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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 15, 2010 <br />TITLE: <br />CONTRACT AWARD FOR <br />ASPHALT STREET MAINTENANCE <br />(SPEC. NO. 10 -039) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2"d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to All American Asphalt for asphalt street maintenance for a one -year period <br />with provision for three one -year renewals in an amount not to exceed $580,000 annually. <br />DISCUSSION <br />The Public Works Agency is responsible for maintaining approximately 400 miles of streets within <br />the City of Santa Ana. To do so, asphalt street maintenance and repairs are required. <br />Services provided under the asphalt street maintenance contract include the excavation and cold <br />milling of existing roadways, the installation of pavement reinforcement fabric, construction of <br />asphalt concrete pavement, crack sealing and portland cement concrete repairs. In addition, the <br />contract provides for water and sewer system maintenance, including trench repair and the <br />adjustment of water valve boxes and manhole frames and covers to grade. <br />The notice inviting bids was advertised on September 29, 2010 and bids were solicited. A <br />summary of the bid invitations and bids received is as follows: <br />9 Invitations For Bid mailed <br />5 Invitations For Bid mailed to Santa Ana vendors <br />4 Bids received <br />2 Bids received from Santa Ana vendors <br />22D -1 <br />