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17 HB Fiscal Polices Et Procedures <br /> Dir. of Acct. Staff <br /> Directors Finance Clerk Acct. <br /> EMIR <br /> 1. Determine and complete New Vendor Verification Form <br /> as appropriate: <br /> • Contact information <br /> • Call, email, or website search to gather basic <br /> information <br /> All independent contractors: X <br /> • W-9 (US citizen or resident) <br /> • W-813EN (foreign national working in US) <br /> • CV or equivalent (foreign national working outside of <br /> US <br /> 2. Enter new vendor into Chase for payment. X <br /> 3. Enter new vendor into accounting software, including tax X <br /> ID. <br /> 4. Attach New Vendor Verification Form to first Purchase <br /> Request or purchase that brings vendor to a new level X <br /> (in terms of cumulative purchases that fiscal year). <br /> 5. Approve new vendor upon review of documentation. X <br /> 5. Review Vendor Master File annually and ensure all X X <br /> documentation exists. <br /> Last updated September 2022 <br />