401.00 City Council 16 — 21 6/16/2026 LCI-PuEfia EXHIBIT 1 IV.Program Wrap-Around Services(Not to Exceed 407s of Total Award) Items Description Calculation Total Budget %Allocation Cross Check Workforce Specialist l l FTE -Salary&benefits(PERS,Meet i SS At, Case Management Health,Workers Comp,Insurance) $(64,297.80+30,524.89)x 100% $ 94,823.00 Workforce Specialist l I FTE salary&benefits(PERS,Medl,SS At, \\\\\\\ Case Management Health.workers Comp,Insurance) $(63,298.20+30,490.50)x 100% $ 93,789.00 Workforce Specialist 10.50 FTE -salary&benefits(PERS,Medi,SS At, Case Management Health,Workers Comp,Insurance) $(63,298.20+35,216.91)x 50% $ 49,258.00 Monthly Parking:$85 x 23 fellows x 3 months Monthly parking,employment tests/scans, Bus Passes Regular:$69 x 16 fellows h'ansportation fees Bus Passes Youth:$40 x 25 fellows Support Services Gas Cards:$50,45 fellows $ 10,358.00 Workforce workshops,career exploration Professional wardrobes services:$375 x 101 fellows Partner and AI wdrk,hop5(warkShapS&clathes) Workshops:$606.15 x 82 sessions $ 87 580.00 Total $ 335,808.00 22.39% Total Budget Request I $ 1,500,000.00 Total#of Fellows 1101 List of Partners Partner Status(Proposed or Secured) Contractual Amount Working Wardrobe $ 87,580.00 Total 87,580.00 City Council 16 — 22 6/16/2026 LCI-Public EXHIBIT 1 City of Santa Ana Agreement #JP2017-Y2526 EXHIBIT C Budget Payment Provisions California Volunteers, Youth Service Corps City of Santa Ana BUDGET PAYMENT PROVISIONS 1 . Invoicing and Payment a) For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement. b) Invoices shall include the Agreement Number and shall be submitted via PDF to Gaolou.Yancg@californiavolunteers.ca.ciov. 2. Budget Contingency Clause a) It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement. b) If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount. Page 1of1 City Council 16 — 23 6/16/2026 LCI- Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention Youth Service Corps Program All Youth Service Corps Program grantees will be responsible for providing periodic and timely reports on outcomes and outputs associated with the funding received from this program. Reporting Metrics Municipalities will be required to report the following metrics and demographic data monthly to California Volunteers through the cloud-based platform America Learns or in any other format or method specified by California Volunteers. • Number of applications submitted for the program - (aggregated per municipality in monthly report) • Number of open positions in the program - (aggregated per municipality in monthly report) • Number participants in the program - (aggregated per municipality in monthly report) • Number of participants serving in each identified focus area: Climate, Food Insecurity, Education, Public Service, and Other- (aggregated per municipality in monthly report) • Number of participants actively serving as of the last day of the reporting period - (aggregated per municipality in monthly report) • Number of participants in a summer specific program, if applicable - (aggregated per municipality in monthly report) • Number of participants completing the program and/or exiting early for compelling or non-compelling reasons - (aggregated per municipality in monthly report) • Total program hours served during the month of reporting - (aggregated per municipality in monthly report) • Number of participants who identified as low-income - (aggregated per municipality in monthly report) • Number of participants who identified as justice-involved - (aggregated per municipality in monthly report) • Number of participants who identified as in or transitioning from foster care - (aggregated per municipality in monthly report) City Council 16 - 24 6/16/2026 LCI- Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention • Number of participants who identified as engaged with the mental health or substance abuse system - (aggregated per municipality in monthly report) ■ Number of participants who identify as homeless or formerly homeless- (aggregated per municipality in monthly report) • Other metrics as determined by California Volunteers Municipalities will be required to conduct a California Volunteers-developed baseline exit survey with participants within 14 days of planned program exit (while still in service) and provide requested information in ❑ format and method to be specified by California Volunteers. Additionally, municipalities agree to make participant contact information available to California Volunteers as requested to use in program communications including, but not limited to: ■ Name • Zip code ■ Phone number • Email address • Program completion status ■ Other relevant information/data/stories Reporting Deadlines: Report Reporting Period Reports Due The last day of the following Program Monthly month. Narrative Quarterly The last day of the third month of the quarter, Member Ongoing As members are onboarded and exited Host Site Ongoing As host sites are onboarded and exited Survey Ongoing As members exit program City Council 16 - 25 6/16/2026 LCI-Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention California Volunteers will update this reporting timeline with additional reporting periods, upon receipt of updated reporting timelines established by the California Department of Finance. Reporting metrics may be updated, depending on updated guidance from the California Department of Finance. Reporting Process: Municipalities will be required to report the following metrics and demographic data monthly to California Volunteers through the cloud-based platform America Learns or in any other format or method specified by California Volunteers. Invoicing: This grant is a cost-reimbursement grant. As such, grantees will be required to submit periodic and timely invoices to California Volunteers for expenses already incurred for processing and payment. Grantees have the discretion to invoice monthly or quarterly. Invoicing Deadlines: Grantees have the discretion to invoice monthly or quarterly. If monthly, invoices should be submitted by the 15'h of the following month. If quarterly, invoices should be submitted no later than the due date identified in the reporting deadlines above. Service Events and/or Member Convenings: Municipalities agree to incorporate California Volunteers' materials into the onboarding and offboarding process and commit to having participants join at least one California Service Corps convening annually, as requested by California Volunteers. Programmatic and Fiscal Document Retention In line with State requirements regarding record retention, grantees are required to maintain all documentation, programmatic and fiscal, pertaining to this contract for a period of five years after the close out the contract and the payment of the final invoice. The grantee is required to maintain books, records, documents, and other evidence pertaining to the reimbursable costs and hold City Council 16 — 26 6/16/2026 LCI- Public EXHIBIT 1 City of Santa Ana JP2017-Y2526 Exhibit D California Volunteers - Reporting (Metrics, Deadlines and Process), Invoicing, Service Events and/or Member Convenings, Programmatic and Fiscal Document Retention them available for audit and inspection by the State for the five years following the close out of the contract and payment of the final invoice. These retention requirements pertain to all contracts associated with this program, regardless of funding source. City Council 16 — 27 6/16/2026 LCI- Public Finance and Management Services www.santa-ana.org/finance Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Annual Statement of Investment Policy AGENDA TITLE Resolution Approving the City's Annual Statement of Investment Policy 2026-2027; Annual Statement of Investment Policy 2026-2027 RECOMMENDED ACTION 1. Adopt a Resolution approving the City's 2026-2027 Investment Policy. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY'S STATEMENT OF INVESTMENT POLICY 2026-2027 2. Receive and file the Annual Statement of Investment Policy 2026-2027. GOVERNMENT CODE 484308 APPLIES: No DISCUSSION In accordance with State law, the Finance and Management Services Agency submits a resolution annually approving the City's Investment Policy (Exhibit 1) and the Annual Statement of Investment (Exhibit 2). The investment policy outlines the following primary goals: • Comply with all Federal, State, and local laws governing the investment of public funds; • Ensure the safety and preservation of principal; • Maintain sufficient liquidity to meet operational cash flow needs; and • Achieve a reasonable rate of return within the parameters of the Investment Policy and investment portfolio guidelines. The Investment Policy covers all City financial assets, except individual employee retirement funds and deferred compensation. These plans are excluded because they are not part of the City's operating cash or pooled treasury investments. Instead, these assets are held for the benefit of plan participants and are subject to separate fiduciary, legal, and administrative requirements. City Council 17 — 1 6/16/2026 Annual Statement of Investment Policy June 16, 2026 Page 2 Finance staff reviews the City's policy annually to ensure compliance with applicable laws, industry standards, and best practices. This review evaluates whether new state statutes or regulations should be adopted or whether operational improvements are advisable. The current policy was reviewed and certified by the California Municipal Treasurers Association (CMTA). CMTA re-certification was granted on May 31, 2022. CMTA recommends that policies be reviewed annually and recertified every three to five years, absent significant legislative changes, shifts in industry standards, or major revisions to the policy. The City is scheduled to undergo its next policy recertification review in 2027, in preparation for the 2027-28 fiscal year. Only minor revisions are proposed for FY2026- 27, including: • Reorganization of the Delegation of Authority provisions in Section 5.2 to improve clarity and eliminate duplicative language without changing policy intent. • Streamlining of Section 12.1, Safekeeping and Custody, without modifying any substantive requirements. All remaining revisions are organizational, grammatical, or formatting improvements that do not materially alter the City's investment objectives, controls, or reporting requirements. According to the Local Agency Investment Guidelines published annually by the California Debt and Investment Advisory Commission (CDIAC), there are no federal or regulatory changes affecting the City's investment practices for FY2026-27. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution 2. Annual Statement of Investment Policy Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Approved By: Alvaro Nunez, City Manager City Council 17 — 2 6/16/2026 EXHIBIT 1 RESOLUTION NO. 2026-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE CITY'S STATEMENT OF INVESTMENT POLICY 2026-2027 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of Santa Ana hereby finds, determines and declares as follows: A. California Government Code §53646, provides that each city may have a written statement of investment policy to govern investment of the City's monies. B. Pursuant to §53646, the City Treasurer shall annually submit a Statement of Investment Policy for City Council consideration. C. The City Treasurer has submitted the attached Statement of Investment Policy to this Council at its regular meeting of June 16, 2026, for its consideration. Section 2. The City Council of the City of Santa Ana has duly considered and approves the City's Statement of Investment Policy submitted by the City Treasurer. Section 3. The City Treasurer shall submit quarterly reports to the City Council stating all investments made in the preceding quarter and that such investments have been made in conformance with the City's investment policy. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 12026. Valerie Amezcua Mayor Resolution No. 2026-XX Page 1 of 2 City Council 17 — 3 6/16/2026 APPROVED AS TO FORM: Sonia Carvalho, City Attorney By: Jonathan T. Martinez Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: CERTIFICATION OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Resolution No. to be the original resolution adopted by the City Council of the City of Santa Ana on , 2026. Date: Jennifer L. Hall, City Clerk City of Santa Ana Resolution No. 2026-XX Page 2 of 2 City Council 17 — 4 6/16/2026 EXHIBIT 2 tiNA JUNE 16 2 0 2 r ov SAN7,4 � 9 ;IIIlir INVESTMENT POLICY STATEMENT 2026=27 TABLE OF CONTENTS Page Contents CITYOF SANTAANA..............................................................................................................................1 1.0 POLICY.........................................................................................................................................1 2.0 SCOPE .........................................................................................................................................1 3.0 PRUDENCE..................................................................................................................................2 4.0 OBJECTIVES................................................................................................................................3 5.0 DELGATION OF AUTHORITY........................................................................................................6 6.0 ETHICS AND CONFLICTS OF INTEREST ...................................................................................7 7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND QUALIFIED BROKER-DEALERS.........................8 8.0 AUTHORIZED AND SUITABLE INVESTMENTS.............................................................................8 9.0 PROHIBITED INVESTMENTS AND INVESTMENT PRACTICES................................................15 10.0 INVESTMENT POOLS/MUTUAL FUNDS....................................................................................16 11.0 COLLATERAL IZATION/S ECU RITY FOR DEPOSIT OF PUBLIC FUNDS ......................................17 12.0 SAFEKEEPING AND CUSTODY..................................................................................................17 13.0 DIVERSIFICATION .....................................................................................................................18 14.0 INTERNAL CONTROLS ..............................................................................................................18 15.0 REPORTING...............................................................................................................................19 16.0 POLICY CONSIDERATIONS ......................................................................................................20 17.0 POLICY REVIEW, CERTIFICATION, AND ADOPTION.................................................................21 City Council 17 — 6 6/16/2026 CITY OF SANTA ANA ANNUAL STATEMENT OF INVESTMENT POLICY JULY 1, 2026—JUNE 30, 2027 INTRODUCTION: The purpose of this Statement of Investment Policy is to provide specific criteria for the prudent investment of City of Santa Ana (City) funds and to set investment objectives, policies, establish guidelines, and define responsibilities for the investment of idle or unexpended funds for the City. The ultimate investment goal is to enhance the City's economic status while protecting the funds under management and meeting the City's daily cash flow demands. 1.0 POLICY The policy of the City of Santa Ana is to invest idle or unexpended funds within the scope of this investment policy prudently and suitably, so that it will provide, within the parameters of this investment policy, the highest reasonable investment return relative to the risk being assumed while maintaining maximum security and meeting all cash flow demands. This policy is intended to comply with Federal law and the California Code regarding the investment of public funds. In instances where this policy is more restrictive than Federal or State law, this policy shall control. This policy is fixed and general in nature; it defines authorized investments and guides the investment decisions and security selection process. The City's Investment Policy will be regularly reviewed and adjusted to create an investment portfolio suitable for the City under current conditions. 2.0 SCOPE 2.1 Applicability of Investment Policy This investment policy applies to all funds and investment transactions of the City. These funds are accounted for in the Annual Comprehensive Financial Report (ACFR), which includes the following: • General Fund • Special Revenue Funds • Capital Projects Funds (includes restricted bond proceeds) • Enterprise Funds (includes restricted bond proceeds) • Trust and Agency Funds • Internal Service Funds • Any new fund created by the City of Santa Ana, unless specifically exempted City of Santa-Annual Page 1 July 1,2026 - Statement of Investment Policy June 30,2027 City Council 17 — 7 6/16/2026 The restricted bond proceeds are invested in compliance with this investment policy and applicable bond resolutions. Individual employee retirement contribution funds and deferred compensation are excluded from this policy. 2.2 Pooling of Funds Except for cash in certain restricted and special funds, the City of Santa Ana will consolidate cash balances from all funds to maximize investment earnings and increase efficiency in investment pricing, safekeeping, and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 3.0 PRUDENCE 3.1 Standard of Care— Prudent Investor The City investment program shall be managed professionally and prudently, worthy of the public trust and review. The standard of prudence to be used by City Investment Officials shall be the "prudent investor rule" standard. It shall be applied in the context of managing the overall investment portfolio. The "prudent investor rule," pursuant to California Government Code Section 53600.3, provides that investments shall be made with judgment and care. When investing, reinvesting, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing. Investment officers acting in accordance with written procedures and this investment policy, and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that deviations from exceptions are reported in a timely fashion and that the liquidity and the sale of securities are carried out in accordance with the terms of this policy. The California Government Code governs the City, Sections 16429.1 and Title 5, Division 2, Part 1, Chapter 4, entitled Financial Affairs, commencing with section 53630. Each investment transaction and the entire portfolio must comply with California Government Code, Sections 53600 and 53635 et seq., and this policy. 3.2 Written Investment Procedures City Investment Officials shall establish written procedures, consistent with this investment policy, for the operation of the investment program. Procedures should include, but not be limited to: authorized personnel, segregation of duties, internal controls, wire transfer City of Santa-Annual Page 2 July 1. 2026 - Statement of Investment Policy June 30,2027 City Council 17 — 8 6/16/2026 agreements, daily cash flow review, basis for awarding bids, portfolio inventory, and reporting. The procedures document is intended to provide guidance for staff and to ensure continuity in the event of an interruption to the services of the Treasury and Customer Services Manager and/or Assistant Finance Director. 4.0 OBJECTIVES The primary objectives, in priority order, for the City of Santa Ana's investment activities shall be Safety, Liquidity, and Yield: 4.1 Safety of Principal Safety of principal is the foremost objective of the City of Santa Ana; care must be taken to ensure the preservation of capital and the protection of principal. Each investment transaction shall be undertaken to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit and interest rate risk by following the guidelines below. A. Credit Risk Credit Risk is the risk of loss arising from the failure of the security's issuer or backer to redeem the outstanding debt on the stated maturity date. Credit risk also encompasses the overall market perception of the issuer's financial strength and capacity. The City of Santa Ana will minimize credit risk by: i. Limiting investments to authorized investments as set forth in Section 8 of this investment policy; ii. Pre-qualifying the financial institutions, broker- dealers, intermediaries, and advisors with which the City will do business; iii. Diversifying the investment portfolio so that potential losses on individual securities will be minimized. iv. Holding a minimum percentage of the total portfolio in highly marketable short-term treasuries, checking with interest, government pooled account, or a combination of all three. The minimum percentage shall be set monthly by the FMSA Investment Advisory Committee based on a rolling twenty-four-month analysis of the City's minimum cash position requirements adjusted for any exceptional anticipated cash City of Santa-Annual Page 3 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 9 6/16/2026 outflows. B. Market or Interest Rate Risk Market or interest rate risk is the risk that the market value of securities in the portfolio may fall due to changes in general interest rates. The City of Santa Ana will minimize interest market interest rates by: i. Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market priorto maturity, and ii. By investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools and limiting the average maturity of the portfolio to 3 years using the securities' stated final maturities. 4.2 Liquidity The investment portfolio shall remain sufficiently liquid to meet all reasonably anticipated operating requirements. This is accomplished by structuring the portfolio so that securities mature in concert with cash needs, meeting anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). The City's cash flow shall be updated daily and considered before investing in securities, thereby reducing the need to sell investments for liquidity. 4.3 Yield (Return on Investment) The City's investment portfolio shall be designed to achieve a market-average rate of return across budgetary and economic cycles, while accounting for investment risk constraints and liquidity needs. Investment return is to be accorded secondary importance compared to the safety and liquidity objectives described above.The core of the investment portfolio will focus on relatively low-risk securities, with the expectation of earning a reasonable return commensurate with the risk assumed. It is the City's general policy to hold investments until their market value equals or exceeds the security's amortized cost or book value. Securities shall not be sold prior to maturity, except as follows: City of Santa-Annual Page 4 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 10 6/16/2026 A. a declining credit security could be sold early to minimize loss of principal; B. a simultaneous purchase of a security and the sale of another(security swap) to enhance the quality, yield, or target duration in the portfolio; or C. a sale of a specific security prior to its maturity and a capital gain or loss recorded to improve the credit quality, liquidity, or rate of return of the portfolio in response to market conditions and/or City risk preferences; D. general liquidity needs of the investment portfolio require that a security be sold; E. prepayment of City debt or contribution servicing obligation. In the event the City is presented with an option to prepay a City debt or contribution servicing obligation, the following analysis will be conducted to compare the amortized savings that may be realized by exercising such prepayment option and: i. the current portfolio yield; ii. the trend of the debt or contribution servicing obligation; iii. whether variances in the trend are substantial; iv. the City's net cash position; and V. the market value of investment instrument(s) recommended by staff to be liquidated to fulfill a prepayment election. When selling a security before maturity, City Investment Officials and/or officers (see generally subsection 5.1 et seq. - Investment Authority and Responsibility) must be prepared to justify the reasons and explain any gains or losses. Compliance with the investment policy does not measure return but rather manages risk. Policy compliance does not provide a benchmark to meet or exceed, but serves as a model to follow. The City will benchmark its investment performance against an agreed-upon Treasury index. The City shall strive to maintain one hundred percent (100%) of idle funds invested after consideration of a City of Santa-Annual Page 5 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 11 6/16/2026 compensating balance to cover the cost of services provided by the City's depository bank. Daily cash flow projections determine the funds available for investment. Investments are monitored to ensure that legal limits on investment types are not exceeded. 5.0 DELGATION OF AUTHORITY 5.1 Investment Authority and Responsibility The authority to conduct investment transactions rests with the Executive Director of the Finance and Management Services Agency (FMSA), who serves as the chief fiscal officer and City Treasurer. The Executive Director for(FMSA), under the general direction of the City Council, shall be responsible for all investment transactions undertaken and shall establish a system of controls to regulate the investment activities of subordinate officials. 5.2 Delegation of Authority The Executive Director for FMSA, or their designee, shall invest all funds for the City in accordance with the City's adopted investment policy. The Executive Director for FMSA hereby delegates day-to-day responsibility for the investment of City funds to the FMSA Financial Analyst. Managerial and supervisory responsibility for the investment of City funds may be held by either the Assistant Director of Finance and Management Services (Assistant Director) or the Treasury and Customer Services Manager (Treasury Manager). Each designee shall act in accordance with the established policies and internal controls set forth in the investment policy. The Executive Director may engage external investment management advisors to assist in managing the City's investment portfolio in a manner consistent with the City's objectives. Such advisors may be granted discretion to purchase and sell investment securities in accordance with the Policy. Such advisors must be registered with the Securities and Exchange Commission and possess experience in public funds investment management. Such engagement and/or delegation by the Executive Director shall not remove or diminish her/his investment responsibility. 5.3 Assignment of Activities Supporting and ancillary activities, including but not limited to: cash flow analysis, municipal or corporate bond credit worthiness evaluation, investment risk assessment, portfolio analysis, purchase and sale recommendation, safekeeping, policy and investment procedures review recommendation, and monthly and City of Santa-Annual Page 6 July 1,2026 - Statement of Investment Policy June 30,2027 City Council 17 — 12 6/16/2026 quarterly reporting, may be assigned to qualified persons within Treasury or within the FMSA Accounting or Administrative Services divisions as deemed appropriate by either the Director and/or Assistant Finance Director. 5.4 Qualified Persons Qualified Persons shall refer to: (1) persons holding either a California Municipal Treasurers Association, California Treasury Certificate and/or Certified California Municipal Treasurer Certificate; or an Association of Public Treasurers of the United States and Canada, Certified Public Finance Administrator Certificate, or a National Association of State Treasurers Certificate in Public Treasury Management; or (2) persons who are performing investment related duties under the guidance and direction of certificate holders. Working together, Investment Officials and Qualified Persons comprise the FMSA investment staff. 