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LIMITATION: All gift cards are considered as cash equivalents. Only hand out if the trainee is <br /> in need of the supportive service during training. <br /> Gift Card Log: Each Employment Readiness Specialist/Coordinator issuing any type of gift <br /> card, gas card, bus pass to a trainee must complete the Card Log and enter a case note in <br /> Apricot. (The finance department uses the log and case note to expense the gift card <br /> appropriately in QuickBooks and for internal controls.) The Employment Readiness Manager is <br /> responsible for ensuring timeliness and accuracy of the Card Log and Case Notes are entered <br /> by the Employment Readiness Specialist/Coordinator. <br /> ➢ Fill out the log. <br /> ■ Date Issued to Trainee <br /> ■ Trainee Name <br /> ■ Program/Cohort# <br /> ➢ Enter an apricot case note (this is useful for grant reimbursements) <br /> ■ Select the type of service provided. <br /> ■ Enter Amount <br /> ■ Upload a copy of the card and the signature of the recipient on the case note. <br /> 'Suppon Vrowided: 'Gas Card 3rttartnt <br /> Ch,id,,,e Stipend <br /> . Bus Past <br /> _' Emer�eseyAssiatasse <br /> Caraa.r Readiness St:p«?rd <br /> Career 6s iidet Stiperd <br /> I ym,,ing Stipend <br /> training Stipend <br /> t0 <br /> Attach Dae for Stipand/Yeuehar <br /> C"a No No he cfiown <br /> Up tea?5 M5 <br /> Requesting More Gas/Gift Cards and Bus Passes: <br /> ■ The Employment Readiness Specialist/Coordinator will submit a request via email for <br /> additional gas cards to the Employment Readiness Manager. <br /> ■ It is recommended that the Employment Readiness Special ist/Coordinator request <br /> additional gas cards when there are 2 left in their possession. Bus passes should be <br /> requested on as needed basis (due to expiration date) Allow 2-week lead-time to <br /> process orders. <br />