VALLEY OAK SYSTEMS (AON) - 2010 - Laserfiche WebLink

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Exhibit B-1 Renewal Information for The City of Santa Ana This letter is to provide documentation for The City of Santa Ana's iVOS Renewal and purchase of the CMS Module. An addendum for the CMS Module will be sent to you separately; it can be attached to the Amendment as an appendix. Per our records, the WS Renewal and CMS Module purchase will be Amendment 4. Fee Schedule 1. The anticipated cost per year (payable by XX date) for annual IVOS maintenance fees to include annual CPI index increases not to exceed 5%. Current Maintenance Amount: $28,507.55 (5% annual increase) payable 9/30 each year. Year 1: $29,932.93 (10/01/09 - 9/30/10) Year 2: $31,429.58 (10/01/10 - 9/30/11) Year 3: $33,001.06 (10/01/11 - 9/30/12) Year 4: $34,651.11 (10/01/12 - 9/30/13) Year 5: $36,383.67 (10/01/13 - 9/30/14) 2. The anticipated cost per year (payable by XX date) for the annual CMS module maintenance fees, again, if they are tied to an inflation index, so state, with the amount anticipated each year, not to exceed 5%. Current Maintenance Amount: $5,625.00 (Year 1) (5% annual increase) payable 9/30 each year. Year 1: $5,625.00 (10/01/09 - 9/30/10) Year 2: $5,906.25 (10/01/10 - 9/30/11) Year 3: $6,201.56 (10/01/11 - 9/30/12) Year 4: $6,511.64 (10/01/12 - 9/30/13) Year 5: $6,837.22 (10/01/13 - 9/30/14) 3. The hourly going rate, over the next 5 years, for the cost for consulting, custom setup, installation of new upgrades or updates, billed on a time and materials bases at an hourly rate not to exceed XXX for a maximum of 40 hours during the course the contract. Normal upgrades and updates are included in the Support and Maintenance fees Implementation Services/Project Management time - $200.00/hour Data Conversion - $150.00/hour Custom Development - $250.00/hour Training - $200.00/hour Strategic Client Consulting - Dependent upon length of engagement 4. Total fees and charges for all services provided pursuant to this agreement shall not exceed $45,000 annually. The total estimated costs - not to exceed $60.000.00 annually are as follows: Total Annual Support and Maintenance Year 1: $35,557.93 (10/01/09 - 9/30/10) Year 2: $37,335.83 (10/01/10 - 9/30/11) Year 3: $39,202.62 (10/01/11 - 9/30/12) Year 4: $41,162.75 (10/01/12 - 9/30/13) Year 5: $43,220.89 (10/01/13 - 9/30/14)