5.5 FMSA Investment Advisory Committee To provide a regular departmental forum and consultative body for evaluating investment portfolio performance and strategy, internal procedures and controls, and making recommendations to the Executive Director of FMSA, in their capacity as chief fiscal officer and City Treasurer, an FMSA Investment Advisory Committee is established. All authorized Investment Officials are de facto standing members of the FMSA Investment Advisory Committee. At the discretion of the Executive Director for FMSA, other FMSA investment staff may be authorized to serve on the committee. Meetings shall be held regularly, with the frequency determined by the Executive Director for FMSA. The FMSA Investment Advisory Committee's evaluations and recommendations are subject to approval by the Executive Director of FMSA, who serves as the committee chair. 6.0 ETHICS AND CONFLICTS OF INTEREST 6.1 Investment Officials and Officers Investment Officials, officers, and employees involved in the investment process shall refrain from personal business activities that could conflict with the proper execution and management of the investment program or impair their ability to make impartial decisions. Investment Officials, officers, and employees shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial or investment positions that could relate to the performance of the City of Santa-Annual Page 7 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 13 6/16/2026 investment portfolio. Investment Officials, officers, and employees shall refrain from engaging in personal investment transactions with the same individual with whom they conduct business on behalf of the City of Santa Ana. 6.2 Statement of Economic Interests Investment Officials and officers authorized to approve investment decisions shall submit an annual Statement of Economic Interests, also known as Form 700, in accordance with California Government Code Section 1090 et seq. The Form 700 provides transparency and ensures accountability in two ways: 1) It provides necessary information to the public about officials' and officers' personal financial interests to ensure that officials and officers are making decisions in the best interest of the public and not enhancing their personal finances. 2) It serves as a reminder to the public official of potential conflicts of interest so the official or officer can abstain from making or participating in governmental decisions that are deemed conflicts of interest. 7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND QUALIFIED BROKER- DEALERS 7.1 If the City utilizes a SEC registered external investment advisor, the advisor shall maintain a list of authorized broker-dealers and complete the appropriate due diligence required by the SEC. The external investment advisor may use its own list of approved broker/dealers and financial institutions for investment purposes on behalf of the City. The investment advisor shall submit the list of approved broker-dealers to the City's FMSA investment staff annually. The Executive Finance Director may restrict the use of a broker/dealer which may be deemed unsuitable. 8.0 AUTHORIZED AND SUITABLE INVESTMENTS 8.1 Allowable Investment Instruments—State Law California Government Code Section 53601 establishes allowable investment instruments for all local agencies, along with maximum maturities, maximum specified percentages of the total portfolio, and minimum quality requirements. Section 53601.1 authorizes local agencies to invest in financial futures or financial option contracts in any of the allowable investment categories enumerated in section 53601. The City may invest in any of the investments City of Santa-Annual Page 8 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 14 6/16/2026 described in the table in Figure 1. Where the table does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved by the legislative body no less than three months prior to the investment. 8.2 Authorized Investments The City of Santa Ana further restricts permitted investments to those listed below, and, where applicable, the Investment Advisory Committee may reduce the maximum specified percentages of the total portfolio (concentration limits)and may increase minimum quality requirements. Within this scope, the City diversifies its investments by investment type, maturity dates, concentration limits, and quality requirements. A. United States Treasury Bills, Notes, and Bonds for which the full faith and credit of the United States is pledged for payment of principal and interest. Purchases of this Category shall not have maturities exceeding 5 years.There is no percentage limit in this category. B. Obligations issued by a Federal Agency or a United States Government-Sponsored Enterprise. Federal Agency issues include, but are not limited to, GNMA (Government National Mortgage Association), FFCB (Federal Farm Credit Bank), FHLB (Federal Home Loan Bank), FHLMC (Federal Home Loan Mortgage Corporation), FNMA (Federal National Mortgage Association), FHA(Federal Housing Administration), and TVA (Tennessee Valley Authority). Although there is no percentage limitation on these issues, purchases in this category shall not have more than 5 years to maturity, and the "prudent investor"shall apply to a single agency name, as U.S. Government backing is implied rather than guaranteed. C. Supranational Obligations in United States dollar-denominated senior unsecured, unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase or sale within the United States. Investments under this subdivision shall be rated "AA" or better by a Nationally Recognized Statistical Rating Organization City of Santa-Annual Page 9 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 15 6/16/2026 (NRSRO). They shall not exceed thirty percent (30%) of the cost value of the investment portfolio. D. Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as banker's acceptances, which are eligible for purchase by the Federal Reserve System. Purchases of banker's acceptances may not exceed one hundred eighty (180) days or forty percent (40%) of the cost value of the Fund, which may be invested pursuant to this section. However, no more than thirty percent (30%) of the City's cost value of the investment portfolio may be invested in the banker's acceptances of any one commercial bank pursuant to this section. E. Commercial paper of"prime"quality of the highest ranking or of the highest letter and number rating as provided for by an NRSRO. The entity that issues the commercial paper shall be organized and operating within the United States, as a general corporation, shall have total assets in excess of five hundred million dollars ($500,000,000), and have debt other than commercial paper, if any, that is rated "A" or higher by NRSRO. The entity is organized within the United States as a special purpose corporation, trust, or limited liability company; has program wide credit enhancements including, but not limited to: over-collateralization, letters of credit, or a surety bond; has commercial paper that is rated "A-V or higher, or the equivalent, by an NRSRO Eligible commercial paper shall have a maximum maturity of two hundred seventy (397) days or less. The City may purchase no more than ten percent (10%) of the outstanding commercial paper of any single corporate issue. Purchases of commercial paper may not exceed twenty-five percent (40%) of the investment portfolio. F. Repurchase Agreements. For purposes of this section, the term "repurchase agreement" means a purchase of securities by the local agency pursuant to an agreement by which the seller will repurchase the securities on or before a specified date and for a specified amount and will deliver the underlying securities to a third-party custodian. The City may invest in repurchase agreements with primary dealers of the Federal Reserve with which the City has entered into a Securities Industry and Financial Markets Association (SIFMA) Master Repurchase Agreement (MRA), which specifies terms and conditions of repurchase agreements. The market value of securities used as collateral for repurchase agreements shall not be allowed to fall below one hundred two percent (102%) of the value of the City of Santa-Annual Page 10 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 16 6/16/2026 repurchase agreement. It shall be adjusted at least quarterly by the tri-party custodial agent. The investments in repurchase agreements shall comply if the underlying securities are brought back up to one hundred two percent (102%) no later than the next business day. The underlying collateral shall be limited to United States Government Treasury Bills, Notes, and Bonds, or obligations issued by a Federal Agency or United States Government-sponsored enterprises obligations. Upon the written approval of the Executive Director for FMSA, substituted securities may be pledged as collateral. They shall consist only of investments permitted under this investment policy, with a maximum maturity of five (5)years. If the broker defaults, the collateral securities can be sold. Since the securities are valued daily, the sale proceeds are likely to equal or exceed the repurchase agreement amount. Purchases in this category shall not exceed one (1) year or twenty percent (20%) of the cost value of the investment portfolio. Retail repurchase agreements and reverse agreements shall not be authorized for purchase G. Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a state-licensed branch of a foreign bank. However, the City shall not invest in negotiable certificates of deposit issued by a state or federal credit union if a member of the City Council or any City personnel with investment decision making authority also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. Effective January 1, 2026, the maximum percentage of the portfolio shall revert to thirty percent (30%). Investments made pursuant to Government Code Section 53635.8 remain subject to a maximum of thirty percent (30%) of the cost value of the investment portfolio. The amounts so invested shall be subject to the limitations of Government Code Section 53638, which generally provides that the deposit shall not exceed the shareholder's equity of any depository bank, or the total net worth of any depository savings association or federal association, or the total of the unimpaired capital and surplus of an insured industrial loan company. Purchases in this category shall not have more than five (5) years to maturity. City of Santa-Annual Page 11 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 17 6/16/2026 H. Local Agency Investment Fund - State Pool. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer under California Government Code Section 16429.1 for the benefit of local agencies. LAIF provides daily liquidity; therefore, there is no final stated maturity for this investment category. Although there is no percentage limitation on this fund, the "prudent investor" rule shall apply for a single agency name. In keeping with LAIF deposit-limit investments, City LAIF investments shall not exceed $75 million per active account, unless the State Treasurer authorizes a higher deposit limit for regular accounts during the term of this Statement of Investment Policy, in which case City LAIF investments may increase to that limit. I. California Cooperative Liquid Assets Securities System (CLASS) Prime Fund—Joint Powers of Authority Pool. The City may invest in the California CLASS Prime Fund established by a joint exercise of powers entity authorized under California Government Code Section 6509.7 for the benefit of all public agencies in the State of California that have authority to invest their treasury funds. The California CLASS Prime Fund provides daily liquidity; therefore, there is no final stated maturity for this investment category. Although there is no percentage limitation on this fund, the "prudent investor" rule shall apply for a single agency name. The California CLASS Prime Fund does not limit a maximum or minimum investment balance; therefore, its investments may increase or decrease based on pool performance, daily cash flow needs, etc. J. Municipal Bonds. The City may invest in notes or bonds of any of the fifty(50)states, as well as the debt of any local agency within the State of California. Notes, warrants, or other evidence of indebtedness of any local agency within this state, including bonds payable solely from the revenues of a revenue- producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Investments in this category shall be restricted to instruments that have a rating of "A" or higher, or the equivalent, by at least one of the following nationally recognized statistical rating organizations: Moody's, Standard & Poor's, or Fitch. Purchases in this category shall not have more than five (5) years to maturity. There is no percentage limit in this category. City of Santa-Annual Page 12 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 18 6/16/2026 K. Medium Term Corporate Notes (MTN) are defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment shall be rated in a rating category of "A" or higher by a nationally recognized rating service. Purchases in this category shall not exceed five (5) years to maturity or thirty percent (30%) of the cost value of the investment portfolio. Purchases in a single issuer in this category shall not exceed five percent (5%) of the cost value of the investment portfolio. L. A mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of "AAA" or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 10 percent (10%) of the agency's surplus moneys that may be invested pursuant to this section. M. Shares of beneficial interest, otherwise known as money market shares, are issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment CompanyActof 1940. The company shall have met either of the following criteria: i. Attain the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs, and ii. Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five (5) years' experience investing in the securities and obligations authorized by subsection (a) to (k), inclusive, and subdivisions (m) to (o), inclusive, of Section 53601 of the Government Code and with assets under management in excess of five-hundred, City of Santa-Annual Page 13 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 19 6/16/2026 million dollars ($500,000,000). The purchase price of shares of beneficial interest (mutual funds) purchased pursuant to this subdivision shall not include any commission that these companies may charge. Investments in this category shall be restricted to money market mutual funds that seek to maintain a Net Asset Value of $1. Money market mutual funds provide daily liquidity; therefore, there is no final stated maturity for this investment category. Investments in mutual funds shall be restricted to funds that have the highest ranking or the highest letter and numerical rating provided by not less than two of the following nationally recognized statistical rating organizations: Moody's, Standard & Poor's or Fitch. Purchases in this category shall not exceed twenty percent (20%) of the book value of the investment portfolio. Purchases in a single mutual fund shall not exceed ten percent 10% of the book value of the Portfolio. 8.3 Suitability of Investments Suitability, not simply return, is the standard for selecting investments forthe portfolio. The Executive Directorfor FMSA, and all authorized Investment Officials and other supporting FMSA investment staff shall review the following when selecting or recommending investments for the City: • Sufficient liquidity to meet current obligations • Appropriate level of market risk • Diversified portfolio • Legal investments • Market rate of return The Executive Director of FMSA and his/her designees are not required to invest in all investment options authorized under this Statement of Investment Policy. Selection will be based on cash flow characteristics, exposure to market risk, rate of return, the technical ability of the staff responsible for administering the program, and the availability of time and tools for staff to engage in conservative yet effective management of the City's investment portfolio. City of Santa-Annual Page 14 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 20 6/16/2026 9.0 PROHIBITED INVESTMENTS AND INVESTMENT PRACTICES 9.1 Ineligible Investments- State Law Certain investments, however, are prohibited by California Government Code Section 53601.6. Accordingly, the City shall not invest in any inverse floaters, range notes, mortgage-derived or interest-only strips, or other securities that could result in zero interest accrual if held to maturity. However, prohibited securities purchased and currently held in the City's portfolio as of the date of this policy's adoption, which were previously allowed under the California Government Code but are now prohibited due to changes in the Code, may be held until their maturity dates. 9.2 Disallowed Investments- Higher Perceived Risk Besides investments prohibited by statute, this policy disallows investments in the following due to a higher perceived risk: • Investment agreements- contracts regarding funds deposited by an investor are often separated into those offered by banks and those offered by insurance companies, commonly known as Guaranteed Investment Contracts (GICs) or Guaranteed Investment Agreements (GIAs); • Securities lending agreements- agreements allowing local agencies to earn incremental income on their investment portfolio by loaning securities in their portfolio to financial services companies for a limited time; • Unregistered securities- purchases of private resales of unregistered securities to institutions, such as the Securities Act of 1933, Section 5, Rule 14A securities. 9.3 Prohibited Investment Practices Assets of the City shall not be invested pursuant to the following investment practices: • Trading of securities strictly for speculation or solely for the realization of short-term trading gains. • A contract providing for the compensation of an agent or fiduciary solely based upon the performance of the invested assets. City of Santa-Annual Page 15 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 21 6/16/2026 If a fiduciary or other third party with custody of public investment transaction records of the City fails to produce records within a reasonable time, when requested by the City, the City shall make no new investments with or through the fiduciary or third party. It shall not renew maturing investments with or through the fiduciary or third party. 10.0 INVESTMENT POOLS/MUTUAL FUNDS Government-sponsored investment pools (Local Agency Investment Fund (LAIF), County Pools, Joint Powers Authority Pools, and the State Treasury Voluntary Investment Program Fund) are sources for short- term cash management. Before seeking City Council approval to participate in one or more additional investment pools/money market mutual funds, the Executive Director for FMSA or their designees will conduct a thorough investigation of the prospective pool before recommending City investment. Before recommending investing in a prospective pool, the following issues must be reviewed and considered: The pool must meet the requirements of the state statute describing eligible investment securities and include a written statement of investment policy and objectives. A description of interest calculations and how they are distributed, and how gains and losses are treated. i. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. ii. A description of who may invest in the program, size and frequency of minimum and maximum deposits, how many withdrawal transactions are allowed (daily, monthly, quarterly, annually, etc.), and whether advance notice is required for withdrawal transactions. iii. A description of how and who in the governing body of the program is authorized to make program changes, including frequency. The description must include how program participants are informed of program changes and their impacts. iv. A schedule for receiving statements and portfolio City of Santa-Annual Page 16 July 1. 2026 - Statement of Investment Policy June 30,2027 City Council 17 — 22 6/16/2026 listings. v. A description of how reserves, retained earnings, etc., are utilized by the pool. vi. A model of the fee schedule, and when and how it is assessed. vii. A description of eligibility and/or acceptance of bond proceeds. viii. The pool must contain only the types of investment allowed by the California Code. Upon approval for participation in one or more additional investment pools, the FMSA investment staff shall, on an annual basis, investigate and reconfirm the pool's compliance with items listed above and shall monitor the pool's performance reports. 11.0 COLLATERALIZATION/SECURITY FOR DEPOSIT OF PUBLIC FUNDS Money must be deposited in state or national banks, state or federal savings associations, or state or federal credit unions in the State of California. It may be in inactive deposits, active deposits, or interest- bearing active deposits. The deposits cannot exceed the amount of the bank's or savings and loan's paid-up capital and surplus. The bank or savings and loan must secure the active and inactive deposits with eligible securities having a market value of one hundred ten percent (110%) of the total amount of the deposits. State law also allows first trust deeds with a value of one hundred fifty percent (150%) of the total amount of the deposits as an eligible security. A third class of collateral is letters of credit drawn on the Federal Home Loan Bank (FHLB). The Treasurer may, at their discretion, waive security for the portion of a deposit insured under federal law. Currently, the first two hundred fifty thousand dollars ($250,000) of a deposit is federally insured. 12.0 SAFEKEEPING AND CUSTODY In accordance with California Government Code Section 53601, to protect against potential losses caused by collapse of individual securities dealers, all securities owned by the City, except securities used as collateral for repurchase agreements, shall be kept in safekeeping with "perfected interest"by the City's custodial bank or a third-party bank trust department, acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. Perfected interest refers to the establishment of a superior ownership right in and legal control over City of Santa-Annual Page 17 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 23 6/16/2026 the securities assets held by the bank custodian on the City's behalf. It is intended to protect the City from the custodial bank's creditors in the event of a bank default and bankruptcy filing. All securities, excepting investments which are not deliverable (such as LAIF, California CLASS Prime Fund, direct time certificates of deposit, and money market mutual funds), will be received and delivered using standard "delivery versus payment' Delivery versus payment refers to the delivery of securities in exchange for money at the time of delivery, rather than for a signed receipt. 13.0 DIVERSIFICATION The purpose of diversification is to reduce overall portfolio risk, achieve market-rate returns, and enable the City to meet all anticipated cash requirements. The investment portfolio shall consist of various types of securities approved by state statute and this Statement of Investment Policy. Investments shall vary by issuer, asset class, industry, and maturity to meet the City's financial obligations. Diversifying the investment portfolio will help mitigate losses resulting from the failure of any one issuer. Investments shall also be diversified across structures and embedded options within the security. The investments shall be diversified by: • Limiting investments to avoid over-concentration in securities of a specific issuer (excluding treasury bills). • Limiting investment in securities that have higher credit risks. • Limiting certificates of deposit to the maximum federally insured amount. • Investing in securities with varying maturities. • Investing a minimum percentage of the total portfolio as established by the FMSA Investment Advisory Committee in highly marketable short-term treasuries, checking accounts with interest, government pooled account, or a combination of all three (See Section 4.1 (A)(iv)). 14.0 INTERNAL CONTROLS The Executive Director for FMSA is responsible for establishing and maintaining an internal control structure designed to ensure that the entity's assets are protected from loss, theft, or misuse. The Finance Department, with oversight and approval from the Executive Director for FMSA, has developed a system of internal investment controls and a City of Santa-Annual Page 18 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 24 6/16/2026 segregation of responsibilities for investment functions to ensure adequate internal control over these functions. No investment personnel may engage in an investment transaction except as provided under this policy and the procedure established by the Executive Director for FMSA. Internal control procedures address: • Control of collusion • Control of fraud • Control of misrepresentation by third parties • Control of employee error • Separation of transaction authority from accounting and record keeping • Custodial safekeeping • Delivery versus payment • Clear delegation of authority • Confirmation of transactions for investment and wire transfers • Written procedures for placing investment transactions • FMSA Investment Advisory Committee In addition, cash balances are reconciled daily by non-investment employees and reconfirmed by the City's accounting staff. Accounting staff also regularly verify investment activities and holdings, and the FMSA Investment Advisory Committee reviews them. The Executive Director for FMSA, at his/her discretion, shall establish a process for annual independent reviews by an external auditor, to the extent contemplated by generally accepted auditing standards, as part of the City's annual audit. 15.0 REPORTING Government Code Section 53646(b)(1) previously mandated that annual investment policies and quarterly reports be rendered to the legislative body (for the City of Santa Ana, the City Council). AB 2853 amended Government Code Section 53646, making these requirements permissive rather than mandatory. Although the Annual Statement of Investment Policy and Quarterly Reports to the City Council are no longer required, we believe it is both prudent and consistent with the spirit of the City's Sunshine Policy to continue providing these documents. The Executive Director for FMSA shall therefore continue to render to the City Council an annual Statement of Investment Policy and to the City Manager and the City City of Santa-Annual Page 19 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 25 6/16/2026 Council regular reports containing detailed information on all securities, investments, and monies of the City. Pursuant to Government Code 53607, the reports shall include monthly transactions for the reporting period. The reports will be submitted to the City Manager and City Council monthly and formally rendered to the City Council quarterly as part of a scheduled open City Council Meeting agenda within forty-five (45) days following the end of each quarter. The report will contain the following information on the funds that are subject to this investment policy: 1) Type of investment and name of issuer; 2) Date of maturity; 3) Paramount; 4) Dollar amount invested in all securities, investments, and monies held by the City (amortized cost or book value); 5) Weighted average maturity of the investments; 6) Current market value as of the date of report of all funds held by the City and under the management of any outside party that is not also a local agency or LAI F, and the source of the valuation; 7) Source of the market value information; 8) A list of any funds, investments, or programs, including loans, under the management of contracted parties such as LAIF, investment. pools, outside money managers, and securities lending agents); 9) A statement of compliance with the investment policy or an explanation for non-compliance; and 10) A statement of the local agency's ability to meet its pool's expenditure requirements for the next six months, as well as an explanation of why sufficient money will not be available if that is the case. 16.0 POLICY CONSIDERATIONS 16.1 Exemptions Any investment currently held that does not meet the guidelines of this policy shall be exempt from the requirements of this policy, provided it complied with State of California law and the City's investment policy in effect at the time of purchase. At maturity or liquidation, such funds shall be reinvested only as provided by this policy. City of Santa-Annual Page 20 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 26 6/16/2026 16.2 Stabilization Fund Except for cash in certain restricted and special funds, the consolidation of cash balances from all funds and the maintenance of portfolio liquidity (both static and dynamic), as provided for in this policy, together with the monthly affirmation to the City Manager and City Councilmembers of the City's ability to meet its pool's expenditure requirements for the next six months, shall be deemed to functionally meet and exceed the requirements of Article VI., Sec. 610, of the City of Santa Ana Charter as relates to the maintenance of a stabilization fund. 16.3 Amendments In the event this policy is amended prior to the end of its twelve- month fiscal year term, the amended Statement of Investment Policy shall be resubmitted to City Council for review and adoption by City Council Resolution. 