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6 10 (4) hecordlkeeping under the IJW Regs. The SUBRECIPIEN'I shall keep records of dis- trlbLitimi of Ilotllicatimis, all vlStlal assessment, evalLlations, Inspection, repalls, and ally other lead ha /.ard evaluation, reduction, safe work practices, and clearance activities_ (a) The SUBRECIPII -.N'I shall keep records evidencing distribution ol'all lead hazard information pamphlet(s). (b) The SUBRECIPILNT shall keep records evidencing. each LBI' evaluation re- port, I.BP hazard reduction documentations, (such as job specifications), and all clearance or ab- atement report(s). (c) The SUBRECIPII`NT shall keep ongoing maintenance records and records of relevant building operations for use during reevaluations of subject property for LBP and /or LBP hazards. 1. Such records shall be maintained for not less than longer of (A) form (4) years after the activities cease or (B) the period re- quired by applicable program regulations. Under the ES( I REDS records shall be retained for not less than five (5) years attel the ac- tivities cease. 2. The SUBRECIPIENT shall provide a copy of any of the above records to the CITY or to HUD upon request of either or both. (d) Tracking Report. If the SUBRECIPIENT has provided, or is providing, rental assistance payments directed to a housing unit or housing units for more than 100 days, or it is anticipated that during the last quarter of finding that such rental assistance payment will be for more than 100 days, then the April 15 quarterly report shall contain information and evidence of compliance with the requirements herein relating to tracking of housing units. cLmlulative days of rental assistance, proper notifications to occupants and owners, HQS inspection, visual assess- ment, work write -up, stabilization and clearance of LBP and LBP hazards, ii' any. The proposed form of such tracking information is attached hereto as Attachment No. 5 and fully incorporated by this reference. In the event such April 15 quarterly report does not bully satisfy the reporting requirements set forth herein and in the LBP Regs, then the final installment payment of the ES( I FUNDS shall be withheld from disbursement to SUBRECIPIEN'l . J. Access to Records. CITY and the United State Government and/or their representatives shall have access For put-poses of monitoring, auditing, and examining SUBRECII'ILNT's activities and perlormance, to books, documents and papers, and the right to examine records of SUBRI,;CIPIF'NT's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. CITY and the United States Government and /or their representatives shall also schedule on -site monitoring at their discretion. Monitoring activities play also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded IM- CLmder are conducted or in which any of 12