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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 15, 2010 TITLE: AGREEMENT WITH DIGITAL IMAGING MANAGEMENT SYSTEM (DIMS) FOR MAINTENANCE AND UPGRADE TO POLICE DIGITAL IMAGING MANAGEMENT SYSTEM (July 1, 2010 — JUNE 30, 2011) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1St Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Direct the City Attorney to prepare and authorize the City Manager, Chief of Police and the Clerk of the Council to execute an agreement with Linear Systems for the continued maintenance and upgrade of the Digital Imaging Management System (DIMS), which maintains all photographic still, video and audio evidence for the city and police department, in an amount not to exceed $33,325. DISCUSSION The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004 through Urban Area Security Initiative (UASI) funds and allows crime scene images to be captured and stored digitally. It currently houses nearly three hundred -fifty thousand crime scene photographs and countless hours of crime scene video footage. This system is a compulsory investigative tool that assists in the successful documentation of extensive crime scenes. Such a system is of paramount importance to criminal investigations and its maintenance, continued security, and storage redundancy is necessary. The responsible vendor, Linear Systems, has been professional and consistent in its servicing of the system thus far. FISCAL IMPACT Funds are available in the Police Department's Investigations Bureau / Forensic Services Contractual Account #01114455- 62300. APPROVED AS TO UNDS AND ACCOUNTS: Paul M. Walters Francisco Gutierrez Chief of Police Executive Director Police Department Finance & Management Services Agency 25R -1