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Agreement for Energy and Sustainability Consulting Services September 6, 2011 Page 2 The RFPs were issued on June 29, 2011. Below is a summary of the proposals solicited, and those received: 21 Request for Proposals mailed 0 Request for Proposals mailed to Santa Ana vendors 4 Proposals received 0 Proposals received from Santa Ana vendors The ratings and proposed costs for the four proposals received are as follows: NAME OF RESPONSIVE BIDDER RATING COST Mariann Long and Associates 85 $255,000 Krout & Associates 85 $320,545 Zinner Consultants 83 $258,000 First Carbon Solutions 76 $243,000 The proposals and subsequent interviews were conducted by a team from the Public Works, Finance and Management Services, and Planning and Building Agencies. The consultants were evaluated according to their experience, past performance, responsiveness and cost. Mariann Long and Associates received one of the two highest average scores of 85 and staff recommends that Mariann Long and Associates be retained for these services. The agreement term coincides with the current SCE grant period which extends through November 30, 2012 at a not -to- exceed cost of $255,000. However, it is anticipated that SCE will extend the grant period for an additional year. Should that occur, this agreement will be extended to coincide with the revised grant ending date at a not -to- exceed cost of $322,800. FISCAL IMPACT The Public Utilities Commission has approved a not -to- exceed allocation of $322,800 for these strategic plan strategies. This money will remain with SCE and costs will be reimbursed to the City by SCE. Funds will be expended from the Public Works Administration activity for Contract Services - Professional accounts (accounting unit 10117601 - 62300). aul Godinez II Executive Director Public Works Agency RG /CK Exhibit 1: Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 25E -2