16.4 Approval This Statement of Investment Policy is approved by City Council on this 16th day of June, 2026, pursuant to City Council Resolution #2026-XXX. 17 POLICY REVIEW, CERTIFICATION, AND ADOPTION 17.1 Policy Review This Statement of Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of PRINCIPAL, LIQUIDITY, AND YIELD, and to: 1) reflect changes in applicable California state codes, 2) maintain its relevance to current financial and economic trends, and 3) meet the needs of the City of Santa Ana. 17.2 Policy Certification This certified Statement of Investment Policy will be resubmitted to the Association of Public Treasurers of the United States and Canada (APTUS&C) and the California Municipal Treasurers Association (CMTA) for review and re-certification every five (5) years, or more often in the event of significant legislative changes, changes in industry standards, or substantive non-administrative modifications to the body of the policy statement, exclusive of revisions or additions to appendices or glossaries. In FY 2019-20, the City of Santa Ana received Investment Policy Certifications City of Santa-Annual Page 21 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 27 6/16/2026 from both the APTUS&C at the international North American level and the CMTA at the state level. In FY 2021-22, the City of Santa Ana received a state-level Investment Policy Certification from the CMTA. 17.3 Adoption The Executive Director of FMSA shall present this Statement of Investment Policy annually to the City Council and the City Manager. The City Council shall annually review and adopt this Statement of Investment Policy by resolution at a public meeting. Submitted to the Santa Ana City Council for approval,this 16th day of June 2026. Alex Trinidad, CPA Executive Director & City Treasurer Finance & Management Services Agency City of Santa-Annual Page 22 July 1.2026 - Statement of Investment Policy June 30,2027 City Council 17 — 28 6/16/2026 ALLOWABLE INVESTMENT INSTRUMENTS PER STATE GOVERNMENT CODE(AS OF JANUARY I,2026)"APPLICABLE TO ALL LOCAL AGENCIESg See"Table of Notes for Figure I"on the next page for footnotes related to this figure. TYPE INVESTMENT Local Agency Bonds 5 years None None 53601(a) U.S.Treasury Obligations 5 years None None 53601(b) State Obligations—CA 5 years None None 53601(c) And Others 53601(d) CA Local Agency Obligations 5 years None None 53601(e) U.S Agency Obligations 5 years None None 53601(f) Bankers'Acceptances 180 days 40%E None 53601(g) Commercial Paper—Non-Pooled Funds' 397 days or less 25%of the Highest letter and (under$100,000,000 of investments) agency's money6 number rating byan 5 3 601(h)(2)(c) NRSRO Commercial Paper—Non-Pooled Funds' (min. 397 days or less 40%of the Highest letter and $100,000,000 of investments) agency's moneys number rating by an 5 3 601(h)(2)(c) NRSRO Commercial Paper— 270 days or less 40%of the Highest letter and PooledFundsi agency'smoneyG number rating by an 53635(a)(1) NRSRO Negotiable Certificates of Deposit 5 years 30%K None 53601(i) Non-negotiable Certificates of Deposit 5 years None None 53630 et seq. Placement Service 5 years 50%1 None 53601.8 and 53635.8 Deposits Placement Service Certificates 5 years 50%1 None 53601.8 and 53635.8 of Deposit Repurchase Agreements I year None None 53601(j) Reverse Repurchase Agreements and 92 days" 20%of the base None" 53601 Q) Securities Lending Agreements value of the portfolio 5 years or "A"rating category or Medium-Term Notes0 less 30'� its equivalent or better 53601(k) Mutual Funds And Money Market N/A 205/.P Multiples R 53601(1)and Mutual Funds 53601.6(b) Collateralized Bank Deposits' 5 years None None 53630 et seq.and 53601(n) Mortgage Pass—Through and 5 years or 20% "AA"rating category or 53601(o) Asset—Backed SecuritiesT IessT its equivalent or betteF County Pooled N/A None None 27133 Investment Funds Joint Powers Authority Pool N/A None Multiple" 53601(p) Local Agency Investment Fund(LAIF) N/A None None 16429.1 Voluntary Investment Program Fund" N/A None None 16340 5 years or "AA"rating category or Supranational Obligations 30% 53601(q) less its equivalent or better Public Bank Obligations 5 years None None 53601(r),53635(c) and 57603 City of Santa-Annual Page 23 July 1. 2026 - Statement of Investment Policy June 30,2027 City Council 17 — 29 6/16/2026 " Source Sections 16340, 16429.1.27133,53601, "' Retowrserepurchase agreements or securities lending 53601.6.53601.8, 53630 ed seq.,53635, 53635.8, agreements may exceed the 92-day term ff the agree- and S7603_ merit includas a written codicil guaranteeing a mini- s mum earning or spread for the entire period between Arfunrcipaf Utilities Uisbicts ha ve the authority under the Public Utffitiez Code Section 12871 to investin the sale Of a secuFity using a reverse repurchase certain secGrib-es not addressed here. agreement or securities fending agreement and the final Faturity dates Of the same security. Section S3601 provides that the rnaximum term of Reverse repurchase agreements must be made with anyinkestment authorized under this section,unless primary dealers of the Federal Reserve MBank of New otherwize stated,is five years from the settlement or York date.Flowerer,the legislative body may grant e)gpress Yorkwith a nationally or state-chartered bank that has a significant relationship with the locarag'errcy authontyto make investments either specificaNy or The local agency must have held the securities used as a part of arr inve-stment program approved by the for the agreements for at teast 30 days- legislative body that exceeds this five year remain- ing maturitylimit.Such approval must be issued no a Wedium4erm nodes"are defined in S&ctimn 53601 as less than three months prior to the purchase of any "all corporate and depository insl&rbon debt zecuriboz security exceeding the five-year maturity Nmrt_ with a n&awnum remarnrng maturity at fig yeeoz or Percentages apply to aN portfolio investments regard- Aess.Rssuod by corporations organized and operating within the United States or by depository insti iihonz less O€SOUr[?e Of fiords.For fn£t3r7Ce,CaSIT from a � ��tiAe tlnrdedStates of anyst�and Operat- reverse repurchase agreement would be sutyect to the restriction& ing wrtWrr the United States_' a d. Arc more than 3096 of the agency money maybe in No more than 10%invested in any one mutual fun bankers'acceptanoaa ofany one commercial bank. This limitation does not apply to money market mutual funds_ Applies to local agencies,other than counties or a o ,4 mutual fund must reserve the highest rarrkbrg by not city and county,with less than$J00 mnrlffon offrrvezt- merrt assets finder management lrrclGdes agencies ' than two nationally recognized rating agencies or the fund must retain an investment advisor who is defined az a city:a distrTct or other focal agency that registered with the SEC(or exempt from registrabon), do not pool money in deposits or mveztmerrt with has asset-under management in excess of$500mif other focal agencies,other than local agencies that Hour,and has at least tyke years`experience irrvestirrq in have the same goveming body. instruments aGthanized by Section 53601 and 53635_ ° Local agencies,other than counties or a city and " A money market mutual fund must receive the highest county;nraypurchase no more than 10%of the out- ranking by not less than two nabonallyrecognmed standing commercial paper and rrfediurrrterm notes siatisffcaf ratr`ng organizations or retain an frnrazfment Of arty single issuer advisor registered with the SEC or exempt from reg " lsswng corporation must be organized and operating istiatron and who has not lass than five years'experF within the US,have assets in excess of$500milffon. once investing in money marked instruments with and debt other than commercial paper must be m a assets under management in excess of$500 million. rating category of A"orits equivalent or higher byana honestly recognized statistical rating organization,or the J investments notes bonds, r other obligations finder Section 53601(n)Fequiue that collateral be issuuig corporation must be organrzed within the U S_ as a zpackd purpose cofporafiorr tru„t,or LLC have Placed into the custody of a trust ry of the bust of a bank that rs not afffMaie rliaded with the program wade credit enhancements,and have cornmer- cialpaperthatisrated"A-Y"orhigher,ortheequiwalent. issuer of the secured obtigration,among other specific by a nationaffy recognized ztahsLicat rating organriatron_ collateral requirements_ * ' Applies to counties or a city and county,and the City Security type,:authorized under Section S360I(pJ that are issued or guaranteed by an issuer iden&Yed inn Las Angeles that have$i00 million vestmentassets under management.. more of in subdivisions(bJ or(0,are not subject to the limita- lions placed an privately issued securibes authorized lrncludes agencies defined as a county,a city and in Section S360J{oJ(2)(AJfB). county,or other local agency that pools money rn deposits or fnve stments with other local agencies, A lama powers whauto iz regizte d must redafn an fnvest- ment advrsorwho is registered with the SEC(or rnciudirrg kwat agencies that have the same governing exempt from registration),has assets undermanage- body.Local agencies that pool exclusively with MGMin excess of$Sf]O rriNlrarr,and has at least five abhor focal agencies HMt have the same govemfng years'experienoefrwesdirig in instruments authorized body must adhere to the limits set forth in Section by Section 53601,subdivisions(a)to(o). 5360 Y{hJf2J(CJ- a ' Local entities can deposit between$200 million and r1rr9 Aii FrYJ>�1.3h��.hf'�]/i 7/fAIfPMV C R}ArflV.RFaV hA Jri City Council 17 — 30 6/16/2026 Finance and Management Services www.santa-ana.org/finance Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Resolution Establishing the Appropriations Limit for FY2026-27 AGENDA TITLE Resolution Establishing the Appropriations Limit for FY2026-27 RECOMMENDED ACTION Adopt a resolution establishing the City of Santa Ana's appropriations limit for FY2026- 27, as required by state law. RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2026-2027 GOVERNMENT CODE &84308 APPLIES: No DISCUSSION Article XIII B of the California Constitution, commonly referred to as the "Gann Limit,"was approved by California voters in 1979 through Proposition 4. The Gann Limit establishes a constitutional restriction on the amount of tax proceeds that state and local governments may appropriate each fiscal year. The limit is adjusted annually based on changes in population and the cost of living to allow government spending capacity to grow in line with economic and demographic conditions. Pursuant to California Government Code Section 7910, the City is required to establish its annual appropriations limit by resolution. Adoption of the proposed resolution will establish the City's appropriations limit for Fiscal Year 2026-27 (FY26-27), and ensure compliance with State constitutional requirements. The appropriations limit calculation for FY26-27 was prepared using the growth factors provided by the California Department of Finance. Consistent with prior years, staff used the change in California per capita personal income as the cost-of-living factor and Orange County population growth as the population factor. City Council 18 — 1 6/16/2026 Resolution Establishing the Appropriations Limit for FY2026-27 June 16, 2026 Page 2 Using the formula provided by the state, staff calculated the spending limitation from the "Proceeds of Taxes" at $1,591,945,027 (Exhibit 1) for FY26-27, a 4.6% increase over Fiscal Year 2025-26. Funds governed by the appropriations limit include the General Fund, the Capital Outlay Fund, and Special Revenue Funds. Exhibit 1 identifies the factors used to determine the inflationary increases from the prior year. Exhibit 2 categorizes the FY26-27 anticipated revenues under "Proceeds of Taxes" and "Non- Proceeds of Taxes." Exhibit 3 computes the FY26-27 appropriations subject to this limitation and identifies the difference between the limit and the budgeted appropriation. As demonstrated in Exhibit 3, the City's anticipated appropriations subject to limitation in FY26-27 are $328,803,299, which is approximately $1,263,141,728 or 79% below the calculated limit. This substantial margin demonstrates that the City's budgeted appropriations remain well within the constitutional spending limitation. The Gann Limit serves as an important fiscal safeguard by ensuring that growth in government spending supported by tax revenues remains aligned with changes in population and economic conditions. The City's appropriations are significantly below the allowable limit, indicating that the City has considerable capacity under the constitutional threshold and remains fully compliant with Article XIII B of the California Constitution. The proposed resolution has been prepared in accordance with applicable constitutional and statutory requirements. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Computation of Appropriation Limit 2. Schedule to Categorize Anticipated Revenues 3. Appropriation Subject to Limitation 4. Resolution Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 18 — 2 6/16/2026 EXHIBIT 1 EXHIBIT 1 COMPUTATION OF APPROPRIATION LIMIT FOR FISCAL YEAR ENDING JUNE 30, 2027 Fiscal Year 2025-26 Appropriations Limit $ 1,522,518,198 California Per Capita Personal Income: 4.950% * Converted into a Factor 1.0495 Population Growth: -0.37% * Converted into a Factor: 0.9963 Calculation of factor for fiscal year 2025-26: 1.0456 Fiscal Year 2026-27 Appropriations Limit $ 1,591,945,027 * Source: State of California, Department of Finance, Price and Population Information- FY 2026-27 City Council 18 — 3 6/16/2026 EXHIBIT 2 EXHIBIT 2 SCHEDULE TO CATEGORIZE ANTICIPATED REVENUES FOR FISCAL YEAR ENDING JUNE 30, 2027 PROCEEDS OF NON-PROCEEDS OF REVENUE TAXES TAXES TOTALS TAXES: Property Tax $ 113,751,600 $ - $ 113,751,600 Sales Tax 146,415,470 - 146,415,470 Hotel Visitors'Tax 9,500,000 - 9,500,000 Business Tax 18,299,000 - 18,299,000 Documentary Stamp Tax 1,150,000 - 1,150,000 Utility Users'Tax 29,450,000 - 29,450,000 Medical Marijuana/Cannabis Tax 13,116,000 - 13,116,000 Total Taxes 331,682,070 - 331,682,070 FROM STATE: State Motor Vehicle License 425,000 - 425,000 Homeowner Prop Tax Subvention 180,000 - 180,000 State Gas Tax - 18,078,380 18,078,380 SB90 Reimbursements - 200,000 200,000 State Grants - 10,198,620 10,198,620 Standards Training for Corrections Reimbursement - 54,660 54,660 Total State 605,000 28,531,660 29,136,660 OTHER GOVERNMENT: Community Development(CDBG) - 4,621,190 4,621,190 Urban Area Security Initiative Grant - 662,390 662,390 Housing (Section 8) - 80,389,360 80,389,360 Workforce Investment Act - 2,743,890 2,743,890 Measure M, Street Grants - 6,198,920 6,198,920 Civic Center and Park - 3,893,890 3,893,890 Program Income - 1,003,140 1,003,140 Other Federal Grants - 1,297,260 1,297,260 Total Other Government - 100,810,040 100,810,040 City Council 18 — 4 6/16/2026 Exhibit 2 Continued PROCEEDS NON-PROCEEDS REVENUE OF TAXES OF TAXES TOTALS LOCALLY RAISED: Licenses and Permits - 7,129,550 7,129,550 Franchise Fees - 14,100,000 14,100,000 Fines and Forfeitures - 5,261,980 5,261,980 Charges for Services - 36,622,700 36,622,700 From Use of Property - 12,858,020 12,858,020 Others - 201,000 201,000 Others-I nter-Agency - 1,202,590 1,202,590 Total Locally Raised - 77,375,840 77,375,840 OTHER MISCELLANEOUS: Donation - 327,710 327,710 Expense Reimbursements - 2,503,400 2,503,400 Indirect Cost Recovery - 20,633,390 20,633,390 Interfund Transfers - 21,097,430 21,097,430 Opioid Settlements - 937,400 937,400 Total Other Miscellaneous - 45,499,330 45,499,330 FROM USE OF MONEY: Earnings on Investment 2,310,554 1,825,776 4,136,330 TOTAL REVENUES $ 334,597,624 $ 254,042,646 $ 588,640,270 City Council 18 — 5 6/16/2026 EXHIBIT 3 EXHIBIT 3 APPROPRIATION SUBJECT TO LIMITATION FOR FISCAL YEAR ENDING JUNE 30, 2027 Proceeds of taxes $ 334,597,624 Less: Exclusions (5,794,325) Appropriation subject to limitation $ 328,803,299 Current year limit 1,591,945,027 Over(under) limit $ (1,263,141,728) City Council 18 — 6 6/16/2026 EXHIBIT 4 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2026-2027 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Article XIIIB of the Constitution of the State of California, adopted by the voters of the State of California in 1979, imposes upon State and local government the obligation to limit each fiscal year's appropriations to those established in fiscal year 1978-79 as adjusted for by inflation and population, together with other specified changes required or permitted. B. In June of 1990, the voters of the State of California approved Proposition 111, which amended Article XIIIB to establish the limit originally calculated for fiscal year 1986-87 as a new adjustment base, and to change the definition of the cost of living to be either the percentage change in California per capita personal income from the preceding year or the percentage change in the local assessment roll from the preceding year for the jurisdiction due to the addition of local non-residential new construction. C. Proposition 111 further modified Article XIIIB requirements by making certain capital outlay, debt service, emergency and court ordered expenditures not subject to the limit, and by allowing expenditures in excess of one year's limit to be offset by under expenditures in an immediately following year. D. The City of Santa Ana has opted to use as the inflation adjustment factor the percentage change in the California per capita personal income from the preceding year. E. The City of Santa Ana has opted to use as the population adjustment factor the County's percentage change in population from the preceding year. F. Section 7910 of the Government Code of the State of California requires the governing body of each local jurisdiction each year to, by resolution, establish its appropriations limit and make other necessary determinations for the following fiscal year pursuant to Article XIIIB of the California Constitution at a regularly scheduled meeting or noticed special meeting. City Council 18 — 7 FEd4(6421326 Fifteen days prior to the meeting, documentation used in the determination of the appropriations limit and other necessary determinations shall be available to the public. G. This matter came before the City Council at its regularly scheduled meeting of June 16, 2026. H. The Executive Director of the Finance and Management Services Agency of the City of Santa Ana has determined the City's appropriation limit for fiscal year 2026-2027 in accordance with said provisions of the Constitution and laws of the State of California, and the documentation used in the determination has been available to the public since not later than June 1 2026, in the office of the Executive Director of the Finance and Management Services Agency. Section 2. Based upon the above referenced facts, and all facts specified in the accompanying Request for Council Action and its attachments, and each of them, the appropriation limit of the City of Santa Ana for fiscal year 2026-2027 is hereby found and determined to be $1,591,945,027. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of ) 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: J athan T. Martine Assistant City Attorney vvv City Council 18 — 8 FEd4EM926 AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk, do hereby attest to and certify the attached Resolution No. 2026- to be the original resolution adopted by the City Council of the City of Santa Ana on June 16, 2026. Date: City Clerk City of Santa Ana City Council 18 — 9 F6d4(6W26 Finance and Management Services www.santa-ana.org/finance Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Ordinance to Adopt the Fiscal Year 2026-27 Budget AGENDA TITLE Second Reading and Adoption of City Council Ordinance NS-3096 Appropriating Monies to the Several Offices, Agencies, and Departments of the City of Santa Ana for the Fiscal Year Budget Period Commencing July 1, 2026 First reading at the June 2, 2026, City Council Meeting and approved by a vote of 7-0. Published in the OC Reporter on June 8, 2026. RECOMMENDED ACTION Approve the second reading and adopt Ordinance NS-3096 to appropriate monies to the several offices, agencies, and departments of the City for Fiscal Year 2026-27 (FY26-27), which begins on July 1, 2026, and ends on June 30, 2027. (Requires five affirmative votes) UNCODIFIED ORDINANCE NO. NS-3096 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION Pursuant to Sections 604 and 605 of Santa Ana's City Charter, the City Manager worked with staff to prepare and present a proposed budget to the City Council for the fiscal year beginning July 1, 2026. Consistent with Section 606 of the City's Charter, the City Council conducted a public hearing on the proposed budget on June 2, 2026 and unanimously approved the ordinance and proposed budget as presented by staff with no changes. According to the Santa Ana Charter Section 607, the City Council is required to adopt the annual budget by July 31. City Council 19 — 1 6/16/2026 Ordinance to Adopt the FY2026-27 Budget June 16, 2026 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The Estimated Spendable Fund Balance Summary in the Budget Document includes the estimated fiscal impact for each Fund. All exhibits have been posted on the City's website at https://www.santa-ana.org/fy-2026- 27-proposed-budget-documents/. EXHIBIT(S) 1. Detailed proposed budget document available at: https://www.santa-ana.org/fv- 2026-27-proposed-budget-documents/ 2. Ordinance NS-3096 to adopt the FY2026-27 Budget Submitted By: Alexander Trinidad, Executive Director, Finance and Management Services Agency Approved By: Alvaro Nunez, City Manager City Council 19 — 2 6/16/2026 EXHIBIT 2 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2026 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. The City Manager has prepared and submitted to the City Council, pursuant to Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2026. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as herein stated, together with any supplemental revisions and amendments thereto, was approved, adopted, and fixed by the City Council as the budget of the City for fiscal year 2026-2027, commencing July 1, 2026, in the amounts and for the funds, purposes, functions, department activities, and programs as therein set forth, including the Seven-Year Capital Improvement Program update per Orange County Transportation Authority Measure M2 eligibility requirement. The adopted budget, including any supplemental revisions and amendments, together with a copy of the appropriation ordinance, shall be placed in the official files of the City Clerk. Section 2. There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective object and purposes specified in that certain document entitled "Fiscal Year 2026-27 City Budget", a copy of which is on file in the Office of the City Clerk, out of the various funds of the City for fiscal year 2026-2027, the several amounts stated as proposed expenditures from such funds, respectively, in those columns of the Budget that are headed "FY 26-27". Each aggregate of expenditures so specified in the Budget for the fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter, except that as to any office, department, or agency of the City for which more than one program is designated in Fiscal Year 2026-2027 City Budget, the aggregate expenditure authorized for all programs in Fiscal Year 2026-2027 City Budget Ordinance No. NS-XXXX Page 1 of 3 City Council 19 — 3 6/16/2026 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter. Section 3. The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in the Budget, and as set forth in Exhibit 1 attached hereto and incorporated herein by reference. Section 4. No warrant shall be issued or indebtedness incurred for any purpose that exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the City Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his/her opinion, such revisions are necessary and proper. Section 5. In accordance with Governmental Accounting Standards Board Statement 54, the City Manager or his/her designee is hereby authorized, as of the date of this ordinance, to allocate assigned governmental funds' balances to specific programs and activities as deemed necessary and proper. Section 6. The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Inter-fund Transfers listed in the Budget, in such amounts and at such times during the fiscal year as he/she may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. Section 7. One certified copy of this appropriation ordinance, together with a certified copy of each amendment thereto, shall be transmitted by the City Clerk to the Executive Director of Finance and Management Services. Section 8. The City Council of the City of Santa Ana hereby adopts the updated Seven-Year Capital Improvement Program, as set forth in the 2026-2027 City Budget. Section 9. Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2026. Section 10. The City Clerk shall cause the title of this ordinance to be published as required by law. Section 11. All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and which is currently on file with the Executive Director of Human Resources, is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or Ordinance No. NS-XXXX Page 2 of 3 City Council 19 — 4 6/16/2026 compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this day of June, 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney ��ona�than �T. �rtinez� Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Jennifer Hall, City Clerk do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on , 2026 and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date City Clerk City of Santa Ana Ordinance No. NS-XXXX Page 3 of 3 City Council 19 — 5 6/16/2026 GENERAL FUND EXPENDITURE BY FUND PROPOSED FY 26-27 CITY ATTORNEY 5,565,650 CITY CLERK 1,648,020 CITY COUNCIL LEGISLATIVE 1,058,730 CITY MANAGER 4,620,270 COMMUNITY DEVELOPMENT 3,692,030 FINANCE&MANAGEMENT SERVICES 13,903,610 FIRE&EMERGENCY MEDICAL SERVICES 62,589,400 GENERAL NON-DEPARTMENTAL 3,350,700 HUMAN RESOURCES 4,533,690 LIBRARY 7,894,510 MUSEUM CAPITAL AND MAINTENANCE FUND 1,827,000 PARKS, RECREATION &COMMUNITY SERVICES 13,947,230 PLANNING&BUILDING 17,735,910 POLICE 165,882,960 PUBLIC WORKS 58,474,530 PROJECT TRANSFERS 19,318,740 PENSION LIABILITY PAYDOWN 48,993,520 GENERAL FUND EXPENDITURE GRAND TOTAL 435,036,500 City Council 19 — 6 6/16/2026 CAPITAL PROJECT FUNDS FUND FUND DESCRIPTION DEPARTMENT PROPOSED FY 26-27 032 MEASURE M-STREET CONSTRUCTION Public Works 6,198,920 148 TRAFFIC SYSTEM MGMT GRANT Public Works 50,000 058 RESIDENTIAL STREET IMPROVEMENT Public Works 644,100 059 SELECT STREET CONSTRUCTION Public Works 12,553,420 147 STREET SAFETY PROGRAMS Public Works 651,200 312 RESIDENTIAL DEVELOP DISTRICT 2 Public Works 800,000 417 CDA INCLUSIONARY HOUSING FEE Community Development 2,261,100 418 CDA CAPITAL PROJECTS Community Development 8,900 607 HOUSING ASSET LMIHF Community Development 1,492,050 CAPITAL PROJECT FUNDS GRAND TOTAL 24,659,6 00 DEBT SERVICE FUNDS FUND FUND DESCRIPTION DEPARTMENT PROPOSED FY 26-27 404 COSA 2014 LEASE FINANCING Debt Service 735,030 406 2021 PENSION OBLIGATION FUNDS Debt Service 18,129,830 DEBT SERVICE FUNDS GRAND TOTAL 18,864,860 ENTERPRISE FUNDS FUND FUND DESCRIPTION Department PROPOSED FY 26-27 027 PARKING FUND Police 4,836,270 054 SANITARY SEWER CAPITAL Public Works 600,000 056 SANITARY SEWER SERVICE Public Works 10,199,130 057 FED CLEAN WATER PROTECTION ENT Public Works 3,847,810 060 WATER Public Works 74,559,160 067 REGIONAL TRANSP CENTER Public Works 1,781,230 068 SANITATION FUND Public Works 7,897,070 069 REFUSE COLLECTION SERVICE Public Works 26,751,910 112 GOLF COURSE Parks, Rec&Comm Svcs 3,913,500 ENTERPRISE FUNDS GRAND TOTALI 134,386,080 City Council 19 — 7 6/16/2026 OTHER RESTRICTED FUNDS FUND FUND DESCRIPTION DEPARTMENT PROPOSED FY 26-27 012 CANNABIS PUBLIC BENEFIT FUND City Attorney Enforcement Services City Attorney 298,700 Enforcement Services(FMSA) Finance&Mgmt Svcs 129,190 Library Youth Services Library 1,032,920 Youth Services(PRCSA) Parks, Rec&Comm Svcs 3,603,290 Enforcement Services(PBA) Planning&Building 1,448,040 Police Enforcement Services Police 2,220,160 016 GASP CERTIFICATION&TRAINING Planning&Building 85,000 020 OTS-TRAFFIC OFFENDER PROGRAM Police 18,300 021 CATV FUND City Manager 220,000 022 PRCSA FEES&DONATION Parks, Rec&Comm Svcs 40,450 024 POLICE ACTIVITIES&PROGRAMS Police 690,690 025 IDB&EZ VOUCHER MONITORING Community Development 3,750 051 CAPITAL OUTLAY FUND Parks, Rec&Comm Svcs 655,000 053 CITY SERVICES Agency Services Planning&Building 3,089,200 Police Services Police 10,000 110 STRONG MOTION INSTRUMENTATION Planning&Building 16,000 120 FIRE FACILITIES FUND Public Works 150,000 121 SPECIAL REPAIR/DEMOLITION Planning&Building 100,000 655 2018 SERIES TAX ALLOC BONDS Community Development 13,133,850 670 COSA RDA Community Development 72,340 671 COSA RDA OBLIGATION RETIREMENT Community Development 13,437,770 OTHER RESTRICTED FUNDS GRAND TOTALI 40,454,650 SPECIAL REVENUE FUNDS FUND EXPENDITURE BY FUND DEPARTMENT PROPOSED FY 26-27 023 INMATE WELFARE FUND Police 1,302,000 026 CRIMINAL ACTIVITIES FUND Police 10,000 029 SPECIAL GAS TAX Public Works 17,825,750 031 AIR QUALITY IMPR. (AB 2766) HR-Air Quality Improvement Human Resources 141,280 PBA-Air Quality Improvement Planning&Building 242,340 Fleet Services-Air Quality Improvement Public Works 33,400 074 CIVIC CENTER MAINTENANCE Public Works 3,590,000 111 OPIOID REMEDIATION City Manager 937,400 122 EMERGENCY AND HEALTH GRANTS Community Development 6,861,490 123 WORKFORCE INNOV AND OPP ACT Community Development 2,739,550 124 ORANGE COUNTY GRANTS Community Development 2,380 125 OES UASI Police 662,110 128 LAW ENFORCEMENT GRANTS Police 1,074,470 130 HOME PROGRAM FEDERAL GRANT Community Development 3,134,180 131 MISC GRANTS Community Development 134,590 133 HOUSING AUTHORITY-ISSUER FEE Community Development 841,500 135 COMMUNITY DEV BLOCK GRANT/ESG Community Development 5,170,300 City Council 19 — 8 6/16/2026 136 HOUSING AUTHORITY-VOUCHER HAP Community Development 65,001,000 137 HOUSING AUTHORITY-NED Community Development 2,800,000 138 HOUSING AUTHORITY-MS 5 Community Development 5,000,000 139 HOUSING AUTHORITY-NEW CONSTR Community Development 344,080 140 HOUSING AUTHORITY-VOUCHER ADM Community Development 6,418,980 143 CALHOME PROGRAM Community Development 181,240 144 PRISON TO EMPLOYMENT PROGRAM Community Development 60,660 145 RENTAL REHABILITATION GRANT Community Development 10,990 152 PUBLIC LIBRARY GRANT FUND Library 170 158 HOUSING&COMMUNITY DEV GRANTS Community Development 1,865,810 165 OFFICE OF SAFETY GRANT Police 234,000 166 US DOJ ASSET FORFEITURE FUND Police 585,000 167 US TREASURY ASSET FORFEITURE Police 100,000 169 RECREATION GRANTS FUND Parks, Rec&Comm Svcs 488,760 177 EMERGENCY RENTAL ASSISTANCE PG Community Development 6,280 179 ARPA EHV HAP Community Development 1,000,000 180 ARPA EHV ADMIN FEES Community Development 70,490 181 AMERICAN RESCUE PLAN ACT(ARPA) Finance&Mgmt Services 101,840 182 HOME-ARP PROGRAM FEDERAL GRANT Community Development 19,230 183 ARPA-CA FOR ALL YOUTH WDP Community Development 307,410 185 RENT STABILIZATION Community Development 3,356,120 186 HCV FSS Forfeitures Community Development 120,000 SPECIAL REVENUE FUNDS GRAND TOTAL 132,774,800 General Fund 435,036,500 Non-General Funds (Less Internal Service Funds) 351,140,080 Total Citywide FY26-27 Budget 786,176,580 City Council 19 — 9 6/16/2026 City Clerk's Office www.santa-ana.org/cityclerk Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Dissolve Five Commissions AGENDA TITLE Dissolve the Arts and Culture Commission; Environmental and Transportation Advisory Commission; Historic Resources Commission; Parks, Recreation, and Community Services Commission; and Youth Commission as Part of the Fiscal Year 2026/227 Budget Adoption RECOMMENDED ACTION 1. Introduce for first reading an Ordinance amending various sections of the Santa Ana Municipal Code to dissolve five commissions, to remove references to the dissolved commissions, and to reallocate certain powers and duties. ORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE IV (OFFICERS, DEPARTMENTS, BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE TO DISSOLVE THE ARTS AND CULTURE COMMISSION, THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMISSION, THE HISTORIC RESOURCES COMMISSION, THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION, AND THE YOUTH COMMISSION; AND RELATED AMENDMENTS TO CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS), AND CHAPTER 41 (ZONING) TO REALLOCATE COMMISSION POWERS AND DUTIES AND TO REMOVE REFERENCES TO THE DISSOLVED COMMISSIONS 2. Adopt a Resolution Pertaining to Compensation for Existing City Boards and Commissions RESOLUTION NO. 2026-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION NO. 2023-093 AND SETTING COMPENSATION FOR CITY BOARDS AND COMMISSIONS City Council 20 - 1 6/16/2026 Dissolve Five Boards and Commissions June 16, 2026 Page 2 GOVERNMENT CODE §84308 APPLIES: No DISCUSSION On June 2, 2026, City Council unanimously approved for first reading Ordinance No. NS-3096, approving the budget for Fiscal Year 2026-27. As part of that budget approval, and as previously discussed during several Budget Workshops, five commissions have been recommended to be dissolved: Arts and Culture Commission, Environmental and Transportation Advisory Commission (ETAC), Historic Resources Commission, Parks, Recreation, and Community Services Commission, and Youth Commission. The proposed ordinance removes Division Nos. 4, 6, 7, 8, and 9 from Article IV (Officers, Departments, Boards and Commissions) of Chapter 2 (Administration) of the Santa Ana Municipal Code (SAMC) to dissolve the above referenced five commissions. Additionally, language has been added to Division 12 (Community Development Commission) and Division 5 (Planning Commission) of Article IV, Chapter 2, SAMC, to absorb the duties of the Arts and Culture Commission and the Historic Resources Commission, respectively. The proposed ordinance also amends a provision of Article VII (Regulation of the Planting, Maintenance, and Removal Trees) of Chapter 33 (Streets, Sidewalks and Public Works) of the SAMC to replace a reference to the ETAC with the Executive Director of Public Works. In addition, the proposed ordinance replaces each instance of"historic resources commission" with "planning commission" in SAMC Chapter 30 (Places of Historical and Architectural Significance), removes a reference to the historic resources commission in Section 41-653 of Division 1 (Generally) of Article V (Conditional Use Permits, Variances, Minor Exceptions, Amendments, and Development Project Plan Approvals) of Chapter 41 (Zoning) of the SAMC, and amends Table 1A of Division 1 (General Provisions) of Article XIX (The Transit Zoning Code, Specific Development No. 84) of SAMC Chapter 41 to replace "historic resources commission" with "planning commission." Pursuant to SAMC Section 2-325(1), the City Council has set compensation for City boards and commissions by resolution (Resolution No. 2023-093). The dissolution of the five commissions necessitates an updated resolution setting the compensation for the six remaining boards, commissions, and committees. Nothing precludes the City Council from evaluating the purpose of, or need for, any board or commission in the future and re-introducing them at a later date. City Council 20 — 2 6/16/2026 Dissolve Five Boards and Commissions June 16, 2026 Page 3 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with these actions. Approval of the ordinance and resolution aligns with the adopted FY2026/27 budget. EXHIBIT(S) 1. Ordinance 2. Resolution Submitted By: Jennifer L. Hall, City Clerk Approved By: Alvaro Nunez, City Manager City Council 20 — 3 6/16/2026 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE IV (OFFICERS, DEPARTMENTS, BOARDS AND COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE SANTA ANA MUNICIPAL CODE TO DISSOLVE THE ARTS AND CULTURE COMMISSION, THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMISSION, THE HISTORIC RESOURCES COMMISSION, THE PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION, AND THE YOUTH COMMISSION; AND RELATED AMENDMENTS TO CHAPTER 30 (PLACES OF HISTORICAL AND ARCHITECTURAL SIGNIFICANCE), CHAPTER 33 (STREETS, SIDEWALKS AND PUBLIC WORKS), AND CHAPTER 41 (ZONING) TO REALLOCATE COMMISSION POWERS AND DUTIES AND TO REMOVE REFERENCES TO THE DISSOLVED COMMISSIONS WHEREAS, the City of Santa Ana currently has ten boards and commissions; WHEREAS, vacant board and commission member positions can be hard to fill; WHEREAS, all City boards and commissions need a quorum of their respective members to hold a meeting pursuant to the Brown Act; WHEREAS, several of the City boards and commissions have had difficulty keeping quorum due to absences and/or vacant positions; WHEREAS, City employees staff the boards and commissions in various capacities, prepare the agendas, and facilitate the meetings; and WHEREAS, during the budget process for FY26-27, the City Council determined that five commissions could be dissolved and their duties reassigned to other boards and commissions. THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS: Section 1. That Division 4 of Article IV of Chapter 2 of the Santa Ana Municipal Code be, and the same is hereby, repealed in its entirety, and that the Parks, Recreation, and Community Services Commission is hereby dissolved. Section 2. That Division 6 of Article IV of Chapter 2 of the Santa Ana Municipal Code be, and the same is hereby, repealed in its entirety, and that the Historic Resources Commission is hereby dissolved. Ordinance No. NS-XXXX Page I sty Council 20 — 4 6/16/2026 Section 3. That Division 7 of Article IV of Chapter 2 of the Santa Ana Municipal Code be, and the same is hereby, repealed in its entirety, and that the Youth Commission is hereby dissolved. Section 4. That Division 8 of Article IV of Chapter 2 of the Santa Ana Municipal Code be, and the same is hereby, repealed in its entirety, and that the Arts and Culture Commission is hereby dissolved. Section 5. That Division 9 of Article IV of Chapter 2 of the Santa Ana Municipal Code be, and the same is hereby, repealed in its entirety, and that the Environmental and Transportation Advisory Commission is hereby dissolved. Section 6. That Section 2-621 of Division 12 (Community Development Commission) of Article IV of Chapter 2 of the Santa Ana Municipal Code be amended to read as follows (additions underlined, deletions in strikethre g ): Sec. 2-621. — Commission created; composition. There is hereby created the community development commission, originally named the community redevelopment and housing commission, consisting of seven (7) members, except as otherwise provided in section 2-626. The community development commission shall serve both in the capacity of a community redevelopment commission pursuant to Section 33201 and 33202 of the Health and Safety Code of the State of California., and in the capacity of a housing commission pursuant to Section 34291 and 34292 of said Health and Safety Code, and as an advisory body to the city manager and the city council concerning arts and cultural issues in the city. Section 7. That Section 2-350.2 of Division 5 of Article IV of Chapter 2 is hereby amended to add subsections (f) through (m) and read as follows (additions underlined and deletions in ctrikethre g ): Sec. 2-350.2 - Planning commission—Powers and duties. The planning commission shall have the power and be required to: a) Periodically review the city's general plan; b) Make studies and plans for future civic land use, including use as public recreation facilities; c) Annually review the city's capital improvement program solely for consistency with the general plan; d) Exercise such functions as to land subdivisions, zoning and other city planning as may be prescribed by ordinance; aPA e) By its own motion, make such studies and investigations as it may deem necessary for the formulation of planning and land use policies and report its findings and recommendations to the city council or the city manager, or to both City Council 20 — 5 r inance p ge o 13 such authorities, as it may see fit-.."- f) Consider all matters that may be referred to it by the city council or the city manager and shall render its recommendations, counsel and advice in regards thereto; g,) Carry out those duties enumerated in chapter 30 of this Code regarding places of historical and architectural significance; h) Advise and make recommendations to the city council on applications for properties to be included in financial incentive programs participated in by the city for the preservation of historic resources; i) Advise and make recommendations to the city council and other city boards and commissions regarding historical projects and property; i) Recommend to the city council policies and regulations regarding the protection, reuse and rehabilitation of historical property: k) Recommend to the city council programs for the protection, retention and use of historic resources including utilizing federal, state, local and/or private funding sources and mechanisms, such as Certified Local Government Program, Mills Act Contracts, and the state Historic Building Code; 1) Recommend to the city council programs that confer recognition upon the owners of designated historic resources; and m) Encourage public understanding and involvement in historic and architectural heritage. Section 8. That Chapter 30 (Places of Historical and Architectural Significance) be amended to read as follows (additions underlined and deletions in c+riLo+hrni-nh): Sec. 30-1. - Register of historical properties. The hiGtnrin F8Sei FGeS planning commission may, by resolution and at a noticed public hearing, designate as historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in section 30-2. The commission secretary shall maintain a register which shall consist of copies of each such resolution and which shall be known as the city register of historical properties. The hiStGrir+ FesGUrGes planning commission may at any time repeal, revise, or modify any such resolution upon reconsideration of the historical or architectural importance of the places therein described. Ordinance No. NS-XXXX Page sty Council 20 — 6 6/16/2026 Sec. 30-1.5. - Definitions. Certificate of appropriateness means the method by which the hi tGFiG FesE) roes planning commission approves modifications to a historic property pursuant to section 30-6. Dangerous building shall have the same definition as the Uniform Code for the Abatement of Dangerous Buildings which may from time to time be amended. Historic property shall include a building, structure, object or site designated as having historical significance and listed on the federal, state or local register of historical properties, as well as those contributing properties located in an historic district. Local historic district means a collection or group of historic properties within a defined area. Modification means any change, alteration, restoration, remodeling, rehabilitation, construction, or relocation of the physical exterior of a historic structure. Modification shall not include painting. Register of historical properties means the official list of historic properties in the city. Sec. 30-2. - Criteria for selection. (a) Any person or group may request a building, or part thereof, structure, object or site, to be designated to be included on the city register of historical properties (called "register" in this section). The applicant must submit documentation that demonstrates how the nominated building, structure, object or site satisfies the criteria for designation. A building, structure, object, or site may be designated for inclusion on the register if the building, structure, object or site is fifty (50) or more years old and if the commission finds that one (1) or more of the following conditions are met: (1) Buildings, structures or objects with distinguishing characteristics of an architectural style or period, that exemplify a particular architectural style or design features; (2) Works of notable architects, builders, or designers whose style influenced architectural development; (3) Rare buildings, structures, or objects or original designs; (4) Buildings, structures, objects or sites of historical significance which include places: a. Where important events occurred; b. Associated with famous people, original settlers, renowned organizations and businesses; c. Which were originally present when the city was founded; or City Council 20 — 7 r finance ge o 13 d. That served as important centers for political, social, economic, or cultural activity. (5) Sites of archaeological importance; (6) Buildings or structures that were connected with a business or use which was once common, but is now rare. (b) The owner of a property(s) must be notified of its nomination upon receipt of an application by the planning and building agency. Upon adoption and placement of the property on the register, the resolution of designation shall be recorded with the county recorder's office pursuant to California Public Resources Code section 5029, as it may be amended from time to time. Sec. 30-2.1. - Criteria for selection; exceptions. A building, structure, object or site less than fifty (50) years old may be nominated provided that it can be proven to be of exceptional significance as outlined in subsections 30-2(a)(1)—(6). Sec. 30-2.2. - Categorization. The hosterne Fese ees planning commission shall, by resolution and at a duly noticed public hearing, place all buildings, structures, objects, or sites on the city register of historical properties in one (1) of the following categories based upon the criteria for each category: (1) Landmark category. a. The building, structure, object or site is on the national register or appears to be eligible to be placed on the register; or b. The building, structure, object or site is on the state register or appears to be eligible to be placed on the register; or c. The building, structure, object or site has an historical/cultural significance to the city; or d. The building, structure, object or site has a unique architectural significance. (2) Key category. a. The building, structure, object or site has a distinctive architectural style and quality; or b. The building, structure, object or site is characteristic of a significant period in the history of the city; or c. The building, structure, object or site is associated with a significant person or event in the city. (3) Contributive category. The building, structure, object or site contributes to the overall character and history of a neighborhood or district and is a good example of period architecture. Ordinance No. NS-XXXX Page sty Council 20 — 8 6/16/2026 The hnster;^ reseurees planning commission may after a duly noticed public hearing revise, or modify any such categorization upon reconsideration of the historical or architectural importance of the places therein described. Sec. 30-2.3. - Removal from the city register of historical properties. (a) Any owner of a historic property may apply to the city for removal from the city register of historical properties. The hiStGFi^ reSO Fees planning commission shall by adoption of a resolution, following a duly noticed public hearing, remove the historic property from the city register of historical properties if the historic property meets one or more of the following: (1)The building, structure, object or site does not meet the criteria for being placed on the city register of historical properties; or (2) Discovery of information subsequent to placement on the register of historical properties regarding the significance of the building, structure, object or site, such that the criteria for placement on the city register of historical properties is not met; or (3) The building, structure, object or site has been substantially damaged or destroyed by a catastrophic event such that it no longer meets the criteria for placement on the city register of historical properties; or (4) There has been a loss of the integrity of the building, structure, object or site, provided the loss of integrity was not the result of any illegal act or willful neglect by the owner or agent of the owner; or (5) The owner proves that he/she would have no economically viable use of the property unless the building, structure, object or site is removed from the register of historic properties. (b) The ",stem^ ro_s^6,r^o6 planning commission shall give notice of its decision, which shall be final unless timely appealed pursuant to section 30-8. Sec. 30-2.4. - Same—Filing fees. Every application under this chapter to designate a building, or part thereof, structure, object or site for inclusion on the city register of historical properties or appeal to the city council shall be accompanied by a filing fee. No application shall be accepted for filing without the required fee, except that all governmental agencies are exempt from the fee requirement. The city council shall from time to time by resolution adopt a schedule of fees to be charged, a copy of which shall be maintained in the office of the planning department. Sec. 30-3. - Application of state historical building code. Any building or structure designated as having historical or architectural importance by inclusion in the city register of historical properties shall be deemed a "qualified historical building or structure" for purposes of applying the state historical building code, as set forth in Part 2.7 (commencing with Section 18950) of Division 13 of the Health and Safety Code of the State of California and Part 8 of Title 24 of the California Administrative Code. The city's building official is authorized to apply the said state historical building code to any such building or structure. City Council 20 — 9 r inance me o 13 Sec. 30-4. - Local historic districts. (a) The hic+r)ril+ FeSOUr^^s planning commission, after public hearing noticed and held in the manner prescribed by Section 37628 of the Health and Safety Code of the state, may, recommend that the city council designate an area within the city as a local historic district. (b) A local historic district shall be designated only if it meets one or more of the following standards: (1) The area constitutes a distinct section of the city and has special character, historical, architectural, or aesthetic interest and value. (2) The area provides significant examples of architectural values of the past or landmarks in the history of architecture. (3) The area serves as a reminder of past eras, events, or persons important in the history of the city, the county, the state or the United States of America or illustrates past living styles for future generations to observe, study, or inhabit. (4) The area is the site of a historically or culturally significant ground, garden, or object. (c) The city council, after receiving the recommendation from the histGriG resGUrGes planning commission, may by resolution designate the recommended area as a local historic district. At the time of the creation of the local historic district, the city council may adopt design guidelines for the district. Sec. 30-5. - Historical rehabilitation financing program. The standards set forth in sections 30-2 and 30-4 shall constitute criteria for selection of historical properties eligible for financing and criteria for the selection of historical rehabilitation areas, pursuant to the provisions of the Marks Historical Rehabilitation Act of 1976, as set forth in Part 10 (commencing with Section 37600) of Division 24 of the Health and Safety Code of the State of California, for the purposes of any historical rehabilitation financing program which may be undertaken pursuant to that act by the City of Santa Ana or the community redevelopment agency of the City of Santa Ana. Sec. 30-6. - Modification of historic properties. (a) No exterior physical modifications, other than those identified by the histefis r^c planning commission for administrative approval by city staff, shall be permitted with respect to an historic structure until the hoStOFin reso irGes planning commission approves such request at a duly noticed public hearing and issues a certificate of appropriateness. The planning histarin ros,,uFGes commission shall issue the certificate of appropriateness upon finding that the proposed modification(s) does not substantially change the character and integrity of the historic property. The minutes of the hoStsri�61FEes- planning commission meeting shall serve as the official record. (b) An application for exterior modification of a historic structure shall be accompanied, except for those subject to administrative approval by city staff Ordinance No. NS-XXXX Page t sty Council 20 — 10 6/16/2026 pursuant to subsection (a), by payment of an application fee set in such amounts as shall be established by resolution of the city council. (c) The building official may determine a historic property is a dangerous building. Modifications as determined necessary by the building official to correct the dangerous building shall not require a certificate of appropriateness. Modifications shall be consistent with the overall architectural design and historic character of the structure and blend in with the surrounding environment. (d) The hiStGFiG FeSeUrGeS planning commission may impose and/or recommend conditions of approval deemed reasonable and necessary on applications that are subject to review and approval or recommendation by the ;;Ster,G resoFEes planning commission. Sec. 30-7. - Demolition of historic properties. (a) An application of intent to demolish an historic property shall be submitted to the planning and building agency. At a duly noticed public hearing, the hisferi FeseHrGes- planning commission must review all applications for demolition permits for historic properties. The commission shall investigate all feasible alternatives to demolition. These alternatives include, but are not limited to: (1) Seeking private citizens, local trusts, and other financial sources who may be willing to purchase the structure for restoration or relocation. (2) Publicizing the availability of the structure for purchase for restoration or relocation purposes. (3) Exploring possible sites for relocation of the historic building if on-site preservation is not possible. Any structure relocated under this section shall not require a residential relocation permit, pursuant to section 41-620 of this Code. (4) Suggesting to the city council that the city purchase the structure when private preservation or relocation is not feasible. (b) All of the above items are to be completed within two hundred and forty (240) days from the date of application submittal. After two hundred and forty (240) days, or at the conclusion of the environmental review period, whichever is longer, a demolition permit must be issued. Prior to the issuance of the demolition permit, the applicant shall provide, to the reasonable satisfaction of the commission, and at the applicant's sole cost, complete photo-documentation of archival quality and historical profile of the structure to be demolished, prior to the scheduling of the demolition. (c) The building official may determine a historic property is a dangerous building. Such determination allows the waiver of hiGtGFi`+ roE^„r^oE planning