Laserfiche WebLink
d. City agrees to reimburse Attorneys for out-of-pocket expenses, including but not <br /> limited to, mileage, copying costs, service of process, and mail services authorized by the City <br /> Attorney in connection with the performance of duties under this Agreement. <br /> i. In-house printing,copying,and reproduction charges will be reimbursed at the <br /> rate of 20 cents per page. <br /> ii. The City wi 11 not reimburse Attorneys for Lexis,Westlaw or other paid legal <br /> research subscription services for ordinary legal research. However, the City will reimburse <br /> Attorneys for extraordinary legal research costs related to a complex legal matter or assignment <br /> and if pre-approved in writing by the City Attorney. <br /> iii, The City will not reimburse Attorneys for ordinary document management <br /> systems used for discovery purposes unless such technology is deemed necessary by the City <br /> Attorney and if pre-approved in writing by City Attorney. <br /> iv. Attorneys agree to directly pay for vendors,consultants,or experts,and then <br /> seek reimbursement from the City. <br /> v, Attorneys agree to seek written authorization from City Attorney before <br /> retaining experts and consultants. <br /> vi, Automobile travel will be reimbursed at the standard mileage rate in effect at <br /> the time of billing by the Internal Revenue Service, <br /> vii. Any costs in excess of$5,.000 require City Attorney approval prior to incurring <br /> the expense. All expenses must have supporting documentation submitted with the invoice. <br /> 3. METHOD Or PAYMENT Attorneys shall submit a monthly statement specifying the <br /> services performed,dates and number of hours,and an itemization of expenses related thereto with <br /> supporting documentation(i.e.receipts, invoices, copy of check, etc.), City acknowledges that the <br /> fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of <br /> the work being performed, At Attorneys' discretion, they may choose to defer payment. <br /> Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand <br /> by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by <br /> Attorneys shall not constitute written demand, but shall simply be a written reflection of work <br /> performed and fees incurred, City will not pay interest on unpaid monthly statements. <br /> 4. CONTROL, OF LEGAL, MATTERS Attorneys agree that each and every matter or <br /> proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain <br /> under, and subject to the control and direction of said City Attorney at all stages, and that they shall <br /> at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys <br /> informed of all significant developments in matters relating to any representation undertaken by <br /> Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as <br /> hereinafter specified, they shall return to City Attorney any and all files then in their possession <br /> concerning each and every matter or proceeding in which they represented the City pursuant to this <br /> Agreement. <br /> 5. REPORTING REOUMEMENTS Attorneys agree to keep the City Attorney,and any other <br /> person(s) designated by the City Attorney, informed of significant events in the Actions, including <br /> but not limited to trial date, filing of motions for summary judgment, hearing date for motion for <br /> 2 <br />