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guidelines.Writtenauthorization and sales receipt confirmingpaymentn-lust be kept on file. <br /> Service and items costing more than 1500 (routine purchases) <br /> a. A designated staffinember shall identify two orthree vendors who offer discount or <br /> competitively priced supplies.Staffshall routinely"shop"thosevendors,looking forthe <br /> best overall price on each order--though not necessarily on an item-by-item basis.Once <br /> each year,the staff shall determine which two or three vendors inthe area offer the most <br /> competitive prices. Written documentation of the research shall be maintained. <br /> b.Nothing intheparagraph above shall prevent stafffrom taking advantage oflow er <br /> prices from other vendors whenever better prices are available. <br /> c. When possible,staffshall attemptto negotiate discounts forlargervolume <br /> purchases, and should inquire about discounts for paying cash. <br /> d.Allpurchasesmustbemadewithinbudgetguidelines.Writtenauthorization and <br /> sales receipt confirming payment must be kept on file. <br /> Service and items costing more than 500 infre uentpurchases): <br /> a. A designated staff member shall obtain written quotes or advertisements from three <br /> vendors. Purchase decisions shall be made on the basis of the most advantageous <br /> purchase for OCCTAC, based on the above criteria. <br /> b.Nothing inthe p aragraph above shall prevent stafffrom taking advantage of lower <br /> prices from other vendors whenever better prices are available. <br /> c. Whenpossible,staffshall attemptto negotiate discounts for larger volume <br /> purchases, and should inquire about discounts for paying cash. <br /> d. All purchases must be made within budget guidelines. Written authorization and <br /> sales receipt confirming payment must be kept on file. <br /> Sole Source Procurement <br /> •• <br /> The use of a sole supplier is discouraged,and requires the written authorization ofthe <br /> Executive Director.Requests forsole sourceprocurement must include thereason forthe lack <br /> of competitive information and justification for the selection, <br /> C. Authorization <br /> a. StaffAuthorization:TheExecutive Directory may ather orhis discretion,give one or <br /> more staff members purchase authority for purchases. <br />