commission review and the required review period for demolition if the historic property is declared a dangerous building. Sec. 30-8. - Appeals from decisions of hiStGFi^ FeSeUFGeS planning commission. (a) An appeal from a decision or requirement of the hiSteFin ros,,FGeS planning commission may be made by any interested party, individual or group. City Council 20 - 11 r inance p ge o 13 (b) Any appeal made under the terms of this section shall be made within ten (10) calendar days following the date of the decision by the hiStGFOG Fese ees planning commission, and shall be accompanied by payment of an appeal fee set in such amounts as shall be established by resolution of the city council. Further, such appeal period shall end at 5:00 p.m. on the tenth calendar day following such date of the decision by the hist„rie resourees planning commission. If such tenth calendar day ends on a Saturday, Sunday or holiday, the ten-day period shall end at 5:00 p.m. on the next regular business day. The formal action by the h+steFi$ roS�e6 planning commission shall become effective on the day following the first regularly scheduled council meeting after the ten-day appeal period, unless the city council, in compliance with section 41-643, section 41-644 or section 41- 645, holds a public hearing on the matter, then the decision of the city council will become effective on the day following the hearing and decision by the city council. (c) All appeals shall be in writing and on forms provided by the planning department and shall specify wherein there was any error of decision or requirement by the commission. Furthermore, a copy of such appeal shall be filed with the planning department and the cit clerk of the GeuHc4. (d) Upon receipt of such appeal, the planning department shall set the matter for hearing by the council. (e) All appeals shall be heard in the same manner as prescribed for the original hearing. (f) Upon filing of an appeal, the planning department shall forward to the c� clerk of tham-eeunO a copy of the written findings, maps, papers and exhibits upon which the decision of the hiStGrin resew es planning commission was based. (g) The council may, after public hearing, affirm, reverse, change, or modify the original decision and may make any additional determination it shall consider appropriate within the limitations imposed by this chapter. Such decision shall be filed with the city sft-hi-z ^ , and the city planning department; one (1) copy thereof shall be sent to the applicant. Sec. 30-9-30-24. - Reserved. Section 9. That Section 30-27 (Authority) of Division 1 of Chapter 30 shall be amended to read as follows (additions underlined and deletions in . Sec. 30-27. - Authority. The hin4Orir. FesoUFGes planning commission reviews and forwards recommendations for historic property preservation agreements to the city council for consideration. appFayal ..G RsisteRt With the pFeGed Oren established OR SeE;tmE)R 7_ 374(G)• Section 10. That Section 33-185 of Article VII of Chapter 33 of the Santa Ana Municipal Code be amended to read as follows (additions underlined, deletions in ctriLothrA inh): Ordinance No. NS-XXXX Page sty Council 20 - 12 6/16/2026 Sec. 33-185 — Street tree species to be planted. The following list constitutes the official street tree species for the City of Santa Ana. Species other than those included in this list may be planted as street trees with the consent from the onVnrE)nmental and tFanSPOFtation a dVOSOFY xmmittee executive director of public works. COMMON NAME BOTANICAL NAME CATEGORY I* -Queen Palm •Arecastrum -Crape Myrtle •romanzoffianum •Lagerstroemia indica CATEGORY II** -Australian Willow •Geijera parviflora -New Zealand Christmas •Metorsiderso excelsus -Bradford Pear •Pytus calleryanan -Lavender Bloom •Tabebuia ipe CATEGORY IIIt -Peppermint Tree •Agonis flexuosa -Bottle Tree •Brachychiton populneus -Modesto Ash •Fraxinus velutina -Jacaranda -Jacaranda mimosifolia -Magnolia-Samuel -Magnolia grandiflora -Summers •Pinus canariensis -Canary Island Pine •Platanus acerifolia -Sycamore, London •Platanus racemosa -Plane •Quercus ilex -Sycamore, California •Quercus agrifolia -Oaks, Holly •Tristania conferta -Oaks, Coastal Live Oak -Cassia leptophylla -Brisbane Box -Gold Medallion Tree CATEGORY IV$ -Camphor Trees •Cinnamomum camphora -Tulip Tree •Liriodenfron Tulipifera -Chinese Elm •Ulmus Parvifolia " 21/,4 Foot Parkways " 4-5 Foot Parkways t 5-8 Foot Parkways $ 8 Foot or Larger Parkways City Council 20 — 13 r finance o�e o 13 Section 11. That Section 41-653 of Division 1 of Article V of Chapter 41 of the Santa Ana Municipal Code be, and the same is hereby, amended to read, in its entirety (additions underlined, deletions in ): Sec. 41-653. - Same—Review. (a) Executive director review. An application for reasonable accommodation shall be reviewed by the executive director of the planning and building agency, or his or her designee, as appropriate. (b) Decision. Within sixty (60) days of acceptance of the application as complete, the executive director shall issue a written decision to grant, grant with modifications, or deny an application for reasonable accommodation in accordance with section 41-654 and shall notify the applicant of the decision. The written decision shall explain in detail the basis of the decision, including the executive director's findings on the factors stated in section 41-654. If necessary to reach a determination on the request for reasonable accommodation, the executive director may request additional information from the applicant consistent with the Fair Housing Amendments Act of 1988 and the California Fair Employment and Housing Act, specifying in detail the information that is required. If a request for additional information is made, the sixty-day period to issue a decision is stayed until the applicant responds to the request. (c) Referral to other reviewing authority. The executive director shall have the authority, upon his or her sole discretion, to refer any reasonable accommodation application to any other reviewing authority, including, but not limited to, the planning commission, or the zoning administrator, OF +ho h,,T.cr-9rin�noY FGeS GGMFRici��o_n to review the reasonable accommodation application and make a determination on the same in accordance with the applicable sections. Section 12. That Table 1 A of Division 1 of Article XIX of Chapter 41 of the Santa Ana Municipal Code be amended to read as follows: Ordinance No. NS-XXXX Page I 6W ouncil 20 — 14 6/16/2026 REVIEW PROCESS OVER TICCOUNTER REVTA DEVELOPMENT PLAN REVIEW ............By NGKT............ ................................................... BY DISCPtTDqM ACTION .................................................... 7—14 1—IA --- I CUP AND—'�' —I—MOM-- 1.q -TgNI TO-- APPLIrATION ft O[*XUAW[ WECTFOCUPUUS MYNANas ZCN14GCODE MTN APPLCABU STANDAWS TRACT NAPS I PROPERTIES ZONE OOMAS GENERAL PLAN AWNOWNTS A—" 1—MIL PLANW4G COWAISSION Planning C)mmissio AU111M TY E CTTYCOLV' FPflA1T 11.E11 L Section 13. If any section, subsection, sentence, clause or phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause or phrase or portion thereof irrespective of the fact that any one or more section, subsection, sentence, clause or phrase or portions be declared invalid or unconstitutional. Section 14. This ordinance shall become effective thirty (30) days after its adoption. City Council 20 - 15 Urdinancet a#eA4 X1 X3 Section 15. The City Clerk shall certify the adoption of this ordinance and shall cause the same to be published as required by law. ADOPTED this _ day of 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: iaw.- Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers ABSENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on 2026. Date: Jennifer L. Hall City Clerk City of Santa Ana Ordina+a^^ "'^ " I XXXX Page 1G 1OiGouncll 20 — 16 6/16/2026 RESOLUTION NO. 2026-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION NO. 2023-093 AND SETTING COMPENSATION FOR CITY BOARDS AND COMMISSIONS WHEREAS, the City of Santa Ana has City Boards and Commissions whose members carry out the various tasks delegated by the City Council to such Boards and Commissions or make recommendations to the City Council on various items within the purview of the Board or Commission; and WHEREAS, Resolution No. 2023-093 set compensation for all City boards and commissions; and WHEREAS, the City Council of the City of Santa Ana has now determined to dissolve five Boards and Commissions; and WHEREAS, there is now a need to remove the compensation provisions for the dissolved Boards and Commissions. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The foregoing recitals are true and correct and are hereby incorporated by reference. Section 2. Resolution No. 2023-093 is hereby repealed in its entirety. Section 3.The Santa Ana City Council hereby sets compensation for the following City Boards and Commissions as follows: A. Community development and housing commission. One hundred dollars ($100.00) per meeting, three (3) meetings maximum per month, plus twenty dollars ($20.00) per month automobile allowance. B. Personnel board. One hundred dollars ($100.00) per meeting. C. Planning commission. One hundred dollars ($100.00) per meeting, three (3) meetings maximum per month, plus fifty dollars ($50.00) per month automobile allowance. D. Police oversight commission. One hundred dollars ($100.00) per meeting, four (4) meetings maximum per month. E. Rental housing board. One hundred dollars ($100.00) per meeting, plus fifty dollars ($50.00) per month automobile allowance. City Council 20 — 17 6/16/2026 F. Transactions and use tax measure x citizen oversight committee. One hundred dollars ($100.00) per meeting. The number of compensated meetings shall be determined by the Resolution to establish a citizen oversight committee set forth in Resolution No. 2019-034 or as later amended. Section 4.The compensation for City boards and commissions as outlined in Section 3 of this Resolution shall be effective July 1, 2026. Section 5. This Resolution shall take effect upon the effective date of Ordinance No. NS-XXXX and the City Clerk shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 2026. Valerie Amezcua Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:a aw,0- �, . R IQ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers ABSENT: Councilmembers City Council 20 — 18 eso u io - 15 a e of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, JENNIFER L. HALL, City Clerk, do hereby attest to and certify the attached Resolution No. 2026-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on 2026. Date: Jennifer L. Hall City Clerk City of Santa Ana City Council 20 — 19 eso u io - 15 a e of 3 Cl a� ORE,T Councilmember-Requested Item Report DATE June 16, 2026 TOPIC City of Santa Ana opposition to the U.S. Environmental Protection Agency (EPA) proposal to rescind federal drinking water regulations and the drafting of a City ordinance requiring City Council approval of any change to City's drinking water standards and regulations. COU NCI LMEMBER-REQUESTED ITEM TITLE Discuss and Consider Directing the City Manager to Direct City Staff to: (1) Draft a Letter from the City of Santa Ana Expressing Opposition to the U.S. Environmental Protection Agency's (EPA) Proposals to Rescind Federal Drinking Water Regulations for Certain Contaminants in Drinking Water; and (2) Draft a City Ordinance to Require City Council Approval of any Change to the City's Drinking Water Standards and Regulations. DISCUSSION Numerous studies have shown that exposure to per- and polyfluoroalkyl substances (PFAS) can decrease our immunity and increase our risk for certain types of cancer, birth defects, liver disease, and kidney disease. On December 16, 1974, President Gerald Ford signed The Safe Drinking Water Act (SDWA) into law. The SDWA is the primary federal law that is intended to ensure safe drinking water for the American public. The SDWA requires the EPA to generate scientifically based standards that apply to all water supplies that serve 25 or more customers and create a process for setting new standards. On April 10, 2024, President Joe Biden issued the first-ever national and legally enforceable Safe Drinking Water Act standard for PFAS to protect communities from exposure to harmful 'forever chemicals.' The rule sets health safeguards, requires public water systems to monitor and reduce the levels of PFAS in our nation's drinking water, and requires the notification of the American public of any exceedances of those levels. On May 18, 2026, the EPA announced major revisions to federal drinking water Maximum Contaminant Levels (MCLs) for two PFAS compounds: perfluorooctanoic acid (PFOA) and perfluorooctane sulfonic acid (PFOS), and a proposal to rescind drinking water standards for CITY ATTORNEY CITY MANAGER CITY CLERK Rnnin R (.nnialhn Alvarn Niina7 1 lannifarI Hall City Council 20 CIVIC CENTER PLAZA-P.O.BOX 1988,M-�11-sA 1TAANA, CALIFORNIA 92702 6/16/2026 TELEPHONE(714)647-6900-FAX(714)647-6954-www.santa-ana.org Councilmember Requested Item Page 2 of 2 four additional PFAS compounds: perfluorohexane sulfonic acid (PFHxS), hexafluoropropylene oxide dimer acid (HFPO-DA), and perfluorononanoic acid (PFNA), as well as Hazard Index mixtures of these three PFAS chains, plus perfluorobutane sulfonic acid (PFBS). The recent proposals from the EPA threaten to increase PFAS exposure for approximately 100 million people, cause thousands of deaths, and cause tens of thousands of serious illnesses. The recent proposals from the EPA are also in extreme conflict with President Biden's Cancer Moonshot and its commitment to ending cancer as we know it, to Americans having access to clean, safe, drinking water, and to advancing environmental justice by protecting communities that are most exposed to toxic chemicals. The EPA will accept written comments on the proposed rules in the public docket until July 20, 2026, and it is important for the City of Santa Ana to express opposition to the EPA's proposals that threaten the quality and safety of our city's and our nation's drinking water. Currently, the State of California has drinking water requirements and standards that exceed those of the EPA. The recent proposals from the EPA have demonstrated that government requirements and standards for drinking water can change and even diminish. The City of Santa Ana has won awards for having the world's best-tasting, highest-quality tap water, and we need to take action to enact City regulations to protect our communities from exposure to toxic chemicals in our City's precious drinking water. Adoption of an ordinance that would codify the requirement for City staff to bring any proposed change in the standard of quality and safety of our City's drinking water to the City Council for public review and scrutiny and approval by the City Council before implementation would allow our City to protect our City's drinking water in spite of changes to federal and state regulations and standards. I therefore request that the City Council direct the City Manager to direct City staff to: (1) draft a letter from the City of Santa Ana expressing opposition to the U.S. Environmental Protection Agency (EPA) proposal to rescind federal drinking water regulations for certain contaminants in drinking water and (2) draft a City ordinance to require City Council approval of any change to City's drinking water standards and regulations. SUBMITTED BY Councilmember Phil Bacerra EXHIBIT 1. Draft Letter to the EPA CITY ATTORNEY CITY MANAGER CITY CLERK Rnnin R C.arvalhn Alvarn NI1AP7 lannifar l Hall City COUr1Cll 20 CIVIC CENTER PLAZA-P.O.BOX 1988,M-�11-SA AANA,CALIFORNIA 92702 6/16/2026 TELEPHONE(714)647-6900-FAX(714)647-6954-www.santa-ana.org MAYOR , CITY MANAGER Valerie Amezcua .?``,,°' Alvaro Nunez MAYOR PRO TEM CITY ATTORNEY David Penaloza Sonia R.Carvalho COUNCILMEMBERS CITY CLERK Phil Bacerra Jennifer L. Hall Johnathan Ryan Hernandez Jessie Lopez , Thai Viet Phan Benjamin Vazquez CITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza• P.O.Box 1988 Santa Ana,California 92702 www.santa-ana.org June 17, 2026 U.S. Environmental Protection Agency Office of Water 1200 Pennsylvania Avenue, NW Washington, DC 20460 Re: Opposition to Proposed Rescission of Drinking Water Regulations for PFHxS, PFNA, HFPO-DA (GenX), and Hazard Index Mixtures — Docket No. EPA-HQ-OW-2025- 0654 Dear Administrator and EPA Staff: On behalf of the City of Santa Ana, California, I respectfully submit this letter opposing the U.S. Environmental Protection Agency's proposed rescission of drinking water regulations for perfluorohexane sulfonic acid (PFHxS), perfluorononanoic acid (PFNA), hexafluoropropylene oxide dimer acid and its ammonium salt (HFPO-DA, commonly known as GenX chemicals), and Hazard Index mixtures involving these compounds. The proposed action would eliminate enforceable federal drinking water standards for contaminants that have been identified as presenting significant risks to human health. The City of Santa Ana has made a substantial commitment to protecting public health through the planning, design, construction, and operation of advanced treatment facilities intended to remove PFAS compounds from drinking water. These investments reflect our responsibility to provide safe, reliable, and high-quality drinking water to the residents and businesses we serve. While we recognize the EPA's stated intent to revisit the regulatory process, the proposed rescission creates uncertainty for water systems and undermines the progress that communities across the nation have made in addressing PFAS contamination. Public water agencies require stable and predictable regulatory standards to effectively plan long-term infrastructure investments, secure funding, and maintain public confidence in the safety of drinking water supplies. The removal of established standards, even temporarily, risks sending the message that protections against known contaminants are no longer a national priority. SANTA ANA CITY COUNCIL Valerie Amezcua David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Phil Bacerra Johnathan Ryan Hernandez Mayor Mayor Pro Terri-Ward 6 Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 vamezcua(a)santa-ana.ora dnenaloza ansanta-ana.ora tphan(cDsanta-ana.ora bvazaueXojsanta-ana.ora iessielonez9,santa-ana.oro rbacerra'santa-ana.ora irvanhernandez(a7santa-ana.ora City Council 21 — 3 6/16/2026 The City is particularly concerned about the potential impact on public trust. Residents expect drinking water regulations to be based on the best available science and to provide consistent protection against contaminants that may increase the risk of cancer and other adverse health outcomes. Efforts to weaken or rescind existing standards may create confusion among the public and erode confidence in drinking water systems that are already investing significant resources to address these contaminants. Santa Ana remains committed to removing PFAS from its water supplies and, regardless of changes at the federal level, our city will continue advancing treatment projects necessary to protect public health. However, local efforts are strengthened when supported by clear and enforceable federal standards that establish a consistent baseline of protection for all communities. For these reasons, the City of Santa Ana respectfully urges the EPA to withdraw the proposed rescission and maintain enforceable drinking water protections for PFHxS, PFNA, HFPO-DA (GenX), and Hazard Index mixtures while continuing to evaluate emerging scientific information and regulatory approaches. Thank you for the opportunity to provide comments on this important matter impacting our nation's drinking water resources. Sincerely, Rodolfo Rosas, P.E. Acting Executive Director of Public Works City of Santa Ana cc: Mayor and City Council City Manager 1 SANTA ANA CITY COUNCIL Valerie Amezcua David Penaloza Thai Viet Phan Benjamin Vazquez Jessie Lopez Phil Bacerra Johnathan Ryan Hernandez Mayor Mayor Pro Terri-Ward 6 Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 vamezcua(a)santa-ana.ora dnenalozaansanta-ana.ora tphan(cDsanta-ana.ora bvazaueXojsanta-ana.ora iessielop:4,santa-ana.ora rbacerraWasanta-ana.ora irvanhernandezrOdsanta-ana.ora City Council 21 — 4 6/16/2026 Minutes of the Special Meeting of the Housing Authority Santa Ana, California May 19, 2026 CALL TO ORDER MINUTES: Chair Amezcua called the Housing Authority Special Meeting to order at 8:46 P.M. ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Thai Viet Phan Benjamin Vazquez Vice Chair David Penaloza Chair Valerie Amezcua City Manager Alvaro Nunez City Attorney Sonia R. Carvalho Recording Secretary Jennifer L. Hall ROLL CALL MINUTES: Secretary Jennifer L. Hall conducted Roll Call. Chair Amezcua, Vice Chair Penaloza, and Authority Members Bacerra, Hernandez, Lopez, Phan, and Vazquez were present. ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA MINUTES: None. HOUSING AUTHORITY 1 May 19, 2026 City Council 2 - 1 6/16/2026 PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Housing Authority agenda. MINUTES: None. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. MINUTES:At 8:47 P.M., the Consent Calendar was considered. MOTION: Authority Member Hernandez moved to approve staff recommendations on the following Consent Calendar Items: 1 through 3, seconded by Chair Amezcua. The motion carried, 7— 0, by the following roll call vote: AYES: AUTHORITY MEMBER BACERRA, AUTHORITY MEMBER HERNANDEZ, AUTHORITY MEMBER LOPEZ, AUTHORITY MEMBER PHAN, AUTHORITY MEMBER VAZQUEZ, VICE CHAIR PENALOZA, CHAIR AMEZCUA NOES: NONE ABSTAIN: NONE ABSENT: NONE Status: 7— 0 — Pass 1. Excused Absences Department(s): City Clerk's Office Recommended Action: Excuse the absent members. 2. Minutes of the Special Meeting of May 5, 2026 Department(s): City Clerk's Office Recommended Action: Approve minutes. 3. Purchase Order to Insight Public Sector, Inc. for MRI / HAPPY Software PHA Pro Housing Authority Management Software (Specification No. 26-016) (Non- General Fund) Department(s): Community Development Agency HOUSING AUTHORITY 2 May 19, 2026 City Council 2 - 2 6/16/2026 Recommended Action: Authorize a Purchase Order to Insight Public Sector, Inc. to provide MRI Software / HAPPY Software PHA Pro housing authority management software for a term beginning June 1, 2026 and expiring April 30, 2028, in an amount not to exceed $147,344. **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS MINUTES: None. ADJOURNMENT—Adjourn the Housing Authority meeting. MINUTES: Chair Amezcua adjourned the Housing Authority Meeting at 8:47 P.M. Respectfully submitted: Jennifer L. Hall, CIVIC Secretary HOUSING AUTHORITY 3 May 19, 2026 City Council 2 - 3 6/16/2026 Community Development Agency www.santa-ana.org/cd Item # 3 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 16, 2026 TOPIC: Subordination Agreement and Lease Rider for FX Residences AGENDA TITLE Subordination Agreement and Lease Rider with the State of California Department of Housing and Community Development for FX Residences RECOMMENDED ACTION 1. Authorize the Executive Director of the Housing Authority to execute a Subordination Agreement with the State of California Department of Housing and Community Development ("HCD") and Shelter Providers of Southern California, Inc. DBA HomeAid Orange County I Los Angeles ("HomeAid") to subordinate the Housing Authority's $1,656,947 loan to a $3,006,567 senior permanent loan from HCD for FX Residences (Agreement No. A-2026-XXX). 2. Authorize the Executive Director of the Housing Authority to execute a Lease Rider with HCD and HomeAid to induce / allow HCD to make a $3,006,567 senior permanent loan for FX Residences (Agreement No. A-2026-XXX). GOVERNMENT CODE 484308 APPLIES: Yes DISCUSSION On December 7, 2021, the Housing Authority approved a Loan Agreement in the amount of$1,656,947 and a ninety-nine (99) year Ground Lease with Shelter Providers of Orange County, Inc. DBA HomeAid Orange County ("HomeAid") for the development of FX Residences, a 17-unit permanent supportive housing development located at 801, 807, 809, and 809'/2 East Santa Ana Boulevard (Exhibit 1). [After this approval, HomeAid changed their legal name to Shelter Providers of Southern California, Inc. and their business name to HomeAid Orange County I Los Angeles.]At that time, the Housing Authority also authorized the Executive Director to execute a future Subordination Agreement with a senior lender as may be required to complete the project financing. The Housing Authority's loan is secured by a Deed of Trust, Promissory Note, and Affordability Restrictions recorded against the project. FX Residences was completed in July 2025 and provides permanent supportive housing for individuals and families experiencing homelessness and includes on-site supportive services provided by Mercy House. The project was developed on Housing Authority- City Council 3 - 1 6/16/2026 Subordination Agreement and Lease Rider for FX Residences June 16, 2026 Page 2 owned land through a 99-year Ground Lease with HomeAid and serves as an important component of the City's success to reduce homelessness by over 25% since 2019. Entering into an Agreement with the Housing Authority for the $1,656,947 loan, three (3) project-based vouchers, and a 99-year Ground Lease were instrumental in facilitating the development of the project and leveraging additional public and private investment. In May 2026, FX Residences received the Supportive Housing Development Award at the 2026 Affordable Housing Awards ceremony. Following completion and stabilization of the project, HomeAid now needs to secure their permanent financing from the State of California Department of Housing and Community Development ("HCD") through the State's No Place Like Home ("NPLH") Program. The NPLH Program was established by the State of California to finance permanent supportive housing for persons in need of mental health services and are experiencing homelessness, chronic homelessness, or who are at risk of chronic homelessness. HCD has approved a permanent loan in the amount of$3,006,567 to support the long-term operation and financial sustainability of FX Residences. As a condition of funding their loan, HCD requires the Housing Authority to execute a Subordination Agreement and Lease Rider in favor of HCD. Subordination Agreement The proposed Subordination Agreement with HCD and HomeAid is attached as Exhibit 2. Under the terms of the Subordination Agreement, the Housing Authority agrees to subordinate its existing $1,656,947 loan and related security interests to HCD's larger, senior, permanent loan. HCD requires a first-priority lien position as a condition of providing their permanent financing for the project. The Subordination Agreement establishes that HCD's deed of trust, regulatory agreement, and related loan documents will be senior to the Housing Authority's Deed of Trust and loan documents. However, the Housing Authority's Affordability Restrictions will remain senior and will not be subordinated to HCD's loan. The proposed subordination is consistent with standard affordable housing financing requirements by HCD and it is required to facilitate the closing of HCD permanent financing for affordable housing developments across the State of California. Lease Rider The proposed Lease Rider to the Housing Authority's Ground Lease is attached as Exhibit 3. Because FX Residences is located on land owned by the Housing Authority and leased to HomeAid through a 99-year long-term Ground Lease, HCD requires a Lease Rider as a condition of making its NPLH loan. The Lease Rider amends and supplements certain provisions of the Ground Lease to recognize HCD's interests as a senior lender and to provide HCD with protections customarily required in connection with leasehold financing. Among other provisions, the Lease Rider acknowledges HCD's loan and regulatory agreement, permits HCD to rely upon the Ground Lease as collateral for its financing, and establishes certain notice and cure rights in favor of HCD in the event of a default under the Ground Lease. The Lease Rider does not alter the Housing City Council 3 - 2 6/16/2026 Subordination Agreement and Lease Rider for FX Residences June 16, 2026 Page 3 Authority's ownership of the property and does not change the underlying public purpose of the project. Approval