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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 7, 2011 TITLE: AGREEMENT WITH SERVICE 1ST TO PROVIDE FOUNTAIN MAINTENANCE SERVICES IN THE CIVIC CENTER CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 16` Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached agreement with Service 1St to provide fountain maintenance services for the City of Santa Ana for a two -year period in the annual amount of $30,690, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency is responsible for the routine maintenance of the fountains located in the Downtown Civic Center, including the Plaza of the Fountains (three fountains), Plaza of the Sun, Sasscer Park, and the 2nd Street Mall fountain. The current maintenance contract for this service has expired. On August 24, 2011, Requests for Proposals (RFPs) were issued to companies soliciting proposals from fountain maintenance vendors to service our Downtown and Civic Center fountains. A pre - proposal conference was conducted on September 8, 2011 and three vendors submitted proposals for consideration. California Waters, Knorr Systems, Inc. and Service 1St each submitted proposals for review. A four member evaluation committee consisting of representatives from PRCSA Administration, Park Services, and CDA evaluated and rated the four proposals. The proposals were evaluated based on the vendor's Capability and Experience (25 %), Past Performance (25 %), and Cost of Proposal (50 %). The results of the evaluation process are as follows. Vendor Score Service 1 S 374 Knorr Systems, Inc. 339 California Waters 325 25H -1