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J.P. MORGAN CHASE
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Last modified
6/7/2016 4:12:02 PM
Creation date
11/22/2010 3:39:56 PM
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Contracts
Company Name
J.P. MORGAN CHASE
Contract #
A-2010-204
Agency
FINANCE & MANAGEMENT SERVICES
Council Approval Date
10/18/2010
Insurance Exp Date
6/1/2017
Destruction Year
0
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IIII�A�I����I <br />(a) Canadian Item Processing. Unless the Bank has agreed otherwise, the Bank will submit both U.S. Dollar and Canadian Dollar <br />items for processing through correspondent banks in Canada. The Customer must maintain an adequate line of credit to cover <br />the total value of all outstanding Canadian Items in order to avoid Canadian items being processed for Collection. The Bank <br />assumes no liability for delays in processing due to an insufficient credit line. Additional fees may apply for items handled through <br />Collection. Canadian Dollar checks drawn on banks in Canada will be deposited to the Account unless otherwise agreed to by the <br />Bank and the Bank will subsequently make any adjustments to the Account for the currency difference and the currency exchange <br />rate fee. The Bank will credit the Customer Account for Items processed for collection as set forth in the Bank's collection policies <br />as amended from time to time, less all fees and charges. The Customer bears all risk of any fluctuation in currency exchange <br />rates. <br />(b) All Other Foreign Items. Unless the Bank has agreed otherwise, the Bank will process for collection any foreign Items received, in <br />accordance with the Bank's usual collection procedures for such Items. The Bank will credit the Customer Account for Items <br />processed for collection as set forth in the Bank's collection policies as amended from time to time, less all fees and charges. The <br />Customer bears all risk of any fluctuation in currency exchange rates. <br />5. Returned Items; Re- presentment. If any Item is returned to the Bank unpaid for any reason or there is a claim involving an Item <br />deposited to the Customer Account, the Bank will charge back that Item, together with any fees or other amounts allowed on such <br />claims or for returned Items, against the Customer Account, regardless of whether such debit causes an overdraft to the Customer <br />Account. If, however, the Bank has been instructed in writing by the Customer to re- present Items that have been dishonored or <br />returned to the Bank unpaid for reasons other than account closed, the Bank may do so automatically and without notice to the <br />Customer, and the Bank reserves the same rights to debit the Customer Account should any such Items remain unpaid after the re- <br />presentment. <br />6. Security for Imaged Items. The Bank has specified Security Procedures for receiving and accessing images of Items ( "Item Images "), <br />images of Documents ( "Document Images ") and lockbox transaction data. The Bank is not obligated to send any images or data or <br />allow access through the Delivery Media to any images or data that are not requested or accessed in accordance with the Security <br />Procedures. The Customer acknowledges that CD -ROMs are not encrypted and that once a CD -ROM is received by it, or it has <br />received or accessed images by any Delivery Media, persons having access to the Customer's computers and image archives may <br />have access to the Item Images, Document Images and lockbox transaction data. The Customer also acknowledges that CD -ROMs <br />delivered to an unintended recipient could be viewed by that recipient. <br />7. Image Option. If the Customer elects and this image option is available at the designated the Bank processing location, the Bank will <br />provide Item Images received together with Document Images, through the media ( "Delivery Media ") and at the intervals agreed upon <br />between the Bank and the Customer. The Customer may receive additional service material, including user guides, software licenses <br />and other terms in connection with the selection of this option. <br />S. Original Documents; Image Storage. Unless the Bank has agreed otherwise, the Bank will image all Items and associated <br />remittances and retain original documents on site for no longer than f4 days. All original documents will be destroyed 14 days after <br />processing. If the Customer uses the Bank's Regional Retail Lockbox product, associated original documents are retained on site no <br />longer than 7 days. The Bank will store Item Images fora period of seven (7) years from the date of the applicable transaction <br />regardless of any additional imaging service requested by the Customer. If the Customer elects storage of Document Images, the Bank <br />will store Document Images for a period of thirty (30) days (Short -Term Storage) to ten (10) years (Long -Term Storage) from the date <br />of the applicable transaction, per the Customer's selection. If the Customer elects to image and not store Document Images with the <br />Bank, such images will be delivered to the Customer via daily Direct Image Transmission. <br />9. Accuracy; Legibility. The information delivered to the Customer through the Delivery Media will be the same as the information in the <br />data entry file provided to the Customer for the applicable time period. If the data entry file contains errors, those errors will also occur <br />on the Delivery Media. The Bank will provide images that are as legible as possible given the legibility of the underlying remittance <br />documents and the selected Delivery Media. The Bank has no liability or responsibility for the condition of the original remittance items <br />provided to the Bank, and it reserves the right to review and approve sample remittance items for legibility prior to providing this <br />service. The Customer is responsible for reviewing images obtained through the Delivery Media and to promptly notify the Bank of any <br />images that are not clear. <br />10. Disclosures. As between the Customer and the Customer's clients, if applicable, certain payments collected hereunder may be <br />subject to various cutoff times and payment deadlines (the "Disclosures "). The Customer acknowledges and agrees that the Bank has <br />no duty to inquire as to the content of any such Disclosures, is not bound by them, and makes no representations or warranties, <br />explicitly or implicitly, regarding same. The Customer is responsible for ensuring that the processing and payment cutoff times <br />established by the Bank are in compliance with the Disclosures and Customer's responsibilities under applicable laws and regulations. <br />The Customer further acknowledges and agrees that the data processed by the Bank belongs to the Customer or the Customer's <br />clients. <br />F. Coin 8t Currency <br />Coin and Currency Services, also referred to as Cash Vault Services, provides coin and currency delivery and deposit services to companies <br />that use large quantities of cash. With a nationwide vault network, Customers can place orders for currency, make deposits 24/7 and track <br />activity by location through electronic reporting options. <br />PN: 350914 DOC ID: 4 Page 29 of SI <br />
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