of the Subordination Agreement and Lease Rider will allow HomeAid to receive HCD's permanent loan financing and complete the transition from construction financing to long-term permanent financing. The Housing Authority's existing Affordability Restrictions and general public benefits associated with FX Residences will remain unchanged. Moreover, approval of these documents will help ensure the long-term financial stability and continued operation of the project as permanent supportive housing serving vulnerable residents. If the Housing Authority does not approve the Subordination Agreement and Lease Rider, HCD will be unable to provide its NPLH loan of$3,006,567 for the project. This will jeopardize the project's permanent financing structure, impair HomeAid's ability to refinance their existing construction loan obligations, and negatively impact the long-term viability of FX Residences. While the Housing Authority's loan will become subordinate to HCD's senior loan, subordination was contemplated as part of the original financing structure and authorized by the Housing Authority on December 7, 2021. As such, staff recommends approval of the proposed Subordination Agreement and Lease Rider. FISCAL IMPACT There is no fiscal impact associated with approval of the Subordination Agreement and Lease Rider. The proposed actions do not increase the Housing Authority's existing loan commitment to FX Residences, require the expenditure of additional Housing Authority funds, or modify the terms of the Housing Authority's $1,656,947 loan. EXHIBIT(S) 1. Housing Authority Staff Report from December 7, 2021 2. Subordination Agreement 3. Lease Rider Submitted By: Michael L. Garcia, Executive Director, Community Development Agency Approved By: Alvaro Nunez, City Manager City Council 3 - 3 6/16/2026 EXHIBIT 2 FREE RECORDING IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 27383 and 27388.1. RECORDING REQUESTED BY, AND WHEN RECORDED, MAIL TO: State of California Department of Housing and Community Development P. O. Box 952052 Sacramento, CA 94252-2052 Attn: Legal Affairs Division 18-NPLH-12673 SUBORDINATION AGREEMENT NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY INTEREST IN THE PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN THE LIEN OF SOME OTHER OR LATER SECURITY INSTRUMENT. THIS SUBORDINATION AGREEMENT (the "Agreement") is dated as of June 16, 2026, for reference purposes only, and is entered into by and among the Housing Authority of the City of Santa Ana, acting as the Housing Successor Agency, a public body, corporate and politic, (the "Junior Lienholder") and Shelter Providers of Southern California, Inc. DBA HomeAid Orange County Los Angeles, a California nonprofit public benefit corporation (the "Borrower"), and the Department of Housing and Community Development, a public agency of the State of California (the "Senior Lender"). RECITALS A. Borrower is the owner of the leasehold estate in that real property described in Exhibit A attached hereto and made a part hereof (the "Property"). The Borrower has acquired and constructed a 17 unit multifamily residential rental development on the Property (the "Improvements"). The Property and the Improvements are sometimes referred to collectively as the "Development." B. The Junior Lienholder has made a loan to the Borrower in the principal sum of One Million Six Hundred Fifty Six Thousand Nine Hundred Forty Seven and No/100 Dollars ($1,656,947.00) (the "Junior Lienholder Loan"). The Junior Lienholder Loan is evidenced by a certain promissory note (the "Junior Lienholder Note"), secured by a certain deed of trust (the NPLH R1 Subord.Agrmt Page 1 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 - 4 6/16/2026 EXHIBIT 2 "Junior Lienholder Deed of Trust") recorded on January 14, 2022, as Instrument No. 2022000020118 in the Official Records of Orange County, California (the "Official Records"). C. The Junior Lienholder and Borrower have also entered into a certain Affordability Restrictions on Transfer of Property, affecting the use of the Development, recorded on January 14, 2022, as Instrument No. 2022000020116 in the Official Records (the "Affordability Restrictions"). D. The Junior Lienholder and Borrower have also entered into a certain Loan Agreement, affecting the use of the Development, recorded on January 4, 2023, as Instrument No. 2023000001784 in the Official Records (the "Loan Agreement"). E. The Junior Lienholder Deed of trust and Loan Agreement are collectively referred to as the ("Junior Lienholder Documents"). F. In order to finance the development of the Improvements, the Senior Lender has agreed to loan the Borrower a sum not to exceed Three Million Six Thousand Five Hundred Sixty Seven and No/100 Dollars ($3,006,567.00) (the "NPLH Loan"), subject to the terms and conditions of: (i) a regulatory agreement restricting the use and occupancy of the Development and the income derived therefrom which shall be dated as of even date herewith and recorded concurrently herewith as an encumbrance on the Property in the Official Records (the "NPLH Regulatory Agreement"), (ii) the Capitalized Operating Subsidy Reserve Agreement (the "COSRA") if applicable, and (iii) other loan documents. The NPLH Loan will be evidenced by a promissory note (the "NPLH Note"), the repayment of which will be secured by, among other things, a deed of trust by Borrower as trustor, to Senior Lender as beneficiary recorded concurrently herewith as an encumbrance on the Property in the Official Records (the "NPLH Deed of Trust") and by such other security as is identified in other loan documents. The NPLH Regulatory Agreement, the COSRA, the NPLH Note, the NPLH Deed of Trust and all other documents evidencing or securing the NPLH Loan are collectively referred to herein as the "Senior Lender Documents." G. The Senior Lender is willing to make the NPLH Loan provided the Senior Lender Documents are liens, claims or charges upon the Development prior and superior to the Junior Lienholder Documents, and provided that the Junior Lienholder specifically and unconditionally subordinates and subjects the Junior Lienholder Documents to the liens, claims or charges of the Senior Lender Documents. AGREEMENT NOW, THEREFORE, in consideration of the mutual benefits accruing to the parties hereto and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and in order to induce the Senior Lender to make its NPLH Loan, it is hereby declared, understood NPLH R1 Subord.Agrmt Page 2 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 - 5 6/16/2026 EXHIBIT 2 and agreed as follows: 1. The Senior Lender Documents and any and all renewals, modifications, extensions or advances thereunder or secured thereby (including interest thereon) shall unconditionally be and remain at all times liens, claims, or charges on the Development prior and superior to the Junior Lienholder Documents, and to all rights and privileges of the Junior Lienholder thereunder; and the Junior Lienholder Documents, together with all rights and privileges of the Junior Lienholder thereunder are hereby irrevocably and unconditionally subject and made subordinate to the liens, claims or charges of the Senior Lender Documents. 2. This Agreement shall be the whole and only agreement with regard to the subordination of the Junior Lienholder Documents, together with all rights and privileges of the Junior Lienholder thereunder, to the liens, claims or charges of the Senior Lender Documents, and this Agreement shall supersede and cancel any prior agreements to subordinate the claims, liens or charges of, but only insofar as would affect the priority between the claims, liens or charges of the Junior Lienholder Documents to the Senior Lender Documents including, but not limited to, those provisions, if any, contained in the Junior Lienholder Documents, which provide for the subordination of the lien or charge thereof to another lien or charge on the Property or the Improvements. 3. The Junior Lienholder declares, agrees and acknowledges that: (a) The Junior Lienholder consents and approves (i) all provisions of the Senior Lender Documents, and (ii) all agreements among the Junior Lienholder, Borrower and Senior Lender for the disbursement of the proceeds of the NPLH Loan, including without limitation any loan escrow agreements which have been provided to the Junior Lienholder for review; (b) The Senior Lender, in making disbursements of the NPLH Loan pursuant to the NPLH Note or any other agreement, is under no obligation or duty to, nor has the Senior Lender represented that it will, see to the application of such proceeds by the person or persons to whom the Senior Lender disburses such proceeds, and any application or use of such proceeds for purposes other than those provided for in such agreement or agreements shall not defeat the subordination herein made in whole or in part; (c) That none of the execution, delivery or recordation of any of the Senior Lender Documents, or the performance of any provision, condition, covenant or other term thereof, will conflict with or result in a breach of the Junior Lienholder Documents or the Junior Lienholder Note; and (d) The Junior Lienholder intentionally and unconditionally waives, relinquishes, NPLH R1 Subord.Agrmt Page 3 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 - 6 6/16/2026 EXHIBIT 2 subjects and subordinates the claims, liens or charges upon the Development of the Junior Lienholder Documents, all present and future indebtedness and obligations secured thereby, in favor of the claims, liens or charges upon the Development of the Senior Lender Documents, and understands that in reliance upon, and in consideration of, this waiver, relinquishment, subjection, and subordination, the NPLH Loan and advances thereof are being and will be made and, as part and parcel thereof, specific monetary and other obligations are being and will be entered into which would not be made or entered into but for said reliance upon this waiver, relinquishment, subjection and subordination. 4. Senior Lender hereby agrees, but only as a separate and independent covenant of the Senior Lender and not as a condition to the continued effectiveness of the covenants and agreements of the Borrower and the Junior Lienholder as set forth herein, as follows: (a) Following a notice from the Senior Lender to the Borrower that a default or breach exists under the terms of the Senior Lender Documents and each of them, the Senior Lender shall promptly (but in no event later than the following business day)send a copy of such notice to the Junior Lienholder and the Junior Lienholder shall have the right, but not the obligation, to cure the default as follows: (i) If the default is reasonably capable of being cured within thirty (30) days, as determined by the Senior Lender in its sole discretion, the Junior Lienholder shall have such period to effect a cure prior to exercise of remedies by Senior Lender under the Senior Lender Documents, or such longer period of time as may be specified in the Senior Lender Documents. (ii) If the default is such that it is not reasonably capable of being cured within thirty (30) days, as determined by the Senior Lender in its sole discretion, or such longer period if so specified, and if the Junior Lienholder (a) initiates corrective action within said period, and (b) diligently, continually, and in good faith works to effect a cure as soon as possible, then the Junior Lienholder shall have such additional time as is determined by the Senior Lender, in its sole discretion, to be reasonably necessary to cure the default prior to exercise of any remedies by Senior Lender. In no event shall Senior Lender be precluded from exercising remedies if its security becomes or is about to become materially jeopardized by any failure to cure a default or the default is not cured within ninety (90) days after the first notice of default is given, or such longer period of time as may be specified in the Senior Lender Documents. NPLH R1 Subord.Agrmt Page 4 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 - 7 6/16/2026 EXHIBIT 2 Nothing in this subparagraph (a) is intended to modify any covenant, term or condition contained in the Senior Lender Documents, including, without limitation, the covenant against creating or recording any liens or encumbrances against the Property without the prior written approval of the Senior Lender. (b) The provisions of this paragraph 4 are intended to supplement, and not to limit, waive, modify or replace, those provisions of law pertaining to notice and cure rights of junior lenders including, without limitation, those set forth in California Civil Code sections 2924b and 2924c. (c) This Agreement does not apply to or subordinate the Affordability Restrictions. 5. The Senior Lender would not make the NPLH Loan without this Agreement. 6. This Agreement shall be binding on and inure to the benefit of the legal representatives, heirs, successors and assigns of the parties. 7. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 8. In the event that any party to this Agreement brings an action to interpret or enforce its rights under this Agreement, the prevailing party in such action shall be entitled to recover its costs and reasonable attorneys' fees as awarded by the court in such action. 9. This Agreement may be signed by different parties hereto in counterparts with the same effect as if the signatures to each counterpart were upon a single instrument. All counterparts shall be deemed an original of this Agreement. NOTICE: THIS SUBORDINATION AGREEMENT CONTAINS A PROVISION WHICH ALLOWS THE PERSON (OR ENTITY) OBLIGATED ON YOUR REAL PROPERTY SECURITY TO OBTAIN A LOAN A PORTION OF WHICH MAY BE EXPENDED FOR OTHER PURPOSES THAN IMPROVEMENT OF THE LAND. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set forth above and agree to be bound hereby: [Signatures follow on page 6 of this Subordination Agreement. The remainder of this page is blank.] NPLH R1 Subord.Agrmt Page 5 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 - 8 6/16/2026 EXHIBIT 2 JUNIOR LIENHOLDER: Housing Authority of the City of Santa Ana, a public body, corporate and politic ATTEST: HOUSING AUTHORITY OF THE CITY OF SANTA ANA Jennifer L. Hall Michael L. Garcia Recording Secretary Secretary/Executive Director APPROVED AS TO FORM: SONIA R. CARVALHO General Counsel By:X&-j R &� Matthew R. Cody Special Counsel Best, Best& I rieger [Signatures follow on page 7 of this Subordination Agreement. The remainder of this page is blank.] NPLH R1 Subord.Agrmt Page 6 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 - 9 6/16/2026 EXHIBIT 2 BORROWER: Shelter Providers of Southern California, Inc. DBA HomeAid Orange County Los Angeles, a California-nbnprb�ic ben fit corporation By: Gina R. Cunningh Executive Director [Signatures follow on page 8 of this Subordination Agreement. The remainder of this page is blank.] i I NPLH R1 Subord. Agrmt Page 7 of 9 (NOFA-10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 10 EXHIBIT 2 SENIOR LENDER: The Department of Housing and Community Development, a public agency of the State of California By: Sanjeewa Devanarayana, Closing Manager [Signatures must be acknowledged.] NPLH R1 Subord.Agrmt Page 8 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 11 6/16/2026 EXHIBIT 2 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY A Leasehold Estate created by that certain Lease executed by Housing Authority of the City of Santa Ana, a public body, corporate and politic, lessor, and Shelter Providers of Orange County, Inc., DBA HomeAid Orange County, Lessee and subject to all of the provisions therein contained, as disclosed by Memorandum of Lease, dated December 30, 2022 recorded January 4, 2023 as Instrument No. 2023000001781 of Official Records of Orange County, California for the term and upon the terms and conditions contained in said lease. Real property in the City of Santa Ana, County of Orange, State of California, described as follows: Being portions of Lots 13, 14, 15, and 16 in Block 66 of SANTA ANA EAST, as shown on a map recorded in Book 10, Pages 43 and 44 of miscellaneous records of Los Angeles County, California, more particularly described as follows: Beginning at the intersection of the centerline of Garfield Street and Santa Ana Boulevard as shown on said map; thence North 25032'22" West along said Garfield Street centerline, a distance of 39.91 feet; thence at right Angles North 64027'38" East a distance of 40.00 feet to the Easterly right of way line of said Garfield Street, Garfield Street being 80 feet in width, said point being the Southwest corner of said lot 16 and the true Point of Beginning; thence North 25032'22" West along said Easterly right of way line, a distance of 100.00 feet, to the Northwest corner of said lot 13; thence North 64035'19" East, along the Northerly line of said Lot 13, a distance of 150.00 feet to the Northeast corner of said Lot 13, said corner being on the Westerly right of way line of a public alley, 20 feet in width; thence South 25032'22" east, along said Westerly right of way line, a distance of 100.00 feet to the Northerly right of way line of said Santa Ana Boulevard, Santa Ana Boulevard being 80.00 feet in width, said point also being the Southeast corner of said Lot 16; thence South 64'35'19" West, along said Northerly right of way of said Santa Ana Boulevard, said line also being the Southerly line of said Lot 16, a distance of 150.00 feet, to the Southwest corner of said Lot 16, said corner also being the intersection of the Easterly right of way line of Garfield Street and Northerly right of way line of Santa Ana Boulevard and the true Point of Beginning. The above legal description is pursuant to that Lot Merger No. 2022-01, recorded April 18, 2023 as Instrument No. 2023000088045 of Official Records. APN: 398-303-04, 398-303-05, 398-303-06 and 398-303-07 NPLH R1 Subord.Agrmt Page 9 of 9 (NOFA—10/15/2018,Amended 10/30/2018) Rev:3/12/2024 Prep: 6/1/2026(Housing Authority of the City of Santa Ana Loan) Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 12 6/16/2026 EXHIBIT 3 Free recording in accordance with California Government Code section 27383 and 27388.1. RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: State of California Department of Housing and Community Development P.O. Box 952054 Sacramento, CA 94252-2054 Attn: Legal Affairs Division No Place Like Home Program 18-NPLH-12673 LEASE RIDER (Ground Lease) This Lease Rider (the "Agreement") is made and entered into as of June 16, 2026, for reference purposes only, by and among the Housing Authority of the City of Santa Ana, a public body, corporate and politic (the "Landlord"), and Shelter Providers of Southern California, Inc. DBA HomeAid Orange County Los Angeles, a California nonprofit public benefit corporation (the "Lessee"), and the Department of Housing and Community Development, a public agency of the State of California (the "Department") in consideration of the following facts and circumstances: A. Landlord is the fee simple owner of that certain real property described in Exhibit A attached hereto and incorporated herein (the "Property"); B. Landlord and Shelter Providers of Southern California, Inc. DBA HomeAid Orange County Los Angeles, a California nonprofit public benefit corporation entered into the following ground lease of the Property: that certain Ground Lease dated December 7, 2021 and recorded in the official records of Orange County, California (the "Official Records"), that certain Memorandum of Lease dated December 30, 2022, and recorded in the Official Records on January 4, 2023, as instrument No. 2023000001781 of Official Records (the "Lease"); C. Pursuant to the Lease, Lessee has agreed to develop, construct, own, operate and manage a rental housing development on the Property consisting of not less than 17 residential rental units. Lessee is the owner of the fee interest in all of those certain buildings, improvements and fixtures now or hereafter erected thereon, and all NPLH Lease Rider Page 1 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 13 6/16/2026 EXHIBIT 3 appurtenances, easements, and articles of property now or hereafter affixed to, placed upon or used in connection with such real property and owned by Lessee or in which Lessee has an interest, together with all additions to, substitutions for, changes in our replacements of the whole or any part of said articles of property (collectively, the "Improvements."). Collectively, the Property and the Improvements are hereinafter sometimes referred to as the Development (the "Development"); D. The Department has agreed to loan an amount not to exceed Three Million Six Thousand Five Hundred Sixty Seven and No/100 Dollars ($3,006,567.00) (the "Loan") to Lessee to finance the Development, in part, pursuant to the No Place Like Home Program ("NPLH"). The Loan is subject to numerous terms and conditions, including without limitation, the execution and delivery of this Agreement; E. As a further condition of the Loan and pursuant to the requirements of the Program, Lessee and the Department have entered into a Regulatory Agreement, including any amendments thereto (the "Regulatory Agreement"), governing the use, occupancy, operation, management and ownership of the Development. Landlord and Lessee hereby waive any such provisions of the Lease in conflict with or which would frustrate Lessee's compliance with the Regulatory Agreement in favor of the terms of the Regulatory Agreement. F. The Loan will be evidenced by the Promissory Note (the "Note") from Lessee and secured by a Deed of Trust, Assignment of Rents, Security Agreement and Fixture Filing (the "Trust Deed") on Lessee's interests in the Property; and G. Lessee and Landlord have requested that the Department accept the Lease as security for the Loan. In order to induce the Department to make the Loan, Landlord and Lessee have agreed to enter into and record this Agreement for the benefit of the Department, its successors, and assigns. H. This Agreement amends, and is made part of, the Lease. As a result, this Agreement encumbers the Development and must be recorded on the Property. NOW THEREFORE, in consideration of the foregoing recitals and the mutual covenants hereinafter contained, the Department, Lessee and Landlord hereby agree as follows: 1. Leasehold. As used herein, "Leasehold" means all of Lessee's interest in the Property described in Exhibit A, in the Development, in the Improvements now or hereafter located on the Property, all options contained in the Lease or granted in connection with the Lease, all other rights of Lessee under the Lease, and all subleases entered into in connection with the Lease (the "Subleases"). 2. Representations and Warranties of Landlord. Landlord hereby represents and NPLH Lease Rider Page 2 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 14 6/16/2026 EXHIBIT 3 warrants to the Department as follows: a. Title. Landlord's interest in the Development is free and clear of all liens, encumbrances, covenants, easements, licenses, judgments, or other matters of record except those shown as affecting the fee interest of the Property in that certain Preliminary Report regarding the Property dated April 30, 2026, and revised on May 11, 2026, issued by First American Title Company, for Escrow No. 7361217, Order No. NHSC-7361217 (the "Report"). The Report is attached hereto as Exhibit B. Landlord has not required or permitted and has no knowledge of any other matters of record to be recorded that are not contained in the Report. b. Priority. The Lease is superior to any and all mortgage liens on the Property. c. Transfers by Landlord. Landlord has not assigned, mortgaged, or otherwise hypothecated or transferred, or agreed to assign, mortgage or otherwise hypothecate or transfer, its interest in the Property and the Development in whole or in part, except as shown in the Report and except as security for loans to Lessee approved in writing by the Department. d. Status of Lease. (1) Landlord is the current Lessor under the Lease. The Lease is in full force, the Lease is not void, voidable or terminable at the option of any party thereto or of any other person or entity claiming an interest in or to such Lease or the Development, and there has been no default thereunder on the part of Lessee, nor has any event occurred which, with the giving of notice or the passage of time, or both, would be an event of default thereunder. Landlord has not been informed of and has not otherwise received notice from Lessee or from any other person or entity concerning any alleged default on the part of Landlord under the Lease. (2) Any consent or approval of any third party (including any lender) that is required to deliver this Agreement has been obtained. (3) To Landlord's actual knowledge, no alterations, improvements or additions now exist on the Property that have not been approved by the Landlord. e. Other Agreements. All terms and conditions of the Lessee's tenancy under the Lease are set forth in the Lease and there have been no further or other supplements, amendments, modifications or extensions thereof except those submitted to and approved by the Department. Nothing in this Lease Rider is intended to waive, supercede, modify or terminate any provision of the Lease granting rights to the Department as a Mortgage Lender. f. Lease Term. The date of the commencement of the Lease term is the date on NPLH Lease Rider Page 3 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 15 6/16/2026 EXHIBIT 3 which a certificate of occupancy is issued for the Development and will end on the 99t" anniversary of the date of the commencement of the Lease, subject to options described in the Lease. All conditions precedent to the effectiveness of the Lease and/or the exercise of any of Lessee's rights thereunder has been fully satisfied. Notwithstanding anything in the Lease to the contrary, Lease shall not expire prior to payment in full of the Department's Loan and fulfillment of Lessee's obligations under the Regulatory Agreement. g. Development. To Landlord's actual knowledge, the Development constructed, or to be constructed, by Lessee on the Property satisfies all requirements affecting the design, use or characteristics of such Development imposed by Landlord under the Lease or otherwise, any and all applicable provisions of federal, state and local laws, and all agreements with any public entities concerning the Development, as amended from time to time. h. Insurance. All notices, certificates, binders, endorsements, copies of policies, and receipts required under the Lease have been delivered and approved by Landlord. 3. Cancellation, Transfer of Interest. a. Landlord and Lessee agree that so long as the Department, its successor or assigns holds the Trust Deed and Regulatory Agreement encumbering the Property, no termination of the Lease by Lessee, and no subordination, cancellation, surrender, amendment or modification of the Lease shall be effective without the prior written consent of the Department, which consent shall be in the Department's sole and absolute discretion, and may be conditioned upon the satisfaction of such terms and conditions as the Department may prescribe. Any attempt by Lessee to take such action shall be void without the Department's prior written consent. b. Landlord agrees that it shall not transfer, convey, sell, hypothecate, assign, encumber or permit any liens against its interest, or any portion thereof, in the Property or the Development without the prior written approval of the Department, which consent shall be in the Department's sole and absolute discretion, and may be conditioned upon the satisfaction of such terms and conditions as the Department may prescribe. If the Department approves any such transfer, conveyance, sale, hypothecation, assignment or other encumbrance of its interest, or any portion thereof, in the Property or the Development, Landlord will require that any purchaser, assignee or transferee expressly assume all of the obligations of Landlord under the Lease and this Agreement by a written instrument recordable in the Official Records. c. Bankruptcy. Neither the Landlord nor the Lessee, in the event of bankruptcy by either, will take the benefit of any provisions in the United States Bankruptcy Code NPLH Lease Rider Page 4 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 16 6/16/2026 EXHIBIT 3 that would cause the termination of the Lease or otherwise render it unenforceable in accordance with its terms. d. No Merger. There shall be no merger of the Lease or any interest in the Lease, nor of the Leasehold interest, with the fee estate in the Property if the Lease or such interest therein, or such Leasehold estate may be directly or indirectly held by or for the account of any person who shall hold the fee estate in the Property, or any interest in such fee estate, nor shall there be such a merger by reason of the fact that all or any part of the Leasehold estate created thereby may be conveyed or mortgaged in a leasehold mortgage, deed of trust, or other security instrument to a leasehold mortgagee that shall hold the fee estate in the Development or any interest of the Landlord under the Lease. 