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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 15, 2010 <br />TITLE: <br />AWARD A CONTRACT TO <br />COMMERCIAL DOOR OF ORANGE <br />COUNTY FOR OVERHEAD DOOR <br />MAINTENANCE (SPEC. NO. 10 -034) <br />�' / <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />� As Recommended <br />0 As Amended <br />(] Ordinance on 1�` Reading <br />0 Ordinance on 2 "d Reading <br />0 Implementing Resolution <br />0 Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Commercial Door of Orange County, Inc. for overhead door maintenance for <br />a one -year period with provision for three, one -year renewals in an annual amount not to exceed <br />$30,000_ <br />DISCUSSION <br />The Santa Ana Fire Department utilizes various overhead doors that require maintenance and <br />repair. Currently, at the 10 fire stations there are 37 front and rear apparatus room overhead <br />doors of various sizes, types and ages. The Fire Department maintenance schedule requires a <br />bi- annual inspection and service for all apparatus room overhead doors. Throughout the year, the <br />department incurs repair, parts replacement and labor costs for the overhead doors as well as <br />man -doors in all fire facilities. A preventative maintenance contract is essential to ensure full <br />function and response at all times. The contract provides for regularly scheduled maintenance, <br />and 24 -hour emergency repair response as well as miscellaneous repairs and parts. <br />The Request for Proposal was issued on September 13, 2010 and proposals were solicited. A <br />summary of the request for Proposal and proposals received is as follows. <br />5 Request for Proposal sent. <br />2 Request for Proposal sent to Santa Ana vendors <br />5 Proposals received <br />2 Proposals received from Santa Ana vendors. <br />The proposals were solicited, opened and evaluated by a staff committee for experience, cost, <br />and level of services proposed. Staff's evaluation determined that Commercial Door of Orange <br />County, Inc.'s proposal is responsive to the specification and meets the City's requirements. <br />22B -1 <br />