TALLER SAN JOSE HOPE BUILDERS (10)

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Hope Builders case notes are to be kept current and documented in Apricot. The Employment Readiness Specialist/Coordinator is responsible for documenting case notes in Apricot within 24-48 hours. In highly sensitive cases, those situations where staff deems it inappropriate to write a case note that is visible to other staff in Apricot, a private case note can be created in Apricot. Scheduling Trainee Meetings in TEAMS Scheduling 1:1 check-in in TEAMS will be important for ensuring that trainees are looking at their calendars to see what they have for the day. At HB we use both Outlook and Teams both should sink. All Employment Readiness Specialist/Coordinator meetings/appointments should be scheduled on Teams, even for meetings that are not held virtually, (For 1:1's that are held virtually the trainee will click on the link to attend). To schedule Meetings in TEAMS: 1 . Open your TEAMS calendar. 2. Click �l button. 3. Insert day, time, and add trainees to "attendees" row. 4. Add reoccurring status for the duration of training. 5. Click "Save" to send to trainees. Workforce Readiness WR Team Weekly Huddle While training is in session, it is important to meet with your team on a weekly basis (or more) as needed, to discuss trainees and be on the same page regarding coaching, PC's, who is doing well, resources needed, etc. You should be meeting with your WR team at minimum, one 30-minute huddle a week. *Please note that this is different from the WR Meeting set with management and is executed in addition to. Inputting Workforce Readiness MR) Scores Video Link for Visual Guide Utilize the HB Workforce Readiness Rubric to score each trainee on a weekly basis within Schoology. - If your WR meeting is on Monday, WR scores need to be completed by EOD Friday - If your WR meeting is on Friday, WR scores need to be completed by EOD Thursday To enter scores, follow the steps below. 19