4. Consent to Assignment, Payment of Rent. a. Landlord hereby consents to and approves the following to the extent such consents or approvals are required under the Lease: (1) Lessee's encumbering the Lease, the Leasehold and the Development by the Trust Deed and the Regulatory Agreement; possession of the Property and any Development thereon by the Department or by a receiver under the Trust Deed or the Regulatory Agreement; and sale of the Leasehold and the Development by foreclosure under the Trust Deed or transfer by deed in lieu of foreclosure; (2) Assignments to the Department or its designee of any subleases and any and all rents from such subleases; and (3) Sale or assignment of all or any part of any interest in the Leasehold to any purchaser at a foreclosure sale under the Trust Deed or to any transferee of a deed in lieu of foreclosure (such purchaser or transferee, including the Department, is collectively referred to as the "Transferee"), and to subsequent transfers without restriction (all such assignments, transfers, and subsequent transfers referred to in this Agreement as the "Transfer"). Any such Transferee, upon the Transfer of all its interest in the Development and the Leasehold, shall be relieved of all liability under the Lease accruing after date of such Transfer. b. Nothing in this Agreement, in the Trust Deed or in the Lease shall impose on the Department the obligations of Lessee under the Lease or require the Department to assume the Lease unless the Department forecloses on the Leasehold under the Trust Deed or accepts an assignment or deed in lieu of foreclose. 5. Notice of Defaults; Termination Notice. NPLH Lease Rider Page 5 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 17 6/16/2026 EXHIBIT 3 a. Notice and Cure. Landlord shall provide simultaneously to the Department a written copy of all notices and demands, including, without limitation, notices of default or breach which Landlord has given, delivered or sent to Lessee under the Lease. No notice or demand under the Lease shall be effective unless and until a copy of such notice is provided to the Department as provided herein. Any notice of default under the Lease or this Agreement shall describe the default(s) with reasonable detail. The Department shall have the right, but not the obligation, to cure any breach or default within the time period given in the Lease; provided that, if such notice to the Department is not given or is delayed for any reason, the period of time within which the Department may cure any such breach or default shall commence upon receipt by the Department of such notice. Landlord and Lessee authorize the Department to enter the Development for the purpose of preventing defaults or exercising its right to cure and any other powers given the Department under the Trust Deed, this Agreement or the Lease. b. Termination Notice. After the expiration of the grace period given Lessee under the Lease to cure the default, Landlord shall not terminate the Lease on account of such default but shall give the Department a written notice (the "Termination Notice") that Lessee has failed to cure the default within the grace period and that, on account thereof, Landlord intends to terminate the Lease, which notice shall set a termination date not earlier than ninety (90) days after the Department's receipt of the Termination Notice, provided that Landlord agrees to extend such termination date if the Department reasonably requires additional time to accommodate the Department's taking possession of the Development where possession is necessary to cure Lessee's default. No Termination Notice shall be effective to terminate the Lease if: (1) Except as provided in section 5.c., within ninety (90) days after receipt of the Termination Notice, the Department cures any default which can be cured by payment or expenditure of money or without possession of the Development; or provides reasonable assurance and undertakings for the cure of such default. To effect a cure of Lessee's default, the Department may make any repair of improvement, do any other act or thing required of Lessee under the Lease, or do any act or thing which may be necessary or proper to prevent termination of the Lease. The Department and its agents and contractors will have full access to the Development for purposes of accomplishing the curing of defaults under the Lease. Any of the foregoing done by the Department shall be as effective to prevent a termination of the Lease as the same would have been if done by Lessee; or (2) The Department commences and diligently pursues to completion proceedings for foreclosure and sale under the Trust Deed or assignment or NPLH Lease Rider Page 6 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 18 6/16/2026 EXHIBIT 3 transfer in lieu of foreclosure. c. Defaults Not Susceptible to Department Cure. The Department shall not be required to perform any act which is not susceptible to performance by the Department, such as to cure a filing or condition of bankruptcy or insolvency or to cure or commence the cure of any default which is Lessee's failure to pay any lien, charge or encumbrance which is junior in priority to the Trust Deed, or to pay any amount owed under an indemnity of Landlord by Lessee based on an event occurring prior to the Department's possession of the Development. d. Landlord's Payment of Loan Payments. Landlord agrees that if Landlord cures Lessee's failure to make any payment due under the Loan, it shall seek reimbursement of amounts so paid solely from Lessee and the Department shall have no obligation to pay such amounts to Landlord. e. Waiver of Breach or Default. On transfer of the Leasehold at any foreclosure sale under the Trust Deed or by acceptance of a deed in lieu of foreclosure, all violations, defaults and breaches by Lessee under the Lease, including, without limitation, nonpayment of rent or other amounts payable under the Lease, shall be deemed personal obligations of Lessee, and the Department or other Transferee shall be entitled to the New Lease as described in section 6 below without incurring or assuming any liability or obligation of, or claim against, Lessee under the Lease. Nothing in this section shall be deemed a waiver of any claim by Landlord against Lessee under the Lease. f. Enforcement Not a Breach. No action taken by the Department to enforce its rights under any of the documents governing the Loan against either the Landlord or the Lessee, or both, including, without limitation, any actions taken to collect any amounts due and owing to the Department or any action to appoint a receiver for the Development or to otherwise protect the security of the Loan, shall constitute or result in a breach or violation of the Lease. g. Status Quo Ante. Any default by Lessee shall not prejudice the Department if the Department chooses to cure such default within the applicable grace period, and Landlord acknowledges and agrees that upon the Department's cure of any such default, the Lease shall be restored status quo ante. 6. New Lease. a. Conditions. Section 5 hereof notwithstanding, Landlord agrees to comply with the requirements of subsection 6.b., if the following conditions specified in this subsection 6.a. apply: NPLH Lease Rider Page 7 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 19 6/16/2026 EXHIBIT 3 (1) The Lease is terminated for any reason whatsoever or if the Department forecloses under the Trust Deed or accepts a deed in lieu of foreclosure; and (2) Department or other Transferee, whether or not such party has assumed the Lease, requests Landlord in writing to enter into a new lease of the Property within ninety (90) days after (a) the Department completes a foreclosure under the Trust Deed, or (b) the Department accepts a deed in lieu of foreclosure, or the end of the cure period provided to the Department in the Termination Notice (the "New Lease"). b. Obligations. If the conditions specified in section 6.a. have been satisfied, Landlord shall: (1) upon receipt of the request for New Lease described in subsection 6.a.(2) above, enter into a New Lease of the Property with the Department, its nominee, or its successor-in-interest or other Transferee, for the remainder of the term of the Lease, effective as of the date of the termination or conveyance pursuant to a foreclosure sale or of a deed-in-lieu of foreclosure. The New Lease shall be at the rent of, and consistent with the terms, provisions, covenants, options and agreements contained in the terminated or foreclosed Lease, or granted by the Landlord in connection with the Lease, all as modified or supplemented by this Agreement; (2) convey by grant deed to the Department, its nominee or its successor-in-interest or other Transferee, all title and interest to the Improvements, if any, which may become vested in Landlord as a result of any termination of the Lease or foreclosure of the Trust Deed or conveyance of Lessee's interest by deed in lieu of foreclosure, provided, however, this paragraph does not require conveyance of the Property; (3) assign to the Department, its nominee, or its successor-in-interest or other Transferee, all of Landlord's interest, if any, in all existing subleases of all or any part of the Development and all attornments given by the sublessees. c. Priority. The Leasehold estate and the title (if any) in the Development granted to the Department, its nominee or its successor-in-interest under this section 6 shall be prior to any mortgage or other lien, charge or encumbrance on the Development, except as approved in writing by the Department or as shown in the Report 7. Successors to Department. Subject to section 4 hereof, if the Leasehold is transferred by a foreclosure sale under the Trust Deed or by a deed in lieu of foreclosure, Landlord shall recognize the Transferee as the tenant under the Lease. Anything in the Lease NPLH Lease Rider Page 8 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 20 6/16/2026 EXHIBIT 3 notwithstanding, the rights and benefits of the Department under this Agreement shall benefit and may be exercised by any Transferee or by the holder of any mortgage or deed of trust which may be given to secure a portion of the purchase price in any sale by the Department or its successor(s) after the Department acquires the Leasehold or enters into a New Lease under this Agreement. 8. Diligence of Department. So long as the Department is prevented by any process or injunction issued by any court or by any statutory stay, or by reason of any action by any court having jurisdiction of any bankruptcy or insolvency proceeding involving Landlord or Lessee, from commencing or prosecuting foreclosure or other appropriate proceedings in the nature thereof, the Department shall not be deemed for that reason to have failed to commence such proceedings or to have failed to prosecute diligently such proceedings, provided, however, that the Department shall use reasonable efforts to contest and appeal the issuance or continuance of any such process, stay or injunction. 9. Condemnation and Insurance Proceeds. a. Anything in the Lease notwithstanding, all fire and other hazard or casualty insurance proceeds shall be paid to the Department to the extent required by the Regulatory Agreement and subject to the rights of senior mortgage holders. In addition, in the event of any condemnation or partial condemnation, all condemnation award proceeds payable on account of such condemnation or partial condemnation shall be paid to the Department to the extent required by the Regulatory Agreement, subject to the rights of holders of senior mortgages, if any. b. During the term of the Loan, the Department shall have the right to participate in any settlement or stipulation of judgment with respect to any condemnation proceeding entered into with the condemnation authority affecting all or any portion of the Development or any agreement to sell all or any portion of the Development in lieu of condemnation, and no such settlement, stipulation or agreement shall be made or entered into without the Department's prior written consent, which consent shall be in the Department's sole and absolute discretion and may be conditioned upon the satisfaction of such terms and conditions as the Department may prescribe. Department shall also have the right (but not the obligation) to participate in any settlement, discussion, and/or arbitration proceeding between Landlord and Lessee with respect to the apportionment or application of any condemnation award. 10. Certificate by Landlord. Within fifteen (15) calendar days after written request by the Department, Landlord shall execute and deliver to the Department or to any proposed purchaser or encumbrancer of Lessee's estate a certificate declaring (i) the existence and validity of the Lease, or New Lease as the case may be, and amendments thereto, if any, remains in full force and effect; (ii) that all conditions under the Lease, or New Lease, have been satisfied, and that there are no defaults under the Lease or New Lease, or if there has NPLH Lease Rider Page 9 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 21 6/16/2026 EXHIBIT 3 been a default under the Lease or New Lease, a description of the nature of such default; (iii) any other information relating to the condition of the Lease, the Property or the Development reasonably requested by the Department; and (iv) that Landlord understands the recipient will rely on the certificate and that the Landlord will describe in reasonable detail any exceptions to the foregoing statements. 11. Notices. Notices and other communications required by this Agreement shall be delivered by messenger to the addresses provided below or sent by U.S Postal Service certified mail, return receipt requested, postage prepaid, addressed as follows: To Department: Department of Housing and Community Development No Place Like Home (NPLH) Program P.O. Box 952054 Sacramento, CA 94252-2054 Attn. Closings Manager or: 651 Bannon Street, Suite 400 Sacramento, CA 95811 Attn: Closings Manager To Landlord: Housing Authority of the City of Santa Ana 20 Civic Center Plaza, Santa Ana, California 92702 Attn: Executive Director To Lessee: Shelter Providers of Southern California, Inc. DBA HomeAid Orange County Los Angeles 17821 17th Street Suite 120, Tustin, California 92780 These addresses may be changed by a notice given in the same manner provided that Landlord acknowledges and agrees that it shall have a duty to verify the addresses provided herein. Notices shall be effective on receipt. 12. Department's Rights Against Lessee. Nothing in this Agreement shall limit or restrict the Department's rights and remedies under the Note, the Trust Deed, the Regulatory Agreement, or any other agreement between the Department and Lessee. 13. Successors and Assigns. This Agreement shall inure to the benefit of and bind the successors and assigns of the Department, Landlord and Lessee. 14. Uninsured Hazard. Landlord agrees that neither the Department nor any person acquiring the Property or a portion of the Leasehold pursuant to a foreclosure under the NPLH Lease Rider Page 10 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 22 6/16/2026 EXHIBIT 3 Trust Deed, or deed in lieu of foreclosure, nor the lessee under a New Lease pursuant to section 6 hereof, nor any successive owner of a portion of the Leasehold after such foreclosure or New Lease shall have any obligation hereunder or under the Lease or New Lease to repair or reconstruct any damage or loss to the Development which is due to a hazard not required to be covered by insurance under the Lease or New Lease. 15. Duty to Repair. Landlord agrees that if the Department, its nominee, or its successor-in-interest succeeds to Lessee's leasehold interest in the Property and if the Development on the Property shall have been or becomes materially damaged before or after the date of such acquisition, the Department's, its nominee's, or its successor-in-interest's obligation, if any, to repair, replace or reconstruct the Development shall in any such event be limited to the greater of: i) the amount of the net insurance proceeds received by the Department by reason of that damage or ii) the amount the Department would be entitled to if in compliance with the minimum insurance requirements of Lessee under the Lease. 16. Options. Landlord and Lessee agree that the Department may exercise any option to extend the term of the Lease or to purchase any interest in the Property which is granted to Lessee under or in connection with the Lease. 17. Limitation on Liabilitv. If the Department agrees to be bound by the terms of the Lease, or in the event of any Transfer to a Transferee, neither the Department nor Transferee shall have any obligation under the Lease with respect to any liabilities, obligations, losses, damages, fines, penalties, claims, demands, suits, actions, causes of actions, charges, judgments, costs, and expenses (including architects' and attorneys' fees and court costs) arising out of or resulting from acts, omissions, circumstances or events occurring before or existing at the time of such Transfer or the Department's agreement to be bound by the Lease. Nothing in this Agreement or in the Lease shall impose on the Department any liability to perform the obligations of Lessee under the Lease or require the Department to assume the Lease unless and until the Department acquires Lessee's rights by foreclosure or deed in lieu of foreclosure. After acquiring Lessee's rights by foreclosure or deed in lieu of foreclosure, the Department shall be liable to perform Lessee's obligations only until the Department assigns or transfers the Leasehold. The Department shall not, however, be required to cure Lessee's defaults occurring before the Department's acquisition of Lessee's rights by foreclosure. 18. Conflict With Lease. The provisions herein are intended to be supplementary to, and not in derogation of, the parties' rights and obligations contained in the Lease (including all of the Department's rights under the Lease as a leasehold mortgagee), but in the event of any conflict or inconsistency between the terms of the Lease and the terms of this Agreement, the terms of this Agreement shall govern and control, and the Lease shall be deemed to be modified hereby. NPLH Lease Rider Page 11 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 23 6/16/2026 EXHIBIT 3 19. Attorney Fees, Costs. In any action to enforce or relating to any provision of this Agreement, the prevailing party shall be entitled to recover from the other party, its costs and expenses. The term "costs and expenses" as used herein shall include all costs and expenses actually and reasonably incurred, including by not limited to attorney's fees; filing, motion, and jury fees; juror food and lodging; taping, videotaping, and transcribing depositions and travel expenses to attend depositions; service of process by a public officer, registered process server, or other means; expenses of attachment including keeper's fees; premiums on surety bonds; ordinary witness fees pursuant to section 68093 of the California Government Code; fees of expert witnesses whether or not ordered by the court; transcripts of court proceedings whether or not ordered by the court; court reporters fees as established by statute; investigation expenses in preparing the case for trial; postage, telephone, and photocopying charges; costs in investigation of jurors or in preparation for voir dire; models, blowups and photocopies of exhibits, and any other item that is required to be awarded to the prevailing party pursuant to statute as an incident to prevailing in the action at trial or on appeal. Such costs and expenses shall be recoverable whether the services were rendered by a salaried employee of the party or by an independent contractor. 20. Acknowledgment. Landlord and Lessee acknowledge that the Department is relying on the foregoing representations,warranties, covenants and agreements of the undersigned in making the Loan to Lessee, and warrants and affirms to and for the benefit of the Department that each of those representations is true, correct and complete as of this date. [Signatures follow on page 13 of this Lease Rider. The remainder of this page is blank.] NPLH Lease Rider Page 12 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 24 6/16/2026 EXHIBIT 3 LANDLORD: Housing Authority of the City of Santa Ana, a public body, corporate and politic ATTEST: HOUSING AUTHORITY OF THE CITY OF SANTA ANA Jennifer L. Hall Michael L. Garcia Recording Secretary Secretary/Executive Director APPROVED AS TO FORM: SONIA R. CARVALHO General Counsel By: NA..) R & Matthew R. Cody Special Counsel Best, Best&Krieger [Signatures must be acknowledged.] [Signatures continue on page 14. Remainder of this page is blank.] NPLH Lease Rider Page 13 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 25 6/16/2026 EXHIBIT 3 LESSEE: Shelter Providers of Southern California, Inc. DBA HomeAid Orange County Los Angeles, a Californi o6 ro i c bene i corporation By: Gina R. Cunni gh` m; Executive Director [Signatures must be acknowledged.] [Signatures continue on page 15. Remainder of this page is blank.] NPLH Lease Rider Page 14 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 26 6/16/2026 EXHIBIT 3 SENIOR LENDER: The Department of Housing and Community Development, a public agency of the State of California By: Sanjeewa Devanarayana, Closing Manager [Signatures must be acknowledged.] NPLH Lease Rider Page 15 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 27 6/16/2026 EXHIBIT 3 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY Real property in the City of Santa Ana, County of Orange, State of California, described as follows: Being portions of Lots 13, 14, 15, and 16 in Block 66 of SANTA ANA EAST, as shown on a map recorded in Book 10, Pages 43 and 44 of miscellaneous records of Los Angeles County, California, more particularly described as follows: Beginning at the intersection of the centerline of Garfield Street and Santa Ana Boulevard as shown on said map; thence North 25032'22" West along said Garfield Street centerline, a distance of 39.91 feet; thence at right Angles North 64027'38" East a distance of 40.00 feet to the Easterly right of way line of said Garfield Street, Garfield Street being 80 feet in width, said point being the Southwest corner of said lot 16 and the true Point of Beginning; thence North 25032'22" West along said Easterly right of way line, a distance of 100.00 feet, to the Northwest corner of said lot 13; thence North 64°35'19" East, along the Northerly line of said Lot 13, a distance of 150.00 feet to the Northeast corner of said Lot 13, said corner being on the Westerly right of way line of a public alley, 20 feet in width; thence South 25032'22" east, along said Westerly right of way line, a distance of 100.00 feet to the Northerly right of way line of said Santa Ana Boulevard, Santa Ana Boulevard being 80.00 feet in width, said point also being the Southeast corner of said Lot 16; thence South 64035'19" West, along said Northerly right of way of said Santa Ana Boulevard, said line also being the Southerly line of said Lot 16, a distance of 150.00 feet, to the Southwest corner of said Lot 16, said corner also being the intersection of the Easterly right of way line of Garfield Street and Northerly right of way line of Santa Ana Boulevard and the true Point of Beginning. The above legal description is pursuant to that Lot Merger No. 2022-01, recorded April 18, 2023 as Instrument No. 2023000088045 of Official Records. APN: 398-303-04, 398-303-05, 398-303-06 and 398-303-07 NPLH Lease Rider Page 16 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 28 6/16/2026 EXHIBIT 3 EXHIBIT B The Report NPLH Lease Rider Page 17 of 17 Rev:7/16/2024 Prep: 6/1/2026 Dev: Francis Xavier Residence Assessor's Identification Number:398-303-04,398-303-05,398-303-06 and 398-303-07 Loan No.: 18-NPLH-12673 City Council 3 — 29 6/16/2026 EXHIBIT 3 CLTA Preliminary Report Form Order Number: 5850714-A (tc) (Rev. 11/06) Page Number: 1 Post Closing Report * .� A W f rt First American Title Company 4140 Temescal Canyon Rd, Ste 301 Corona, CA 92883 Customer Reference: 801, 807, 809 &809 1/2 E. Santa Ana Blvd Order Number: 5850714-A (tc) Title Officer: Terrell Crutchfield Phone: (951)256-5879 Fax No.: (866)558-2872 E-Mail: tcrutchfield@firstam.com Escrow Officer: Sheri Keene Phone: (858)410-1305 Fax No.: (866)898-0113 E-Mail: X_skeene@firstam.com Buyer: Property: Santa Ana, CA PRELIMINARY REPORT In response to the above referenced application for a policy of title insurance,this company hereby reports that it is prepared to issue,or cause to be issued,as of the date hereof,a Policy or Policies of Title Insurance describing the land and the estate or interest therein hereinafter set forth, insuring against loss which may be sustained by reason of any defect,lien or encumbrance not shown or referred to as an Exception below or not excluded from coverage pursuant to the printed Schedules,Conditions and Stipulations of said Policy forms. The printed Exceptions and Exclusions from the coverage and Limitations on Covered Risks of said policy or policies are set forth in Exhibit A attached. The policy to be issued may contain an arbitration clause. When the Amount of Insurance is less than that set forth in the arbitration clause,all arbitrable matters shall be arbitrated at the option of either the Company or the Insured as the exclusive remedy of the parties. Limitations on Covered Risks applicable to the CLTA and ALTA Homeowner's Policies of Title Insurance which establish a Deductible Amount and a Maximum Dollar Limit of Liability for certain coverages are also set forth in Exhibit A. Copies of the policy forms should be read.They are available from the office which issued this report. Please read the exceptions shown or referred to below and the exceptions and exclusions set forth in Exhibit A of this report carefully.The exceptions and exclusions are meant to provide you with notice of matters which are not covered under the terms of the title insurance policy and should be carefully considered. It is important to note that this preliminary report is not a written representation as to the condition of title and may not list all liens,defects,and encumbrances affecting title to the land. Please be advised that any provision contained in this document,or in a document that is attached,linked or referenced in this document,that under applicable law illegally discriminates against a class of individuals based City Council — li nv 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 2 upon personal characteristics such as race,color,religion,sex,sexual orientation,gender identity,familial status, disability, national origin,or any other legally protected class,is illegal and unenforceable by law. This report(and any supplements or amendments hereto)is issued solely for the purpose of facilitating the issuance of a policy of title insurance and no liability is assumed hereby. If it is desired that liability be assumed prior to the issuance of a policy of title insurance,a Binder or Commitment should be requested. Rfist City Council — 1 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 3 Dated as of April 16, 2026 at 7:30 A.M. The form of Policy of title insurance contemplated by this report is: ALTA Extended Loan Policy of Title Ins (7-1-21)(1)-CA To Be Determined A specific request should be made if another form or additional coverage is desired. Title to said estate or interest at the date hereof is vested in: THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, A PUBLIC BODY, CORPORATE AND POLITIC The estate or interest in the land hereinafter described or referred to covered by this Report is: Fee The Land referred to herein is described as follows: (See attached Legal Description) At the date hereof exceptions to coverage in addition to the printed Exceptions and Exclusions in said policy form would be as follows: 1. General and special taxes and assessments for the fiscal year 2026-2027, a lien not yet due or payable. 