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47 HB Fiscal Polices Et Procedures <br /> Attendance system, and it is reviewed by the Supervisor for accuracy and <br /> approves it in the system. <br /> 3. Payroll Accountant reviews timesheets to ensure accuracy. Payroll <br /> expenditure reports are maintained and utilized as supporting documentation <br /> for reimbursement requests. These reports are reviewed by Contracts <br /> Coordinator to ensure the actual costs charged to a grant meet contract <br /> requirements and within the approved budget for the program. <br /> Please refer to Section 6 of this manual for payroll procedure details. <br /> 4. Fringe Benefits: <br /> This section addresses the policies and procedures when considering fringe benefits under 2 CFR <br /> 200.431. Fringe benefits are allowances and services provided by HB to their employees as <br /> compensation in addition to regular salaries and wages. Fringe benefits include, but are not <br /> limited to, the costs of leave (PTO, ETO, sick or military), employee insurance, pensions, and <br /> unemployment benefit plans. Except as provided elsewhere, the costs of fringe benefits are <br /> allowable provided that the benefits are reasonable and are required by law, HB and employee <br /> agreement, or an established policy of HB. <br /> HB is responsible for ensuring that all fringe benefits fall under the proper guidelines and <br /> requirements as follows: <br /> A. These fringe benefits must be allocated to Federal awards and all other activities in <br /> a manner consistent with the employees whose salaries and wages are chargeable to <br /> such Federal awards. <br /> B. Fringe benefits that are classified as direct or indirect costs will also be allocated in <br /> accordance with HB's accounting practices and with the Federal award <br /> requirements. <br /> Please refer to Section 6 of this manual for payroll procedure details. <br /> 5. Employee Relocation Costs: <br /> This section addresses the policies and procedures regarding employee relocation costs under 2 <br /> CFR 200.464. <br /> HB will not be providing any relocation costs to current or future employees at this time. All <br /> current recruiting efforts are concentrated on hiring individuals that are local and live within the <br /> surrounding area. The Executive Director will be the only person allowed to make and update to <br /> this policy when the occasion arises or when it is needed. <br /> 6. Travel Costs: <br /> This section addresses the policies and procedures regarding travel costs under 2 CFR 200.475. <br /> Travel costs are the expenses for transportation, lodging, subsistence, and related items incurred <br /> by employees who are in travel status on official business of HB. Such costs may be charged on an <br /> actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a <br /> combination of the two, provided the method used is applied to an entire trip and not to selected <br /> days of the trip, and results in charges consistent with those normally allowed in like <br /> circumstances in the HB's no-federally-funded activities and in accordance with HB travel <br /> Last updated September 2022 <br />