2. Intentionally Deleted 3. General and special taxes and assessments for the fiscal year 2025-2026 are exempt. (Affects Parcels 1, 2 and 3) 4. The lien of supplemental taxes, if any, assessed pursuant to Chapter 3.5 commencing with Section 75 of the California Revenue and Taxation Code. 5. The terms and provisions contained in the document entitled "Agreement" recorded July 11, 1991 as Instrument No. 91-357846 of Official Records. (Affects Parcel 2) City Council 7 2 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 4 6. The condition that the property shall be used for the sole purpose of providing, constructing and maintaining Affordable Housing, as more fully defined therein, and upon the terms, covenants and conditions in that certain document recorded January 14, 2022 as Instrument No. 2022000020116 of Official Records. Note: A written consent or waiver may be necessary from the public agency for any sale or refinance. A document recorded April 24, 2023 as Instrument No. 2023000092686 of Official Records provides that the above document was subordinated to the document recorded January 4, 2023 as Instrument No. 2023000001784 of Official Records. 7. The condition that the property shall be used for the sole purpose of providing, constructing and maintaining Affordable Housing, as more fully defined therein, and upon the terms, covenants and conditions in that certain document recorded January 14, 2022 as Instrument No. 2022000020117 of Official Records. Note: A written consent or waiver may be necessary from the public agency for any sale or refinance. A document recorded April 24, 2023 as Instrument No. 2023000092686 of Official Records provides that the above document was subordinated to the document recorded January 4, 2023 as Instrument No. 2023000001784 of Official Records. 8. A deed of trust to secure an original indebtedness of$1,656,947.00 recorded JANUARY 14, 2022 as INSTRUMENT NO. 2022000020118 OF OFFICIAL RECORDS. Dated: DECEMBER 7, 2021 Trustor: SHELTER PROVIDERS OF ORANGE COUNTY, INC., DBA HOMEAID ORANGE COUNTY Trustee: COMMONWEALTH LAND TITLE COMPANY, A CALIFORNIA CORPORATION Beneficiary: THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA (CA093), ACTING AS THE HOUSING SUCCESSOR AGENCY, A PUBLIC BODY, CORPORATE AND POLITIC A document recorded April 24, 2023 as Instrument No. 2023000092684 of Official Records provides that the lien or charge of the deed of trust was subordinated to the lien or charge of the deed of trust recorded April 24, 2023 as Instrument No. 2023000092682 of Official Records. 9. The condition that the property shall be used for the sole purpose of providing, constructing and maintaining Affordable Housing, as more fully defined therein, and upon the terms, covenants and conditions in that certain document recorded January 14, 2022 as Instrument No. 2022000020119 of Official Records. Note: A written consent or waiver may be necessary from the public agency for any sale or refinance. 10. The terms and provisions contained in the document entitled "Development Impact Fee Deferral Agreement" recorded January 14, 2022 as Instrument No. 2022000020120 of Official Records. City Council — 3 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 5 11. An unrecorded lease dated DECEMBER 30, 2022, executed by THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA, A PUBLIC BODY, CORPORATE AND POLITIC as lessor and SHELTER PROVIDERS OF ORANGE COUNTY, INC., DBA HOMEAID ORANGE COUNTY as lessee, as disclosed by a MEMORANDUM OF LEASE recorded JANUARY 04, 2023 as INSTRUMENT NO. 2023000001781 of Official Records. Defects, liens, encumbrances or other matters affecting the leasehold estate, whether or not shown by the public records. 12. The terms and provisions contained in the document entitled "Lease Rider Agreement CalHFA Development No. 19-049-M" recorded January 04, 2023 as Instrument No. 2023000001782 of Official Records. 13. The terms and provisions contained in the document entitled "California Housing Finance Agency SNHP Regulatory Agreement CalHFA Development No. 19-049-M" recorded January 04, 2023 as Instrument No. 2023000001783 of Official Records. 14. A deed of trust to secure an original indebtedness of$1,259,848.00 recorded JANUARY 04, 2023 as INSTRUMENT NO. 2023000001784 OF OFFICIAL RECORDS. Dated: DECEMBER 01, 2022 Trustor: SHELTER PROVIDERS OF ORANGE COUNTY, INC., DBA HOMEAID ORANGE COUNTY, INC., A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION Trustee: FIRST AMERICAN TITLE COMPANY Beneficiary: THE CALIFORNIA HOUSING FINANCE AGENCY, A PUBLIC INSTRUMENTALITY AND POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA A document recorded April 24, 2023 as Instrument No. 2023000092685 of Official Records provides that the lien or charge of the deed of trust was subordinated to the lien or charge of the deed of trust recorded April 24, 2023 as Instrument No. 2023000092682 of Official Records. 15. The terms and provisions contained in the document entitled Lot Merger No. 2022-01 recorded April 18,2023 as Instrument No. 2023000088045 of Official Records. 16. A deed of trust to secure an original indebtedness of$1,194,375.00 recorded April 24, 2023 as 2023000092682 OF OFFICIAL RECORDS. Dated: April 17, 2023 Trustor: Shelter Providers of Orange County, Inc. DBA HomeAid Orange County, a California Non-Profit Corporation Trustee: Pacific Western Bank Beneficiary: Pacific Western Bank 17. A document entitled Assignment of Leases and Rents recorded April 24, 2023 as Instrument No. 2023000092683 of Official Records, as additional security for the payment of the indebtedness secured by the deed of trust recorded April 24, 2023 as Instrument No. 2023000092682 of Official Records. City Council 7 4 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 6 18. A Deed of Trust to secure an original indebtedness of$832,051.28 recorded November 9, 2023 as Instrument No. 2023000275032 of Official Records. Dated: November 9, 2023 Trustor: Shelter Providers of Orange County, Inc., a California Non-Profit Corporation D/B/A HomeAid Orange County Trustee: First American Title Company Beneficiary: Orange County Housing Finance Trust, a California public agency formed pursuant to California Government Code section 6500 et. seq. A document entitled "Assignment of Lessor's Interest in Leases, Rents and Profits" recorded November 9, 2023 as Instrument No. 2023000275034 of Official Records, as additional security for the payment of the indebtedness secured by the deed of trust recorded November 9, 2023 as Instrument No. 2023000275032 of Official Records. 19. The terms and provisions contained in the document entitled "Regulatory Agreement and Declaration of Restrictive Covenants" recorded November 9, 2023 as Instrument No. 2023000275033 of Official Records. 20. A financing statement recorded November 9, 2023 as Instrument No. 2023000275035 of Official Records. Debtor: Shelter Providers of Orange County, Inc. Secured party: Orange County Housing Finance Trust 21. Water rights, claims or title to water, whether or not shown by the Public Records. 22. Rights of parties in possession. 23. The following matters disclosed by an ALTA/NSPS survey made by DS Commercial Due Diligence Services on October 14, 2021, designated Job No. 21-09-0661: a. A Wood Fence within the Northerly boundary of the property. b. An Iron Fence within the Northerly boundary of the property. c. Chain Link Fences within the Easterly, Westerly, and Southerly boundaries of the property. d. Gates within the Southerly and Westerly boundaries of the property. City Council — 5 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 7 INFORMATIONAL NOTES Note: The policy to be issued may contain an arbitration clause. When the Amount of Insurance is less than the certain dollar amount set forth in any applicable arbitration clause, all arbitrable matters shall be arbitrated at the option of either the Company or the Insured as the exclusive remedy of the parties. If you desire to review the terms of the policy, including any arbitration clause that may be included, contact the office that issued this Commitment or Report to obtain a sample of the policy jacket for the policy that is to be issued in connection with your transaction. 1. General and special taxes and assessments for the fiscal year 2025-2026. First Installment: $192.00, PAID Penalty: $0.00 Second Installment: $192.00, PAID Penalty: $0.00 Tax Rate Area: 11-003 A. P. No.: 398-303-07 (Affects Parcel 4) 2. The property covered by this report is vacant land. 3. According to the public records, there has been no conveyance of the land within a period of twenty- four months prior to the date of this report, except as follows: None 4. We are informed that a work of improvement is contemplated on the land referred to in this report/commitment. The land will be inspected on the day documents are intended to be recorded for the purpose of determining whether the commencement of work has occurred. (Commencement of the work includes but is not limited to grading, staking and delivery of equipment or materials.) Should commencement of work occur prior to the close of escrow and recordation of documents, the Company will require various documents and information, including but not limited to a completed mechanics' lien risk analysis, construction contract(s), lien waivers, loan agreement, disbursement information, executed indemnity agreement and current financial information from proposed indemnitors, in order to determine whether mechanics' lien insurance can be issued. Other requirements may be made following the review of such documents and information. The map attached, if any, may or may not be a survey of the land depicted hereon. First American expressly disclaims any liability for loss or damage which may result from reliance on this map except to the extent coverage for such loss or damage is expressly provided by the terms and provisions of the title insurance policy, if any, to which this map is attached. City Council — 6 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 8 LEGAL DESCRIPTION Real property in the City of Santa Ana, County of Orange, State of California, described as follows: PARCEL 1: (APN: 398-303-04) THE SOUTHWESTERLY 50.00 FEET OF LOTS 13, 14, 15 AND 16 IN BLOCK 66 OF SANTA ANA EAST, AS SHOWN ON A MAP RECORDED IN BOOK 10, PAGES 43 AND 44 OF MISCELLANEOUS RECORDS OF LOS ANGELES COUNTY, CALIFORNIA. PARCEL 2: (APN: 398-303-05) THE NORTHEASTERLY 50.00 FEET OF THE SOUTHWESTERLY 100.00 FEET OF LOTS 13, 14, 15 AND 16 IN BLOCK 66 OF SANTA ANA EAST, AS SHOWN ON A MAP RECORDED IN BOOK 10, PAGES 43 AND 44 OF MISCELLANEOUS RECORDS OF LOS ANGELES COUNTY, CALIFORNIA. PARCEL 3: (APN: 398-303-06) THE EASTERLY 47 FEET OF THE SOUTHERLY 15 FEET OF LOT 14 AND THE EASTERLY 47 FEET OF LOTS 15 AND 16, ALL IN BLOCK 66 OF "SANTA ANA EAST", CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP THEREOF RECORDED IN BOOK 10 PAGES 43 AND 44 OF MISCELLANEOUS MAPS RECORDS OF LOS ANGELES, CALIFORNIA. PARCEL 4: (APN: 398-303-07) THE EASTERLY 50 FEET OF LOT 13, THE NORTHERLY 10 FEET OF THE EASTERLY 50 FEET OF LOT 14, THE WESTERLY 3 FEET OF THE EASTERLY 50 FEET OF THE SOUTHERLY 15 FEET OF LOT 14, AND THE WESTERLY 3 FEET OF THE EASTERLY 50 FEET OF LOTS 15 AND 16 IN BLOCK 66 OF SANTA ANA EAST, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 10, PAGES 43 AND 44 OF MISCELLANEOUS MAPS, OF LOS ANGELES COUNTY. City Council T 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 9 0 run 1 o M II OZ J In J �M 0 .a 133d1S !r/113SN/Od a W Z I.osz a i i i I ly N a o O ,�I „I of HI til �I ryl NI NI HI NI of ql �I` C A377D' S 41 J j I I IJI `I l r .I of m W Z3 jZ3 j I i I i i I $Qa I I ox2 N�O �n¢2 ¢a cn F 133d1S 073/�t/V.J �m I w I s.l I.c.l I I.os,l I I w�l I ,oa 2 I � O D I 1 ® W .NI. ix,� N Nlk�y sQ nil B�T HT nlT P�hT b� 0 Q, Ql hI$ � h a R��`✓^� Q I I I� I I m oM � Ali I I N�iNNti� ` „�I I I I I of W N ao- I� ool I(,nl ^a'mamm QI I I i I Ivy „ obi Qp"hi I I .,vevv �— 133tI1S 40117 A) A - iN O,0 O �� Q h s UO�i O QR a NI oc °h`I ^ OA ok� .cphO = ism �U g 133d1S Y31NIkY m Qiww M hN �I No �Z a N�¢�1� CZi ,-PMZ2N City Council — 8 6/152026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 10 NOTICE Section 12413.1 of the California Insurance Code, effective January 1, 1990, requires that any title insurance company, underwritten title company, or controlled escrow company handling funds in an escrow or sub- escrow capacity, wait a specified number of days after depositing funds, before recording any documents in connection with the transaction or disbursing funds. This statute allows for funds deposited by wire transfer to be disbursed the same day as deposit. In the case of cashier's checks or certified checks, funds may be disbursed the next day after deposit. In order to avoid unnecessary delays of three to seven days, or more, please use wire transfer, cashier's checks, or certified checks whenever possible. City Council — 9 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 11 EXHIBIT A LIST OF PRINTED EXCEPTIONS AND EXCLUSIONS(BY POLICY TYPE) CLTA/ALTA HOMEOWNER'S POLICY OF TITLE INSURANCE[(07-01-2021)v.01.00] EXCLUSIONS FROM COVERAGE The following matters are excluded from the coverage of this policy and We will not pay loss or damage,costs,attorneys'fees,or expenses that arise by reason of: 1. a. any law,ordinance,permit,or governmental regulation (including those relating to building and zoning)that restricts,regulates, prohibits,or relates to: i. the occupancy, use,or enjoyment of the Land; ii. the character,dimensions,or location of any improvement on the Land; iii. the subdivision of land;or iv. environmental remediation or protection. b. any governmental forfeiture,police,or regulatory,or national security power. c. the effect of a violation or enforcement of any matter excluded under Exclusion i.a. or 1.b. Exclusion 1 does not modify or limit the coverage provided under Covered Risk 8.a., 14, 15, 16, 18, 19,20,23,or 27. 2. Any power to take the Land by condemnation. Exclusion 2 does not modify or limit the coverage provided under Covered Risk 17. 3. Any defect,lien,encumbrance,adverse claim,or other matter: a. created,suffered,assumed,or agreed to by You; b. not Known to Us,not recorded in the Public Records at the Date of Policy, but Known to You and not disclosed in writing to Us by You prior to the date You became an Insured under this policy; C. resulting in no loss or damage to You; d. attaching or created subsequent to the Date of Policy(Exclusion 3.d.does not modify or limit the coverage provided under Covered Risk 5,8.f.,25,26,27,28,or 32);or e. resulting in loss or damage that would not have been sustained if You paid consideration sufficient to qualify You as a bona fide purchaser of the Title at the Date of Policy. 4. Lack of a right: a. to any land outside the area specifically described and referred to in Item 3 of Schedule A;and b. in any street,road,avenue,alley,lane, right-of-way, body of water,or waterway that abut the Land. Exclusion 4 does not modify or limit the coverage provided under Covered Risk 11 or 21. 5. The failure of Your existing structures,or any portion of Your existing structures,to have been constructed before,on,or after the Date of Policy in accordance with applicable building codes. Exclusion 5 does not modify or limit the coverage provided under Covered Risk 14 or 15. 6. Any claim, by reason of the operation of federal bankruptcy,state insolvency,or similar creditors'rights law,that the transfer of the Title to You is a: a. fraudulent conveyance or fraudulent transfer; b. voidable transfer under the Uniform Voidable Transactions Act;or C. preferential transfer: i. to the extent the instrument of transfer vesting the Title as shown in Schedule A is not a transfer made as a contemporaneous exchange for new value; or ii. for any other reason not stated in Covered Risk 30. 7. Contamination,explosion,fire,flooding,vibration,fracturing,earthquake,or subsidence. 8. Negligence by a person or an entity exercising a right to extract or develop oil,gas,minerals,groundwater,or any other subsurface substance. 9. Any lien on Your Title for real estate taxes or assessments imposed or collected by a governmental authority that becomes due and payable after the Date of Policy. Exclusion 9 does not modify or limit the coverage provided under Covered Risk 8.a.or 27. 10. Any discrepancy in the quantity of the area,square footage, or acreage of the Land or of any improvement to the Land. LIMITATIONS ON COVERED RISKS Your insurance for the following Covered Risks is limited on the Owner's Coverage Statement as follows: For Covered Risk 16, 18, 19,and 21 Your Deductible Amount and Our Maximum Dollar Limit of Liability shown in Schedule A. The deductible amounts and maximum dollar limits shown on Schedule A are as follows: Your Deductible Amount Our Maximum Dollar Limit of Liability Covered Risk 16: 1%of Policy Amount Shown in Schedule A or$2,500 $10,000 (whichever is less) Covered Risk 18: 1%of Policy Amount Shown in Schedule A or$5,000 $25,000 (whichever is less) Covered Risk 19: 1%of Policy Amount Shown on Schedule A or$5,000 $25,000 (whichever is less) Covered Risk 21: 1%of Policy Amount Shown on Schedule A or$2,500 $5,000 (whichever is less) City Council — 0 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 12 ALTA OWNER'S POLICY[(07-01-2021)V.01.001 CLTA STANDARD COVERAGE OWNER'S POLICY[(02-04-22)V.01.00] EXCLUSIONS FROM COVERAGE The following matters are excluded from the coverage of this policy,and the Company will not pay loss or damage,costs,attorneys'fees,or expenses that arise by reason of: 1. a. any law,ordinance,permit,or governmental regulation (including those relating to building and zoning)that restricts,regulates, prohibits,or relates to: i. the occupancy, use,or enjoyment of the Land; ii. the character,dimensions,or location of any improvement on the Land; iii. the subdivision of land;or iv. environmental remediation or protection. b. any governmental forfeiture,police,regulatory,or national security power. c. the effect of a violation or enforcement of any matter excluded under Exclusion i.a. or 1.b. Exclusion 1 does not modify or limit the coverage provided under Covered Risk 5 or 6. 2. Any power of eminent domain. Exclusion 2 does not modify or limit the coverage provided under Covered Risk 7. 3. Any defect,lien,encumbrance,adverse claim,or other matter: a. created,suffered,assumed,or agreed to by the Insured Claimant; b. not Known to the Company,not recorded in the Public Records at the Date of Policy, but Known to the Insured Claimant and not disclosed in writing to the Company by the Insured Claimant prior to the date the Insured Claimant became an Insured under this policy; C. resulting in no loss or damage to the Insured Claimant; d. attaching or created subsequent to the Date of Policy(Exclusion 3.d. does not modify or limit the coverage provided under Covered Risk 9 or 10);or e. resulting in loss or damage that would not have been sustained if consideration sufficient to qualify the Insured named in Schedule A as a bona fide purchaser had been given for the Title at the Date of Policy. 4. Any claim, by reason of the operation of federal bankruptcy,state insolvency,or similar creditors'rights law,that the transaction vesting the Title as shown in Schedule A is a: a. fraudulent conveyance or fraudulent transfer; b. voidable transfer under the Uniform Voidable Transactions Act;or C. preferential transfer: i. to the extent the instrument of transfer vesting the Title as shown in Schedule A is not a transfer made as a contemporaneous exchange for new value; or ii. for any other reason not stated in Covered Risk 9.b. 5. Any claim of a PACA-PSA Trust. Exclusion 5 does not modify or limit the coverage provided under Covered Risk 8. 6. Any lien on the Title for real estate taxes or assessments imposed or collected by a governmental authority that becomes due and payable after the Date of Policy. Exclusion 6 does not modify or limit the coverage provided under Covered Risk 2.b. 7. Any discrepancy in the quantity of the area,square footage,or acreage of the Land or of any improvement to the Land. NOTE:The 2021 ALTA Owner's Policy may be issued to afford either Standard Coverage or Extended Coverage. In addition to variable exceptions such as taxes,easements,CC&R's,etc.,the Exceptions from Coverage in a Standard Coverage policy will also include the Western Regional Standard Coverage Exceptions listed below as numbers 1 through 7. The 2021 CLTA Standard Coverage Owner's Policy will include the Western Regional Standard Coverage Exceptions listed below as numbers 1 through 7. EXCEPTIONS FROM COVERAGE Some historical land records contain Discriminatory Covenants that are illegal and unenforceable by law.This policy treats any Discriminatory Covenant in a document referenced in Schedule B as if each Discriminatory Covenant is redacted, repudiated,removed,and not republished or recirculated. Only the remaining provisions of the document are excepted from coverage. This policy does not insure against loss or damage and the Company will not pay costs,attorneys'fees,or expenses resulting from the terms and conditions of any lease or easement identified in Schedule A,and the following matters: 1. (a) Taxes or assessments that are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; (b) proceedings by a public agency that may result in taxes or assessments,or notices of such proceedings,whether or not shown by the records of such agency or by the Public Records. 2. Any facts,rights,interests,or claims that are not shown by the Public Records but that could be ascertained by an inspection of the Land or that may be asserted by persons in possession of the Land. 3. Easements,liens or encumbrances,or claims thereof, not shown by the Public Records. 4. Any encroachment,encumbrance,violation,variation,or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the Land and not shown by the Public Records. 5. (a)Unpatented mining claims; (b) reservations or exceptions in patents or in Acts authorizing the issuance thereof; (c)water rights, claims or title to water,whether or not the matters excepted under(a),(b),or(c)are shown by the Public Records. 6. Any lien or right to a lien for services,labor or material unless such lien is shown by the Public Records at Date of Policy. 7. Any claim to(a)ownership of or rights to minerals and similar substances, including but not limited to ores,metals,coal, lignite,oil,gas, City Council T 1 6/16/2026 EXHIBIT 3 Order Number: 5850714-A (tc) Page Number: 13 uranium, clay, rock,sand,and gravel located in,on,or under the Land or produced from the Land,whether such ownership or rights arise by lease,grant,exception,conveyance, reservation,or otherwise;and (b)any rights, privileges, immunities,rights of way,and easements associated therewith or appurtenant thereto,whether or not the interests or rights excepted in(a)or(b)appear in the Public Records or are shown in Schedule B. 2006 ALTA OWNER'S POLICY(06-17-06) EXCLUSIONS FROM COVERAGE The following matters are expressly excluded from the coverage of this policy,and the Company will not pay loss or damage,costs,attorneys' fees,or expenses that arise by reason of: 1. (a) Any law,ordinance,permit,or governmental regulation(including those relating to building and zoning) restricting,regulating, prohibiting,or relating to (i) the occupancy, use,or enjoyment of the Land; (ii) the character,dimensions,or location of any improvement erected on the Land; (iii) the subdivision of land;or (iv) environmental protection; or the effect of any violation of these laws,ordinances,or governmental regulations. This Exclusion 1(a)does not modify or limit the coverage provided under Covered Risk 5. (b) Any governmental police power. This Exclusion 1(b)does not modify or limit the coverage provided under Covered Risk 6. 2. Rights of eminent domain. This Exclusion does not modify or limit the coverage provided under Covered Risk 7 or 8. 3. Defects,liens,encumbrances,adverse claims,or other matters (a) created,suffered,assumed,or agreed to by the Insured Claimant; (b) not Known to the Company,not recorded in the Public Records at Date of Policy,but Known to the Insured Claimant and not disclosed in writing to the Company by the Insured Claimant prior to the date the Insured Claimant became an Insured under this policy; (c) resulting in no loss or damage to the Insured Claimant; (d) attaching or created subsequent to Date of Policy(however,this does not modify or limit the coverage provided under Covered Risk 9 and 10);or (e) resulting in loss or damage that would not have been sustained if the Insured Claimant had paid value for the Title. 4. Any claim, by reason of the operation of federal bankruptcy,state insolvency,or similar creditors'rights laws,that the transaction vesting the Title as shown in Schedule A,is (a) a fraudulent conveyance or fraudulent transfer; or (b) a preferential transfer for any reason not stated in Covered Risk 9 of this policy. 5. Any lien on the Title for real estate taxes or assessments imposed by governmental authority and created or attaching between Date of Policy and the date of recording of the deed or other instrument of transfer in the Public Records that vests Title as shown in Schedule A. NOTE:The 2006 ALTA Owner's Policy may be issued to afford either Standard Coverage or Extended Coverage. In addition to variable exceptions such as taxes,easements,CC&R's,etc.,the Exceptions from Coverage in a Standard Coverage policy will also include the Western Regional Standard Coverage Exceptions listed below as numbers 1 through 7. EXCEPTIONS FROM COVERAGE This policy does not insure against loss or damage,and the Company will not pay costs,attorneys'fees or expenses,that arise by reason of: The above policy form may be issued to afford either Standard Coverage or Extended Coverage. In addition to the above Exclusions from Coverage,the Exceptions from Coverage in a Standard Coverage policy will also include the following Exceptions from Coverage: 1. (a) Taxes or assessments that are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; (b) proceedings by a public agency that may result in taxes or assessments,or notices of such proceedings,whether or not shown by the records of such agency or by the Public Records. 2. Any facts, rights,interests,or claims that are not shown in the Public Records but that could be ascertained by an inspection of the Land or that may be asserted by persons in possession of the Land. 3. Easements,liens or encumbrances,or claims thereof, not shown by the Public Records. 4. Any encroachment,encumbrance,violation,variation,or adverse circumstance affecting the Tide that would be disclosed by an accurate and complete land survey of the Land and that are not shown by the Public Records. 5. (a) Unpatented mining claims; (b)reservations or exceptions in patents or in Acts authorizing the issuance thereof; (c)water rights, claims or title to water,whether or not the matters excepted under(a),(b),or(c)are shown by the Public Records. 6. Any lien or right to a lien for services,labor or material unless such lien is shown by the Public Records at Date of Policy. 7. Any claim to(a)ownership of or rights to minerals and similar substances, including but not limited to ores,metals,coal, lignite,oil,gas, uranium,clay,rock,sand,and gravel located in,on,or under the Land or produced from the Land,whether such ownership or rights arise by lease,grant,exception,conveyance, reservation,or otherwise;and (b)any rights, privileges,immunities,rights of way,and easements associated therewith or appurtenant thereto,whether or not the interests or rights excepted in(a)or(b)appear in the Public Records or are shown in Schedule B. APN: City Council 7 2 6/16/2026